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CC - Item 1A - Preliminary Budget 19-20CITY OF ROSEMEAD, CA PRELIMINARY ANNUAL BUDGET Fiscal Year 2019-2020 60th Anniversary1959-2019 City of Rosemead, California Rosemead Housing Development Corporation Preliminary Operating & Capital Improvement Program Budget Fiscal Year 2019/20 i Table of Contents City Manager’s Message ....................................................................................................... 1 Function Based Organizational Chart .................................................................................... 9 Roster of Council and Commission Members ...................................................................... 10 Executive Leadership Team ................................................................................................. 11 Community Vision and Strategic Plan.................................................................................. 12 Rosemead Profile ............................................................................................................... 15 Rosemead At A Glance ....................................................................................................... 16 City Facilities Map .............................................................................................................. 18 Summary of Authorized Positions ....................................................................................... 19 Position Distribution .......................................................................................................... 20 Summary of Authorized Part Time Positions ....................................................................... 23 Budgetary Control & Accounting ......................................................................................... 25 Budget Timeline & Information .......................................................................................... 26 Revenue Descriptions and Assumptions .............................................................................. 27 City Revenues ..................................................................................................................... 35 Assessed Value of Taxable Property .................................................................................... 39 Distribution of Property Tax Chart ...................................................................................... 40 Expenditure Assumptions ................................................................................................... 42 What Your Dollars Buy........................................................................................................ 44 Revenue Summary By Fund ................................................................................................ 45 ii Expenditure Summary by Department ................................................................................ 49 Expenditure Summary by Fund ........................................................................................... 50 Fund Balance Summary ...................................................................................................... 51 Appropriation Limit ............................................................................................................ 53 Legislative .......................................................................................................................... 59 City Manager’s Office ......................................................................................................... 81 Support Services ................................................................................................................. 93 Public Safety .................................................................................................................... 125 Public Works .................................................................................................................... 161 Parks and Recreation Department .................................................................................... 219 Community Development ................................................................................................. 271 Capital Improvement Program .......................................................................................... 301 Carry Over CIP Projects ..................................................................................................... 325 Rosemead Housing Development Corporation .................................................................. 329 Successor Agency ............................................................................................................. 339 Additional Information ..................................................................................................... 343 Fiscal Policies ................................................................................................................... 344 Fund Descriptions ............................................................................................................. 348 Fund Accounting ............................................................................................................... 353 Debt ................................................................................................................................. 355 Glossary ........................................................................................................................... 357 iii THIS PAGE INTENTIONALLY LEFT BLANK iv THIS PAGE INTENTIONALLY LEFT BLANK 1 City of Rosemead, California City Manager’s Message TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: GLORIA MOLLEDA, CITY MANAGER DATE: JUNE 11, 2019 SUBJECT: BUDGET MESSAGE FOR 2019/20 FISCAL YEAR It is my privilege to present for your consideration a balanced Operating and Capital Improvement Program Budget, which includes a General Fund surplus of $1,010,600. Of this surplus, $810,600 are reimbursements from State grants and $200,000 is the estimated surplus for the City’s General Fund. The budget reflects the City Council’s tradition of careful stewardship of City’s finances, while continuing to expand upon our reputation for innovative and progressive community leadership. The focus of our budget is to maintain our commitment to provide quality programs, events, and services, and to also maintain a quality infrastructure for our residents, businesses, and visitors. The City’s revenue structure determines the scope and kind of services provided to taxpayers and residents. The U.S. economic GDP forecast is showing strong consumer spending and reduced unemployment rate, which are positive economic indicators. The City is