CC – Item 4E– Staff Report Authorization to Retain Clements Environmental to Prepare the AB 939 Annual Reports Q__}tM*
staff_
report
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEADOSCITY COUNCIL
FROM: �T FRANK G. TRIPGPI, Cl"I'Y MANAGER
DATE: JULY 8, 1998
RE: AUTHORIZATION TO RETAIN CLEMENTS ENVIRONMENTAL TO PREPARE
THE AB 939 ANNUAL REPORT TO THE CALIFORNIA INTEGRATED WASTE
MANAGEMENT BOARD (CIWMB)
Last Summer,the City of Rosemead retained Clements Environmental to recalculate the City's base-
year data used in preparing the Source Reduction and Recycling Element (SRRE) and to complete
the annual report due to the California Integrated Waste Management Board (CIWMB). Clements
was extremely thorough last year in gathering the appropriate data and the City has not received
notification from the CIWMB that the annual report is deficient in any way. Accordingly, staff is
recommending the same consultant to complete the 1997 Annual Report due this Summer.
Attached for the City Council's review is a letter from Clements Environmental proposing to
complete the 1997 Annual Report due to the CIWMB by August 1, 1998 for a fee of$2,000.00. The
Scope of Work includes the compilation of the necessary data for the report and the organization of
that data into a format acceptable to the CIWMB. Last year, Clements completed this work in a
timely and satisfactory manner, and staff recommends that the City Council authorize Cements to
perform the work again this year.
RECOMMENDATION:
It is recommended that the City Council authorize staff to retain Clements Environmental to
complete the 1997 AB 939 Annual Report required by the California Integrated Waste Management
Board for a fee of$2,000.
. COUNCIL AGENDA f
w:lCIII,.enai,(,rep,is
JUL 141998
ITEM No. TO. tt-E
2
•
CLEMENTS
ENVIRONMENTAL
8 June 1998
Mr. Jeff Stewart
Administrative Services Director
City of Rosemead
8838 East Valley Blvd.
Rosemead, CA 91770
SUBJECT: PROPOSAL TO PREPARE AB 939 ANNUAL REPORT(1997)
Dear Mr. Stewart:
Per your request, Clements Environmental is pleased to submit this proposal to the City of
Rosemead to prepare the City's 1997 AB 939 Annual Report for submittal to the California
Integrated Waste Management Board (Board) by August 1, 1998. The Annual Report requires
jurisdictions to describe progress made toward achieving the mandated diversion goal of 50%.
The Report describes any new or revised source reduction, recycling or composting programs, or
any other changes which have been implemented for the purpose of complying with the diversion
mandate. In preparing the Annual Report, we will use disposal information, and data on the
diversion programs which the City operates, to track the success of diversion programs. The
Board will use the 1997 Annual Report as part of the Board's biennial review to assess
implementation and achievement of the diversion goals for the year 2000.
SCOPE OF WORK
The scope of work, schedule, and fee for the project are described below_
'Frisk 1: Dvto Cn;npi:ctinn
Clements prepared the City's Annual Report last year, and we have maintained a data base of the
City's information from that report. We will update this data with new information supplied by
the City, including waste generation data such as diversion programs operated by the City, base-
year adjustment data, and disposal data, as well as information on SRRE and HEIWE program
implementation.
3607 SENECA AVENUE, LOS ANGELES, CALIFORNIA 90039 PHONE 213.669.7610 FAX 213.669.7622
Mr. Pat Malloy
City(f Rosemead
23 January 1998
Task 2: Report Preparation
The City's Annual Report will be prepared utilizing the Board's Annual Report format,
supplemented with additional information as supplied by the City. Clements will complete the
Annual Report for submittal to the Board as soon as the City desires, but in no case later than the
August 1, 1998 due date.
PROJECT COSTS
Clements Environmental proposes to complete the above-described tasks for a fixed fee of
$2,000. Miscellaneous out-of-pocket expenses, such as mileage, reproduction, etc., are included
in the above-estimated fee. Invoices for our work will be submitted monthly as work progresses,
and will be payable upon receipt. Please indicate your acceptance of this proposal by returning a
siened copy to our office.
Clements Environmental appreciates the opportunity to submit this proposal, and we look
forward to working with you on this project. If you have any questions regarding this proposal,
please do not hesitate to contact the undersigned at (213) 669-7610.
Sincerely,
CLEMENTS ENVIRONMENTAL
Chip Clements, P.E.
Principal
Accepted:
City of Rosemead
Name:
Date: