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CC - Item 5B - Minutes of August 8, 2017MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING AUGUST 8, 2017 Closed session The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California PRESENT: Mayor Low, Mayor Pro Tem Ly, Council ABSENT: Council Member Alarcon STAFF PRESENT: City Manager Manis, City McKinney, Director of Finance Lieu, Director of P; Works Ramirez, Interim Director of Commuriit Donohue CLOSED SESSION The City Council will meet in and Clark Richman, Assistant,, City Manager ;creation Chacon, Director of Public ment,Valenzuela, aha City Clerk item: B. CONFERENCE, WIT,i11EGAL COUNSEL- EXISTING LITIGATION Pufsuant,to Government Code Section 54956.9 (d)(1) Case` Naii%e; City o£LZosemead vs. Los Angeles County Metropolitan meeting at 6:01 p.m. to closed session and reconvened at 7:00 p.m. City Attorney Ridhman announced the City Council would continue their closed session discussion at the end of the regular council meeting. RECONVENE TO REGULAR MEETING The regular joint meeting of the Rosemead City Council and Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Low at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tem Ly, Council Members Armenta and Clark Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting ITEM NO. 5.13 Minutes ofAugust 8, 2017 Page 1 of 12 ABSENT: Council Member Alarcon PLEDGE OF ALLEGIANCE was led by Council Member Clark INVOCATION was led by Council Member Armenta STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney, Director of Finance Lieu, Director of Parks and Recreation Chacon, Director of Public Works Ramirez, Interim Director of Community Development Valenzuela, and City Clerk Donohue 2. 3. PUBLIC COMMENT Brian Lewin, Beautification Committee Member invited the City Council and the public to the Night Garden Fundraiser on Wednesday, -August 16Th taking pla&"l the Rosemead Community Recreation Center. Ray Chavira, resident expressed safety concems at;the°Mission Inn including an uneven sidewalk in front of 4825 Earle Avenue. Mr. Chavita requested the assistance of the City to inspect the conditions of the such as the malfunctioning elevator and air conditioning system. Mayor Low suggested to Mr. Chavira to speak to stafi'to assist him with his concern. City Manager Marais aPf tried staff would follow up and provide direction to Mr. Chavira to help addresshis concerns, James Berry, Beautification. Committee Member thanked the City Council and the community Tor ,provrding-support_bbfhe.School Resource Fair and Backpack Giveaway event' by `do`naiirig supplies, He thanked city staff, Congresswoman Judy Chu, and Aesemblymember"":WChaufoxtheix ongoing community support. Member Arinenta commended and thanked James Berry for his work in the A. FormeiJraffic Commissioner Recognition — Jean Hall Mayor Low thanked Mrs. Jean Hall for her contribution to the community and commitment to the City during her service as a Traffic Commissioner. Council Member Clark thanked and expressed her appreciation to Mrs. Hall for her work on projects in the City and her overall contributions to the City. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 8, 2017 Page 2 of 12 Mayor Pro Tem Ly thanked Mrs. Hall for her years of support and encouragement towards him to get involved in the community and to run for elected office. He also commended her for her service to the community and the residents. Council Member Armenta agreed with Mr. Ly's comments and thanked Mrs. Hall for her ongoing support for her on the City Council and advocating for the City. Jean Hall thanked the City Council for the opportunity to serve the City of Rosemead and the community throughout the years. The City Council presented Jean Hall with a plaque of recognition for her years of service to the Traffic Commission. 4. PUBLIC HEARINGS A. Appeal of Design Review 17-02: 3940'Rosemead Boulevard Recommendation: That the City Council uphold, the Planning Commission's decision to deny Design Review 17-02 and adopt Resolution No. 2017-37 (Attachment A). A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF,,,LOS ANGELES, STATE OF CALIFORNIA, DENYING,, : DESIGN" REVIEW 17-02, A REQUEST TO RE-IMAGE AN EXISTING 15 -FOOT TALL FREESTANDING SIGN,EROM TWO INDIVIDUAL DOUBLE - FACE CABINENT SIGNS TO A DOUBLE -SIDED SINGLE PANEL ELECTRONIC LED'" MESSAGE BOARD. THE SUBJECT ,,.,ITE" IS LOCATED AT 3940 ROSEMEAD BOULEVARD IN-TIIE,CENTAL BUSINESS DISTRICT WITH bESIGN OVERLAY (CBD/D-O) ZONE (APN: 8594-008-039). Assistant Planner Lao xeported the Planning Commission conducted a public hearing for Dcsign Review 17-02 for a request to re-image an existing 15 -foot tall freestanding sign from two individual double -face cabinet signs, to a double -sided single panel electronic Light Emitting Diode (LED) message board. Staff requested the"City Council to uphold the Planning Commission's decision to deny the anplicant's Design Review 17-02. Mayor Low opened the public hearing at 7:26 p.m. Michael Ehrenberger, representative of Leader USA explained there were two reasons the request was denied from the Planning Commission. First was illumination brightness, then the flashing and changing of images. He continued to explain other cities have adopted dimming capabilities of the signs which addresses illumination concerns. As for the flashing concerns, the City codes allow for a time and temp LED digital board similar to the requested LED digital board of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 8, 2017 Page 3 of 12 applicant. He requested a continuance of the public hearing to allow for a presentation of the boards before the City Council. Adrian Castaiieda, applicant, spoke about neon sign illumination and clarified concerns expressed by the Planning Commission. He demonstrated with a letter signage the light illumination and the type of flashing being requested. Council Member Armenta asked what the municipal code stated regarding digital signs. Assistant Planner Lao replied the municipal code sign flashing. Brian Lewin, objected to the applicant's Commission's denial. He stated the ap and inappropriate tone in reference to documents and in their letter of appeal prove their case for recommending the why staff should grant exceptions to tl provided to the commission was given during their the commission's decisiori- was based on opinio presented to the City Council coiild be useful in res to incorporate into an updated sigh code. In conclu to accept both staff s and Planning Commissio; signage application. Mayor,Low closedtle public hearing at 7:35 p.m. a definition for a rest and. supported the Planning )eriodically psed a patronizing commission In, their submitted the implication thatstaff must leer than the applicant justifying to scientific backup information meeting, and the appeal claimed i. He also suggested the items earthing the potential regulation ;i'01111fie advised the City Council r recommendation to deny the Mayor Pro Tim Ly, asked staff whentithe Planning Division was going to update the Interim Community•Development Director Valenzuela replied staff was currently working wit City City Attorney to create a revised ordinance to update the code by ,next year. Pro Teen Ly stated the reason staff recommended a denial of the project was the land use interpretation of the code by the City Attorney. He asked City ;ykRichman what the rationale of the interpretation of the code was. City Attorney Richman explained the project was received by her office with staff s interpretation of the code. Cities are given the discretion to interpret their own codes in a reasonable way. She reiterated that flashing interpreted by staff was based on the city's code and it was defined as something changing, or changing that is moving or flashing. Interim Community Development Director Valenzuela added the applicant was proposing to change a slide every 10 seconds. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofAugust 8, 2017 Page 4 of 12 Mayor Pro Tem Ly clarified, flashing was interpreted by staff as something that changed in general, such as a school sign displaying informational updates. Furthermore, agreed with Mr. Lewin's statements with the exception on the applicant asking staff to justify their opinions. Regardless of whom the applicant is or the position, they should be able to request explanations from staff, Council, and or a Commission regarding City policies and interpretations. Council Member Armenta stated the applicant's letter of appeal stated the denial was based on staff's opinion, which was inaccurate by the applicant. Council Member Clark expressed concerns there Was no "mitigation plan with flashing signs affecting residents near the business. Mayor Low agreed and added the sign walking by. Mayor Pro Tem Ly disagreed with; the. Commission failed on their due diligeridi be updated soon because there should be ACTION: Moved by Council Member Clark at to uphold the Planning Commission's decision adopt Resolution No. 2017-37 M6tioix Was cat Armenta, Clark, Low, Ly and Absept: Alarc 5. CONSENT 0 and pedestrians imission's'vote;,stating the 1 vote. The sigri code should digital signs where it's safe. aded by Mayor Pro Tem Ly ;Design Review 17-02 and 'a unanimous vote: AYES: ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSJ j-, CALIFORNIA,, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $950,548.64 NUMBERED 96979 Z`FIROUGH NUMBER 96980, AND NUMBERED 96982 THROUGH NUMBER 97049 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Adopt Resolution No. 2017-35 Resolution No. 2017-36 Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 8, 2017 Page 5 of 12 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $486,520.62 NUMBERED 96950 THROUGH NUMBER 96978, AND NUMBER 96981, AND NUMBERED 97050 THROUGH NUMBER 97105 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-36 • Resolution No. 2017-12 SA A RESOLUTION OF THE CITY OF ROSEMEAD SUCCESSOR AGENCY TO THF,ROSEMEAD COM: DEVELOPMENT COMMISSION'-- OF THE `.GI ROSEMEAD ALLOWING,. CERTAIN CLAIM DEMANDS IN THE SUM Off' ;$210,997.43 NUMBER] THROUGH NUMBER 12018,,_, INCLUSIVELY, W. ATTACHED HERETO AND MADEA PART HEREOF Recommendation: Ad6bt Resolution No. 2017,j2 SA B. City Council Meeting AS THE OF AND IS That the City Council approve the minutes from the regular ,--017 and the regular meeting on July 25, 2017. C. Sidewalk'Installati6t ,Project at EarleAyenue and Wells Street—Award of Contract Recommendatiot.It is reooinmended that the City Council take the following actrons i (1), Apprpve _the plans and specifications for the Sidewalk Installation Project at Ede Avenue frpm Mission Dxive to Wells Street; and (2) Authorize the City Managpt,to entex'i3�to a contract with Harry H. Joh Construction, Inc. in the ,mount of $41K,665.80, and authorize a contingency in the amount of $41,200.00 (approximately 0%) to cover the cost of any unforeseen construction expenses. D. Anui a"alary`Survey Results and Adoption of Salary and Benefits Resolutions Recommendation: It is recommended that the City Council adopt Resolution No. 2017-38 for General Service Unit; Resolution No. 2017-39 for Middle Management, Professional, and Confidential Service Unit; Resolution No. 2017-40 for Management Service Unit; Resolution No. 2017-41 for Part -Time Salary Schedule; and Resolution No. 2017-42 for Comprehensive City-wide Salary Schedule for all Regular Full-time City Classifications. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofAugust 8, 2017 Page 6 of 12 SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE GENERAL SERVICES UNIT OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY ROSEMEAD, CALIFORNIA, SALARY RANGES AND BENEI IN THE MANAGEMENT SE ROSEMEAD A RESOLUTION OF THE GI ROSEMEAD, CALIFORNIA SALARY RANGES FOR PAI THE SERVICE OF THE CITY IL"OF THE CITY OF Lj'SHING ANNUAL t CLASSIFICATIONS OF "THE CITY OF OF THE SIFICATIONS IN A RESOLUTION OF,7,11E, ; CITY COUNCIL OF THE CITY OF ROSEMEAD, 0ALIFORFiIA, ESTABLISHING A COMPREHENSIVE CITY -WIDE -.SALARY SCHEDULE FOR ALL SERVICE UNITS 'OF THE CITY"OF ROSEMEAD E. Award gf,Contracffai Website Redesign, Hosting, and Maintenance balance. endatiop: kJ5 recommended that the City Council authorize the Citym to enteY jnto an ag eeen with CivicLive for website design, hosting, and hce Services and appropriate $3,800 from unassigned general fund Crossing Guard Services Agreement with All City Management Annual Cost Sharing Agreement with Garvey School District Re�ndaton: That the City Council authorize the City Manager to (1) Execute an Am4oiiicnt to an Agreement with All City Management Services, Inc. for crossing guard services through June 30, 2019; and (2) Execute the cost sharing agreement with the Garvey School District in funding the crossing guard services for the 2017/18 FY, and (3) Appropriate additional funding in the FY 2017/18 budget for crossing guard services in the amount of $5,506.20. ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Armenta to approve the Consent Calendar items A, B, C, D, E, and F. Motion was carried by a unanimous vote: AYES: Armenta, Clark, Low, Ly and ABSENT: Alarcon Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofAugust 8, 2017 Page 7 of 12 6. MATTERS FROM CITY MANAGER & STAFF A. Garvey Avenue Specific Plan Ad Hoc Committee Vacancy Recommendation: It is recommended that the City Council select a Traffic Commissioner to fill the vacancy for the GASP Ad Hoc Committee Member. Interim Community Development Director Valenzuela explained former Traffic Commissioner Joanne Russell -Chavez did not reapply to the Traffic Commission. As a result, a vacancy was created on the Garvey Averiue,Specific Plan Ad Hoc Committee. Staff requested the City Council appoint anew Traffic Commissioner to fill the position. Mayor Pro Tem Ly asked if any Traffic serving on the Garvey Avenue Specific ] Director of Public Works R, interest for the appointment. Mayor Low asked if the Council would wa Commissioner to the Garve'Y-'Avenue Specific Council Member Armenta n, Garvey Avenue Specific Plan CERT certifiedato,do traffic c interest in continue appointing a Traffic Ad Hoc Committee. cssioner James Berry to the noted Mr. Berry is advanced ACTION`:. Moved by Council Member Armenta and seconded by Mayor Pro Tem Ly to app' i TrafficCommissionerJames Berry to the Garvey Avenue Specific Plan Ad HoeCommittee.Motion was carried by a unanimous vote: AYES: Armenta. C lark. i nw. V and ABSENT: Alarcon Inc. the Professional Services Agreement for Moore Iacofano Goltsman, mendation: It is recommended that the City Council approve Amendment to the.,Professional Services Agreement for the GASP and EIR project ii the pity of Rosemead and MIG. The amendments will be applied to the 3f Work, Schedule of Services, and Compensation (Attachment `B"). Interim Community Development Director Valenzuela explained the city executed an agreement with MIG Inc. in 2014 for the Garvey Avenue Specific Plan and Environmental Impact Report project. Several concerns were raised by Architect Simon Lee on specific standards in the draft Garvey Avenue Specific Plan document. As a result, the Ad Hoc Committee directed MIG Inc. to provide a revised budget and schedule for the items discussed, which would cost approximately $48,200 and delay the completion of the Garvey Avenue Specific Plan by fourth months. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 8, 2017 Page 8 of 12 Brian Lewin, resident, expressed concerns with appropriating additional funds to the Garvey Avenue Specific Plan, considering the time spent on the specific plan and cost. Furthermore, he expressed reservations on the proposed changes to the buildings frontage percentage requirement from 75 percent to an optional 25 to 75 percent for mix use projects larger than one acre. He added, a core principal of the specific plan was keeping cars and parking lots away from the public view and creating a beautified frontage. He suggested the revised plan include verbiage to require decorative elements to completely shield any parking from public view for a minimum of 75 percent when combined with the structures and any project opting for such approach would be subject to design review. Mayor Pro Tem Ly explained an architect e going through a pre application process for a Mayor Low interjected the City b Plan with areal project, therefore minute concerns while Vsted trying otit the Garvey Specific the architect to exnrass some issues. Mayor Pro Tem Ly stated wheel architect, Simon Lee submitted the project, he realized there were significant issues which, conflicted with the Garvey Avenue Specific Plan proposal. After consulting with; staff, the Garvey Avenue Specific Plan Ad Hoc Committee 'decided to incorporate'spme of Mr. Lee's concerns. In addition, there was frontage of;building concerns brought by Mr. Lee that would decrease ingress and egress on lus',building site. Asa result, ingress and egress would go on the residential side of the street which"would bottle neck traffic. By reducing the frontage percentage, many issues were addressed in the specific plan. Staff would continue to work with MIG Inc. to incorporate revisions. Mayor LQwjeiteraW a long section" f Garvey Avenue would have projects pushed towards the street, creating,a tunnel,effect. There should be a mixture of different designs with decorative &iiiagee. Councif'Me`rnber Armenta,.asked staff if the concerns shared by the architect had been brouglTbefore to -the Ad -Hoc Committee initially, would there have been an increase in Development Director Valenzuela explained it was not until his plans that MIG Inc. conducted a consistency check which ,en issues. The consistency check assisted staff in seeing some needed to help future architects. Council Member Armenta reiterated that if the concerns brought up by the architect were ever brought up at the committee meetings, they could have been addressed. City Manager Manis explained it was best to address issues during the initial process rather than at the final stages of the specific plan. Staff was able to observe how each element of the specific plan worked with the plans the architect submitted, prompting staff to make observations. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 8, 2017 Page 9 of 12 Council Member Clark agreed with staff's recommendation since there are different types of parcels all along Garvey Avenue and one size doesn't fit all. ACTION: Moved by Mayor Pro Tem Ly and seconded by Mayor Low to approve Amendment No. 5 to the Professional Services Agreement for the GASP and EIR project between the City of Rosemead and MIG. The amendments will be applied to the Scope of Work, Schedule of Services, and Compensation. Motion was carried by a unanimous vote: AYES: Armenta, Clark, Low, Ly and ABSENT: Alarcon 7. MATTERS FROM MAYOR & CITY COUNCIL A. Federal Public Affairs Advocacy and Grant Services Contract (Agendized by Mayor Pro Tem Ly) Recommendation: It is recommended that the City Council ' authorize the City Manager to enter into a one-year agreement with David Turch &,Associates for public affairs advocacy services, . in , an amount not to exceed $; 5'4,000 and appropriate $54,000 from the General Fund unassigned fund balanga Mayor Pro Tem Ly stated by hiring a public affairs advocacy firm, the City could look for grants and fundiiigopportunities in Washington, D.C. Council Member Armenta asked would do, that differs from the fr Mayor Pro Teni-Iy replied th represents the City, of Rosemead Associate's ;would rim -'resent the type of work the new firm rks with. lobbying firm Gonzalvez and Son's, ento only and the firm David Turch & shington, D.C. only. to the podium to speak about his firm. David Torch; Qf Davrd T.urph & Associates explained they are an advocacy firm in Washington,`D;C for the past 30 years representing clients from coast to coast. The firm has stroworking relationships with members of Congress and Senators which are important to reach the City's objectives. The firm operates with eight emvlevees and subcontractors, which include four former members of congress. ACTI'ON;;1Vloved by Mayor Pro Tem Ly and seconded by Council Member Clark to authorize the City Manager to enter into a one-year agreement with David Torch & Associates for public affairs advocacy services, in an amount not to exceed $54,000; and appropriate the funds from the General Fund unassigned fund balance. Motion was carried by a unanimous vote: AYES: Armenta, Clark, Low, Ly and ABSENT: Alarcon B. City Council Comments Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 8, 2017 Page 10 of 12 Council Member Armenta commended staff and volunteers for a successful National Night Out event. In addition, recognized Public Safety Supervisor Wong and volunteers who worked on the backpack giveaway. Mayor Pro Tem Ly stated the flag at Garvey Center needed replacement and should not be flown until a new flag is installed. Also, he spoke about bulky item issues recurring and requested that a new program be put in place that could eliminate the ongoing problem. Lastly, he requested staff look into a potential location for a dog park to present to the Parks Commission at their first meeting. Council Member Armenta asked for the shopping cart issues"to also be included in the program. City Manager Manis clarified there had been a' substantial. increase in bulky item issues in the City and staff was working on "a"d`dressing ongol**ues. In addition, a formal program could address specific bulky items concerns:"Lastly, staff had identified two sites for a potential do park and would determine if, a budget would be required. Mayor Pro Tern Ly suggested if funding is needed, the new lobbying firm could search for money for open=space. Council Member Clark shared Congresswoman Judy' Chu recently honored her collaborative group with a building bridges"award for working with the San Gabriel Mountains National Monument:, Former President Obama declared the area a national obfiumenf,and the current President is proposing to eliminate that designation. Councit Member Clark stated she had opposed the monument due its potential"effqct on our water supply,,frpm the San Gabriel River. But due to their opposition,"she„ and gthers were asked to serve on a collaborative. We have representative§ -",from mariy: points of view and have worked together as a collaborative group along with the national forest for 2 1/z years regarding the monument. The collaborative group is determined to keep the monument and hopes Congress does:not eloso,,tl e monument. Council Membe Armenta reported the traffic left hand turn signal light westbound side"of ValleyBooulevard and Temple City Boulevard was dim and asked staff to inspect,the,signal. She also expressed concerns with the esthetics of the area between,fhe" City of Rosemead and El Monte. She explained you can see the difference when leaving the City of El Monte and entering Rosemead. She requested staff to look in to finding ways to assist local businesses in beautifying their properties. Lastly, she asked staff to speak to Target about their shopping cart locking mechanism. City Manager Manis stated he had spoken to the Target store manager regarding the shopping cart issue. Mayor Low recessed the meeting to closed session at 8:3lp.m. and reconvened the meeting at 8:53 p.m. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 8, 2017 Page 11 of 12 City Attorney Richman reported out from closed session that the City Council took the follow vote 3-1, with Council Member Alarcon absent, to give a performance evaluation of 3.6 to the City Clerk. Council Member Armenta noted she voted no because she felt more development was needed. 8. ADJOURNMENT The meeting adjourned in memory of Brent Witham and Pfc. Ruben Velasco at 8:54 p.m. The next regular City Council meeting is scheduled to take place on September 12, 2017, at 7:00 p.m. in the Rosemead City Hall Council Chamber.: City APPROVED: Polly Low, Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 8, 2017 Page 12 of 12