CC – Item 4C– Staff Report Upgrade of City Employee’s Life Insurance Plan S E ��
,0011
• statteport
TO: HONORABLE MAYOR
AND MEMBERS
��' ,��,�,,R///OSEMEAD CITY COUNCIL
FROM: �(�I FRANK G. TRIPEPI, CITY MANAGER
DATE: V JULY 7, 1998
RE: UPGRADE OF CITY EMPLOYEE'S LIFE INSURANCE PLAN
FROM $10,000 TO $50,000
During the 1998-99 Budget process, staff had requested that our insurance broker solicit
proposals to increase our City Employee's Life Insurance Policy from$10,000 to $50,000. Staff
did not receive the information until after the final budget had been submitted to the City Council.
Attached for your consideration are estimates for$25,000 and $50,000 policies. The estimates
take into account the two retirees that reimburse the City for the cost of the premiums. Since
their individual policies would remain at $10,000, the City would have lower premiums on the
proposed policies. The premium for the $50,000 policy is $7,862.40 which represents an
increase of$5,445.60 over the current premium of$2,416.80.
RECOMMENDATION
It is recommended that the Rosemead City Council approve the increase in the City Employee's
Life Insurance Policy to $50,000 and appropriate the necessary funds from appropriated reserves.
oastalMlems 198
COUNCIL. AGENDA
JUL 141998
ITEM No. ±1Z-• Ce- .G
\ y
S1SN- 17-98 11 : 37 PM
CITY OF ROSEMEAD
COMPARISON OF .AO P I IFF cr aN`C
Current Plan Plan Plan B
Life/AD&D:
Staff $10,000 $25,000 550,000
Council 10,000 25,000 50,000
Retirees 10,000 10,000 10,000
Rate per$1000
Life .50 .37
03
AD&D .03 .03 .03
Volume $380,000 $920,000 SI,820,OOD
Monthly Premium $201.40 $368.00 5655.20
Annual Premium $2,416.80 $4,416.00 $7,862.40
Rate Guarantee 6/1/99 6/1/99 6/1/99
0�1
\-4;.„,1 stafte or
TO: FRANK G. TRIPEPI, CITY MANAGER _may
FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATIONr
DATE: JULY 8 , 1998
RE: AUTHORIZATION TO SOLICIT BIDS - SPORTS LIGHTING
The City has utilized Amtech Lighting Co. to maintain the sports and
security lights at Rosemead Park, Garvey Park and the Jess Gonzalez
Sports Complex since 1983 .
The Agreement expired and the company would like to extend it,
however, they want to increase their fees from $ 7 , 620. 00 per year to
$ 16,956. 00 per year. (See Exhibit I)
RECOMMENNDATION:
Based on the above, it is recommended that staff be authorized to
solicit bids for the security and sports lighting at the three (3)
facilities.
MDB:ab
O1-L-M6 (33)
attachments
COUNCIL AGENDA
JUL 141998
ITEM No. -a. Q-6-7b
J
EXHIBIT I
1997/98 ANNUAL PROPOSED MO. ANNUAL
FACILITY MO. RATES COST RATES
Rosemead Pk. $ 295/mo. $ 3 , 540 $ 545/mo. $ 6, 540
Garvey Pk. $ 185/mo. $ 2, 220 $ 423/mo. $ 5, 076
Sports Complex $ 155/mo $ 1, 860 $ 445/mo. $ 5, 340
ANNUAL COST $ 7, 620 $16,956
O1-L-M6 (34)
1304 South Allec Sheet
AMTECH Lighting Services Arane,m CA 92595-6363
Te-ephone (7141687-9191
Facsimile. (7141 687-6864
May I1, 1998
Mr. Mike Burbank
CITY OF ROSEMEAD
8838 E. Valley Blvd.
Rosemead, CA 91770-1559
Re: Park Lighting Maintenance Options
I want to apologize for any confusion regarding the terms and conditions of our lighting
maintenance agreement for your city park locations. Our most current agreement
provides you with a fixed monthly labor fee to maintain your lighting, billing material as
used. Besides our existing exterior lighting labor only maintenance agreements, there are
three other maintenance options available to you and they are:
Full Service Maintenance:
This agreement typically has an initial wash and relamp of all fixtures, which is
amortized over the term of the agreement. 30-day or 60-day inspections with predicted
lamp failures and/or ballast replacements, based on manufactures rated life are factored
into the monthly fixed labor and material fees. The fixed monthly fees for your locations,
including the amortized portion of the initial wash and relamp with 30-day inspections
over a 36-month term would be:
1. Rosemead Park- $545.37
2. Jess Gonzales Sport Center- $445.36
3. Garvey Park- $423.31
T&M Maintenance:
Called out as needed to replace outages at the following labor rates:
Service Truck: $42.00 per hour
Electrical Truck: S59.00 per hour
Ladder Truck (to 65'): $65.00 per hour
Crane(2-men to 100') $140.00 per hour
36 month Group Relamp:
The City of Irvine utilizes this method for their park lighting and experience very few
T&M calls between relamps. In addition to minimizing outages they maintain higher
average fixture lumens. Attached is an HID lumen depreciation chart. HID lamps can
lose up to 50% of their lumen output over life and continue to operate. Relamp costs
which include materials, tax, lamp disposal, labor, and equipment are:
1. Rosemead Park- $11,027.99
2. Jess Gonzales Sport Center- S7,686.44
3. Garvey Park-$7,148.44
a subsidiary of IABM mdusbies Incorporated
Thank you for allowing Amtech Lighting Services the opportunity to provide you with
these lighting maintenance alternatives. Marty and I look forward to an opportunity to
discuss these options with you in greater depth at you earliest convenience. Please don't
hesitate to call if additional information is required.
Best Regards,
AMTECH LIGHTING SERVICES
Doug Austin
Sales Representative
CC: Marty Kruse, CLMC
y M
4: ;1 staff
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM:lNK G. TRIPEPI, CITY MANAGER
DATE: JULY 8, 1998
RE: AUTHORIZATION TO RETAIN CLEMENTS ENVIRONMENTAL TO PREPARE
THE AB 939 ANNUAL REPORT TO THE CALIFORNIA INTEGRATED WASTE
MANAGEMENT BOARD (CIWMB)
Last Summer,the City of Rosemead retained Clements Environmental to recalculate the City's base-
year data used in preparing the Source Reduction and Recycling Element (SRRE) and to complete
the annual report due to the California Integrated Waste Management Board (CIWMB). Clements
was extremely thorough last year in gathering the appropriate data and the City has not received
notification from the CIWMB that the annual report is deficient in any way. Accordingly, staff is
recommending the same consultant to complete the 1997 Annual Report due this Summer.
Attached for the City Council's review is a letter from Clements Environmental proposing to
complete the 1997 Annual Report due to the CIWMB by August 1, 1998 for a fee of$2,000.00. The
Scope of Work includes the compilation of the necessary data for the report and the organization of
that data into a format acceptable to the CIWMB. Last year, Clements completed this work in a
timely and satisfactory manner, and staff recommends that the City Council authorize Clements to
perform the work again this year.
RECOMMENDATION:
It is recommended that the City Council authorize staff to retain Cements Environmental to
complete the 1997 AB 939 Annual Report required by the California Integrated Waste Management
Board for a fee of$2,000.
COUNCIL AGENDA--------- ,
""`°"�" ""'' JUL 141998
ITEM No. .a.22------
(
CLEMENTS
ENVIRONMENTAL
8 June 1998
Mr. Jeff Stewart
Administrative Services Director
City of Rosemead
8838 East Valley Blvd.
Rosemead, CA 91770
SUBJECT: PROPOSAL TO PREPARE AB 939 ANNUAL REPORT (1997)
Dear Mr. Stewart:
Per your request, Clements Environmental is pleased to submit this proposal to the City of
Rosemead to prepare the City's 1997 AB 939 Annual Report for submittal to the California
Integrated Waste Management Board (Board) by August 1, 1998. The Annual Report requires
jurisdictions to describe progress made toward achieving the mandated diversion goal of 50%.
The Report describes any new or revised source reduction, recycling or composting programs, or
any other changes which have been implemented for the purpose of complying with the diversion
mandate. In preparing the Annual Report, we will use disposal information, and data on the
diversion programs which the City operates, to track the success of diversion programs. The
Board will use the 1997 Annual Report as part of the Board's biennial review to assess
implementation and achievement of the diversion goals for the year 2000.
SCOPE OF WORK
The scope of work, schedule, and fee for the project are described below.
T^ct: 1: That Compik.t;ii
Clements prepared the City's Annual Report last year, and we have maintained a data base of the
City's information from that report. We will update this data with new information supplied by
the City, including waste generation data such as diversion programs operated by the City, base-
year adjustment data, and disposal data, as well as information on SRRE and HHWE program
implementation.
3607 SENECA AVENUE, LOS ANGELES, CALIFORNIA 90039 PHONE 213.669.7610 FAX 213.669.7622
Mr. Pal Malloy
City g/Rosemead -2- 23 January 1998
Task 2: Report Preparation
The City's Annual Report will be prepared utilizing the Board's Annual Report format,
supplemented with additional information as supplied by the City. Clements will complete the
Annual Report for submittal to the Board as soon as the City desires, but in no case later than the
August I, 1998 due date.
PROJECT COSTS
Clements Environmental proposes to complete the above-described tasks for a fixed fee of
$2,000. Miscellaneous out-of-pocket expenses, such as mileage, reproduction, etc., are included
in the above-estimated fee. Invoices for our work will be submitted monthly as work progresses,
and will be payable upon receipt. Please indicate your acceptance of this proposal by returning a
signed copy to our office.
Clements Environmental appreciates the opportunity to submit this proposal, and we look
forward to working with you on this project. If you have any questions regarding this proposal,
please do not hesitate to contact the undersigned at (213) 669-7610.
Sincerely,
CLEMENTS ENVIRONMENTAL
�A//
Chip Clements, P.E.
Principal
Accepted:
City of Rosemead
Name:
Date: