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RRA - Item 3 – Award of Contract to Honeywell Inc. for City Hall Energy Retrofit Project 1 R R A ROSEMEAD REDEVELOPMENT AGENCY 8838 VALLEY BLVD.ROSEMEAD.CA 91770•(8'18)288-6671 •Telecoprer 8183079218 TO: HONORABLE CHAIRMAN AND MEMBERS ROSEMEAD REDEVELOPMENT AGENCY FROM: FRANK G. TRIPEPI, EXECUTIVE DIRECTOR DATE: JULY 23, 1998 RE: AWARD OF CONTRACT TO HONEYWELL INC. FOR CITY HALL ENERGY RETROFIT PROJECT This item has been before the Agency on two other occasions. At the Meeting of December 9, 1997, the Agency approved a Request for Qualifications for Energy Retrofit and Specifications and Notice Inviting Bids for Ceiling Tile Replacement. The Agency received two proposals, one from Honeywell, Inc. and one from Energy Pacific. At the April 14, 1998 Meeting, the Agency approved staffs recommendation to award the bid to Honeywell, Inc. Attached for your approval is the final contract in the amount of$555,000. Honeywell's initial proposal was for $559,800. Staff hired a consultant to review the contract amount. After reviewing Honeywell's contract he estimated the cost at $524,426 which is a difference of 6% or $35,374. Staff met with Honeywell and discussed the differences. They agreed to subtract $4,800 from the original amount. Attached is a memorandum from the Deputy Building Official recommending that the Agency accept the contract in the amount of$555,000. Also attached is the contract and the consultant's estimate. RECOMMENDATION It is recommended that the Rosemead Redevelopment Agency approve the contract with Honeywell, Inc. in the amount of$555,000. AGENCY AGENDA • JUL 28 -mg ITEM No. 3 1 MEMORANDUM TO: FRANK G. TRIPEPI, EXECUTIVE DIRECTOR FROM: STEVEN C. BAILEY, DEPUTY BUILDING OFFICI• /` SUBJECT: ENERGY RETRO-FIT AND CEILING TILE REPLACEMENT FOR THE CITY HALL BUILDING DATE: JULY 23, 1998 After an extensive Request for Qualification (RFQ) process, Honeywell, Inc., was selected in early April to develop a design/build retrofit program for our City Hall. After a two-month development phase involving our staff, Honeywell delivered a proposal/contract in June. To ensure competitive pricing we solicited an outside consultant to review Honeywell's scope and price. The consultant estimated a total of$524,426, whereas Honeywell's design/build price was $559,800. In comparing the proposal and estimate, we found that some of the proposal items were high and some were low, however the net difference was 6%, or $35,374. After direct negotiations, Honeywell has offered to subtract $4,800 from the original price as good faith offering. Their new price would be $555,000. In my experience, a difference of less than 10% between a preliminary estimate and a final design is competitive. In addition, there is some concern that any further reduction in price would jeopardize the quality of the project that has been designed for the City Hall. Whereas a bid/specification contract would involve design cost and change-order costs, Honeywell's proposal is a design/build performance contract, which has enabled us to avoid a design costs up to this point. They have also arranged the installation so that the staff and citizens of Rosemead will be minimally disrupted. Honeywell will perform a majority of the retrofits especially the interior work, such as the lighting retrofits, ceiling tile replacement, duct cleaning, and air-balancing, after hours or on weekends. Honeywell is a multi-national Fortune 500:company with sales exceeding 8 billion annually. They have also successfully implemented over forty (40) municipal design/build projects in California over the last five years. Therefore, I am confident that Honeywell has the expertise, design, and competitive price to perform the desired results for our City Hall. The City Attorney has reviewed the contract and his recommendations have been included. tQ e TREAD L"CILY Li'CTI Cil 0L-,[D '----- - ,FN;=iNEE^FING DESIGN CONS, Rl C-iON 07/18/98 Client: CITY OF ROSEMEAD Res. Ph: (626)288-6671 Address: 8838 E.VALLEY BLVD ROSEMEAD, CA 91770 Fax: (626)307-9218 Contact: STEVE BAILEY Res. Ph: (626)288-6671 Estimator: EUGENE THATCHER Bus. Ph: (818)780-6208 Fax: (818)780-6208 Estimate: ROSEMEAD File Number: ROSE estimates and Thspectio^S 6920 Sepulveda Blvd., Suite TO • Van Nuys. California 91405 (818) 780-6208 • Fax (818r780-6208 • Pacer (818) 387-0585 CITY OF ROSEMEAD 07/18/98 Page:2 LIGHTING SYSTEMS DESCRIPTION UNIT UNIT COST TOTAL Purchase and Install 75 watt 19 EA 33.00 627.00 recessed can light R-30 complete; retrofit item Remove and dispose of existing 19 EA 12.00 228.00 R-30 units; a compliance item Purchase and Install 55 watt 41 EA 47.00 1,927.00 F32-T8 1x4 flour with electronic ballast complete Remove and dispose of existing 19 EA 16.00 304.00 F32-T8 units, a compliance item Purchase and Install 92 watt 17 EA 86.00 1,462.00 FB31-T8 2x2 flour with electronic ballast complete Remove and dispose of existing 17 EA 16.00 272.00 FB31-T8 units, a compliance item Purchase and Install 26 watt 5 EA 39.00 195.00 recessed can light R-40 complete; new item Remove and dispose of existing 5 EA 12.00 60.00 R-40 units; a compliance item Purchase and Install 352 watt 12 EA 136.00 1,632.00 F32-T8 4x6 flour with electronic ballast complete, a retrofit item Remove and dispose of existing 12 EA 16.00 192.00 FB31-T8 units, a compliance item CITY OF ROSEMEAD 07/18/98 Page:3 Continued - LIGHTING SYSTEMS DESCRIPTION UNIT UNIT COST TOTAL Purchase and Install 88 watt 5 EA 96.00 480.00 FB31-T8 4x2 flour with electronic ballast complete, a new item Remove and dispose of existing 5 EA 16.00 80.00 FB31-T8 units, a compliance item Purchase and Install 150 watt 21 EA 62.00 1,302.00 recessed can light R-40 complete; new item Remove and dispose of existing 21 EA 16.00 336.00 R-40 units, a compliance item Purchase and Install 176 watt 95 EA 136.00 12,920.00 F32-T8 2x4 flour with electronic ballast complete, a retrofit item Remove and dispose of existing 95 EA 16.00 1,520.00 F32-T8 units, a compliance item Purchase and Install 100 2x4 19 EA 39.00 741.00 flour F17-T8 complete a retrofit item Remove and dispose of existing 19 EA 16.00 304.00 F17-T8 units, a compliance Purchase and Install 52 watt 46 EA 29.00 1,334.00 recessed can light, hot wired 26W a retrofit item Remove and dispose of existing 46 EA 12.00 552.00 R-30 units; a compliance item CITY OF ROSEMEAD 07/18/98 Page:4 Continued - LIGHTING SYSTEMS DESCRIPTION UNIT UNIT COST TOTAL Purchase and Install 50 watt 8 EA 46.00 368.00 keyless CF BTX 20 complete Remove and dispose of existing 8 EA 12.00 96.00 R-30 units; a compliance it Purchase and Install 32 watt 1 EA 31.00 31.00 1x2 flour F 1728 retrofit item Remove and dispose of existing 1 EA 16.00 16.00 R-40 units, a compliance item Replace switch and wiring as 1 LS 5000.00 5,000.00 needed minimum charge; design and build LABOR TO INSTALL NEW AND 840 HR 39.00 32,760.00 RETROFIT FIXTURES INCLUDING 2ND SHIFT, SATURDAY AND SUNDAY 21 DAYS X 5 MEN=840 HOURS NOTE; The above prices reflect state sales tax at .0825 to the dollar NOTE; The wharehousing of replacement parts on your site as part of the warranty scheme, the following; Purchase and store F032 T-8 12 EA 19.60 235.20 lamps Purchase and store F032 T-8 1 EA 19.60 19.60 lamps Purchase and store F032 10 EA 12.40 124.00 electronic ballasts Purchase and store Flourescent 10 EA 2.67 26.70 Tubes CITY OF ROSEMEAD 07/18/98 Page:5 Continued - LIGHTING SYSTEMS DESCRIPTION UNIT UNIT COST TOTAL The rental of two manlift 42 DA 68.00 2,856.00 vechicles for 21 days 2x21=42days Install 5/8 drywall on ceiling 1 LS 1500.00 1,500.00 as needed minimum charge; for new and upgraded lights Seal ceiling with PVA sealer 1 1 LS 0.00 coat as needed Prep and paint ceiling to match 3,208 SF 1.95 6,255.60 existing Room Total: LIGHTING SYSTEMS 75,756. 10 LITE SYS OCCUPNCY SE DESCRIPTION UNIT UNIT COST TOTAL ELECTRICAL OCCUPANCY SENSOR 24 EA 136.90 3,285.60 LABOR TO INSTALL ROOM OCCUPANCY 72 HR 39.00 2,808.00 SENSORS Room Total: LITE SYS OCCUPNCY SE 6,093.60 PNU CON SYS ENNC DESCRIPTION UNIT UNIT COST TOTAL Replace aircompresor, 4 ton, 1 EA 3876.00 3,876.00 including coil, new filters and dryer • CITY OF ROSEMEAD 07/18/98 Page:6 Continued - PNU CON SYS ENHC DESCRIPTION UNIT UNIT COST TOTAL Replace thermostat - standard 10 EA 236.00 2,360.00 into new locations Replace damper motors to 10 EA 187.00 1,870.00 operate zone dampers Service clean and repair all 1 LS 600.00 600.00 leaks to existing pneumatic lines, minimum charge LABOR TO INSTALL THE ABOVE 72 HR 39.00 2,808.00 ITEMS INTO THE HONEYWELL SERVICE NET Room Total: PNU CON SYS ENHC 11,514.00 NERGY MGMT SYS DESCRIPTION UNIT UNIT COST TOTAL Purchase and install Excel 100 1 EA 167.00 167.00 controller Purchase and install submodule 1 EA 322.00 322.00 Purchase and install IDEC relays 14 EA 143.00 2,002.00 Purchase and install duct 3 EA 132.00 396.00 discharge air sensors Purchase and install high 1 EA 139.00 139.00 temperature sensor Purchase and install water 3 EA 139.00 417.00 temperature sensors CITY OF ROSEMEAD 07/18/98 Page:7 Continued - NERGY MGMT SYS DESCRIPTION UNIT UNIT COST TOTAL Purchase and install software 1 LS 76000.00 76,000.00 including monitors, memory,hardrive disk, magnetic tape, printed material and other related materials and will be tied into the Honeywell Service Net LABOR TO INSTALL THE ABOVE 64 HR 39.00 2,496.00 ITEMS INTO THE HONEYWELL SERVICE NET 14 DAYS Room Total: NERGY MGMT SYS 81,939.00 CENTAL PLNT ENHNCNNT DESCRIPTION UNIT UNIT COST TOTAL Purchase and install Carrier 40 1 LS 24200.00 24,200.00 ton chiller LABOR TO INSTALL A CARRIER 40 1 LS 416.00 416.00 TON CHILLER Purchase and install fiberglass 1 LS 21700.00 21,700.00 cooling tower 40 ton, with condenser,pump, and chilled water pump LABOR TO INSTALL A COOLING TOWER 1 LS 709.00 709.00 Purchase and install 250 MBH 3 EA 1124.00 3,372.00 duct furnaces LABOR TO INSTALL 3 DUCT 3 LS 423.00 1,269.00 FURNACES IN THE BASEMENT CITY OF ROSEMEAD 07/18/98 Page:8 Continued - CENTRL PLNT ENHNCMNT DESCRIPTION UNIT UNIT COST TOTAL LABOR TO INSTALL DISCONNECT 1 LS 693.00 693.00 SWITCHES FOR COOLING, AND HEATING UNITS CRANE RENTAL TO HOIST COOLING 5 HR 165.00 825.00 UNITS INTO PLACE Insulate new and existing 1 LS 354.00 354.00 hotwater lines for energy requirements Install gas line monitoring and 1 LS 396.00 396.00 exhaust system for chiller and cooling tower water treatment Room Total: CENTRL PLNT ENHNCMNT 53,934.00 COMPUTER RN HVC SYS DESCRIPTION UNIT UNIT COST TOTAL Purchase and install 1.5 split 1 LS 3265.00 3,265.00 system cooling unit for computer room Purchase and install computer 1 LS 1200.00 1,200.00 lines devices hardware and conduit as needed minimum charge Install condensate line into 1 LS 600.00 600.00 nearest coded area, roof drain, lavatory drain, may need a visible line through exterior Room Total: COMPUTER RM HVC SYS 5,065.00 CITY OF ROSEMEAD 07/18/98 Page:9 CNCL CHMBRS HVAC DESCRIPTION UNIT UNIT COST TOTAL Purchase and install 10 ton gas 1 LS 10860.00 10,860.00 fired package unit LABOR TO INSTALL A CARRIER 10 1 LS 416.00 416.00 TON GAS PACKAGE UNIT Install roof curb for mounting, 1 LS 486.00 486.00 including isolation sound absorbers Install disconnect switch for 1 LS 360.00 360.00 package unit Provide roof penetration and 1 LS 320.00 320.00 later restoration to match existing including all flashings Purchase and install plenum 1 LS 567.00 567.00 drop from new unit to existing ductwork Purchase and install duct caps 1 LS 567.00 567.00 to isolate central air distribution Install gas line for new unit 1 LS 250.00 250.00 Install new pvc condensate 1 LS 165.00 165.00 lines to closest gutter Purchase and install new twist 1 LS 320.00 320.00 type timer for new unit. CITY OF ROSEMEAD 07/18/98 Page:10 Continued - CNCL CHMBRS HVAC DESCRIPTION UNIT UNIT COST TOTAL Provide roof beauty surround 80 SF 36.00 2,880.00 screens Room Total: CNCL CHMBRS HVAC 17,191.00 AIR DUCT CLN HVC SYS DESCRIPTION UNIT UNIT COST TOTAL Provide cleaning, and 720 HR 39.00 28,080.00 sanitizing to all existing ductwork, all inclusive, approximately 1800 lineal feet including certification The rental of two manlift 42 DA 68.00 2,856.00 vechicles for 21 days 2x21=42 day Cut and reinstall ductwork for 1 LS 567.00 567.00 the cleaning process Install new ductwork at the 1 LS 3650.00 3,650.00 Parks and Recreation Rooms as needed Room Total: AIR DUCT CLT' HVC SYS 35,153.00 CITY OF ROSEMEAD 07/18/98 Page:ll CEILING TILE DESCRIPTION UNIT UNIT COST TOTAL Purchase and install T bar 11,458 SF 5.20 59,581.60 ceiling seismic wire tie with Armstrong fissure tile, 2x2 LABOR TO INSTALL T-BAR CEILING 720 EA 39.00 28,080.00 AND PLACE 2X2 TILES The rental of two manlift 42 DA 68.00 2,856.00 vechicles for 21 days 2x21=42days Remove and transport to dumpster 11,458 EA 2.36 27,040.88 Room Total: CEILING TILE 117,558.48 SUPERINTENDENT DESCRIPTION UNIT UNIT COST TOTAL Superintendent to oversee 12 WK 1560.00 18,720.00 entire project and interface with the officials of the City of Rosemead and General Contractor Room Total: SUPERINTENDENT 18,720.00 Line Item Subtotal: 422,924.18 • CITY OF ROSEMEAD 07/18/98 Page:12 Summary Total Line Items 422,924 .18 Overhead @ 12% x 422,924.18 50,750.90 Profit @ 12% x 422,924.18 50,750.90 Grand Total $524,425.98 1 .j EUG.rE THA HER 7 Project Manager CITY OF ROSEMEAD 07/18/98 Page:13 Recap By Room Room:LIGHTING SYSTEMS 75,756.10 17.91% Room:LITE SYS OCCUPNCY SE 6,093.60 1.44% Room:PNU CON SYS ENHC 11,514.00 2.72% Room:NERGY MGMT SYS 81,939.00 19.37% Room:CENTRL PLNT ENHNCMNT 53,934.00 12.75% Room:COMPUTER RM HVC SYS 5,065.00 1.20% Room:CNCL CHMBRS HVAC 17,191.00 4.06% Room:AIR DUCT CLN HVC SYS 35,153.00 8.31% Room:CEILING TILE 117,558.48 27.80% Room:SUPERINTENDENT 18,720.00 4.44% Summary Total Line Items 422,924.18 Overhead 0 12% x 422,924.18 50,750.90 Profit @ 12% x 422,924.18 50,750.90 Grand Total $524,425.98 CITY OF ROSEMEAD 07/18/98 Page:14 Recap By Category Description: 00 Items Total Dollars % ACOUSTIC CEILINGS 114,702.48 27.12% CLEANING 28,080.00 6.64% CARPENTRY 3,686.00 0.87% DRYWALL 1,500.00 0.35% ELECTRICAL 73,811.10 17.45% EQUIPMENT 9,393.00 2.22% HEAT, VENT 5 AIR CONDITIONING 163,310.00 38.61% SUPERINTENDENT 18,720.00 4.43% PLUMBING 1,765.00 0.42% PAINTING 6,255.60 1.48% SHEET METAL 1,701.00 0.41% 0&P Items Subtotal 422,924.18 100.00% Overhead 12% 50,750.90 Profit 12% 50,750.90 Grand Total $524,425.98 CITY OF ROSEMEAD 07/18/98 Page:I5 GENERAL BUILDING NOTES 1. This estimate does not include any building code improvements or modifications of any kind unless otherwise noted. 2. This estimate does not include any changes to specifications made by the department of building and saftey unless otherwise noted. 3. This estimate does not include any changes and/or modifications made by any engineer unless otherwise noted. 4. This estimate does not include any hidden damages of any kind. 5. This estimate does not include any hazardous material testing or removal unless otherwise noted.