CC –Item 4E – Staff Report – Agreement with Rosemead’s 4th of July Parade Committee y M 6
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TO: FRANK G. TRIPEPI, CITY MANAGER
FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATION
DATE: JUNE 17, 1998
RE: AGREEMENT WITH ROSEMEAD'S 4TH OF JULY PARADE COMMITTEE
Attached for review is an Agreement with Rosemead's 4th of July
Parade Committee (Committee) . It' s purpose is to clarify and
formalize the organization's relationship with the City and ensure
the committee's status as a "protected party" under the City's
general liability coverage through the California Joint Powers
Insurance Authority (CJPIA) .
RECOMMENDATION:
It is recommended that the Rosemead City Council approve the attached
Agreement and authorize its execution by the Mayor.
O1-L-M6 (31)
COUNCIL AGENDA
JUN 231998
ITEM No. et-E
J
AGREEMENT
AN AGREEMENT BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD 4TH OF JULY
PARADE COMMITTEE
This Agreement is entered into this 23rd day of June, 1998, by and
between the City of Rosemead, a municipal corporation, 8838 East Valley
Boulevard, Rosemead, California 91770, hereinafter referred to as "City"
and the "Rosemead 4th of July Parade Committee" , whose mailing address is
8367 E. Whitmore, Rosemead, California, 91770, hereinafter referred to as
"Committee" .
RECITALS
WHEREAS, the City and the "Committee" have for many years
maintained a relationship whereby the Committee plans and conducts a 4th
of July Parade for the benefit of the citizens of Rosemead under the
City' s direction and control; and
WHEREAS, the City and the Committee are desirous of continuing the
existing relationship through a formal contractual agreement; and
WHEREAS, the City of Rosemead is a member of the California Joint
Powers Insurance Authority (CJPIA) ; and
WHEREAS, the CJPIA General Liability Protection Program provides
that any California corporation or unincorporated association under
written contract with the member City to perform specified functions under
the direction and control of the member City is a "Protected Party" ;
NOW, THEREFORE, the parties agree as follow:
1. FUNCTIONS. The City authorizes the Committee to plan and conduct
the 4th of July Parade for the residents of Rosemead under the direction
and control of the City.
2 . FUNDING LEVEL. The City Council has allocated $ 8 , 000. 00 to the
Committee for fiscal year 1998/99.
3 . CITY STAFF REPRESENTATION. City staff may be assigned by the City
Manager as needed to assist in the implementation of the Parade specified
in this agreement.
4 . NONPROFIT STATUS. The Committee shall maintain its status as a
unincorporated Association,
5. GENERAL LIABILITY INSURANCE. Due to the Committee's status as a
"Protected Party" under the CJPIA General Liability Protection Program,
the Committee and its officers, agents and volunteers are covered under
the terms and conditions of the CJPIA General Liability Protection program
as a "Protected Party" only for the event authorized by this agreement.
6. COMPLIANCE WITH STATE AND LOCAL REGULATIONS. The Committee shall
operate in accordance with all applicable federal, state and local laws,
and in a reasonable and safe manner.
7. AUDIT OF FINANCIAL RECORDS. The Committee shall make its financial
records accessible to the City for review upon request.
8 . NOTICES. All notices shall be served in writing. The notices to
the City of Rosemead shall be mailed to the following address: 8838 East
Valley Boulevard, Rosemead, 91770. Attention: City Manager. Notices,
reports and statements to the Committee shall be mailed to: 8367 E.
Whitmore, Rosemead, California 91770, Attention: President.
9. TERM. The term of this Agreement shall be for one (1) fiscal year,
July 1, 1998 through June 30, 1999 , in full force and effect unless
otherwise amended by both parties.
CITY OF ROSEMEAD ROSEMEAD 4TH OF JULY COMMITTEE
By: By:
Mayor
Date: Name:
ATTEST: Title:
Date:
APPROVED AS TO FORM:
Agreement:sb/c: