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TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER .7
DATE: OCTOBER 6, 1998
RE: ENGINEERING PROPOSAL -STORM DRAIN IMPROVEMENTS IN GRAND
AVENUE
Attached for your consideration is an engineering proposal from Willdan Associates for
engineering design, design and construction survey, utility coordination, contract
administration, construction observation, and federal labor compliance services for storm
drain improvements in Grand Avenue from Rubio Wash to Walnut Grove Avenue.
The proposed storm drain system will collect surface water runoff generated north of Grand
Avenue and will join the existing storm drain in Grand Avenue at Rubio Wash. The
drainage improvements will include installation of catch basins along the alignment to
collect storm runoff.
Upon construction completion of the project, the storm drain system will be transferred as
a Miscellaneous Transfer Drain (MTD) to the Los Angeles County Flood Control District for
operation and maintenance.
The total construction cost for the project is estimated to be $225,000 and the estimated
contract period is 25-working days. The proposed project is currently programmed in the
City's Fiscal Year 1998-99 budget, where the funds are allocated for non-construction
related activities. The projects construction costs and the Federal labor compliance fee
will be funded in Fiscal Year 1999-2000 by Community Development Block Grant (CDBG)
funds; other project costs will utilize Gas Tax funds. Construction of the project is
anticipated to occur in Summer 1999.
COUNCIL AGENDA
OCT 131998
ITEM No. a_
October 6, 1998
Page 2
The proposed fees are as follows:
• Hydrology Study $ 3,500
• Preliminary and Final Design 13,300
• Design Surveying 4,000
• Utility Coordination 3,500
• Construction Surveying 2,500
• Contract Administration 5,000
• Construction Observation 15,700
• Federal Labor Compliance 6,000
Total Proposed Fixed Fee $53,500
RECOMMENDATION
It is recommended that the Rosemead City Council:
1. Approve the attached engineering proposal.
2. Direct staff to begin the preparation of the necessary plans and specifications.
Attachment
199Brsmd/staff rpt/city
-RV / WILLDAN ASSOCIATES ❑ I-AIGI\EER & P_ANNRS
Professional Consulting Services Since 1964
October 7, 1998
Mr. Frank Tripepi
City Manager
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Professional Engineering Design, Design
and Construction Surveying, Utility Coordination, Contract
Administration, Construction Observation, and Federal Labor
Compliance for Storm Drain Improvements in Grand Avenue
Dear Mr. Tripepi:
As requested, we are pleased to be given the opportunity to submit this proposal for the
above-referenced services.
The Grand Avenue storm drain project includes installation of a storm drain mainline
system in Grand Avenue from Rubio Wash to Walnut Grove Avenue.
Catch basins and connector pipes will be located along the storm drain alignment to collect
surface water runoff generated on Grand Avenue. The proposed storm drain system will
join the existing drain in Grand Avenue at Rubio Wash.
SCOPE OF SERVICES
We propose to provide the following basic services:
Hydrology Study
1. Provide a visual survey to establish hydrologic contributory areas.
2. Perform hydrologic calculations necessary to determine flow rates and collection
points.
3. Submit hydrology study to Los Angeles County Department of Public Works
(LACDPW) for approval.
12900 CROSSROADS PARKWAY SOUTH •SUITE 200• INDUSTRY, CALIFORNIA 91746-3499•(562)908-6200•FAX(562)695-2120
October 7, 1998
Page 2
Design Survey
1. Perform research at Los Angeles County and the City of Rosemead for survey
information.
2. Establish centerline for Grand Avenue throughout the limits of project.
3. Provide elevational data to establish accurate profiles and proposed catch basin
elevations.
4. Provide topographic feature locations for a complete and accurate storm drain plan
in the street area between curbs.
Preliminary Design Phase
1. Confer with City staff to review, in more detail, the requirements for the project.
Review available information and data assembled by the City staff.
2. Research readily available existing underground utilities which may be affected by
the storm drain improvement.
3. Review compiled data.
4. Develop base drawings.
a. Plot existing survey data.
b. Identify and plot apparent substructures.
c. Conduct field verification.
5. Perform hydraulic calculations necessary to fully design the storm drain
improvements.
6. Develop profiles for the storm drain improvements.
7. Develop complete plan and profile sheets for the storm drain line, connections.
catch basins, manholes, substructures, and utilities. The design will follow the
LACDPW standards and requirements for a Miscellaneous Transfer Drain (MTD).
8. Provide profiles for catch basin connectors and other inlets.
9. Develop preliminary cost estimates.
October 7, 1998
Page 3
10. Submit preliminary design plans to all affected agencies and utility companies for
review, including storm drain plans to the tACDPW.
Final Design Phase
1. Based on the City, County's, and utility companies' comments and requirements,
revise the plans.
2. Submit revised plans to the County for final review and comment.
3. Prepare final plans and coordinate with City personnel, County, and utility
companies, as necessary, at various times during the design phase.
4. Obtain final approval from the County, including the necessary permits for
construction.
5. Prepare specifications and contract documents to conform to applicable
requirements of the City of Rosemead.
Utility Coordination
1. Submit copies of the plans to affected utilities and agencies.
2. Determine any utility conflicts with the storm drain based on utility companies'
comments and plans.
3. Coordinate potholing investigations to verify depths of potentially conflicting utilities.
4. Coordinate relocations of utility lines necessary for storm drain construction.
5. Coordinate with utility companies to provide for any proposed utility improvements
prior to new construction.
6. Attend and coordinate the preconstruction conference.
Construction Survey
1. Set grade stakes at a uniform offset for mainline.
2. Set staking for catch basins and connector pipes.
3. Provide grade sheets.
October 7, 1998
Page 4
Contract Administration
1. Hold pre-bid conference to clarify new HUD's minority participation requirements
and answer inquiries from contractors.
2. Provide the City with 30 sets of plans and specifications for bidding.
3. Assist the City in securing bids and awarding project.
4. Attend preconstruction meeting and prepare meeting minutes.
5. Provide the necessary consulting services required to coordinate the efforts
between the City and the contractor.
6. Provide engineering support, as needed, to make as-built revisions to the original
files.
7. Review and approve progress payments requests.
8. Answer inquiries and complaints for the City relating to the project.
9. Provide contract enforcement for compliance with plans and specifications.
Construction Observation
1. Provide the necessary weekly, monthly, and final reports, as needed.
2. Provide daily construction observation during the construction period.
3. Provide copies of daily construction observation reports on a weekly basis, if
requested.
4. Provide necessary coordination with other agencies to provide final inspection of the
project.
5. Perform as-built corrections on original drawings.
6. Provide report to the City stating that the project has been completed in accordance
with the plans and specifications, and provide necessary data for the City
acceptance of the project.
October 7, 1998
Page 5
Federal Labor Compliance
1. Attend pre-bid conference to clarify new minority participation requirements.
2. Present the CDBG requirements to the contractor at the preconstruction
conference.
3. Monitor requirements and submittal of miscellaneous federal compliance
documents from contractor and subcontractors, for Affirmative Action and Equal
Employment Opportunity.
4. Forward all required documentation to HUD, including required notifications.
5. Monitor compliance with labor laws, Clean Air Act, Federal Water Pollution Control
Act, and federal, state, and local safety laws.
6. Monitor Section 3 HUD 1968 of contractor participation.
7. Monitor weekly payroll documentation on a continuous basis, including but not
limited to, fringe benefit statements, apprentice documents, special payroll
deductions, and other required supporting documents. Documents will be
thoroughly checked to meet all Davis-Bacon regulations and miscellaneous HUD
requirements.
8. Follow up by certified mail and telephone assistance on delinquent submittals and
coordinate with City staff to withhold funds, if required.
9. Conduct random employee interviews as required by HUD and verify results and
follow up on any discrepancies.
10. Make recommendations of special actions to be taken if contractor does not
cooperate in labor compliance.
11. Prepare and transmit, by certified mail, all necessary notifications on behalf of the
City.
12. Prepare complete files of federal compliance documentation with the content and
format preferred by HUD.
13. Perform a complete final review of federal compliance files to ensure compliance
with HUD requirements.
October 7, 1998
Page 6
Our proposed fees are as follows:
Hydrology Study $ 3,500
Preliminary and Final Design 13,300
Design Surveying 4,000
Utility Coordination 3,500
Construction Surveying 2,500
Contract Administration 5,000
Construction Observation 15,700
Federal Labor Compliance 6 000
Total Proposed Fixed Fee $53,500
The current estimated construction cost for the project is $225,000. The design fee is
based on the curve fee schedule from the American Society of Civil Engineers. The total
fee, excluding hydrology study, federal labor compliance, and utility coordination, is in
conformance with that portion of the City's agreement with Willdan Associates which
pertains to design engineering services. The construction contract period is estimated to
be 22-working days. Compensation for weekend inspection and inspection beyond the
allocated working days and hours of the construction contract will be on a time-and-
materials basis.
The cost for testing materials will be provided through a separate contract with a testing
laboratory. Willdan Associates will assist the City in the selection of a testing laboratory
and will fully coordinate the services to be provided.
Should you have any questions regarding this proposal, please contact me at (562) 908-
6210.
Respectfully submitted,
WILLDAN ASSOCIATES
Richard L. Kopecky, P.E.
Senior Vice President
A=te
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