CC - Item 4B - Approval for Engineering Services for Slurry Seal Project • %Ec,,41--F--
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TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: RANK G. TRIPEPI, CITY MANAGER
J
DATE: FEBRUARY 3, 1999
RE: APPROVAL OF ENGINEERING PROPOSAL TO PROVIDE ENGINEERING
SERVICES FOR THE FY 1998-99 SLURRY SEAL PROJECT ON VARIOUS
STREETS
Attached for your consideration is an engineering proposal from Willdan Associates for
engineering design (preliminary and final), construction observation and contract
administration, and utility coordination for slurry seal of pavement on those streets
identified as Exhibit A.
The total construction cost for this project is estimated to be $113,000. The City's share
is estimated at $50,000 and the Agency's estimated at$63,000. The proposed project is
currently programmed in both the 1998-99 City and Redevelopment Agency budgets. The
City budget utilizes State Gas Tax funds. Construction of the project is anticipated to begin
in the Spring of 1999.
The streets were selected based upon the recommendations of the City's Pavement
Management program.
COUNCIL. AGENDA
FEB 091999
ITEM No. CG-
i CWro osaliEn r Proposal-9899 SlurrySeal w d
\
/
February 3, 1999
Slurry Seal
Page 2
The proposed fees are as follows:
Preliminary and Final Design $ 6,800
Utility Coordination $ 2,000
Construction Observation $ 10,300
Contract Administration $ 2,900
Total Proposed Fee $22,000
The total fee, excluding utility coordination, is in conformance with that portion of the City's
agreement with Willdan Associates which pertaims to design engineering services.
RECOMMENDATIONS
It is recommended that the Rosemead City Council:
1. Approve the attached engineering proposal.
2. Direct staff to begin the preparation of the necessary plans and specifications.
Attachment
C\ProposaREngrg Proposal-9899 Slurry Seal wpd
A WILLDAN ASSOCIATES ❑ ENGINEERS &PLA[ FNERS
Professional Consulting Services Since 1964
February 3, 1999
Mr. Frank G. Tripepi
City Manager
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Professional Engineering Design, Construction
Observation, Contract Administration, and Utility Coordination
for the 1998-1999 Slurry Seal Program on Various Streets
Dear Mr. Tripepi:
As requested, we are pleased to be given the opportunity to submit this proposal
for the above-referenced services. Generally,this project includes a slurry seal coat
for the streets throughout and serving the City of Rosemead and the Rosemead
Red evelopmentAgency area as listed in Exhibit"A." The streets selected conform
to priorities shown in the updated Pavement Management System report
SCOPE OF SERVICES
We propose to provide the following basic services for the project:
Preliminary and Final Design
1. Confer with City staff to review, in full detail,the requirements for the project.
Review available information and data assembled by City staff.
2. Prepare plans identifying the streets to be slurried, the trash pickup
schedule, and street sweeping schedule.
3. Attend coordination meetings, as necessary, with City personnel EX various
times during the design phase to obtain additional input and revie:v work.
4. Prepare specifications and contract documents to conform to applicable
requirements of the City of Rosemead.
5. Prepare final project cost estimates.
12900 CROSSROADS PARKWAY SOUTH•SUITE 200•INDUSTRY, CALIFORNIA 91746-3499•(552)908-620! •FAX(562)695-2120
February 3, 1999
Page 2
Utility Coordination
1. Submit copies of plans to all affected utilities and agencies.
2. Coordinate with affected utility companies to provide for any proposed utility
improvements prior to pavement construction:
3. Coordinate with water company to implement an upgrade of fire hydrants, as
needed, within the project.
4. Send notification to affected utility companies,other agencies,contrator and
City staff, and attend and coordinate the preconstruction conference.
Contract Administration
1. Provide the City with 20 sets of final plans and specifications for bit!ding.
2. Assist the City in securing bids and awarding project.
3. Attend preconstruction conference and prepare minutes.
4. Provide contract administration for proper enforcement of the contract plans
and specifications.
5. Provide engineering support,as needed.
6. Provide the necessary consulting services required to coordinate the efforts
between the City and contractor.
7. Review and recommend approval of progress payment requests.
8. Answer inquiries and complaints for the City relating to the project
Construction Observation
1. Provide daily construction observation during the construction penod.
2. Provide the necessary weekly, monthly, and final reports.
3. Provide copies of daily construction observation reports on a weekly basis.
4. Provide necessary coordination with other agencies to provide final
inspection of the project.
February 3, 1999
Page 3
5. Provide report to City following final inspection stating that the project has
been completed, and provide necessary data for City acceptance of the
project.
Our proposed fees are as follows:
• Preliminary and Final Design (Fixed Fee) $ 6,800
• Utility Coordination (Fixed Fee) $ 2,000
• Construction Observation (Fixed Fee) $10,300
• Contract Administration (Fixed Fee) $ 2900
Total Proposed Fee $22,OD0
The current estimated construction cost for the project is $113,000. The total fee,
excluding utility coordination, is in conformance with that portion of the City's
agreement with Willden Associates which pertains to design engineering services.
The construction contract period is estimated to be 15-working days. Compensation
for weekend inspection and inspection beyond the allocated working d,3ys and
hours of the construction contract will be on time-and-materials basis.
If you have any questions regarding this proposal, please contact Mr. Ken R ukav Ina
at (562) 908-6228.
Respectfully submitted,
WILLDAN ASSOCIATES
Richard L. Kopecky, P.E.
Senior Vice President
Enclosure
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956109%6650lp9-31
EXHIBIT "A"
1998-99 SLURRY SEAL PROGRAM
City of Rosemead
Abilene Bartlett/Walnut Grove
Brookline Guess/Guess
Brookline GuessNalley
Claudia Mission/Rose
Claudia Marshall/End
Damon Mead/Darlow
Earle Marshall/Norwood
Ellis Marshall/Ralph
Glendon Ivar/Muscatel
Grand Rosemead/Walnut Grove
Greendale Marshall End
Guess Hart/Rosemead
Guess Muscatel/End
Guess Rio Hondo/Hart
Lashbrook Olney/End
Linda Lee Glendon Way/City End
Livia Lower Azusa/Evansport
Marybeth Olney/Marshall
Mead Damon/Blair
Muscatel Valley/Mission
Nevada Muscatel/End
Olney Ivar/City End
Olney Temple City/Rio Hondo
Rockhold Wells/End
Steele Hart/Rosemead
City Hall Parking Lot
Page 1 of 2
EXHIBIT "A"
1998-99 SLURRY SEAL PROGRAM
Rosemead Redevelopment Agency
Alley N/Emerson Evelyn/Del Mar
Alley N/Garvey Jackson/Isabel
Brighton Gravalia/Garvey
Chariette Hellman/Anson
Charlotte Dorothy/Hellman
Charlotte Hellman/Artson
Columbia Jackson/City End
Columbia City End/Jackson
Delta Dorothy/Hellman
Delta Hellman/Artson
Delta Fern/Garvey
Dorothy San Gabriel/Gladys
Dorothy Gladys/Charlotte
Earle Klingerman/Fern
Earle Fem/Garvey
Emerson Del Mar/Evelyn
Falling Leaf Emerson/North End
Falling Leaf Graves/Newmark
Falling Leaf Newmark/Garvey
Fern Earle/Delta
Graves Del Mar/Stevens
Jackson Hellman/Columbia
La Merced W/of San Gabriel/200' W/of San Gabriel
Muscatel Garvey/Ramona
Park Gladys/San Gabriel
Pine Graves/Newmark
Rush W/ of San Gabriel/460' E/of San Gabriel
Rush Walnut Grove/San Gabriel
Willard Fern/Garvey
Wilson Way End/Whitmore
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