CC – Item 4E – Staff Report – Request from Mexican American Student Organization and the Association of Latin American Studies •
y F Al
/1) �' 9
;; stat
�eport
TO: FRANK G. TRIPEPI, CITY MANAGER
//IFROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATION
DATE: MARCH 19, 1998
ZATION
RE: (M.AESO) ANDTHEASSOCIAONOFLATINAMERICAN TRTMTII NEINT I STUDENTS
(A.L.A. S)
The Mexican American Student Organization (M.A. S.O. ) and the
Association of Latin American Students (A.L.A.S. ) , have requested the
998, for a
Thesef groupso Cmmunity on Ail 25,
jointlyl over the pastnseverce.
the several
years.
They will need to post a $ 100. 00 refundable deposit. The deposit
needs to be paid on or before April 15, 1998, or the facility use
form would be terminated.
Mrs. Magallon, (A.L.A.S. Advisor) has requested that they be allowed
to use the facility until 1: 00 a.m. The designated closing time of
the community center is 11:00 p.m.
As in the past, they need to clean the facility and leave it as they
found it. They will also need to comply with the Rules and
Regulations on the back of the facility use form, specifically items
No. 9 (Security Guards) and No. 10 (Supervision) .
RECOMMENDATION: III
Based on the above, it is recommended that the City Council authorize
the Mexican American Student Organization and the Association of
Latin American Students be allowed to use the Community Center until
1: 00 a.m. on April 25, 1998. COUNCIL AGENDA
MDB:sb/07-N-B5S
attachment
MAR 2 41998
ITEM No. • e --
K J
ALHAMBRA
SCHOOL DISTRICT
MARK KEPPEL HIGH SCHOOL, 501 East Hellman Avenue, Alhambra, California 91801 (818) 572-2242
Rudy Chavez
Prihcipal
January 6, 1998
Michael Burbank
City of Rosemead
8838 East Valley Blvd.
Rosemead,CA 91770
Dear Mr. Burbank:
I am writing to express our appreciation to you and the City of Rosemead for allowing both Mark Keppel
High School and San Gabriel High School to have our annual scholarship fund-raiser at the Rosemead
Community Recreation Center. We have had this opportunity for the past five years and we would like
it to continue. Unfortunately, Mrs. Bacio has been ill for quite some time and we do not expect her to
return to her duties as Coordinator for San Gabriel High School until sometime in March. Therefore, it
was decided that the Association of Latin American Students at Mark Keppel High School would
continue with their plans for this years coronation ball without the participation of San Gabriel High
School. Even though we have always organized this event together, we feel that it will still be as
successful as it always has been. The dinner/dance is needed in order to provide students with
scholarships for college. I am delighted to say that for the past four years we have been able to give
over four thousand dollars in scholarships.
Mrs. Bacio in the past has requested that we reserve the facility until 1:00 a.m. in order to give students
adequate time to clean the facility. It is my understanding that we would need approval from the city
council. I am willing to present this request before the council, please advise me as to this procedure.
I have enclosed a roster of the students who will be attending this event. You will note that there are not
as many Rosemead residents as San Gabriel High School's roster. Please let me know if you feel that
this would be a problem. I have also added the proclamation given to our organization for their service
to the community.
Thank you again for your continued support and cooperation.
Sincerely,
4
2
Beatrice Sanchel -gallon
School Community/Coordinator
Enclosures: Student Roster and Proclamation
"EQUAL OPPORTUNITY EMPLOYER"'
CITY OF ROSEMEAD ?Ka/bus O /92
8838 E. Valley Blvd. , Rosemead, CA 91770 PO s /° /
APPLICATION FOR USE OF FACILITIES (/
FACILITY "' em) 0 MO)Ug fly 1-e-+- +FTa lk) C Rp ROOM DESIRED ii POOL
DAY(S) OF WEEK DATE(S) OF USE O`f K�SN 98 HOURS: -- TO . +9,-n
PUBLIC ADDRESS SYSTEM: YES NO DIN
HOURS: S TO /..."---
TYPE OF ACTIVITY '�NDPf1 tSi=r= DIN NES a4+-Ncc k./ ,NO ATTENDING -moo
NAME OF ORGANIZATION Pr.L, ,2."5 ., / MA,:/S.D- �6'' �a iry 4EITLE /a py
NAME OF APPLICANT(PRINT) ♦y�im lCr / °f�/APPLICANT IS 18 YRS OR OLDER Yes'�Lf
ADDRESS OF APPLICANTS yI! N-d�11`/ (C� PHONE: Hoc4"�/ � �7a-a.��7
City Zip od r , War noirp� '
DRIVERS LICENSE NO. C A (at' DATE EXPIRES / 1/h 87y/
DIAGRAM PAGE COMPLETED: YES _ "
CHECK IF EVENT WILL BE OPEN TO: If funds ato be raised,d, what purpose?
Public/no charge. nYpNlSC7e�/f/Ks ____
Public/by
admission of $_
ublic/by donation of $ D Percentage of users li g in Rosemead
Members &/or guest at $ I�D,� _25' 07. _100%
I hereby certify that I have read and will abide by all ru es and regulations of the
City. As a duly authorized representative of the sponsor' g organization, & on behalf
of sponsoring organization, I agree to save, keep and be harmless the City & all.its
officers & agents from all damages, cost of expense in liw or equity (including costs of
suit & expense for legal services) that may at any time arise or be set-up because of
damages to property or death or injury to persons received or suffered by any reason of
the operation of this organization hereunder, or which may be occasioned by any
negligent act or omission to act which amounts to negligence on the part of,sponsoring
organization or any of its agents or employees which results in a dangerous or defective
condition of property, or any damages occasioned by an negligent act or on,oission to act
which amounts to negligence on the part of the City, its agents or employees in favor of
either the sponsoring organization, its agents or employees or invitees of said
sponsoring organization.
APPLICATION MUST BE SUBMITTED A MINIMUM OF 10 WORKING DAYS IN ADVANCE AND CHARGES
PAID WI • 7 -1" I /Y.
OF USE •'i APPLICATION WILL BE CANCELLED.
Applicants i/
Signature, 7
4 . pat efi/// � /9(l
OFFICE USE
FACILITY SUPERVISOR / OFFICE INFORMATIC
Is facility available) Yes o_ Date Received 1) CI ./ / CP
Date Received / `/`J. 2)
Date Approved // �l /, ;••� Date Amt. Due: (J =7/ „/y/)7F
AMOUNT DUE $ 4.-"--' _____APPROVED_DISAPPROVED
DEPOSIT AMT. $ /0 U
INVOICE NO.
F & C Yes No
Director of Parks and Recreation
Rev 2/14/89 OFFICE COPY
01-G-M-A -1
. _ .. FACILITY Mit FACILITY PATS
Non non
FACILITY Fesldent's Resi<ent'S RE FACILITY btidenf'• Rtaid.n 's ^r
aletTU IRS. I .• I GliOUS0.22 ' fi5/Nr IS]Snlr,, I_�
miMMITY CITTA (Ras1 6 A)..,. _.s15/xr S ISlxr S�
• • ._}.1WPNI m(IFR {F s l 6"II 430/1r 120/Nr S_ IMOD. S'S/M[ I 10/11.r $�
rl➢a LI®5....115/xr S I5/xr S
_ COMMITcommon ITER Ps-],Ls.as. a 5/14 $ ]o/Nr - issat - t Tlxr. ' 1�T/xr S_
common RFIFR ba-5 • 5 51Mg -S/"55/xe
C ), lYiAOPAR Au-LT 4 ' .tJa.1f 5/Kr S 50/Kr .2 '1
"• 1 \\ \ �IFSiMT➢ PAPI(1@TING 510/14 S 15/14r •'.DOOM 110
50 0 S
r -S _
.-� _ WVLY aSPJI CLIRM JSL
SIO/K2: 15/14 "� • 'A \
_ • '` WRYLT P. I( 'fIML b S 5/Xr S 10114 POM aeIAL .130 N/A
\ '`\�j.lrt: asdmE IIO 3 TO tI�
X m COMM f d/Nr• $ a/8/W �
I of Mrs. ♦ hrs.)
Total Hours •100 users)
_ _ . Subtotal 1 subtotal $�
_ ROSE AD PARKS AND RECREATION DEPARTMENT FACILITY Pm I_
RULES km REGULATIONS
Groups 2 thru 4 (described below) are required to post a refundable deposit. Remaining groups are required to pay a
refundable deposit and fee.
Resident fee category pertains to groups/organizations that have their offices or are chartered as Rosemead Groups
or Organizations. It pertains to individuals use when 50% or more come from the City of Rosemead.
GROUP AND PRIORITY USE
1. Department, Government or Community Service Agencies
2. Youth Recreation Activities 5. Service Club Meetings
3. Veteran Organizations 6. Adult Recreation Activities
4. Senior Citizen Activities T. All Others
RULES AND REGULATIONS FOR USE OF FACILITIES
1. The Director of Parks and Recreation, upon reasonable notice, v cancel any regularly scheduled reservations to
accommodate the proper priority use or in the event of unforseen circumstances.
2. The City reserves the right of full access to all activities at any time during their occurrence to see that all
rules, regulations, and City/State Laws are not violated.
3. Groups using kitchen shall furnish own dishes, silverware, cooking utensils, towels, soap, etc., unless other-
wise requested and approved. thegeneral public must
4. All activities must cease by 11:00 p.m. Amplified sound or music that ran be heard by
cease by 10:00 p.m.
5. When an event is cancelled after permit fees have been paid, the applicant may select another open date. If a
satisfactory date cannot be arranged and a written request for cancellation is received within three days prior
to scheduled event, a 50% refund of the permit fees may be obtained from the Department Office.
6. The applicant and his organization shall be responsible for any damage to equipment, property and as overtime,
and shall forfeit all or part of their deposit, if damage occurs.
7. The group must appear within thirty minutes of time specified or permit will be cancelled and all fees forfeited.
B. Reservations will not be accepted more than 90 days in advance. Maxims duration in a Facility is six (6)
itsmonths.
Activities for minors must be supervised by responsible adults on the ratio of at least one adult for every 25
minors.
co Sponsor must secure services of at least 2 private security guards for supervision of teen age events, (pro-
vision may be waived upon written request and written approval from the Department).
11. 1113 IRTEMICATING aBVEMAIS WELL BB PERMTMO3 a TIM PREMISES IR TIl PARRS. Violation will result in forfeiture of
all fees and will subject violators to possible criminal prosecution.
12. No advertisements, circulation of petitions, solicitations, nor charges will be allowed without written approval
from the Department of Parks and Recreation.
13. No storage of private properties is permitted on City grounds or facilities, except for concessions
authorized by the City Council.
14. City facilities cannot be used for commercial purposes without City Council authorization.
15. Wedding receptions are not allowed in City Facilities.
16. Groups with 200 or more in attendance will require two staff. (10/26/91).
PUBLIC FACILITY USED FOR FUND RAISING
A. Rosemead organization/individual(s) - regular charges only. mm[ also
B. Non-resident organization/individual(s) - regular charges and 60% of Gross. Applicant
obtain authorization from the Rosemead.City Council.