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0CC - 03-26-19 Agenda 1 Rosemead City Council and Housing Development Corporation Regular Joint Meeting Agenda March 26, 2019 CITY OF ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION REGULAR JOINT MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.org Tuesday, March 26, 2019, at 7:00 P.M. – Regular Meeting City Council Steven Ly, Mayor Margaret Clark, Mayor Pro Tem Sandra Armenta, Council Member Sean Dang, Council Member Polly Low, Council Member 6:00 P.M. REGULAR MEETING Public Comment from the Audience  If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting.  The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period.  Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker.  The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours. 2 Rosemead City Council and Housing Development Corporation Regular Joint Meeting Agenda March 26, 2019 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE – Mayor Pro Tem Clark INVOCATION – Council Member Armenta 1. PUBLIC COMMENT 2. PRESENTATIONS A. Proclamation Declaring March as “Red Cross Month” in the City of Rosemead B. Presentation by the Los Angeles County Temple Sheriff Station on the Los Angeles Regional Crime Stoppers 3. PUBLIC HEARING A. Annual Action Plan and CDBG & Home Programs for Fiscal Year 2019-20 The U.S. Department of Housing and Urban Development (HUD) has not yet announced the final amounts to be allocated to participating communities; however, staff is conservatively estimating that Rosemead will be receiving $640,000 in CDBG funds for FY 2019-20 and $200,000 in HOME funds. When combined with projected carryover funds and projected program income, the City anticipates having a total of approximately $856,000 of CDBG funds available and approximately $1,298,000 in HOME funds available for the 2019-20 year. Recommendation: That the City Council take the following actions: 1. Conduct public hearing and take public testimony on the Annual Action Plan covering the period July 1, 2019 to June 30, 2020. 2. Approve CDBG and HOME funding recommendations and FY 2019-20 Annual Action Plan, as well as authorize the submittal of the FY 2019-20 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). 3. Authorize the City Manager to execute all appropriate and necessary documents to receive funding, and implement approved use and make necessary budget adjustments based on HUD’s final funding allocation amounts. 4. Award the following public service agencies with CDBG funds and authorize the City Manager to execute agreements:  Family Promise of San Gabriel Valley - $5,000  Southern California Housing Rights Center - $10,000 3 Rosemead City Council and Housing Development Corporation Regular Joint Meeting Agenda March 26, 2019  Senior Nutrition Program — $55,000  Summer Youth Employment Program - $25,000 5. Authorize the City Manager to execute a Professional Services Agreement with Barr & Clark, Inc. and Lead Tech Environmental for lead based paint and asbestos testing, assessment, and clearances tests of properties according to federal and state laws in a combined amount not to exceed $19,000. 6. Award $2,000 of HOME funds to the Rio Hondo Community Development Commission to defray certain costs for the operation as the City’s Community Housing Development Organization (CHDO), and authorize the City Manager to execute the necessary operating and service agreements. 7. Approve the CDBG amounts of $257,000 to be allocated for the City’s CIP Public Facilities Improvements, and $250,000 for Commercial Façade Improvements. B. Minor Exception for the Expansion of Residential Lots with Enlargements or Additional Dwelling Units on Existing Nonconforming R-1 and R-2 Lots – Municipal Code Amendment 19-01 The proposed Municipal Code Amendment 19-01 would amend sections of the Rosemead Municipal Code relating to the processing of Minor Exception Applications for the expansion of residential lots with enlargements or additional dwelling units on existing nonconforming R-1 and R-2 lots. The proposed Code Amendment streamlines the current Minor Exception application process and requires public noticing to adjacent property owners and a hearing, to ensure transparency and to give opportunity for the public to participate and provide comment. Recommendation: That the City Council take the following actions: 1. Conduct a public hearing and receive public testimony; and 2. Introduce for first reading, by title only, Ordinance No. 987, approving Municipal Code Amendment 19-01, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AMENDING SECTIONS OF THE ROSEMEAD MUNICIPAL CODE RELATING TO THE REGULATION OF NONCONFORMING USES, STRUCTURES, LOTS AND PARKING FACILITIES AND MINOR EXCEPTIONS 4 Rosemead City Council and Housing Development Corporation Regular Joint Meeting Agenda March 26, 2019 4. CONSENT CALENDAR A. Claims and Demands  Resolution No. 2019-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $721,819.64 NUMBERED 102536 THROUGH NUMBER 102646 INCLUSIVELY Recommendation: Adopt Resolution No. 2019-12.  Resolution No. 2019-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $603,743.35 NUMBERED 102647 THROUGH NUMBER 102861 INCLUSIVELY Recommendation: Adopt Resolution No. 2019-14.  Resolution No. 2019-02 RHDC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $3,330.00 NUMBERED 1605 INCLUSIVELY Recommendation: Adopt Resolution No. 2019-02 RHDC. B. Approval of Minutes Recommendation: That the City Council approve the special and regular joint meeting minutes of October 23, 2018, November 13, 2018, and of special meeting of February 23, 2019. C. 2018 General Plan and Housing Element Annual Progress Reports California Government Code § 65400 requires the filing of a General Plan and Housing Element Annual Progress Report by April 1st of each year, for the prior calendar year, with the State Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). State law also requires that the Annual Progress Reports be presented at a public meeting before the City Council where members of the public are given an opportunity to comment on the City’s progress. This agenda item meets these statutory requirements. The General Plan Annual Progress Report summarizes the status of the City’s General Plan and progress in its implementation. The Housing Element Annual Progress Report summarizes low to moderate-income residential building activity, 5 Rosemead City Council and Housing Development Corporation Regular Joint Meeting Agenda March 26, 2019 Regional Housing Needs Allocation (RHNA) progress, and progress of housing program implementation for the 2018 calendar year. The Housing Element Annual Progress Report was prepared on forms provided by HCD, using definitions adopted by HCD. Recommendation: That the City Council take the following actions: 1. Receive and file the 2018 General Plan and Housing Element Annual Progress Reports; and 2. Direct the Community Development Department to transmit the 2018 General Plan and Housing Element Annual Progress Reports to the Governor’s Office of Planning and Research and California Department of Housing and Community development. 5. MATTERS FROM CITY MANAGER & STAFF A. 2019 CDBG Policies and Procedures Manual The City of Rosemead is a federal entitlement grant recipient of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). As part of the process in receiving CDBG allocation, the City adopted the five-year Consolidated Plan (FY 2015-2019) and every year also adopts the Annual Action Plan. The City is further required by HUD to prepare and implement policies and procedures (i.e., CDBG Policies and Procedures Manual) for CDBG funded the programs and activities. The intent of the said manual is to clearly identify HUD’s pertinent regulations and requirements related to the administration, implementation and monitoring of the programs. The City’s current CDBG Policies and Procedures was prepared in 2013. An update is needed in order to add implementation policies and procedures for the two new CDBG programs (Commercial Façade Improvements and Summer Youth Employment) that were added in November 2018 as part of the Substantial Amendment to the Annual Action Plan. In doing so, Staff has also enhance the CDBG Policies and Procedures Manual so that it is a more comprehensive document applicable with the HUD guidelines and procedures. Recommendation: That the City Council review and adopt the 2019 CDBG Policies and Procedures Manual. B. Proposed Activities to Commemorate the City’s 60th Anniversary On August 4, 1959, the City of Rosemead officially incorporated. Over the past six decades, the Rosemead has provided residents with a safe place to establish a home and given businesses an opportunity for growth. With less than five months until the actual birthday, it is important to finalize the planning for the celebration as soon as possible. The following celebrations are proposed for City Council consideration: 6 Rosemead City Council and Housing Development Corporation Regular Joint Meeting Agenda March 26, 2019  Birthday Celebration at City Hall (August 3, 2019 or August 10, 2019 or August 24, 2019)  60th Anniversary Logo Development  Banners and Signage  Commemorative Lapel Pin and Promotional Items Recommendation: That the City Council consider and approve the proposed event and promotional efforts that they deem appropriate for Rosemead’s 60th Anniversary celebration and direct staff to proceed with planning and budgeting for these activities. C. Approval of Professional Services Agreements for On-Call Engineering Services The City has traditionally used professional consultant services for the design of various capital projects that include street, sidewalk, traffic signal, landscaping, park facility and building improvements. As the workload requires, staff will utilize consultants to perform engineering design; public works inspection; development plan review; geotechnical review; material testing; transportation planning; surveying; construction management; federal labor compliance; environmental compliance; grant preparation/administration; landscape design; traffic studies; and staff augmentation. On-call professional service agreements allow staff to streamline the contracting process and expedite the delivery of projects. Recommendation: That the City Council take the following actions: 1. Authorize the City Manager to enter into 3-year professional service agreements, in a form approved by the City Attorney, with Elie Farah Inc., RKA Consulting Group, KOA Corporation, Transtech Engineers, and Willdan Engineering to provide On-Call Engineering Services; and 2. Take such additional, related action that may be desirable. 6. MATTERS FROM MAYOR & CITY COUNCIL A. Reduce Crime and Keep California Safe Act 2018 This item is presented to the City Council at the request of Mayor Ly. Mayor Ly would like to discuss the position in support of Reducing Crime and Keeping California Safe Act of 2018. Recommendation: That the City Council Adopt Resolution No. 2019-13, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA SUPPORTING THE REDUCING CRIME AND KEEPING CALIFORNIA SAFE ACT OF 2018.