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CC - Item 6B - Minutes of October 24, 2017MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING OCTOBER 24, 2017 Workshop The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:07 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California PRESENT: Mayor Low, Mayor Pro Tem Ly, Council Members Annenta and Clark ABSENT: Council Member Alarcon STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant .City, Manager McKinney, Director of Finance Lieu, Director of Parks and Recreation Chacon, Director of Public Works Ramirez, Interim Director of Community Development Valenzuela, and City Clerk Donohue 1. WORKSHOP A. Ca1PERS Fiscal Update Director of Finance Lieu provided an overview,presentation on the fiscal impacts of the Ca1PERS pension cost. The City of Rosemead participates in three pension plans for employees depending on their hired date. Annual Contribution amounts include two components Normal Cost and Unfunded Accrued Liability Cost. lanation of the assets in the presentation. Director of Finance Lieu I''`explained the $17 million in assets was the total contributions as of date, to fund future retirees. She continued with the presentation and explained the CalPERS Board instituted an aggressive funding schedule in an attempt to read 100% funded status within the next 20-30 years. The City of Rosemead will have an increase of employer and member required contribution, pension expense, and net pension liability. However, there will be long-term sustainability of the fund to pay promised benefits, reduced negative cash flow, and lower expected future investment losses. Primary funding to cover cost will be through the general fund and finding additional funding through the transient occupancy tax, new construction development fees, and issue of pension obligation bonds. Council Member Armenta asked how many employees are near retirement. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page I of 15 ITEM NO. 6.13 Director of Finance Lieu explained when an employee retires, there are new employees filling those positions and the City continues to pay into the PEPRA or Tier 2 pension, which cost less. Council Member Armenta asked how the 2 percent employee contribution factors into the Ca1PERS pension cost. Director of Finance Lieu explained tier 1 employees pay the 2 percent into their retirement. If the employee was not paying the 2 percent contribution, the employer cost would increase. She reiterated the fiscal impact of $I.2 :million cost over eight years is sustainable on an annual basis. City Manager Manis stated there are other cities struggling to look for funds to cover the Unfunded Accrued Liability Cost: The,City has a fairly low amount of Unfunded Accrued Liability Cost over the next'eight years. Mayor Low asked if the projected Unfunded Accrued Liability Cost of eight years had to be paid off Director of Finance Lieu replied the City has the Unfunded Accrued Liability Cost component as well as the reduction and discount rate,. She indicated there was only eight years of data from the actual evaluation report available. Council Member Armenia asked City Attorney Richman if there were possibilities of laws triggering the reevaluation of pass employee pensions. City Attorney Richman stated at this point, a retirement pension is considered a vested right, and those are questions the courts would have to answer. Your retirement is a vested right and its considered fully vested. Mayor vola, stated the City should allocate some funds to pay the Unfunded the City has substantial fund reserve to cover the Liability Cost; however recommended to look at the funds on if Finance Lieu reported there has been an increase of $200,000 in Occupancy Tax to cover some of the Unfunded Accrued Liability Cost. Council Member Clark asked if the employee contributions to CaIPERS was going to be raised. Director of Finance Lieu replied the employee contribution has reached its maximum. Tier 1 employees pay 8 percent, Tier 2 employees pay 7 percent, and PEPRA employees pay 6.25 percent to the retirement fund. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 2of15 Mayor Low recessed the meeting at 6:38 p.m. RECONVENE TO REGULAR MEETING The regular meeting of the Rosemead City Council and the Successor Agency to the Community Development Commission was called to order by Mayor Low at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor/Chair Low, Mayor Pro Tem/Vice-Chair Members Armenta and Clark ABSENT: Council Member/Board Member Alarcon STAFF PRESENT: City Manager Manis, City McKinney, Interim Director of Community Devel Director of Parks and Recreation Chacon, Direct Donohue PLEDGE OF ALLEGIANCE was led by Mayor Pro T INVOCATION was led by Cc 2. PUBLIC COMMENT Su Yamamoto, ;Manag public to attend the upc Daniel Levanos, repress and organ donation. H< Float Ceremony, when honorees, and voluntee dedication events. Council 1Vlember Clark 3. PRESENTATIONS' book fair and:flu shot events. Members/Board Assistant City Manager Director af,Finance Lieu, Ramirez,and City Clerk event flyers and invited the )rie Legacy Donate Life spoke on the importance of tissue I the City Council to attend the 15th Annual Rose Parade Legacy Donate Life would showcase their float, meet thanked Council Member Clark for attending pass rose it was a great event. B. Los Angeles County Economic Development Corporation - Most Business Friendly City Finalist Award Bob Machuca, Senior Regional Manager of the Los Angeles County Economic Development Corporation presented the City Council with the Most Business Friendly Finalist Award. Mr. Machuca praised the City Council and staff for their commitment and partnership with local businesses, business recognition program, and the creation of a Commercial Task Force to focus on economic development. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 3 of 15 C. CA Mayor Low commended City Manager Manis for implementing the business recognition program and thanked Director of Public Works Ramirez and staff for their contribution to the economic development program. Red Ribbon Week Proclamation Public Safety Supervisor Mandy Wong spoke about the Red Ribbon campaign which has provided drug awareness since 1985. The City Council presented Public Safety Supervisor Wong a,proclamation for Red Ribbon Week. Council Member Armenta thanked Ms. Wong far her hard, work and giving back to the Rosemead community. Rosemead Chamber of Commerce Ray Jan, Executive Director to the Rosemead update of the Chamber's three-year strategic p7 is to be a voice and support local businesses in plan includes ideas on expanding business program. In addition, a new passport prograi Chamber members. Other goals include a str<on� development projects, and increased education Presentation amber Commerce presented an ;oals. The focus of the Chamber city. She explained the strategic ;mbership and the hospitality could, -allow tourists to visit all social media presence, economic he business community. Mayor Pto Tem Ly thanked the Rosemead Chamber of Commerce for their work on the strategic plan. He commended the idea of the marketing packages, revamping the visitor's center, and the,passport program idea. Council Member Armenta thanked the Chamber of Commerce for their work with the City's 'sister city program and recent trip to Taiwan to meet local government officials. ;lark congratulated the Chamber of Commerce on their strategic plan. asked the Chamber of Commerce if they worked with a consultant to strategic plan and were city representatives involved in the meetings. Ms. Jan replied the Chamber of Commerce received assistance from local business consultants and members of the University of the West helped in the development of the strategic plan. City Manager Manis added the Chamber of Commerce staff felt it was best they work on the plan on their own and staff met with them subsequently after their meeting. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 4 of I5 Mayor Low asked how the strategic plan would be tracked and if they could provide progress updates. Ms. Jan stated the Chamber of Commerce could provide quarterly reports or provide a progress report to the City Council. Mayor Pro Tem Ly stated he disagreed with Mayor Low's request because the Chamber knows what their resources and priority items are. If they want to update the City staff and Council, they could do so on their own..., City Manager Manis stated the strategic plan would be included in with the contract. City Attorney Richman clarified the strategic plan worked as a scope of services to the contract for the Chamber of Commerce. 4. PUBLIC HEARINGS A. Public Hearing on the Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2016-17 , Recommendation: It is recommended that the City Council conduct a public hearing and take public testimony on the City's FY 2016-17, Consolidated Annual Performance and Evaluation Report. No further, City Council action is necessary. Director -of Public Works Ramirez, reported the City's Community Development Department completed its Consolidated Annual Performance Report for the period July 1, 201ktbrough June 30, 2017. the report described the overall use of federal Community Development Block Grant and HOME Investment Partnerships funds received from the_ Department of Housing and Urban Development. The City's overall objective in the CDBG and HOME programs is the development of viable communities by providing decent housing, a suitable living environment and expansion of economic'' opportunities primarily for low -to -moderate income Armenta asked if there were any fund reductions in the programs. Works Ramirez replied funds were not reduced and had slightly Mayor Low opened the Public Hearing at 7:41 p.m. There being no comments, the public hearing closed at 7:41 p.m. B. Public hearing on Modification 17-07, a City Initiated Request to Eliminate Condition of Approval Number 59 from the Conditions of Approval of Modification 16-02 (Wahnart) Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 5 of 15 5. ra Recommendation: That the City Council adopt Resolution No. 2017-31, with findings (Attachment "A") and approve Modification 17-07. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPROVING MODIFICATION 17-07 TO ELIMINATE CONDITION OF APPROVAL NUMBER 59 FROM THE CONDITIONS OF APPROVAL OF MODIFICATION 16-02. THE SUBJECT SITE IS LOCATED AT 1827 WALNUT GROVE AVENUE IN A,- C-3 (MEDIUM COMMERCIAL) ZONE (APN: 5279-033-001)" Interim Community Development Director request to modify the conditions of approval Condition of Approval Number 59, whicl annual Planning Commission review of Wal of approval; and required Planning Divisio- with Walmart and neighboring residents yvit Mayor Low inquired about the results of Interim Director of Commu included six city staff meml quarterly meeting included and two residents. Most of solar inverter, and:landscapi public he; 7:46 p.m. zuela reported the City initiated a lodification 16-02 by eliminating rinated the requirements of the s compliance with the conditions I to conduct a.quarterly meeting 3.00 -foot radius. meetings. lent Valerizuela replied the first meeting Mart staff, and one resident. The second nembers, four Wal-Mart staff members, nvolved'shopping carts, noise from the at 7:46 p.m. There being no comments the ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Clark to adopt'; Resolution No. 2017-31 and approve Modification 17-07. Motion was carried by thea. following-v6te: AYES: Armenta, Clark, Low, Ly and ABSENT: Alarcon • Resolution No. 2017-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $36,650.75 NUMBER 97623 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-52 Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 6 of 15 • Resolution No. 2017-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,376,329.39 NUMBERED 97610 THROUGH NUMBER 97622, AND NUMBERED 97624 THROUGH NUMBER 97768 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 201 • Resolution No. 2017-56 A RESOLUTION OF THE CITYCO ROSEMEAD, CALIFORNIA,- ALLO' AND DEMANDS IN THE SUM OF 97769 THROUGH NUMBER 97873. 1 ATTACHED HERETO AND MADE Recommendation: Adopt Resolution No. Resolution No. 2017 G1 TCIL OF THE CITY OF VG CERTAIN CLAIMS 98,316.14 NUMBERED 'LUSIVELY, WHICH IS ART HEREOF OF THE CITY COUNCIL OF THE CITY OF AFORNIA, ALLOWING CERTAIN CLAIMS IN THE' -SUM OF $888,336.34 NUMBERED NUMBER 97998 INCLUSIVELY, WHICH IS BTO AND MADE A PART HEREOF pt Resolution No. 2017-60 7-16 SA OF THE CITY OF ROSEMEAD AS THE ENCY TO THE ROSEMEAD COMMUNITY COMMISSION OF THE CITY OF LLOWING CERTAIN CLAIMS AND 3E SUM OF $1,965,539.33 NUMBER 10222 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-16 SA Resolution No. 2017-17 SA Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 7 of 15 A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,807.31 NUMBERED 10223 THROUGH NUMBER 10224 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-17 B. City Council Meeting Minutes Recommendation: That the City Council meeting on September 12, 2017 and the September 19, 2017. C. Request to Install Red Curb — Recommendation: It is recommended thi Commission's recommendation to install side of the driveway apron. D. Request to Install Red Curb Recommendation:_ it is recc Commission's recommenda side of Singing Wood Lane. E. from the regular ecial meeting on t Council approve the Traffic red curb on the east and west Lane that the,City Council approve the Traffic all 5 -feet of red curb on the east and west Intersection of Fern Avenue and Jackson nmeindation: It is °recommended that the City Council approve the Traffic fission's recommendation to paint advance "Stop" lines 4 -feet prior to the valks in all four legs of the intersection of Fern Avenue and Jackson Avenue, 20 -feet ofred curb on all corners at the same intersection, and repaint all a red curbing within the area. F. Ordinance.No. 975 — Second Reading and Adoption: Repealing Chapter 9.30 Titled Residency Restrictions for Registered Sex Offenders from the Rosemead Municipal Code Recommendation: It is recommended that the City Council approve the second reading and adoption of Ordinance No. 975. AN ORDINANCE OF THE CITY COUNCIL OF ROSEMEAD REPEALING CHAPTER 9.30 TITLED RESIDENCY Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 8 of 15 RESTRICTIONS FOR REGISTERED SEX OFFENDERS FROM THE ROSEMEAD MUNICIPAL CODE G. Resolution No. 2017-54 — Authorizing the Recordation of the Irrevocable Drainage Easement for those portions of LA County Assessor Parcel No's. 5282-026-048 & 5282-026-049 for Storm Drainage Maintenance Recommendation: It is recommended that the City Council approve Resolution No. 2017-54, authorizing the City Engineer to execute and record the irrevocable offer of drainage easement for Los Angeles County Parcel, No. 5282-026-048 & 5282- 026-049. A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZE CITY STAFF TO EXECUTE AND RECORD THE TRRFVOCABLP ;OFFER OF DEDICATION OF A GRANT OF EASEMENT FOR DRAINAGE PURPOSES LOCATED AT,9048 GARVEY AVENUE. (APN 5282-026-048 & 5282-026-04:9),, H. Amendment to the Crossing Guard Services Agreement with All City Management Services, Inc. and Annual Cost Sharing Agreement with Rosemead School District Recommendation: That the City Council authorize the City Manager to (1) Execute an Amendment to an Agreeitent with All_ City Management Services, Inc. for crossing guard services throughxJune 30, 2019; and (2) Execute the cost sharing agreement with the Rosemead.' School District in funding the crossing guard services for the 20171,18 Fiscal Year; and (3) Appropriate additional funding in the FY 2017/18 budget for crossing guard services in the amount of $4,252.01. I. J. No. -20 17-5 - 7 ' o.2017-57, Approving -the Walnut Grove Avenue Resurfacing Project the Road Repair`and-Ac contability Act Recommendation: It' is recommended that the City Council (1) Adopt Resolution No. 2017-57, approving the Walnut Grove Avenue Resurfacing Project from Marshall Avenue to Northerly City Limit funded by the Road Repair and Accountability [pct — Senate Bill SB 1; TION OF THE CITY COUNCIL OF THE CITY OF D, CALIFORNIA, TO APPROVE THE LIST OF TO BE FUNDED BY SB 1 THE ROAD AND REPAIR AND ACCOUNTABILITY ACT And Approve a budget appropriation of $57,000 from the General Fund unassigned fund balance to meet the MOE requirements. Resolution No. 2017-55 — Adoption of Resolution Accepting a Quitclaim Deed of Public Road and Highway Easement for a Portion of River Avenue located South of Garvey Avenue Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 9 of 15 Recommendation: It is recommended that the City Council adopt Resolution No. 2017-55, accepting the Quitclaim Deed of Public Road and Highway Easement from Los Angeles County for a portion of River Avenue, South of Garvey Avenue, and authorize the City Manager to execute the attached Certificate of Acceptance. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ACCEPTING AN EASEMENT QUITCLAIM DEED FROM LOS ANGELES COUNTY FOR A PORTION OF RIVER AVENUE LOCATFD%',,SOUTH OF GARVEY AVENUE K. Adoption of Annual Resolution City Council Recommendation: It is recommended'that the 2017-58, for the City Council withno changes A RESOLUTION OF THE CITY C4 ROSEMEAD, CALIFORNIA, ES SALARY RANGES AND BENEFITS OF THE CITY OF ROSEMEAD and Benefits for the Council the prior OF THE CITY OF HING ANNUAL E CITY COUNCIL I2 L. Resolution 2017-59 - Providing Permission to Councilmember Alarcon to be Absent from Council Meetings Pursuant to Government Code Section 36513 Recommendation: It is recommended that the City Council adopt Resolution 2017- 59, providing permission for Councilmember Alarcon to be absent from the next several Council meetings to attend to his health issues. OF THE CITY COUNCIL OF THE CITY OF LIFORNIA GRANTING PERMISSION TO 3R ALARCON TO BE ABSENT FROM NGS PURSUANT TO GOVERNMENT CODE 36513 Moved by Mayor Pro Tem Ly and seconded by Council Member In approve the Consent Calendar. Motion was carried by the vote: AYES: Armenta, Clark, Low, Ly and ABSENT: Alarcon. 6. MATTERS FROM CITY MANAGER & STAFF A. Consideration of Senate Bill 415 and Consolidation with a Statewide Election Date Recommendation: It is recommended that the City Council discuss the options available and provide direction to staff. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 10 of 15 City Clerk Donohue reported on Senate Bill 415, known as the Voter Participation Rights Act, which amended the State Elections Code pertaining to municipal election dates. Staff reviewed the City of Rosemead's voter turnout data for the past four recent statewide general elections on the County registrar recorder website, as well as voter turnout data for the city's standalone municipal elections. The City of Rosemead met the triggering criteria of SB 415. Rosemead's last four statewide elections, held on a November election, voter turnout was 45.6 percent. However, the voter turnout for the City of Rosemead on an average municipal election was 15.2 percent. Therefore, the City must move their general municipal elections to a statewide election starting on 2018, 2020, or 2022. A brief presentation was given of possible options for the City Council to implement tyre mandates of SB 415. Council Member Armenta stated the Council should choose an option that would affect all equally. Mayor Pro Tem Ly asked if the election is consolidated, is a city required to have the County run the election or could it still be run by the city. City Clerk Donohue replied the bill states cities have to consolidate with the County. City Attorney Richman stated even if the election date%is the same, the election process has to be done by the.County Mayor Pro; Tem Ly, asked staff to clarify if the City will be required to consolidate its future elections with the County. Mayor ProTer Ly suggested the City, -Council consider Option One, which keeps the election in Match andoxrly changes to even years. agreed with Option One. Brian Lewin asked the City Council to consider Option Five because it achieved the goal of equal treatment of all Council Member terms and only receive a four- month reduction It would also achieve the goal of the bill, which is to maximize voter' participation. The statewide elections in November have considerably more participation than in the primaries in March. Mayor Pro Tem Ly disagreed with Mr. Lewin's comments and explained changing the election from odd years to even years in March would limit the impact for residents. Secondly, if an election date is in November, municipalities will be at the bottom of the ballot. Council Member Clark agreed with Mayor Pro Tem Ly and stated it would be a disservice to the residents to move the election to a November election date. She reiterated changing the election date is a state mandate which the City had to comply with. She expressed concerns with the voter registration data being Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page II of 15 outdated with voters still registered who have died or moved, so it skewered the voter turnout percentage. Mayor Low also agreed with the City Council to choose Option One. The November election ballot is usually overwhelmed with candidates and initiatives. Council Member Armenta stated that in her Latino Caucus group, they are working on encouraging Latinos to vote. She shared that at a meeting, a speaker had mentioned that many voters do not vote the entire ballot. <. ACTION: Moved by Council Member Clark and seconded by Mayor Pro Tem Ly to direct staff to bring back an ordinance to include,Option One to move the election date from March of odd years to March of even years. Motion was carried by the following vote: AYES: Armenta, Clark, Low, Ly„and ABSENT: Alarcon B. Direction on Painting by Guy Rose Recommendation: Discuss and provide direction to staff. City Clerk Donohue reported city staff recently re -discovered a painting by Guy Rose, son of Rosemead founder-L.J. Rose. He was regarded as a very accomplished California impressionist artist. The painting was originally donated to the City by Markel Gallagher, the granddimghtei''.of L.J. Rose, m February of 1980. After the unsuccessful sale, the City opted to hold onto the painting. Mayor Pro Tem L3' suggested the painting be -showcased at the Dinsmoor Heritage House Cultural Museum. Also, the Council should discuss the future of the Dinsmoor HBritage House Cultural Museum as Rosemead's Historical Museum. Council Member Armenta stated there should be a caveat, that should the painting be given tq'tbe association, the painting should be returned to the City of Rosemead if anything happens tothe Dinsmoor Heritage House Cultural Museum. Pro Tem. Ly stated the City owns the Dinsmoor Heritage House Cultural ;r Armenta reiterated that the contents inside of the Dinsmoor Cultural Museum are owned by the Dinsmoor Association and not the Mayor Pro Tem Ly suggested the painting could temporarily be displayed at City Hall. Mayor Low supported the idea to display the painting in a City facility. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 12 of 15 ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Armenta to display the painting temporarily at City Hall. Motion was carried by the following vote: AYES: Armenta, Clark, Low, Ly and ABSENT: Alarcon 7. MATTERS FROM MAYOR & CITY COUNCIL Q Receive Comments from Councilmember Armenta Regarding the City Clerk Contract Amendment Recommendation: Receive comments from Mayor Council Member Armenta asked for the the City Clerk's rating and voiced the pe City Manager were close and expressed 1 Accessibility and Technology Recommendation: Discuss and that she had voted no on between City Clerk and Council Member Armenta stated the Technology Reimbursement Administrative Policy grants some full time staff a technology reimbursement of $300 a year. The $300 reimbursement has to be used or you lose it during the calendar year. She expressed the cost of technology has increased gydr the years and suggested amending the policy to allow staff to 'toll -over fhe,3300 reimbursement to another year. She inquired with some staff and the response was positive to roll over the $300 reimbursementio allow the purchase of cell phones. May Pro Texas Ly indicated the policy was created and revised over a decade ago and sueeested the Council look at adiusting the amounts. City Manager Mans^Suggested the Council also look at the monthly cell phone Low directed staff to bring back the policy with revisions. anis clarified that staff would bring back the policy revised with the technology reimbursement to roll over. Mayor -Pro Tem Ly stated the policy should state, "Once every two calendar years and no more than $600 will be reimbursed". Council Member Clark suggested the ability to get reimbursed for the cost of a phone, and combining the reimbursement. For example, using three years' worth of technology reimbursement to pay for a $1,000 phone and you get reimbursed again after three years. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 13 of 15 Mayor Low stated in regards to the monthly cell phone reimbursements, phone bills that have more than one phone line attached, should only be reimbursed for the amount of one phone line being utilized for city business. Council Member Clark stated you get charged more for one line on an account than having additional lines under one account. Director of Finance Lieu explained when there are two lines in one phone bill, the charges are usually split and are only reimbursed fifty percent plus the cost of the actual line. City Manager Manis reiterated that staff would,provide. options of the amount of $300 roll over proposal and look at the amount of the monthly reimbursement. Council Member Armenta asked for the policy -to be before the end of the calendar year. C. City Council Comments Council Member Arm( the hospitality of the T; not funded by the city. Mayor Pro Tem Ly City of she had a eoDle was with revisions -fence on the Taiwan trip and She clarified that the trip was reported out I he attended the National League of Cities ition meeting to meet with the city's Washington D.C. ent of Justice to talk about various grants. He requested two a future city council agenda, the formation of a community in funding improvements in the city. Also, requested a status nev from Southern California Edison. reported she attended the same conference as Mr. Ly, out. there is specific language that requires only some Low reported out her attendance to the same conferences and thanked staff for assisting on the preparation of the sister city Taiwan trip. 8. CLOSED The City Council will meet in Closed Session to discuss the following item: A. PUBLIC EMPLOYEE EMPLOYMENT: Government Code Section: 54957 Title: Community Development Director Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 14 of 15 Mayor Low recessed the meeting to closed session meeting at 8:36 p.m, and reconvene back from closed session at 8:48 p.m. City Attorney Richman announce there was no reportable action taken during closed session. 9. ADJOURNMENT The meeting adjourned at 8:48 p.m. The next regular City I take place on November 14, 2017, at 7:00 p.m. in the Chamber. Marc APPROVED: Polly Low, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Minutes of October 24, 2017 Page 15of15 Clerk meeting is scheduled to lead City Hall Council