RFP - 2018-02 - Professional Engineering Services Walnut Grove Avenue Resurfacing Project 1
CITY OF ROSEMEAD
PUBLIC WORKS/ENGINEERING DIVISION
RFP No. 2018-02
REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES
WALNUT GROVE AVENUE RESURFACING PROJECT
FROM NORTHERLY CITY LIMIT TO MARSHALL AVENUE
INTRODUCTION
The City of Rosemead is requesting proposals from professional engineering firms able to
provide a variety of engineering services. The engineering services desired include but are not
limited to surveying, preparation of construction plans, specifications, and cost estimate and
construction management for Walnut Grove Avenue Resurfacing Project.
BACKGROUND:
SB1, formally known as the Road Repair and Accountability Act (RMRA) of 2017, received the
required two-thirds majority from the California Legislature and was signed into law by
Governor Brown on April 28, 2017. SB 1 establishes the Road Maintenance and Rehabilitation
Program (RMRP) to address deferred maintenance on the state highway and local street road
systems. The bill provides that funds shall be used for projects that include, but are not limited
to, the following:
Road Maintenance and Rehabilitation
Safety Projects
Railroad Grade Separation
Traffic Control Devices
Beginning November 1, 2017, the State Controller will deposit various portions of this new
funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A
percentage of this new RMRA funding will be apportioned by formula to eligible cities and
counties pursuant to Streets and Highways Code (SHC) Section 2032 (h) for basic maintenance,
rehabilitation and critical safety projects on the local streets and roads system.
City of Rosemead currently receives $1,226,200 in gas tax revenues annually. With the passage
of SB 1, the amount is expected to increase by $318,500 for a total of $1,544,700 for FY 2017-
18.
SCOPE OF SERVICES
The following is a general outline of the scope of work to be provided by the consultant. While it
is intended that the following scope of work include all elements essential to develop the project,
those submitting proposals are advised to perform their own field reconnaissance and include
any items which they feel have been overlooked. The consultant may also note any required
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items which they feel to be excessive or unnecessary. The description and cost of such items
should be noted separately in the proposal. Services required to complete this project by the
consultant shall include:
1. Topographic Survey
2. Review Geotechnical Investigation Report for Walnut Grove Avenue and Valley
Boulevard and incorporate to the design.
3. Prepare Construction Plans.
4. Prepare Construction Specifications.
5. Prepare Quantity Calculation and Construction Cost Estimates.
Deliverables include:
1. Topographic Survey using County specified Datum & Coordinate System.
2. PS&E construction package.
Construction plan components may include, but are not limited to:
Title Sheet and Location Map.
Roadway Plans, Profiles, Sections, Details and Construction Notes.
Utility Plans.
Erosion Control Plans.
Striping Plans.
Each sheet of plans shall include the City of Rosemead title blocks and shall bear the
professional seal, certificate number, registration classification, and expiration date of the
professional responsible for their preparation. The signature of the responsible shall include on
final submittals.
Review submittals shall be half size (11” x 17”); five copies. An electronic copy (PDF format)
will also be required.
Plans submittals shall be 70%, 90% and 100%. Final plans shall be formatted for 22” x 34”
plans. Final submittal shall include one set plotted on Mylar and electronic copies of the
AutoCAD files complete.
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Construction Support
Attending pre-construction meeting.
Responding to Request for Information (RFI) on the design plans or in the special provisions.
(Note: Consultant shall be required to provide responses to contractors’ inquiries
clarifying any errors, discrepancies, missing information, and oversights in the PS&E
during the construction period at no cost to the City. This may involve revising the plans
and specifications as necessary to appropriately respond to the inquiries. Consultant shall
provide responses within two (2) working days after receiving the initial inquiry.
Providing field visits during construction if necessary.
Prepare As-Built Plans.
PROPOSAL FORMAT
The proposal shall be submitted in the following format:
1. A Cover Letter summarizing the proposal.
2. Fee – Provide not to exceed fee budget for each item described in the above scope of
services.
3. Hourly rates – Provide hourly rates schedule for all work to be done under the scope of
services and for any extra work authorized by the City Engineer.
SELECTION PROCEDURE AND SCHEDULE
An award of this contract shall be based on a bid basis.
Tentative Schedule:
1. Proposal due date February 8th, 2018 at 10:00 am
2. Proposed Project Award February 27th, 2018.
LIST OF DOCUMENTS
This is a list of documents attached for your information:
Location Map
As built sewer map
Geotechnical Investigation Report
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DISCRETION AND LIABILITY WAIVER
The City reserves the right to reject all proposals or to request and obtain, from one or more of
the consulting firms submitting proposals, supplementary information as may be necessary for
City staff to analyze the proposals pursuant to the consultant selection criteria contained here.
The City is not liable for costs incurred by the consultant for the cost of the proposal. The
consultant, by submitting a response to this RFP, waives all rights to protest or seek any legal
remedies whatsoever regarding any aspect of this RFP.
All proposals shall be binding for a period of 60 days after the proposal due date.
DRAFT AGREEMENT
Attached is a draft copy of the “Agreement for Consulting Services”. The draft may be subject
to change and revision pursuant to review by the City Attorney.
DIRECTION FOR DELIVERY OF PROPOSAL
Three (3) copies of the sealed project proposal shall be delivered no later than 10:00 a.m.,
February 8th, 2018, at the following location:
CITY OF ROSEMEAD
Public Works Department
8838 E. Valley Boulevard
Rosemead, CA 91770
Attn. Rafael M. Fajardo P.E.
City Engineer