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CC - Item 4K - Request from CCCA to Cover Legal Costs EM • 407k staf f,eport TO: HONORABLE MAYOR AND MEMBERS ��/ROSEMEAD CITY COUNCIL FROM: IN FRANK G. TRIPEPI, CITY MANAGER DATE: V MARCH 17, 1999 RE: REQUEST FROM CALIFORNIA CONTRACT CITIES ASSOCIATION TO PAY $2,834.75 ASSESSMENT TO COVER LEGAL COSTS INCURRED FOR ESTABLISHING SELF-INSURANCE AUTHORITY FOR EFFECTIVE RISK MANAGEMENT Attached for your consideration is an invoice from the California Contract Cities Authority regarding an assessment to cover the legal costs incurred in creating SAFER(Self-insurance Authority for Effective Risk Management). Although the County of Los Angeles will continue to administer the Liability Trust Fund, SAFER is contracting with the California Joint Powers Authority to assist in the oversight of the Liability Trust Fund. The City has received a separate invoice from the Joint Powers Authority for that service. RECOMMENDATION It is recommended that the Rosemead City Council authorize the payment, from appropriated reserves, in the amount of$2,834.75 to the California Contract Cities Association. COUNCIL AGENDA MAR 2 3 1999 ITEM No. L-1-1-7- • CC -K California Contract Cities Association 10810 Paramount Blvd., Suite #202 • Downey, California 90241 • (562) 861-3908 • FAX (562) 861-2389 E-mail coca97@aol.com EXECUTIVE BOARD February 24, 1999 PRESIDENT JOHN F CRAWLEY Cerritos TO: MAYORS, COUNCILMEMBERS, CITY MANAGERS I CITY 1st VICE PRESIDENT ADMINISTRATORS JOE VASQUEZ Rosemead FROM: JOHN CRAWLEY, PRESIDENT 2nd VICE PRESIDENT HAROLD E. HOFMANN RE: ASSESSMENTS FOR LEGAL FEES INCURRED IN THE t'"naal` ESTABLISHMENT OF THE JOINT POWERS AUTHORITY FOR SECRETARY THE 40 CITIES THAT CONTRACT WITH THE SHERIFF FOR JOE ESQUIVEL akc o d THEIR LAW ENFORCEMENT SERVICE IN LOS ANGELES COUNTY. TREASURER JOHN C. MCTAGGART Rancho Palos Verdes BUDGET&AUDFT COMMITTEE The Budget and Audit Committee addressed this matter at their meeting on RAY JOHNSON, Chair February 3, 1999. They recommended to the Executive Board that the forty Rc° cities be assessed their proportional share of the legal costs based upon their BY-LAWS COMMITTEE 1998/99 annual Sheriff's contract costs. The Executive Board made that MARGARET CLARK, Chair recommendation to the Board of Directors on February 17, 1999. Therefore, Rosemead we believe it is appropriate to assess each of the forty cities who have cnY MGRS./CITY.ADM.COMMITTEE benefited from this work product. Further, this insures that the other thirty-five CURTIS MORRIS, Chair San Dimas cities who are members of the association are not subsidizing this effort with LEGAL COMMITTEEtheir dues. We believe this to be a fair and equitable solution. Allowing the CURTIS MORRIS, Chair association to place these funds into their intended use of better San Dimas communication with the Federal, State and County governments in LEGISLATIVE COMMITTEE perpetuating the Contract Cities agenda and philosophy. EILEEN R. ANSARI, Chair Diamond Bar At the Board of Directors meeting held February 17th, 1999 in Carson, a RESOLUTIONS COMMITTEE motion to assess the 40 cities was adopted. All 32 cities in attendance THOMAS D. BREAZEAL, Chair Temple City contract for Sheriff services. SELECTION LVA ,COMMITTEE Over the last three years the California Contract Cities Association has LARRY Cudahy , Chair Cndanr expended $95,637.39 on legal fees in establishing a Joint Powers Authority SPECIAL EVENTS COMMITTEE called Self-Insurance Authority for Effective Risk Management (SAFER). Our EDWARD L. CHAVEZ, Chair original estimate was high, based on preliminary data. La Puente PAST PRESIDENT Under the direction of the COCA Board of Directors we were to explore RANDY BOMGAARS alternatives and options to the then current Contract Cities / County Liability Penno"er Trust Fund (LTF). Resolutions from each of the cities were adopted. At four Board of Directors meetings as well as almost every city manager meeting held in 1996, 1997 and 1998, presentations were made to address the issues SAN DIEGO CHAPTER which caused cities concerns regarding accounting and cost of the Liability GLORIA MCCLELLAN Trust Fund. Vista EXECUTIVE DIRECTOR The Board of Directors' formal action to proceed was