CC - Item 4D - Renewal of General Services Agreement Between Rosemead and Los Angeles County S/ "' F
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eport
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: MAY 19, 1999
RE: RENEWAL OF GENERAL SERVICES AGREEMENT BETWEEN
THE CITY OF ROSEMEAD AND THE COUNTY OF LOS ANGELES
Attached for your consideration is the five year General Services Agreement between the City and
the County of Los Angeles which will ensure the continuation of services from July 1, 1999
through June 30, 2004. The contract covers miscellaneous services such as District Attorney,
direct assessment services, and public works activities. The City Attorney has reviewed the
contract as to form.
The Animal Control contract expires June 30, 2001, and the Law Enforcement contract expires
June 30, 1999. Contract Law will be sending out the new contract next week and it should be
before the City Council the first or second meeting in June.
RECOMMENDATION
It is recommended that the City Council approve the attached agreement and direct the City Clerk 1
to return the appropriate number of copies to the County.
•
1 COUNCIL AGENDA
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ITEM No. CC-71)
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�OF LOS.4
elf €-• L N County of Los Angeles
' I I CHIEF ADMINISTRATIVE OFFICE
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713 KENNETH HAHN HALL OF ADMINISTRATION•LOS ANGELES.CALIFORNIA 90012
GOreNW" (213)974-1101
Board of Supervisors
DAVID E. JANSSEN GLORIA MOLINA
Chief Administrative Officer First District
YVONNE BRATHWAITE BURKE
Second Distnct
ZEV YAROSLAVSKY
Third District
April 30, 1999 DON KNABE
Fourth District
MICHAEL D.ANTONOVICH
Fifth District
Mr. Frank G. Tripepi
City Manager
City of Rosemead
8838 East Valley Boulevard
RosemeaYd, CA4
917770
Dear M([pep>
RENEWAL OF GENERAL SERVICES AGREEMENT
The General Services Agreement(GSA)between your City and the County of Los Angeles
will expire on June 30, 1998. To ensure continuation of services which you may be
receiving and the ability to add or augment services in the future, we would like to work
with you in renewing this agreement for a five-year period, commencing July 1, 1999
through June 30, 2004.
The County GSA has been executed with most of the cities and a number of public entities
within the County. The GSA is general in nature and provides authority for the County to
provide services requested by these public entities. It also specifies the method by which
a city or other entity requests and pays for a service and provides for the annual
adjustment of rates.
Services provided under the GSA primarily consist of miscellaneous services which cities
and other public entities request from the County on an "as needed" basis. They include
such functions as predatory animal control, prosecution of city ordinances, direct
assessment collection, and a variety of public works activities. Ongoing and specific
services, such as law enforcement, public health code enforcement and animal care and
control, are handled separately by the responsible County departments under Specific
Services Agreements.
gsaren99 ftm
Mr. Frank G. Tripepi
April 30, 1999
Page 2
Three copies of the GSA are enclosed for your Council's approval. To allow sufficient time
for the Board of Supervisors to approve renewal of your City's GSA prior to its expiration,
please return all three signed copies of the enclosed three originals with a certified
copy of your Council's resolution by May 31, 1999 to:
Intergovernmental Relations
do Chris Goodman
Chief Administrative Office
723 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
One original will be returned to you upon execution by the Board of Supervisors. If you
have any questions about the renewal process or desire additional information, please call
Chris Goodman at (213) 974-1464. We look forward to our continued association and
thank you for your efforts.
Sincerely,
GER I KARIYA
Assistant Administrative Officer
Intergovernmental Relations Branch
GK:CG:jsl
Enclosures
gsaren99.frm
GENERAL SERVICES AGREEMENT
THIS AGREEMENT, dated for purposes of reference only, , 1999,
is made by and between the County of Los Angeles, hereinafter referred to as the
"County", and the City of Rosemead, hereinafter referred to as the "City."
RECITALS:
(a) The City is desirous of contracting with the County for the performance by
its appropriate officers and employees of City functions.
(b) The County is agreeable to performing such services on the terms and
conditions hereinafter set forth.
(c) Such contracts are authorized and provided for by the provisions of
Section 56'% of the Charter of the County of Los Angeles and Section 51300, et seq.:
of the Government Code.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. The County agrees, through its officers and employees, to perform those
City functions which are hereinafter provided for.
2. The City shall pay for such services as are provided under this agreement
at rates to be determined by the County Auditor-Controller in accordance with the
policies and procedures established by the Board of Supervisors.
These rates shall be readjusted by the County Auditor-Controller annually
effective the first day of July of each year to reflect the cost of such service in
accordance with the policies and procedures for the determination of such rates as
adopted by the Board of Supervisors of County.
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3. No County officer or department shall perform for said City any function
not coming within the scope of the duties of such officer or department in performing
services for the County.
4. No service shall be performed hereunder unless the City shall have
available funds previously appropriated to cover the cost thereof.
5. No function or service shall be performed hereunder by any County officer
or department unless such function or service shall have been requested in writing by
the City on order of the City Council thereof or such officer as it may designate and
approved by the Board of Supervisors of the County, or such officer as it may
designate, and each such service or function shall be performed at the times and under
circumstances which do not interfere with the performance of regular County
operations.
6. Whenever the County and City mutually agree as to the necessity for any
such County officer or department to maintain administrative headquarters in the City,
the City shall furnish at its own cost and expense all necessary office space, furniture,
and furnishings, office supplies, janitorial service, telephone, light, water, and other
utilities. In all instances where special supplies, stationery, notices, forms and the like
must be issued in the name of the City, the same shall be supplied by the City at its
expense.
It is expressly understood that in the event a local administrative office is
maintained in the City for any such County officer or department, such quarters may be
used by the County officer or department in connection with the performance of its
duties in territory outside the City and adjacent thereto provided, however, that the
performance of such outside duties shall not be at any additional cost to the City.
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7. All persons employed in the performance of such services and functions
for the City shall be County employees, and no City employee as such shall be taken
over by the County, and no person employed hereunder shall have any City pension,
civil service, or other status or right.
For the purpose of performing such services and functions, and for the
purpose of giving official status to the performance hereof, every County officer and
employee engaged in performing any such service or function shall be deemed to be
an officer or employee of said City while performing service for the City within the scope
of this agreement.
8. The City shall not be called upon to assume any liability for the direct
payment of any salary, wages or other compensation to any County personnel
performing services hereunder for the City, or any liability other than that provided for
in this agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness arising out
of his employment.
9. The parties hereto have executed an Assumption of Liability Agreement
approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity
Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of
these documents the City has signed later in time is currently in effect and hereby made
a part of and incorporated into this agreement as of set out in full herein. In the event
that the Board of Supervisors later approves a revised Joint Indemnity Agreement and
the City executes the revised agreement, the subsequent agreement as of its effective
date shall supersede the agreement previously in effect between the parties hereto.
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10. Each County officer or department performing any service for the City
provided for herein shall keep reasonably itemized and in detail work or job records
covering the cost of all services performed, including salary, wages and other
compensation for labor; supervision and planning, plus overhead, the reasonable rental
value of all County-owned machinery and equipment, rental paid for all rented
machinery or equipment, together with the cost of an operator thereof when furnished
with said machinery or equipment, the cost of all machinery and supplies furnished by
the County, reasonable handling charges, and all additional items of expense incidental
to the performance of such function or service.
11. All work done hereunder is subject to the limitations of the provisions of
Section 23008 of the Government Code, and in accordance therewith, before any work
is done or services rendered pursuant hereto, an amount equal to the cost or an
amount 10% in excess of the estimated cost must be reserved by the City from its funds
to insure payment for work, services or materials provided hereunder.
12. The County shall render to the City at the close of each calendar month
an itemized invoice which covers all services performed during said month, and the City
shall pay County therefore within thirty (30) days after date of said invoice.
If such payment is not delivered to the County office which is described on said
invoice within thirty (30) days after the date of the invoice, the County is entitled to
recover interest thereon. Said interest shall be at the rate of seven (7) percent per
annum or any portion thereof calculated from the last day of the month in which the
services were performed.
13. Notwithstanding the provisions of Government Code Section 907, if such
payment is not delivered to the County office which is described on said invoice within
thirty (30) days after the date of the invoice, the County may satisfy such indebtedness,
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including interest thereon, from any funds of any such City on deposit with the County
without giving further notice to said City of County's intention to do so.
14. This contract shall become effective on the date herein-above first
mentioned and shall run for a period ending June 30, 2004, and at the option of the City
Council of the City, with the consent of the Board of Supervisors of County, shall be
renewable thereafter for an additional period of not to exceed five (5) years.
15. In event the City desires to renew this agreement for said five-year period,
the City Council shall not later than the last day of May 2004, notify the Board of
Supervisors of County that it wishes to renew the same, whereupon the Board of
Supervisors, not later than the last day of June 2004, shall notify the City Council in
writing of its willingness to accept such renewal. Otherwise such agreement shall finally
terminate at the end of the aforedescribed period.
Notwithstanding the provisions of this paragraph hereinabove set forth, the
County may terminate this agreement at any time by giving thirty (30) days' prior written
notice to the City. The City may terminate this agreement as of the first day of July of
any year upon thirty (30) days' prior written notice to the County.
16. This agreement is designed to cover miscellaneous and sundry services
which may be supplied by the County of Los Angeles and the various departments
thereof In event there now exists or there is hereafter adopted a specific contract
between the City and the County with respect to specific services, such contract with
respect to specific services shall be controlling as to the duties and obligations of the
parties anything herein to the contrary notwithstanding, unless such special contract
adopts the provisions hereof by reference.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers.
Executed this day of , 1999.
THE CITY OF ROSEMEAD
By
Mayor
ATTEST:
City Clerk THE COUNTY OF LOS ANGELES
By By
Deputy Chairman, Board of Supervisors
ATTEST:
JOANNE STURGES
Executive Officer/Clerk
of the Board of Supervisors
By
Deputy
APPROVED AS TO FORM:
LLOYD W. PELLMAN
County Counsel _
By
•eputyy�) v
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