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CC - Item 6A - LASD Annual Service Level AuthorizationROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: GLORIA MOLLEDA, CITY MANAGER j , " DATE: JUNE 19, 2018 SUBJECT: LASD ANNUAL SERVICE LEVEL AUTHORIZATION SUMMARY The City contracts with the Los Angeles County Sheriff s Department for police services. Each year the City must re -authorize the Service Level Authorization for the deployment contracted by the City. The enclosed 2018-2019 Service Level Authorization (Attachment A) maintains the existing service levels of 12 56 -hour patrol shifts, 7 special assignment deputies, 2 motor deputies, a Sergeant and a Lieutenant. It should be noted that the Lieutenant position is not listed on the authorization form as the position is not directly billed to the City as an itemized cost. The estimated costs include a 3% increase in cost, plus an increase in the Liability Trust Fund from 10% to 10.5%. In addition, staff is also including the 2017-2018 Service Level Authorization (Attachment B), the estimated costs include a 3.7% increase in cost, plus an increase in the Liability Trust Fund from 9.5% to 10%. This document was executed on October 1, 2017. Staff Recommendation That the City Council approve the Service Level Authorization Forms with the Los Angeles County Sheriffs Department for police services and authorize the City Manager to sign any necessary documentation. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Su nlitted by: 4or a Molleda City Manager Attachment A: 2018-2019 Contract Attachment B: 2017-2018 Contract ITEM NO. 6.A Attachment A 2018-2019 Contract LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES DEPLOYMENT SURVEY City: Rosemead Fiscal Year: 2018-2019 Effective Date: 7/1/2018 LAW BILLING MEMO REQUIRED AND SUBMITTED: YES Ll SSO LET/CSA/CA/PCO Clerical . Hours NO❑ 0 0 0 Minutes NIA 71 0 0 0 Personnel BMS DEPLOYMENT CONTRACT UPDATED: 0.000 0.000 0.000 LAW BILLING MEMO REQUIRED AND SUBMITTED: YES Ll NO❑ wa❑ (PERSONNEL TRANSACTION REQUEST) "PTA" REQUIRED AND SUBMITTED: YES NO❑ NIA 13 ORGANIZATIONAL CHART REQUIRED AND SUBMITTED: YES❑ NO❑ NIA 71 DUTY STATEMENT REQUIRED AND SUBMITTED: YES ❑ NO ❑ NIA ❑ BMS DEPLOYMENT CONTRACT UPDATED: YES 11 NO F-1 N/A El SH -AD 575 (REV. 04/18) Initials City Official: Unit Commander: Page 2 of 3 CONTRACT CITY PUBLIC SAFETY EQUIPMENT USE RATES City: Rosemead Fiscal Year: 2018-2019 I Billing Code I # of I Initiated Fiscal Year I Rate ANNUAL COSTS WITH MDC (CF -31) Only for City Instal P AIR TIME & SOFTWARE MAINTENANCE MDC (CF -31/19) Only3 Vehicle Type Billing Code #ofJ Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate 375 FY 14/15 $1,565 376 FY 14/15 $1,565 375A FY 15/16 $1,565 376A FY 15/16 $1,565 375B FY 16/17 $1,565 376B FY 16/17 $1,565 375C FY 17/18 $6,378 376C FY 17/18 $6,378 375D FY 18!19 $13,737 376D FY 18/19 $13,737 I Billing Code I # of I Initiated Fiscal Year I Rate Cost of all Equipment Purchased: 1 $4,650 Notes: 1, MDC &ALPR Costs for maintenance and upgrades after year 5 will be adjusted. 