followed by the Executive Boards' action to appoint a transition committee to select a law firm to revise the Assumption of Liability agreement and establish a Joint Powers Authority. The firm of Burke, Williams and Sorensen was selected. The Association did not budget any funds for legal fees. However, only by Board of Directors action to adjust the budget to set aside the funds for legal work were costs incurred. The costs incurred by the Contract Cities Association were to be absorbed by SAFER once the JPA was formed and operational. We have now embarked upon a process with more accountability, better reporting and decision making under the control of cities. As a result of adoption of the Self-Insurance Authority for Effective Risk Management (SAFER), the Contract Cities' goal of a better system to manage the claims were met. Attached is the shared cost for legal services incurred for each of the forty cities contracting for law enforcement services. If you have any questions or concerns, please contact Sam Olivito at (562) 661-3908. California Contract Cities Association 10810 Paramount Blvd., Suite #202 • Downey, California 90241 • (562) 861-3908 • FAX (562) 861-2389 Email ccca97 aol.com EXECUTIVE BOARD February 24, 1999 PRESIDENT JOHN E CRAWLEY Cerritos 1st VICE PRESIDENT Frank G.Tripepi JOE VASQUEZ City Manager Rosemead City Hall 2nd VICE PRESIDENT P. O. Box 399 HAROLD E. HOFMANN Lawndale Rosemead, CA 91770-0399 SECRETARY JOE ESQUI VEL, Lakewood TREASURER JOHN C. MfTAGGART Rancho Palos Verdes STATEMENT BUDGET&AUDD COMMITTEE RAY JOHNSON, Chair Bell BY-LAWS COMMITTEE Legal costs incurred for establishing the JPA $2,834.75 MARGARET CLARK, Chair Rosemead CIfY MGRS./CITY ADM.COMMITTEE CURTIS MORRIS, Chair San Dimas LEGAL COMMITTEE CURTIS MORRIS, Chair San Dimas Please make checks payable to CCCA LEGISLATIVE COMMITTEE EILEEN R. ANSARI, Chair Diamond Bar Thank You RESOLUTIONS COMMITTEE THOMAS D. BREAZEAL, Chair Temple City SELECTION COMMITTEE LARRY GALVAN, Chair Cudahy SPECIAL EVENTS COMMITTEE EDWARD L. CHAVEZ, Chair La Puente PAST PRESIDENT RANDY BOMGAARS Bellflower SAN DIEGO CHAPTER GLORIA MCCLELLAN Vista EXECUTIVE DIRECTOR Assessment For Legal Costs Incurred For Contract Cities To Establish Joint Powers Authority 1998-99 Percent Assessment Sheriff's Contract Of Sheriff's For Each Amount(est.) Contract Contracting City 1. Agoura Hills $1,802,993.00 1.2862% $1,230.12 2. Artesia $1,237,238.00 0.8826% $844.13 3. Avalon $662,301.00 0.4725% $451.87 4. Bellflower $5,836,941.00 4.1640% $3,982.35 5. Bradbury $49,730.00 0.0355% $33.93 6. Calabasas $2,116,742.00 1.5101% $1,444.18 7. Carson $8,143,497.00 5.8095% $5556.03 8. Cerritos $5,767,056.00 4.1142% $3,934.67 9. Commerce $3,691,335.00 2.6334% $2,518.47 10. Cudahy $1,935,815.00 1.3810% $1,320.74 11. Diamond Bar $3,355,386.00 2.3937% $2,289.27 12. Duarte $1,905,937.00 1.3597% $1,300.36 13. Hawaiian Gardens $1,574,767.00 1.1234% $1,074.41 14. Hidden Hills $124,335.00 0.0887% $84.83 15. Industry $3,540,123.00 .. 2.5255% $2,415.31 16. La Canada Flintridge $1,473,016.00 1.0508% $1,004.99 17. La Habra Heights $451,594.00 0.3222% $308.11 18. La Mirada $3,779,061.00 2.6959% $2,578.32 19. La Puente $3,015,999.00 2.1516% $2,057.71 20. Lakewood $4,651,821.00 3.3186% $3,173.78 21. Lancaster $9,938,000.00 7.0897% $6,780.36 22. Lawndale $3,231,111.00 2.3050% $2,204.48 23. Lomita $1,605,009.00 1.1450% $1,095.04 24. Lynwood $4,759,803.00 3.3956% $3,247.45 25. Malibu $3,298,465.00 2.3531% $2,250.43 26. Norwalk $6,735,212.00 4.8048% $4,595.21 27. Palmdale $8,603,791.00 6.1378% $5,870.07 28. Paramount $5,009,415.00 3.5737% $3,417.75 29. Pico Rivera $5,126,468.00 3.6572% $3,497.61 30. Rancho Palos Verdes $2,434,834.00 1.7370% $1,661.20 31. Rolling Hills $122,445.00 0.0874% $83.54 32. Rolling Hills Estates $990,941.00 0.7069% $676.09 33. Rosemead $4,154,911.00 2.9641% $2,834.75 34. San Dimas $3,303,326.00 23566% $2,253.75 35. Santa Clarita $9,611,835.00 6.8570% $6,557.83 36. South El Monte $2,858,109.00 2.0399% $1,949.99 37. Temple City $1,911,269.00 1.3635% $1,304.01 38. Walnut $2,347,355.00 1.6746% $1,601.52 39. West Hollywood $7,967,717.00 5.6841% $5436.10 40. Westlake Village $1,050,386.00 0.7493% $716.64 $140,176.109.00 __. __100.0000% $95,637,39