CC - Agenda - 11-13-18CITY OF ROSEMEAD CITY COUNCIL
SPECIAL AND REGULAR JOINT
MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.ore
Tuesday, November 13, 2018, at
6:00 Special Workshop (City Hall Conference room)
& 7:00 P.M. - Regular Meeting
City Council
Steven Ly, Mayor
Margaret Clark, Mayor Pro Tem
Sandra Armenta, Council Member
Polly Low, Council Member
Public Comment from the Audience
• If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting.
• The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period.
• Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker.
• The City Council will hearpublic comments on items listed on the agenda during discussion of the mailer andprior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules ofpropriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation ofthis rule
shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in
unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, ifyou need special assistance to participate in this meeting please contact the City Clerk's office at least 48 hours prior to the
meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in
the City Clerk's office during normal business hours.
City Council Special and Regular Joint Meeting Agenda November 13, 2018
6:00 P.M.
CALL TO ORDER
ROLL CALL
1. WORKSHOP
A. City Council and staff will discuss matters regarding sidewalk vending.
RECONVENE TO REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Council Member Annenta
INVOCATION — Mayor Ly
2. PUBLIC COMMENT
3. PRESENTATIONS
A. Introduction of newly hired Administrative Specialist Jennifer Pineda.
B. Introduction of newly hired Public Works Director Reynold Alfonso.
C. Recognition of Deputy Marco Palmieri's promotion to Detective.
4. PUBLIC HEARINGS
A. Public Hearing on Substantial Amendments to the 2015-2020 Consolidated Plan
and the 2018-2019 Annual Action Plan
In accordance with the U.S. Department of Housing and Urban Development
(HUD), and the City of Rosemead's Citizen Participation Plan, the City of
Rosemead is required to amend its 2015-2020 Consolidated Plan and the 2018-
2019 Annual Action Plan. The reason for the "Substantial Amendment" is to
reallocate CDBG and HOME funds for new activities and programs, including a
Commercial Fagade Improvement Program, a Garvey Park bathroom renovation
for ADA Compliance, a Parks & Recreation Summer Youth Employment Program,
and new affordable housing creation.
Recommendation: That the City Council take the following actions:
1. Conduct a public hearing and receive public testimony; and
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City Council Special and Regular Joint Meeting Agenda November 13, 2018
2. Approve the Substantial Amendment to the 2015-2020 Consolidated Plan and
the 2018-2019 Annual Action Plan.
5. CONSENT CALENDAR
A. Claims and Demands
Resolution No. 2018-65
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$529,663.62 NUMBERED 101617 THROUGH NUMBER
101700 INCLUSIVELY
Recommendation: Adopt Resolution No. 2018-65.
B. City Council Meeting Minutes
Recommendation: That the City Council approve the special meeting minutes of
August 1, 2018.
C. Second Reading and Adoption of Ordinance No. 983 Broadening the City's Ban on
Cannabis Facilities, Cultivation, and Deliveries — Municipal Code 18-04
On October 23, 2018, the City Council held a Public Hearing and introduced for
first reading, by title only, Ordinance No. 983 amending Rosemead Municipal Code
Sections 1.04.130, 2.44.060, and 12.44.050; and restate Chapter 17.40 related to
prohibiting medical marijuana dispensaries, marijuana cultivation facilities, and
marijuana deliveries.
Recommendation: That the City Council approve the second reading and adoption
of Ordinance No. 983 by title only, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, AMENDING SECTIONS
1.04.030, 2.44.060, AND 12.44.050; AND RESTATING
CHAPTER 17.40 OF THE ROSEMEAD MUNICIPAL
CODE, RELATED TO CANNABIS FACILITIES,
CULTIVATION, AND DELIVERIES
D. United States Conference of Mayors — January 23-25, 2019, to Washington, DC
The City Council will consider authorizing the attendance of the Mayor who wishes
to attend the United States Conference of Mayors in Washington, DC on January
23-25, 2019.
Recommendation: That the City Council authorize the attendance, at City expense,
of the Mayor to attend the United States Conference of Mayors in Washington, DC
on January 23-25, 2019.
