CC - Item 7B - Rosemead Boulevard Highway Safety Improvement ProgramROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BILL R. MANIS, CITY MANAGER/
DATE: DECEMBER 12, 2017
SUBJECT: ROSEMEAD BOULEVARD HIGHWAY SAFETY IMPROVEMENT
PROGRAM
SUMMARY
As part of the City's Fiscal Year 2010-11 Capital Improvement Program, the City Council
approved a Highway Safety Improvement Program (HSIP) project, which involves traffic safety
and calming enhancements along Rosemead Boulevard from the Union Pacific Railroad
Underpass/North City limit to Mission Drive. This project is funded primarily through the State
of California HSIP Program with a total approximated approved grant of $454,000 and required
City matching contribution of approximate $58,000, for a total project approximation of
$512,000.
The project's original scope of works included the installation of wider crosswalks, pedestrian
lighting, landscaped parkways, new traffic safety striping, a bike lane, signage, countdown
pedestrian signals, and traffic signal improvements. Since Rosemead Boulevard is a State-
owned highway, the project requires an encroachment permit from Caltrans prior to construction.
Unfortunately, through the submittal of the encroachment permit application, Caltrans eliminated
most of the originally proposed items and approved only the installation of the sidewalk and
minor traffic modifications at the intersection of Mission Drive and Valley Boulevard along
Rosemead Boulevard.
On September 12, 2017, staff presented the City Council with an update on the Rosemead
Boulevard HSIP project. Staff discussed the schedule, scope of work, and a chronological listing
of events for the project, including Caltrans elimination of most of the proposed beautification
items and only approved sidewalk and minor traffic modifications. In addition, staff informed
the City Council that Caltrans had closed out the encroachment permit due to a delay in the
project and a new application would have to be submitted by the City. At that time, staff
requested directions from the City Council on how to proceed with the project. The City Council
directed City staff to proceed with the project, submit a new encroachment permit application,
determine the new proposed cost estimate, and report back to the City Council for further
direction.
ITEM NUMBER: 75-
City Council Meeting
December 12, 2017
Page 2 of 3
Originally, the Rosemead Boulevard HSIP project was projected to cost a total of $512,000 and
was being funded by a State HSIP grant of $454,000 and a local City match of $58,000. Since
this time, some funding from both the HSIP and local City match has been expended on this
project. Currently, the approved Fiscal Year 2017-18 Budget has an allocation amount of
$513,900, as shown below.
FY 17-18 CIP Carryover Funding
Funding Source
Funding
HSIP Grant
$430,000
Lighting District Fund
$ 83,900
Total
$513,900
On September 20, 2017, staff contacted Caltrans requesting that the new encroachment
application be expedited. On October 25, 2017, Caltrans agreed to accept the encroachment
application and plans electronically, and conduct a courtesy review to expedite the process.
On November 20, 2017, staff received comments from Caltrans indicating that drought
restrictions are no longer being enforced and the City may now include landscaping on the
existing median only. The following is a comparison of engineering cost estimates with and
without landscaping.
Engineering Cost Estimate Including Landscaping
Item
Description
Cost
1
Construction
$725,000
2
Construction Management/Inspection
$ 45,000
3
Staff Time
$ 7,000
4
Miscellaneous
$ 3,000
Total
$780,000
Based on the engineering cost estimate, including the landscaping, an additional $266,100 would
be required for the completion of this project.
Engineering Cost Estimate Not Including Landscaping
Item
Description
Cost
1
Construction
$640,000
2
Construction Management/Inspection
$ 30,000
3
Staff Time
$ 7,000
4
Miscellaneous
$ 3,000
Total
$680,000
Based on the engineering cost estimate, not including the landscaping, an additional $166,100
would be required for the completion of this project.
City Council Meeting
December 12, 2017
Page 3 of 3
STAFF RECOMMENDATION
It is recommended that the City Council provide direction on how they would like to proceed
with the Rosemead Boulevard HSIP project.
FISCAL IMPACT
The approved Fiscal Year 2017-18 Budget contains a total of $513,000 ($83,900 in Lighting
District funds and the $430,000 grant from the State of California HSIP Program) for the
Rosemead Boulevard HSIP project. Depending on City Council's direction, any additional
appropriations would be requested to be funded from Measure R funds.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (a) of the CEQA Implementing Guidelines.
STRATEGIC PLAN IMPACT —None
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By:
Submitted By:
C�.
Rafael M. Fajardo, P.E., City gineer Michelle G. Ramirez, Directorf Public Works