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CC - Item 4C - Selection of GIS Consultant & Appropriation of Additional Funds ,E 4o t-. Stafreport TO: HONORABLE MAYOR AND MEMBERS OF ROSEMEAD CITY COUNCIL FROM: ),{`FRANK G. TRIPEPI, CITY MANAGER DATE: IIJJ February 23, 1999 SUBJECT: SELECTION OF GEOGRAPHIC INFORMATION SYSTEM(GIS) CONSULTANT AND APPROPRIATION OF ADDITIONAL FUNDS The 1998/99 City budget includes $22,800 in the City's Engineering, Planning, and Building Departments to establish a Geographic Information System. Said system would be used among the departments to consolidate the vast amount of property information used in the land development, building plan check, and street improvement process. After interviewing several consultants, the proposal from Bill Matteson of A.C.T./GIS was clearly the most beneficial for the City. The recommended proposal, along with samples of their work is attached for your review and consideration. It has now become apparent that to move the GIS system forward within this fiscal year, an additional $13,000 is necessary to be appropriated from appropriated reserves. D. RECOMMENDATION Staff recommends that the City Council approve the selection of A.C.T./GIS and appropriate $13,000 from appropriated reserves to implement the GIS system. Attachments: COUNCIL. AGENDA 1. Letter from Bill Mattson, dated January 27, 1999 2. Inacom uote ;;tt 3. City of Murrieta Situation Assessment/Implementation Plan ��� 2 a JJ ITEM No. 1Z. c\NFORMAT/ QN\ oN A.C.7: GIS t{1 12E9W Pomona Road w suite 104 i�-, A f 1, _!r Corona CA P1720 �/� Phone'. (909)734-5437 a�f• �,� �t+�ri�� FAX: (909)272-3308 e-mail: actinto4actgis com of;he K WO 6ott`9e January 27, 1999 JN 98250.1 (Rev.) City of Rosemead Planning Department 8838 E. Valley Blvd. Rosemead, CA 91770 Attention: Peter Lyons- Planning Director Regarding: Revised GIS Proposal I enjoyed our second meeting January 19'h to further discuss implementing GIS for the City of Rosemead. We continue to be interested in assisting you by researching needs, producing a concise implementation plan, integrating Digital Map Products (DMP) data, and providing capabilities compatible with desktop software from ESRI. Through ongoing collective discussions with DMP and ESRI, we are more anxious than ever to creatively meet many of your needs within your constrained budget and get your process started.. Regarding the services to be provided by A.C.T.,we are including here examples of research result matrices and a set of implementation schedules recently produced for the City of Murrieta. Our idea is to provide you with similar summaries along with a brief writeup outlining the needs of the city's GIS program. Regarding the data to be provided by DMP, it is important to remember that they are an authorized distributor of county data and as such, specialize in it's installation along with a suite of related and supportive products. Regarding the software you already have from ESRT, it is important to recognize that ESRI is the world leader in professional and desktop GIS related software products. They support all levels of government and private industry and have been providing focused GIS solutions for thirty years. Our intent is to insure compatibility with your existing software and to facilitate acquisition of additional compatible software as your needs increase. Regarding training,it is our intent to make sure your staff are independently productive. To do this, one of our ESRI certified instructors will spend one and one half days training the ArcView software. He will then spend one half day with the students in a workshop environment,where they will use your new data with the ArcView software to provide solutions specific to the City of Rosemead. bnplenrentation Assistance • Training •Application Development • Technical Support JN 98250.1 (Rev.) January 27, 1999 Proposal Page 2 In summary, researching and integrating a GIS implementation schedule with Digital Map Product provided data, existing ESRI software, and focused training will in fact install a functional GIS within the City of Rosemead at nominal cost. The staff at A.C.T., ESRI, and DMP arc very excited about working with the City of Rosemead to develop a very effective and beneficial GIS. We believe that,once the above tasks are accomplished, supporting city requirements with automated database and mapping capabilities will be more widespread and more efficient, and will help make city personnel more productive. This will promote GIS within the City and generate ongoing support for increased capabilities. We are pleased to provide this information for your review and look forward to working with the City of Rosemead staff to provide understandable GIS solutions. Let us know how best to proceed. Sincerely, A.C.T. GIS, a 'ision of The KWC Companies, Inc.I '1 � egfir William L. Matteson Kenneth W. Craw ord, Jr. Director of GIS President Encl.(2) MPACTcLENT S25O 25UP2KPD 1E.8. 11. 1989 5: 05PM 909 272 3308 6'0. 6573 P. 2 .1N 98.250.1 (Rev.) January 27, 1999 Proposal - Page 3 PROJECT APPROACH • To make this document short and to the point, we are outlining what we propose to provide to the City of Rosemead as a combined set of task `bullets' and costs,as follows: Task Description Cost I. Research City Needs/Develop an Implementation Plan (two week timeframe)(LS) $10,000.00 • interview appropriate departmental staff • Compile and summarize department/city-wide needs (Applications/Maps/Databases) • Prioritize automation/application tasks . ▪ Review/recommend hardware/software/communications environment • Validate existing automated GIS related data • Develop an Implementation schedule • Diagram recommended organizational framework ▪ General and Administrative ▪ Project Management II. Provide Parcel/Centerline Data (DMP) (LS) 511,800.00 - Parcel Baseman (10,225 parcels) - $6,135 - 500 foot buffer region - $I,000 - Experion Data- $2,665 • Setup - S2,000 III. Provide ArcView/Training.(Four Students/One Day) - (ES) $1,000.00 ▪ Arc/View Training (Compressed) (6 hours) - Workshop to Provide Solutions Specific to City Needs (2 hours) • Perform Training at your site • Perform Workshop at Your Site, Using Your System, Your Data, and Your Software TOTAL: $22,800.00 FEB. 16 99 (THl1) 14 16 FAar. 1/1 INACOM INFORMATION SYSTEMS 4221 Wilshire Blvd.Ste 4011 Los Angeles,CA 90010 POO-437-4699 x948 QUOTE NUMBER:6883 Quote Date. 2/18/99 CusL POB: Ship Order Complete: Yes or No Qte Description;Hardware Acct Exec:Joanne Turcic for Nicole Maslen Terms: Net 30 E-Mail Address:Jhreie®inacom.com Bill To: KAREN OCAWA Ship To: • Qty Inacom Mfg. Item Unit Extend. It. Part Pert# Description Price Price 1 1 0359470 178940-001/3COM CCP 1W EN P114502X9.1GB 192MB WNT 3,294.90 3,294.90 2 1 0330925 SU420NET APC SMART-UPS 420VA 120VAC W-PWR CHUTE 212.63 212.63 3 I 0294686 C3198B#AB HP DESIGNJET 755CM E SIZE 6993.00 6,993.00 4 1 1103725 516428 HP PTR ACC 36IN SNGL MATTE FLM INK 133.88 133.88 5 1 0353132 C6410ARA8 HP DESKJET 8950(1 IOPPM PTR 370.86 370.86 6 1 1139702 51645A HP CART DESKJET 1600C BLACK PRINT 24.88 24.88 7 1 0329246 C1823A HP CART TRICOLOR INK 890CXI/720C 27.62 27.62 8 1 0242556 C295IA HP CABLE 3M IEEE-1284 A-B PAR 11.24 11.24 9 I 1729652 13047 INGRAM MICRO JAZ 2GB EXT SCSI FOR MAC 318.15 318.15 & VG- 10 1 1729709 10346 INGRAM MICRO JAZ JET CROSS PLATFORM 85.36 85.36 PCI II I *DIRBT4 •DIRBT4 In house Labor-Load&Configure NT Workstation 300.00 300.00 11,772.52 Authorization: X Date:2/1R/99 Time:2:22:10 PM """"This quotation is valid for 30 days from the Quote Datc•*" ""*Thank you for your business'. •"""Partial Shipments of orders ore due under NET 30 terms'•'" Page 1 I U Z Cr? 0 o_, 1I Loi a 3 a Ia I a I z 0:0 IU, a N 0 '01 10 Ali J N.U.. .._ — _ w X11 +' Y C l a I I • NE a — _- _ N j 1 No� , U, 1 N - . 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