City Council Special and Regular Joint Meeting Agenda November 13, 2018
E. Professional Services Agreement for Administration and Implementation of the
City's Federal Grant Programs - CDBG/HOME Program and Activities
The Housing Division of the Community Development Department administers
and implements the City's Federal Housing and Urban Development ("HUD")
Grant Programs. Rosemead, as an Entitlement City, is an annual recipient of
Community Development Block Grant ("CDBG") funds and HOME Investment
Partnerships Act Program funds. For Fiscal Year 2018-2019, the City received
$708,721 in CDBG and $346,837 in HOME funds to implement various programs
and activities, including but not limited to home owner improvement loans, grants
and rebates; first time homebuyer program; production of affordable housing; code
enforcement; and others.
The departure of the Public Works Director, the Housing Division is in need of
professional consultant services to continue the ongoing administration,
implementation and reporting activities as required by HUD. The City received
four (4) responses to the Request for Proposal ("RFP"). After careful consideration
of each proposal, including but not limited to responses to the RFP requirements,
firm's history and ability to provide services, staff qualifications, fee structure, and
interviews with all four firms, staff believes that entering into a Professional Service
Agreement with Michael Baker International would be best course of action for the
City at this time.
Recommendation: That the City Council take the following actions:
1. Authorize the City Manager and the Community Development Director to
finalize negotiations with Michael Baker International for administration and
implementation of the City's federal grant programs (CDBG and HOME
programs and activities) on an as -needed basis with an annual not -to -exceed
contract amount of $80,000 to be paid from the annual CDBG and HOME
funding allocation by HUD; and
2. Authorize the City Manager to execute a Professional Service Agreement for a
term of three (3) years with two (2) one-year options.
F. Crosswalk Installation Project Jay Imperial Park — Project No. 28011 — Award of
Contract
As part of the City's Fiscal Year 2018-2019 Capital Improvement Program, the
City Council approved the Crosswalk Installation Project for Jay Imperial Park.
The project consists of the installation of a crosswalk, curb ramps, sidewalk, street
lighting, and other miscellaneous costs for the Jay Imperial Park.
Jay Imperial Park extends from San Gabriel Boulevard to Falling Leaf Avenue, and
is bisected by Pine Street which runs north -south dividing the park into two
sections. There is no connection between the two sections of the park. A crosswalk
installation is proposed to allow for an east -west pedestrian crossing from one side
to the other.
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City Council Special and Regular Joint Meeting Agenda November 13, 2018
Recommendation: That the City Council take the following actions:
1. Approve the plans and specifications for the Crosswalk Installation Project Jay
Imperial Park Project No. 28011; and
Authorize the City Manager to enter into a contract with GEM Construction,
Corp, in the amount of $67,000 plus a 10% contingency of $6,700 to cover for
unforeseen construction expenses.
G. Update Strategic Plan For 2018-2020
Over the past nine years, the efforts of the City Council, Commissions and staff
have been guided by a process of strategic planning. The City began developing the
2018-2020 strategic plan in August 2018. During this process, the City Council
conducted two public workshops to gather feedback from the community and staff.
The proposed Strategic Plan encompasses the direction from the City Council and
the ideas and discussions from the community meetings.
Recommendation: That the City Council approve the updated Strategic Plan for
2018-2020.
6. MATTERS FROM CITY MANAGER & STAFF
A. First Amendment to Exclusive Franchise Agreement for Comprehensive Refuse
Services
Staff is seeking direction from the City Council regarding a request for special rate
adjustment from the City's franchise solid waste hauler, Republic Services.
Republic Services has requested a onetime rate adjustment on residential and
commercial accounts due to the international recycling commodities market crisis
spurred by China's National Sword legislation. Based on the City's recyclable
material stream, current commodity pricing, and increased processing cost,
Republic Services is proposing a recycling rate adjustment of $.62 per residential
account per month to cover the additional cost of processing recyclable materials
as well as the significant loss in material value from sale of recyclable commodities.
Recommendation: That the City Council approve the First Amendment to
Exclusive Franchise Agreement for Comprehensive Refuse Services and
Resolution No. 2018-67.
