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RFP No. 2018-02 1 CITY OF ROSEMEAD PUBLIC WORKS/ENGINEERING DIVISION RFP No. 2018-02 REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES WALNUT GROVE AVENUE RESURFACING PROJECT FROM NORTHERLY CITY LIMIT TO MARSHALL AVENUE INTRODUCTION The City of Rosemead is requesting proposals from professional engineering firms able to provide a variety of engineering services. The engineering services desired include but are not limited to surveying, preparation of construction plans, specifications, and cost estimate and construction management for Walnut Grove Avenue Resurfacing Project. BACKGROUND: SB1, formally known as the Road Repair and Accountability Act (RMRA) of 2017, received the required two-thirds majority from the California Legislature and was signed into law by Governor Brown on April 28, 2017. SB 1 establishes the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the state highway and local street road systems. The bill provides that funds shall be used for projects that include, but are not limited to, the following:  Road Maintenance and Rehabilitation  Safety Projects  Railroad Grade Separation  Traffic Control Devices Beginning November 1, 2017, the State Controller will deposit various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032 (h) for basic maintenance, rehabilitation and critical safety projects on the local streets and roads system. City of Rosemead currently receives $1,226,200 in gas tax revenues annually. With the passage of SB 1, the amount is expected to increase by $318,500 for a total of $1,544,700 for FY 2017- 18. SCOPE OF SERVICES The following is a general outline of the scope of work to be provided by the consultant. While it is intended that the following scope of work include all elements essential to develop the project, those submitting proposals are advised to perform their own field reconnaissance and include any items which they feel have been overlooked. The consultant may also note any required 2 items which they feel to be excessive or unnecessary. The description and cost of such items should be noted separately in the proposal. Services required to complete this project by the consultant shall include: 1. Topographic Survey 2. Review Geotechnical Investigation Report for Walnut Grove Avenue and Valley Boulevard and incorporate to the design. 3. Prepare Construction Plans. 4. Prepare Construction Specifications. 5. Prepare Quantity Calculation and Construction Cost Estimates. Deliverables include: 1. Topographic Survey using County specified Datum & Coordinate System. 2. PS&E construction package. Construction plan components may include, but are not limited to:  Title Sheet and Location Map.  Roadway Plans, Profiles, Sections, Details and Construction Notes.  Utility Plans.  Erosion Control Plans.  Striping Plans. Each sheet of plans shall include the City of Rosemead title blocks and shall bear the professional seal, certificate number, registration classification, and expiration date of the professional responsible for their preparation. The signature of the responsible shall include on final submittals. Review submittals shall be half size (11” x 17”); five copies. An electronic copy (PDF format) will also be required. Plans submittals shall be 70%, 90% and 100%. Final plans shall be formatted for 22” x 34” plans. Final submittal shall include one set plotted on Mylar and electronic copies of the AutoCAD files complete. 3 Construction Support  Attending pre-construction meeting.  Responding to Request for Information (RFI) on the design plans or in the special provisions. (Note: Consultant shall be required to provide responses to contractors’ inquiries clarifying any errors, discrepancies, missing information, and oversights in the PS&E during the construction period at no cost to the City. This may involve revising the plans and specifications as necessary to appropriately respond to the inquiries. Consultant shall provide responses within two (2) working days after receiving the initial inquiry.  Providing field visits during construction if necessary.  Prepare As-Built Plans. PROPOSAL FORMAT The proposal shall be submitted in the following format: 1. A Cover Letter summarizing the proposal. 2. Fee – Provide not to exceed fee budget for each item described in the above scope of services. 3. Hourly rates – Provide hourly rates schedule for all work to be done under the scope of services and for any extra work authorized by the City Engineer. SELECTION PROCEDURE AND SCHEDULE An award of this contract shall be based on a bid basis. Tentative Schedule: 1. Proposal due date February 8th, 2018 at 10:00 am 2. Proposed Project Award February 27th, 2018. LIST OF DOCUMENTS This is a list of documents attached for your information:  Location Map  As built sewer map  Geotechnical Investigation Report 4 DISCRETION AND LIABILITY WAIVER The City reserves the right to reject all proposals or to request and obtain, from one or more of the consulting firms submitting proposals, supplementary information as may be necessary for City staff to analyze the proposals pursuant to the consultant selection criteria contained here. The City is not liable for costs incurred by the consultant for the cost of the proposal. The consultant, by submitting a response to this RFP, waives all rights to protest or seek any legal remedies whatsoever regarding any aspect of this RFP. All proposals shall be binding for a period of 60 days after the proposal due date. DRAFT AGREEMENT Attached is a draft copy of the “Agreement for Consulting Services”. The draft may be subject to change and revision pursuant to review by the City Attorney. DIRECTION FOR DELIVERY OF PROPOSAL Three (3) copies of the sealed project proposal shall be delivered no later than 10:00 a.m., February 8th, 2018, at the following location: CITY OF ROSEMEAD Public Works Department 8838 E. Valley Boulevard Rosemead, CA 91770 Attn. Rafael M. Fajardo P.E. City Engineer