2. After Year 5 vehicles will be returned to LASD for reuse unless City exercises option to keep current vehicle 3. MDC Equipment Costs paid in Years 1&2. Initials City Official: Unit Commander: SH -AD 575 (REV. 04/18) Page 3 of 3 R s Billing Code # of Vehicle Type Rate 378 B/W Patrol Vehicle $89,993 379 Solid Sedan (Charger) $48,354 381 B/W BMW Motorcycle $53,917 Cost of all Equipment Purchased: 1 $4,650 Notes: 1, MDC &ALPR Costs for maintenance and upgrades after year 5 will be adjusted. 2. After Year 5 vehicles will be returned to LASD for reuse unless City exercises option to keep current vehicle 3. MDC Equipment Costs paid in Years 1&2. Initials City Official: Unit Commander: SH -AD 575 (REV. 04/18) Page 3 of 3 Contract City Master Rate Sheet Fiscal Year: 2018-2019 Liability Rate: DeputySheriff. Non -Relief $ 264,360 310 DeputySheriff 46 -Hour Unit $ 290,796 306 Deputy Sheriff 56 -Hour Unit $ 407,115 307 Pep, utySheriff „ _ 70 -Hour Unit $ 508,894 308 _ DeputySheriff 84 -Hour Unit _ $ 610,673 309 Special Assignment Officer Non -Relief $ 264,360 310 Special Assignment Officer 40 -Hour Unit $ 290,796 306 Special Assignment Officer. 56-Hourllnit $ 407,115 307 Special Assignment Officer 70 -Hour Unit _. $ 508,894 308 Special Assignment Officer 84 -Hour Unit -_ $ 610,673 309 Catalina Deputy ., Non -Relief, $ 257,940, 324' Deputy Sheriff, Bonus I 40 -Hour Unit $ 309,490 301 Deputy Sheriff, Bonus I 56 -Hour Unit $ 433,286 302 Deputy Sherif, Bonus I 70 -Hour Unit $ 541,607 303 Deputy Sheriff, Bonus I _ 84 -Hour Unit _ $ 649,929 304 Growth Special Assignment Officer Non -Relief $ 179,425 335 Growth Deputy Bonus I NomRelief $ 194,726 - . 336 Growth Motor Deputy - p tY .._ Re Non -lief 194,726 _ 336_..._.. Grant Deputy Generalist - Non -Relief $ 179,425 386 Grant Special Assignment Officer Non -Relief - $ 179,425 386 Grant Deputy Tonus I Non -Relief $ 194,726 385 Grant Motor Deputy Non Relief $ 194,726 _ 385 Rink Captain ,_ _ _ e je actor Non -Relief Ann $ a Rate Service 360,467 Cod, 321 Lieutenant Non -Relief -_ $ 283,498 342 Sergeant Non -Relief $ 235,863 Motor Sergeant -. _ Non -Relief _ __- $ 248,836 ..353_,,, 348 Motor Deputy, Non -Relief $ 281,354 305A Watch Deputy . Non -Relief $ 191,250 354 Community ServicesAssistant,(w/veh) Non -Relief $ 62,911 325 Community Services Assistant .(w/outveh) Non -Relief .. $ 62,295 327 Crime Analyst Non -Relief $ 129,151 329 Custody Assistant_ _ _ ,Non -Relief _ $ - 104741,- 331 Forensic ID Specialist Il _ Non -Relief _ $ 156,931„ , 356 InformationSystemsAnalystl_., Non -Relief _ _ _ $ 140,444_ _. 332,. _ Intermediate Clerk Non -Relief $ 68,474 338 LawEnforcementTechnician, (w/veh) Non -Relief $ 99,231 340 Law Enforcement Technician_(w/outveh) Non -Relief $ 94900 339 Operations Assistant 111 Non -Relief $ - 90,325 343 Operations Assistant II Non Relief $ 112,216 344 Operations Assistant 111 - Non -Relief $ _ 128,509 345 Secretary _ - Non -Relief $ 99,21711- 346 Security Assistant _. Non -Relief $ 49,916 362 Security Officer Non -Relief $ 79,074 347 Senior Information Systems Analyst Non -Relief ,. _. $ 183 743 1-11-1334 Station Clerk II Non -Relief $ 83,468 351 Supery+sing Station Clork Non -Relief $ 100,942 352 Attachment B 2017-2018 Contract LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES Service Level Authorization CITY: Rosemead FISCAL YEAR: 2017.2018 EFFECTIVE DATE., 10/1/2017 CODE # SERVICES TOTAL SERVICE UNITS PURCHASED NEW I PREVIOUS CHANGE CONTRACT LAW USEONLY 306 DEPUTY SHERIFF SERVICE UNIT 40 Hour 307 56 Hour 12.0000 12.0000 0.0000 308 70 Hour 310 Non-Relfef 8.0000 8.0000 0.0000 301 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40 Hour 302 56 Hour 303 70 Hour 305 Non -Relief 336 GROWTH DEPUTY, UNITS (Non -Relief Only) Deputy 336 Deputy, B-1 386 GRANTUNITS (Non -Relief Only) Deputy 386 Deputy B-1 1.0000 1.0000 010000 342 SUPPLEMENTAL POSITIONS (Non -Relief Only) Lieutenant 363 Sergeant 1.0000 1.0000 0.0000 348 Sergeant Motor 305A Motor Deputy 354 Watch Deputy 346 Operations Assistant IF 344 Operations Assistant 11 343 Operations Assistant 329 Crime Analyst 347 rity Officer 331 Custody Assistant 341 Law Enforcement Technician w/o Vehicle 351 Station Clerk If 325 Community Service Assistant wIVehicle Other Need to insert cast on Pq 2 Public Safety Equip ment see Pa e 4 SHAD 575 (REV. 04117) i9 Copyright 2016 Los Angeles County Sheriffs Department. All Rights Reserved. Page 1 HOURS OF SERVICE & ESTIMATED CHARGES CITY: Rasemeaa 10/1/2017 Vitals Iy� r,\ CHyOmcai V� Vnll Cammantler Paee2 UA�ILITV YEARLY,: a L PERSONNEL SERVICE UNITS% 4>(q'.- HOIIft3 pER I _,REgUIREu: . ..SERVICE UNIT -. . ;MI DEPUTY SHERIFF SERVICE UNIT 40 Hour S$3 0 0.00 0.000 0 0.0080 58 Hour - 42 12 476293200470,293.20 ;i`s>'•9;.i-S;Q 2920 36,040 2,102,400 19.5840 70 Hour 3: 0 0.00 000 _ 3650 0 0 Ra6DD Non -Relief _@ B 2,001.872.00 200,107.20 ^ b'IIAV;, 1789 14,312 850720 6,0000 0 2 x ry DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40Hour z0 0.00 000 "Y{l} 2068 0 D .00DO 50 Hour, .-, 1 ` 0 0.00 000 �. `;011)1 2920 0 0 0 AWo TO Hour 0 000 0.00 te-'$^:'.��y.",•g :S 3650 0 0 O.D00 No"elief Maw 0 000 GOO - sa0;40 1789 ' a 0 O.0000 GROWTH DEPUTY UNITS (NollAetief Only) 1 Depuly 0 0.00 000,,,,,,,,: 0'pb 1789 0 0 0.0000 Deputy &1 0 0.00 000 :=>'U; b 1789 0 0 0.0000 til=; GRANT UNITS JNonAellef Only? �- - Deputy $391 S4 O 0.00 000 0"44 1769 0 0 00000 Depgty R-1 1 18%346.00 18.04460 >s£`,e`40J 99Q;i0 1789 1,789 107,340 1.9000 SUPPLEMENTAL POSITIONS (Non.Rellef OWY) -S=' tlemanant g e 3'Z79'd.OS'. 0 000 NIA - 04 1789 0 0 0.0000 Sergeant34i531s 1 225891.%0 N]A =.1r i?;x `S_ ., 1788 1708 107340 1,00DO Sergeant Motor 328-+y- 0 O,ou 000 >r-=$; D, 1789 D 0 O-ooW Moloy Da uH :2 , a Una D.aO=:±;�;;�a`=a.--,r:^�s0.o 1789 0 0 Ca000 Watch Depubt _ 0 0.00 000 -r._5 -g3 'OB 1789 0 0 00000 O emilons Assistant III 137 41- 1 0 OAO N/A 1788 0 0 0,0000 Operations AsalslaMil 0 0.00 N/A 0 0.0000 O erdfions Assislantt -S8-2r.+. 0 0.00 N/A �-::_Oq8 1789 ,0 0 0.0000 Crime Analyst i_e 0 0.00 N/A ; P 1789 a 0 0.0000 so.rilty Oficer &=$.$87 0 0.00 0,00 ;=: %11:40 1789 0 0 D.aaoo Custody Asslslant 1#_7_9'- U 0.00 000 <i:0'80 1789 1 0 0 00000 Law Eaforcemenf TechnlWan wh VehiNe 7D33" U 0.00 000 :Xoo 1 1789 1 0 0 00000 Stollen Clerk 11 8307•?. 0 0,00 WA 0 0 0,0000 -dom-mnity SoNn Assistant W/Vehicle ME;<2S= a 0.00 000. 1789 0 0 QUooc Other NeeUloinseacosHnnoorriumn - 0 O,OD WA :`s0i d 1789 0 0 0.0000 Pubilc58fe Equipment sea Page 4 iZ ESTIMATED COST FOR SERVICE UNITS ^0724191 OD- 05 LIABILITY @t00Y= b]01,11500 f tiTeS'& PERSONNEL TOTAL ESTIMATED COST i ` $9%S4Y RUS 09' LIEUTENANT 0 0 0.00 SERGEANT 1,789 107,340 1 BONUS DEPUTY 1,789 107,340 1.00 MOTOR DEPUTY 0 0 000 DEPUTY 49,952 2,581,120 27.58 SECURITYOFFICER 0 0 0.00 LET, CSA, CA, PCO 0 0 0.00 CLERICAL 0 0 0.00 TOTAL SWORN 52,930 3,175,800 29.58 TOTALCRlP IL" F! 0 ol 0.00 SH -AU 576 IRK 04/17 Vitals Iy� r,\ CHyOmcai V� Vnll Cammantler Paee2 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES DEPLOYMENT SURVEY EFFECTIVE DATE: 10/1/2017 City: Rosemead TOTAL DEPLOYMENT SERVICE UNIT UNITS GENERAL LAWTRAFFIC LAW TOTAL UNITS PURCHASED EM I DAY I PM EM I DAY I IF MDEPR ASS GN D.B. LEADER TEAM ASSIGNED UTY, GENERALIST 40 Hour 0 56 Hour 11 70 Hour 0 Non -Relief 6 Motor 0 UTY, BONUS 40 Hour 0 56 Hour 0 70 Hour 0 Non -Relief 0 IWTH DEPUTY Deputy 0 B-1 0 INT DEPUTY 1 REPORT PREPARED BY: Sergeant John McNeal APPROVED BY: Captain Dow FloreB U IITCOMMANDER CITY APPROVAL BY: PRINTNAME SIGNATURE CITY OFFICIAL "1 certify that I am authorlud to make this eammltment on behalf of the City" PROCESSEDATCLEB BY: PaSe3 DATE: 9/21/2017 DATE: DATE: 1 0 , 4 , l 0 0 0 FY 2017-2018 CONTRACT CITY PUBLIC SAFETY EQUIPMENT USE RATES gNNUA4 COSTS WI . .............:....... Ford Taurus with MDC Billing Code I # of I Initiated Fiscal Year I Rate 1 Billing Code 1# of I Initiated Fiscal Year I Rate Ford Taurus with MDC —HI Ford Explorer with MDC Code # of I Initiated Fiscal Year I Rate I Billing Code I # of I Initiated Fiscal Year MDC (CF -31) Only for City Install' ( MDC (CF -31/19) Only' Code I # of I Initiated Fiscal Year I R I Billing Code I # of I Initiated Fiscal Year I Rate Billing Code #ofl Initiated Fiscal Year Rate 377 FY 14/15 $4,650 377A 1 ': FY 15/16 $4,650 377E FY 16/17 $4,650 377C FY 17/18 $4,650 377D WA $0 i•.�..a�I:��"�h4T�C��i WI!a$�.�"ldt��:%��bia^.]'Urli3�M��I�J�.A�� h�:. Billing Code # of Vehicle Type Rate 378 B/W Patrol Vehicle $89,993 379 Solid Sedan (Charger) $48,354 381 WN/ BMW Motorcycle $53,917 Cost of all Equipment Purchased: 1 $4,650 Notes; 1. MDC & ALPR Costs for maintenance and upgrades after year 5 will be adjusted. 2. After Year 5 vehicles will be returned to LASD far reuse unless City exercises option to keep current vehicle 3. MDC Equipment Costs Paid in Years 1 & 2. SHAD 575 (REV. 04117) Page 4 Initials City Official Unit Commander j CONTRACT LAW ENFORCEMENT PROGRAM FORM SH -AD 575 INSTRUCTIONS FISCAL YEAR 2017-2018 Revised April 2017 MANDWEA A SH -AD 575 must be completed for each contract My at the beginning of each fiscal year (July 1), This procedure shall take place prior to each fiscal year, for every contract city, even if there is no change in the city's service level from the preceding fiscal year. In the event that a city has not established Its budget by the start of the fiscal year, the completed forms shall be forwarded to CLEB as soon as possible after the city can determine their desired service levels for the coming fiscal year. Any changes to the "Authorized Service Level" on page 1 during the course of the fiscal year will require anew SHAD 575 signed by the Unit Commander and a City Official. A Unit Commander's billing memo needs to be attached to the 5751f the station is unable to flll all of the specified services as requested on the 575. This will ensure that the city is billed correctly. A change to the "Deployment Survey," as reflected on page three, does not require a City Official signature. STAFFING.LEVELS „ HOW TO COMPLETEA "575" 1. "CLICK" on the 575 PAGE 1 Tab. 2. "CLICK" on the square after city and type in the city's name. 3. Use the same procedure for fiscal year and effective date. 4. All of the service units sold to Contract Cities are listed on the front page, S. List the number of service units being requested In the "NEW" column. 6. The "previous" column should list the service unit totals which existed prior to this service level change. 7. The "change" column should list the increase or decrease (difference between the new and previous columns). a. At the bottom of page 3, please indicate whether or not the City agrees to participate and to be billed for the Supplemental Routine City Helicopter Service. 1, "CLICK" on the 575 PAGE 2 Tab, 2. This page will automatically list an estimated costfor the services typed into the "575' pages. 3. This page also calculates the total hours and minutes of service for the service units purchased. 000 1. Itis necessary to complete this survey at least once a year (July 1) for statistical purposes and additionally When there is a service level change to the contract. 2. "CLICK' on the 575 PAGE 3 Tab, 3. The "Total Purchased" column will automatically match your levels as entered on page 1. 4. The "Deployment Section" should reflect your actual utilization/deployment as of the effective date listed. 5. A new form Is not necessary every time the deployment changes, only if the service level changes. 6. The "Total Assigned" column will automatically calculate a total based on the deployment listed. 7 The "Total Assigned" column must match the "Total purchased" column. If not, review the deployment information for accuracy. S. At the bottom of page 3 please indicate whether or not the city agrees to participate and to be billed for the Supplemental License Detail Service Programs (License investigators, Major Crimes Bureau as requested by the City). g. Indicate the person preparing the report (who Contract Law can call If there are any questions). 10, Have the Unit Commander sign and date at the appropriate locations and forward the form to CLEB. 1t. Have an authorized City Official (City Manager, Public Safety Director, Mayor, or City Attorney) sign and date as indicated. 12. Contract Law will process the 575, notify Fiscal Administration of any billing changes, and Personnel of any staffing changes. COUNTY OF LOS ANGELES SHERIFF'S DEPARTMENT A Tradition of Service Since 1850 Contract Law Enforcement Bureau Service Level & Billing Status Report City: Rosemead Date: September 21, 2017 Station: Temple Effective Date: October 1, 2017 SERVICE SH-AD575 SUSPENDED CODE SERVICE DESCRIPTION TOTAL UNITS ACTIVE UNITS lemmgl IN01811gng) 307 Deputy Sheriff Service Unit, 56 hour 12.0 0.0 12.0 310 Deputy Sheriff Service Unit, Non -Relief 8.0 0.0 8.0 353 Sergeant, Supplemental 1.0 0.0 1.0 377A ALPR w/Installation on LASD Vehicle Initiated 1.0 0.0 1.0 FY 15116 385 Deputy Sheriff Service Unit, Bonus -1, Grant 1.0 0.0 1.0 Station Commander Approval: K12 k'/- +L 1 David Flores, Captain Contract Law Enforcement Rem% John T. McNeal, Sergeant CLEO 06/201]60