B. Garvey Park Restroom Renovations and Agreement Amendment to Project No.
31017
As part of the City's Fiscal Year 2017-18 Capital Improvement Program, the City
Council approved a project to improve the Garvey Park restrooms. The project
consists of renovations to the existing restrooms that include new toilets, urinals,
sinks, privacy partitions, flooring and paint (anti -graffiti). The existing restrooms
are outdated and unable to meet the needs of our current and future park and event
City Council special and Regular Joint Meeting Agenda November 13, 2018
patrons. This project is currently funded with General Funds in the amount of
$600,000. However, pending the City Council's approval of the Substantial
Amendment to the 2018-2019 Annual Action Plan, it is proposed that $390,000 in
CDBG funds be allocated toward the project and replace the equivalent General
Funds.
Recommendation: That the City Council take the following actions:
1. Approve the proposed revised layout; and
2. Authorize the City Manager to execute a professional consultant service
contract amendment with CEJ Engineers, Inc, for an additional amount of
$7,780 to the original contract amount of $28,500 to sum up a not -to -exceed
amount of $36,280.
C. Amendment No. 2 to the Traffic Signal Maintenance Services Agreement—St.
Francis Electric
In November 2016, the City received responses to a Request for Proposal for
Traffic Signal Maintenance Services. Subsequently, in January 2017, the City
entered into an agreement with St. Francis Electric for maintenance and servicing
of the City's traffic signals for an initial two-year term that ends on December 31,
2018. Furthermore, in January 2018, Amendment No. 1 was entered into that
increased the annual contract amount to $106,950. Although the Agreement allows
for an annual option to renew for an additional 2 -year term, staff would like to
extend the agreement for an additional 6 -month term to bring the contract in-line
with the fiscal year budget process, and which would allow time for the Public
Works Director to determine whether to continue with the current contractor or seek
out a new request for proposal process.
Recommendation: That the City Council take the following actions:
Approve Amendment No. 2 to the Traffic Signal Maintenance Services
Agreement with St. Francis Electric for a not -to -exceed cost of $74,500 during
the six (6) month term and an option to extend for one additional 12 -month
period; and
2. Authorize the City Manager to execute Amendment No. 2 to the Agreement.
7. MATTERS FROM MAYOR & CITY COUNCIL
A. Resolution Casting Rosemead's Votes for San Gabriel Basin Water Quality
Authority Board Member
The San Gabriel Basin Water Quality Authority (WQA) was established by the
State Legislature (SB 1679) on February 11, 1993, to develop, finance and
implement groundwater treatment programs in the San Gabriel Basin. The Board is
comprised of one member from each of the overlying municipal water districts, one
from a city with prescriptive water pumping rights, one from a city without
City Council Special and Regular Joint Meeting Agenda November 13, 2018
prescriptive water pumping rights, and two members representing water purveyors
in the San Gabriel Basin. The Cities without prescriptive water pumping rights
include Baldwin Park, Bradbury, Duarte, La Puente, La Verne, Rosemead, San
Dimas, San Gabriel, San Marino, Sierra Madre, South El Monte, Temple City, and
West Covina.
Under the WQA's enabling legislation, the term of the board member and alternate
representing cities without pumping rights expires on January 1, 2019. An election
to fill this seat is scheduled for December 19, 2018, at 12:00 p.m., at the San Gabriel
Basin Water Quality Authority Headquarters.
Council Member Margaret Clark was duly nominated as a candidate as she received
the nomination of six cities. The City must cast its votes for a representative by
resolution of the City Council and must be delivered to the San Gabriel Basin Water
Quality Authority no later than December 18, 2018, at 12:00 p.m.
Recommendation: That the City Council adopt Resolution No. 2018-66 casting the
City of Rosemead's votes for Council Member Margaret Clark to represent cities
without water prescriptive pumping rights on the San Gabriel Basin Water Quality
Authority Board, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, CASTING ITS VOTES FOR
COUNCIL MEMBER MARGARET CLARK TO REPRESENT
CITIES WITHOUT PRESCRIPTIVE WATER PUMPING
RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN
WATER QUALITY AUTHORITY
B. City Council Comments
8. ADJOURNMENT
The next regular meeting of the City Council is scheduled to take place on December 11,
2018, at 7:00 p.m. in the Rosemead City Hall Council Chamber.
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey
Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue;
United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley
Boulevard; and on the City's website (www.ciiyofrosemead.org)
Ericka Hernandez, City Clerk
November 9 2018
Date
City Council Special and Regular Joint Meeting Agenda November 13, 2018
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