CC - Item 4G - Staff Report Engineering Proposal for Pavement Management System Update =M\
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TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: OCTOBER 6, 1998
RE: ENGINEERING PROPOSAL FOR PAVEMENT MANAGEMENT SYSTEM
UPDATE - FISCAL YEAR 1998-99
Attached for your consideration is an engineering proposal from Willdan Associates for the
preparation of an update to the City's Pavement Management System (PMS).
As you are aware, the City is required to update its PMS every two (2) years in order to
receive Proposition "C" funding. Currently, the City's annual Proposition "C" allocation is
approximately $470,000. The PMS, however, shall recommend a minimum of 5-year
maintenance and improvement program.
Further, updating the City's PMS is necessary to shift priorities and bring other streets into
the new 5-year maintenance and improvement program. The update of the system will li
include reviewing and upgrading data for each street segment, incorporating revised data
on soil type and traffic conditions, changes in structural section and surface treatment of
each street segment, and updating cost values and available funding levels.
The proposed fee for the Pavement Management System update is $20,000 ($14,000 for
the Rosemead Redevelopment Agency's share and $6,000 for the City's share). The PMS
update is currently programmed in the City's and Agency's FY 1998-99 budgets.
COUNCIL AGENDA
OCT ; 199&
ITEM No. 6e-74
K
October 6, 1998
Page 2
RECOMMENDATION
It is recommended that the Rosemead City Council approve the attached engineering
proposal and direct staff to begin the update of the Pavement Management System.
Attachment
1998 Rsmtl/staff rpt'dty
�� WILLDAN ASSOCIATES ❑ ENCINEHF S & ?VWNERS
Professional Consulting Services Since 1964
October 7, 1998
Mr. Frank G. Tripepi
City Manager
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Pavement Management System Update -
Fiscal Year 1998-99
Dear Mr. Tripepi:
As requested, we are pleased to be given the opportunity to submit this proposal to
provide professional engineering services for the preparation of an update of the
Pavement Management System (PMS) for the City of Rosemead.
SCOPE OF SERVICES
We propose to provide the following services:
Data Update
1. In consultation with City staff, set certain City-wide parameters and criteria,
such as budget constraints, construction costs, and construction methods
selected based on cost, efficiency, and special area needs.
2. Perform a field review of all streets.
3. Re-evaluate traffic values on all streets.
Data Assimilation
1. Perform record searches and accumulate data of all pavement maintenance
or street construction performed since previous report update.
2. Enter all data from previous phases into the data base.
12900 CROSSROADS PARKWAY SOUTH•SUITE 200• INDUSTRY, CALIFORNIA 91746-3499•(562)908-6200• FAX(562)695-2120
October 7, 1998
Page 2
Data Analysis
The City will be divided into two areas, one north and one south of the I-10
Freeway. For each area, the data will be processed separately as described below:
1. Provide multi-year budget projections, prioritized by cost effectiveness, for
both capital improvements and preventive maintenance, including details of
the proposed improvements for each roadway segment.
2. Provide an inventory of roadway, which will include runoff control and typical
section information, traffic volume and classification, construction history,
and other identification items.
3. Provide a Maintenance and Condition Inventory report indicating the
condition of each roadway segment and the next maintenance procedures
proposed for each, including cost and date.
4. Provide a quick-reference report of various key information items for each
segment, which serves as a cross reference to other reports.
5. Provide area-wide graphical representations of the cumulative pavement
maintenance and condition inventories.
Pavement Management Report
1. Prepare mapped representations of the maintenance improvement
recommendations on City maps for the first 2 years.
2. Prepare a detailed report demonstrating the meaning and uses of the
pavement management system results. The final report will contain findings,
recommendations, and graphics of the study.
This report will fully update the initial system report and provide the basis for a new
5-year maintenance and improvement program.
Willdan Associates proposes to provide the engineering and consulting services for
the pavement management system update for a fixed fee of$20,000. This includes
providing the City with five (5) copies of the updated Pavement Management
System Report.
October 7, 1998
Page 3
If you have any questions regarding this proposal, please contact me at (562) 908-
6210.
Respectfully submitted,
WILLDAN ASSOCIATES
Richard L. Kopecky, RE.
Senior Vice President
Aub
9.55108'.6650P8-231