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CC – Approval of Minutes 07-13-99 . NOT OFFICIAL UNTIL ADOPTED SY THE ROSEMEAD MINUTES OF THE REGULAR MEETING CITY COUNCIL ROSEMEAD CITY COUNCIL JULY 13, 1999 The regular meeting of the Rosemead City Council was called to order by Mayor Vasquez at 8:00 p.m. in the Council Chambers of the City Hall, 8838 E. Valley Boulevard, Rosemead, California. The Pledge to the Flag was led by The Invocation was delivered by ROLL CALL OF OFFICERS: Present: Councilmembers Bruesch, Imperial, Taylor, Mayor Pro Tem Clark, and Mayor Vasquez Absent: None APPROVAL OF MINUTES: JUNE 8, 1999 -REGULAR MEETING MOTION BY COUNCILMEMBER BRUESCH, SECOND BY COUNCILMEMBER TAYLOR that the Minutes of the Regular Meeting of June 8, 1999, be approved as corrected. Vote resulted: Yes: Bruesch, Taylor, Vasquez, Clark, Imperial No: None Absent: None Abstain: None The Mayor declared said motion duly carried and so ordered. PRESENTATIONS: None 1. ORAL COMMUNICATIONS FROM THE AUDIENCE - None II. PUBLIC HEARINGS -None III. LEGISLATIVE A. RESOLUTION NO. 99-30 - CLAIMS AND DEMANDS The following Resolution was presented to the Council for adoption. RESOLUTION NO. 99-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,283,607.12 NUMBERED 27448 THROUGH 27639 MOTION BY COUNCILMAN IMPERIAL, SECOND BY COUNCILMAN BRUESCH that the Council adopt Resolution No. 99-30. Vote resulted: Yes: Vasquez, Taylor, Bruesch, Clark, Imperial No: None Absent: None Abstain: None The Mayor declared said motion duly carried and so ordered. CC:7-13-99 Page kl B. ORDINANCE NO. 795 The following Ordinance was presented to the Council for adoption: ORDINANCE NO. 795 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING THE SALE AND DISCHARGE OF SAFE AND SANE FIREWORKS BETWEEN DECEMBER 27, 1999 AND JANUARY 1, 2000 - ADOPT MOTION BY COUNCILMAN BRUESCH, SECOND BY MAYOR PRO TEM CLARK that the Council adopt Ordinance No. 795. Vote resulted: Yes: Bruesch, Taylor, Vasquez, Clark, Imperial No: None Absent: None Abstain: None The Mayor declared said motion duly carried and so ordered Councilman Imperial stated for the record that this Ordinance was adopted for this one event only. IV. CONSENT CALENDAR(CC-B was removed for discussion purposes) CC-A AUTHORIZATION TO ATTEND NATIONAL LEAGUE OF CITIES SEVENTH ANNUAL LEADERSHIP SUMMIT OF LOCAL ELECTED OFFICIALS -AUGUST 15-17, 1999, WELCHES, OREGON CC-C AUTHORIZATION TO ATTEND THE INTERNATIONAL CITY MANAGERS ASSOCIATION'S 85TH ANNUAL CONFERENCE - SEPTEMBER 26-29, 1999, PORTLAND, OREGON CC-D GROUNDS MAINTENANCE AGREEMENT- L.A. COUNTY LIBRARY CC-E EXTENSION OF AGREEMENT WITH WILLDAN ASSOCIATED FOR CDBG PROGRAM SERVICES CC-F REQUEST FROM LEGISLATIVE ADVOCATE FOR FEE INCREASE CC-G REAUTHORIZATION OF AGREEMENT WIT COUNTY OF LOS ANGELES FOR GANG ALTERNATIVE AND PREVENTION PROGRAM (GAPP) CC-II RENEWAL OF LICENSE AGREEMENT WITH SOUTHERN CALIFORNIA EDISON COMPANY - ZAPOPAN PARK MOTION BY COUNCILMAN TAYLOR, SECOND BY COUNCILMAN BRUESCH that the foregoing items on the Consent Calendar be approved. Vote resulted: Yes: Bruesch, Taylor, Vasquez, Clark, Imperial No: None Absent: None Abstain: None The Mayor declared said motion duly carried and so ordered. CC:7-13-99 Page#2 CC-B PARKING RESTRICTIONS ON GARVEY AVENUE BETWEEN SAN GABRIEL BOULEVARD AND DEL MAR AVENUE Councilman Taylor requested clarification on the 20-minute parking zone coverage area. Joanne Itagaki, Traffic Engineer, responded that the green curb will be in front of the three businesses that are surrounded by the L.A. Auto Auction. Councilman Bruesch stated that according to the survey, many of the businesses did not chose Fridays as a restricted parking day. Ms. Itagaki responded that at the Traffic Commission Meeting, two of the owners stated that Tuesdays and Fridays were the best days, and the Parking Control Officers confirmed that those two days were the heaviest parking days. Ms. Itagaki brought sample signs to show the Council. Councilman Bruesch and Taylor agreed that the lettering on the new signs should be the same size as the upper and lower signs. MOTION BY COUNCILMAN TAYLOR, SECOND BY COUNCILMAN BRUESCH that the Council approve installation of a 20-minute parking zone on Tuesday and Fridays, when parking is at its peak with the retention of the 2-hour parking restriction on all other days. Vote resulted: Yes: Bruesch, Taylor, Bruesch, Clark, Imperial No: None Absent: None Abstain: None The Mayor declared said motion duly carried and so ordered. V. MATTERS FOR DISCUSSION AND ACTION A. REQUEST FROM SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR 1999-2000 MEMBERSHIP DUES Councilman Taylor stated that the current year's budget is not included. Councilman Bruesch explained that the budget for COG had just been signed in June and may not be available yet. MOTION BY COUNCILMAN BRUESCH, SECOND BY MAYOR PRO TEM CLARK that the Council approve the request. Vote resulted: Yes: Bruesch, Taylor, Vasquez, Clark, Imperial No: None Absent: None Abstain: None The Mayor declared said motion duly carried and so ordered. Councilman Bruesch presented an update of the five activities that SGVCOG is involved with: The Alameda Corridor project which will alleviate congestion; expansion of the Foothill Transit to lower the cost of bus transportation by 15%to 20% for our constituents; study of truck routes, traffic and volume, which involves Valley and Rosemead Boulevards; investigation of a subregional housing program; and dealing with ABA 939, reauthorization of the recycling bill. CC:O-03.99 Page 43 Mayor Pro Tern Clark agreed there are many issues. Ms. Clark stated that she serves on the Solid Waste Task Force which deals with recycling and that by the year 2000, 50% of our trash has to be diverted, which may be difficult for some cities to meet. Councilman Taylor requested clarification of the Alameda Corridor East Joint Powers Authority, as to what is the affiliation with the east area. Councilman Bruesch responded that COG is the designated planning body for this area. Several years ago Congress determined that some associations, such as SCAG, are becoming too large and controlling and wanted that authority to be spread out into subregions. Mr. Bruesch continued that in Los Angeles County, there are approximately 13 COG's, which represent various areas, one of which is the San Gabriel Valley. The various COG's set up mechanisms where money can be expended without having to report to the Board at every meeting - it is an authority that is allowed to establish policy and pay bills. Councilman Taylor asked what control the SGVCOG has over the entire Alameda Corridor? Councilman Bruesch responded that they don't, they only have control over the Alameda Corridor east. Mr. Bruesch stated that when the corridor is finished, there will be an increase in freight traffic from the harbor to downtown L.A., and from there points east. The San Gabriel Valley is east of Los Angeles and will be a major conduit of that freight. Mr. Bruesch stated that there is a need right now to establish policy before that project is completed. Peter Lyons, Planning Director, added that the major cause of concern is the grade- crossing congestion due to the additional train traffic. Councilman Taylor requested a copy of their current budget. VI. STATUS REPORTS -None VII. MATTERS FROM OFFICIALS A. FOREIGN LANGUAGE TRANSLATION COST INCREASE FOR CANDIDATE'S STATEMENT- MARCH 2, 1999 GENERAL MUNICIPAL ELECTION Councilman Taylor requested a copy of the client cities of Martin & Chapman which lists the candidates that ran and which foreign language was used to translate candidate's statements. Mr. Taylor stated that other cities only had to translate into English and Spanish and did not have to translate into Vietnamese and Chinese. Mr. Taylor asked why he did not have the option to chose what he was going to spend on the campaign. Nancy Valderrama, City Clerk, responded that the Federal Voting Rights Act translation requirements are determined according to the minority population of each city, which varies from city to city. Councilman Taylor asked what he needs to do to extend the deadline for his Campaign Statement form 490. Councilman Imperial stated that as long as the law allows printing ballots in foreign languages, then why deprive foreign speaking people of information on candidates and issues. Councilman Taylor stated that he does not have a problem with anyone choosing any language, but other languages were not included in the City's ballot. Mr. Taylor added that for such a limited number of phone requests for translations, that it was a poor expenditure of funds. CC:7-13-99 Page 44 Councilman Imperial stated that the cost of foreign language translation would cost the same for one or for more than one, that the cost is in the actual translation itself. Councilman Taylor asked for copies of the City Council Resolutions passed at the previous two elections. Mr. Taylor stated that the cost of foreign language translation other than Spanish increased greatly. Ms. Valderrama responded that for many elections, Martin & Chapman had been experiencing difficulties with their Asian language translators, and upon discovering a firm that could meet their requirements and deadlines and that they were satisfied with, a decision was made to change firms even though it was mid-way through the election process. 4R Councilman Imperial volunteered his time to seek a more cost effective translation service.lY Jer Councilman Taylor responded that he did not pay or request other translation services at the time of filing and that he was informed that he could not do that. Mr. Taylor stated that other cities did not have to translate in the different languages. There being no other comments of objections, this item was deferred to the July 27, 1999 meeting. ei ` 1. Councilman Taylor asked the other Councilmembers if they received a letter and psithe e of four tires that were not onhotogtheirraph propefromartrey. Councilmandentstating Bruesch thatey respondedwercharged that for he talked thpickup with the Code Enforcement Officer about this matter and was informed that the resident is involved in a dispute with their neighbor as to whose property the tires are on. The Code Enforcement Officer suggested that a photograph be sent to him at City Hall to make that determination. Apparently, the photo was sent to the Council instead. Mr. Bruesch concluded that the problem has since been taken care of, to the satisfaction of the resident. Don Wagner, Assistant City Manager, stated that Consolidated did not charge anyone for that service. Mr. Wagner stated that he will provide Council with a memo. Councilman Bruesch stated that he appreciates the bulky item list that is being provided to the Council and that he has noticed a marked increase in response time. B. CITY TREASURER POSITION Councilman Taylor requested that this item be deferred until the City Manager returns from vacation. Mr. Taylor requested a list from the League of California Cities and the California Contract Cities Association of non-staff Treasurers. Mayor Pro Tern Clark stated their packet included a list of 32 cities; thtat in five cities, the Manager is also the Treasurer; in 21 cities, the Treasurer and Finance Director are combined; in 2 cities the City Manager is the Finance Director, and in I City, the Assistant City Manager is the Treasurer and Finance Director. Ms. Clark pointed out that of those 32 cities, only 2 cities have a Treasurer that is independent of any other office. Ms. Clark stated that she did not see a reason to defer this item as the City Manager is doing a fine job. MOTION BY MAYOR PRO TEM CLARK, SECOND BY COUNCILMAN IMPERIAL that the City Manager remain as City Treasurer. Before vote could result, more conversation ensued. Councilman Imperial agreed with Ms. Clark and stated that he did not have a problem with the City Manager also being the City Treasurer nor a problem with the Finance Director. Mr. Imperial continued that he trusts the City Manager and that's why he seconded the motion. Councilman Bruesch added that the City's Finance Committee meets regularly and the Council receives the Minutes. CC 1-13-99 Page 45 Vote resulted: Yes: Bruesch, Vasquez, Clark, Imperial No: Taylor Absent: None Abstain: None The Mayor declared said motion duly carried and so ordered. Councilman Taylor stated that he voted No as he believes it is good policy to have an outside "pair of eyes" to monitor the City's investments. Mr. Taylor stated that this is no reflection on the City Manager or Finance Director, they both do a fine job, but the City Treasurer should be an outside person. Councilman Imperial stated that the City Manager is doing a good job and to give him that vote of confidence. Councilman Taylor asked why does the City have the discrepancy with the auditors to change the books. Councilman Bruesch stated that he sits on many Boards and has never had any Agency have an absolutely clean, perfect record on their audit as the Finance Department. Mr. Bruesch stated that that Department continually receives awards from the State for their record keeping efforts and standards, and the auditors are doing their job in finding minor irregularities. Councilman Taylor asked that the Assistant City Manager and Finance Director compile a report on the auditor's corrections for the past three years. Mr. Taylor stated that overall the Finance Department has been doing a reasonably good job with minor corrections, but this time a couple of hundred thousand dollars needed to be shifted into other accounts. Mr. Wagner asked Councilman Taylor if he was referring to the Council meeting where the Council took action to approve the end of the year adjustments from unappropriated reserves being transferred to other accounts. Mr. Wagner explained that the auditor's are now requiring that this end of the year transfer be approved by the Council, whereas previously, it was done as a bookkeeping measure. Mr. Wagner clarified that prior to having Council approval, this transfer was always included in the financial report. VIII. ORAL COMMUNICATIONS FROM THE AUDIENCE - None IX. ADJOURNMENT There being no further action to be taken at this time, the meeting was adjourned at 8:45 p.m. The next regular meeting will be held on Tuesday, July 27, 1999, at 8:00 p.m. Respectfully submitted: APPROVED: City Clerk MAYOR CC:7-13-99 Page 116