CC - Item 4E - Approval of 4th of July Parade Agreement ;
; stat f,eport
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMECITY COUNCIL
FROM: 1fANK
G. TRIPEPI, CITY MANAGER
DATE: MAY 20, 1999
RE: APPROVAL OF 4TH OF JULY PARADE AGREEMENT BETWEEN
THE CITY OF ROSEMEAD AND PARADE COMMITTEE
Attached for review is an Agreement with Rosemead's 4th of July Parade Committee. The
Agreement is a one year renewal of the prior fiscal year agreement..
RECOMMENDATION
It is recommended that the City Council approve the attached Agreement and authorize its
execution by the Mayor.
FGT:js
ttachments
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COUNCIL AGENDA
MAY 2 51999
ITEM No. �—
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AGREEMENT
AN AGREEMENT BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD 4TH OF JULY
PARADE COMMITTEE
This Agreement is entered into this 25th day of May, 1999, by and between the City of Rosemead, a
municipal corporation, 8838 East Valley Boulevard, Rosemead, California 91770, hereinafter referred to as "City'
and the "Rosemead 4th of July Parade Committee, whose mailing address is 8367 E. Whitmore, Rosemead,
California, 91770, hereinafter referred to as "Committee".
RECITALS
WHEREAS, the City and the "Committee" have for many years maintained a relationship whereby the
Committee plans and conducts a 4th of July Parade for the benefit of the citizens of Rosemead under the City's
direction and control; and
WHEREAS, the City and the Committee are desirous of continuing the existing relationship through a
formal contractual agreement; and
WHEREAS, the City of Rosemead is a member of the California Joint Powers Insurance Authority
(CJPIA); and
WHEREAS, the CJPIA General Liability Protection Program provides that any California corporation
or unincorporated association under written contract with the member City to perform specified functions under
the direction and control of the member City is a "Protected Party';
NOW, THEREFORE, the parties agree as follow:
1. FUNCTIONS. The City authorizes the Committee to plan and conduct the 4th of July Parade for the
residents of Rosemead under the direction and control of the City_
2. FUNDING LEVEL_ The City Council has allocatedS5,000.00 to the Committee for fiscal year
1999/2000.
3. CITY STAFF REPRESENTATION. City staff may be assigned by the City Manager as needed to
assist in the implementation of the Parade specified in this agreement.
4. NONPROFIT STATUS. The Committee shall maintain its status as a unincorporated Association,
5. GENERAL LIABILITY INSURANCE. Due to the Committee's status as a "Protected Party" under
the CJPIA General Liability Protection Program, the Committee and its officers, agents and volunteers are covered
under the terms and conditions of the CJPIA General Liability Protection program as a "Protected Party" only for
the event authorized by this agreement.
6. COMPLIANCE WITH STATE AND LOCAL REGULATIONS. The Committee shall operate in
accordance with all applicable federal, state and local laws, and in a reasonable and safe manner.
7. AUDIT OF FINANCIAL RECORDS. The Committee shall make its financial records accessible to
the City for review upon request.
8. NOTICES. All notices shall be served in writing. The notices to the City of Rosemead shall be mailed
to the following address: 8838 East Valley Boulevard, Rosemead, 91770. Attention: City Manager. Notices,
reports and statements to the Committee shall be mailed to: 8367 E. Whitmore, Rosemead, California 91770,
Attention: President.
9. TERM. The term of this Agreement shall be for one (I) fiscal year, July 1, 1999 through
June 30, 2000, in full force and effect unless otherwise amended by both parties.
CITY OF ROSEMEAD ROSEMEAD 4TH OF JULY COMMITTEE
By: By:
Mayor
Date: Name
ATTEST: Title:
Date
APPROVED AS TO FORM:
Aereemenesbic: