CC - Item 5A - Results of LA County Survey Regarding Council Minutes E M F
so ,
staff eport
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: NANCY VALDERRAMA, CITY CLERK
DATE: NOVEMBER 16, 1999
RE: RESULTS OF LOS ANGELES COUNTY SURVEY REGARDING
COUNCIL MINUTES
At the Council meeting of October 12, 1999, staff was directed to conduct a survey of
Los Angeles County cities to determine their method of transcribing Council minutes.
The Minutes portion of the indicated survey was broken down into the following
categories: Action, Verbatim, or Other, which includes a more inclusive type of
transcription, such as our City's minutes. Cities were also asked whether their minutes
were ever subpoenaed and used as evidence in court; and, what length of time the audio
tapes are kept.
The responses from the 86 cities surveyed (see Attachment "A") are as follows:
ACTION MINUTES ONLY: 46 cities
ACTION-Modified/Condensed: 10 cities
VERBATIM ONLY: 6 cities
OTHER/INCLUSIVE: 24 cities
TOTAL: 86 CITIES
MINUTES SUBPOENAED: Yes: 42 No: 33 Unknown: 11
LENGTH OF TIME TAPES ARE KEPT:
UNDER TWO YEARS: 45 cities
OVER TWO YEARS: 11 cities
INDEFINITELY: 19 cities
DOES NOT TAPE: 9 cities
MISCELLANEOUS: 2 cities
COUNCIL AGENDA
TOTAL: 86 CITIES
NOV 231999
ITEM Na. �•
Page 2.
Minutes Survey
November 4, 1999
RECOMMENDATION:
This item is being presented as informational only. There is no recommendation.
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