projecting continuous growth for our major revenue category, property tax revenues, due to rising house values and new property assessments arising from new developments. Economic development is an integral component for the City to strengthen our revenue base. With the completion of the Garvey Avenue Specific Plan, the City will continue its efforts to bring national name-brand businesses to Rosemead to spur and guide economic development. Recent project completion includes a residential/commercial mixed-use project called the “New Garvey 168 Plaza”; the location site is at 8479 Garvey Avenue. They received a Certificate of Occupancy and held their grand opening event on April 27, 2019. The New Garvey 168 Plaza comprises of a 10,460 square feet commercial property and 36 residential units. Future development includes the Garvey Garden Plaza Project with a location site at 8408 Garvey Ave; this project is currently under construction and will complete in early 2020. The project comprises a 11,860 square feet commercial property and 46 residential units. 2 The City also received entitlement applications for a dual hotel project, Residence Inn and Courtyard by Marriott, with the location site at 500 Montebello Blvd. next to Doubletree Hotel. The project will demolish all existing building and improvements on the property and is expected to build 97 rooms for the Marriot Residence Inn and 105 rooms for the Marriott Courtyard. These projects will generate more Transient Occupancy Tax (TOT) in the future. 2019/20 Expenditures Total appropriations for all funds are $38.8 million, with General Fund appropriation at $23.8 million. The total Capital Improvement Projects (CIP) appropriation is $4.3 million, of which $3.6 million is for road resurfacing projects and $676 thousand is for parks and facilities projects. The budget continues to reflect the Successor Agency (SA) appropriation of $4 million for enforceable obligations and administrative costs for winding down procedures of the former Rosemead Redevelopment Agency. General Fund expenditures are projected to increase at a higher rate than revenues due to the escalating “cost of doing business.” The City’s largest area of expenditures is the Los Angeles County Sheriff’s Department contract which will increase by approximately 5% over the previous year and the Liability Trust Fund will increase 0.5%. Other financial challenge is the State unfunded mandates imposed on cities by the State Water Quality Control Board relative to storm water runoff, the costs will continue to create a financial hardship for the General Fund. 2019/20 Revenues Total revenues for all funds are $40.3 million, with General Fund revenues at $24.9 million. General Fund is the main operating fund of the City and pays for most of City services such as police, building, zoning, public works, park maintenance, recreation, support services, and community events. Property tax, sales tax, and TOT revenues continue to be the largest revenue sources, representing 71% of total General Fund revenues. • Property tax revenues continue to be the City’s largest source of income. Property taxes constitutes 39% of General Fund revenues. Total gross assessed value from the 2018/19 tax roll is $4.7 billion, up $220 million from last year. This is primarily due to an increase in residential properties from 9,681 to 9,730 parcels/assessment counts and an increase in median sales price for single family homes from $557,000 to $593,500. The residential category assessed value increased approximately $183 million, which represents a 5.4% increase. The peak median price before recession in 2006 was $495,000 and the current median price is $593,500, an increase of 19.9%. 3 • Sales tax receipts is the City’s second leading source of General Fund revenues and are projected to remain at $5.6 million for FY 2019/20. Sales taxes constitute 23% of General Fund revenues. The City continues to receive sales tax from three large general consumer goods businesses (Walmart, Target and Macy’s), which generate 40% of sales tax revenues. However, a used auto dealership has relocated to a neighboring City, causing sales tax to decline in the autos-transportation category. Fortunately, the City has continuously added new businesses such as Ross, Lucille’s Smokehouse Bar-B-Que, Boiling Crab, Starbucks, Sunshine Seafood, Skechers (Walgreen’s location), and St Exotics over the last two years. The City anticipates new retailers/restaurants opening when several mixed-used projects are completed. The City is also expecting to receive delayed disbursements from the State related to the CDTFA’s software conversion owed to the City. • Hotel transient occupancy tax (TOT) revenues are the third largest source of income to the General Fund and are projected to remain at $2.4 million for FY 2019/20. The three largest revenue producers are Double Tree, Fairfield Inn & Suites, and Motel 6, which generates 69% of TOT tax revenues. The City does not anticipate new hotels in the FY 2019/20 budget. Balanced Budget Total revenues from all funds exceed total appropriations for all funds by $1.5 million. The City has a balanced operating budget with a small General Fund surplus of $200,000 that will be used to build up General Fund reserves. The projected General Fund “fund balance” is estimated at $20.2 million at the end of FY 2019/20. The City has also accumulated over $3 million in a separate trust fund to pay for future retiree medical insurance obligations. Therefore, with a balanced operating budget and ample reserves, the City’s overall financial health remains strong. Compensation and Staffing Level As a “contract city”, with public safety services provided by the Los Angeles County Sheriff’s Department and the Los Angeles County Fire Department, Rosemead’s organizational workforce will continue to operate with 59 full-time employees complemented by 141 part-time and seasonal positions. The budget includes the State mandated minimum wage increases to $13 per hour in January 2020 for part-time personnel, as well as salary adjustments for full-time staff based on MOUs and contracts. Despite these lean staffing levels, the City will continue the delivery of high-quality municipal services to the residents and businesses of this community during the upcoming fiscal year. Table 1 summarizes position changes to meet service levels. 4 Table 1: Proposed Staff Changes FY 2019-20 Department Position Funding * Salary Benefit Total City Manager Transfer Senior Management Analyst General Fund 1 ($15,000) ($47,000) ($62,000) Finance Add Finance Manager General Fund, Prop A, Prop C, Measure R 2 $7,600 ($47,600) ($40,000) Finance Upgrade Accounting Specialist to Senior Accounting Specialist General Fund 3 $2,500 $500 $3,000 Community Development Upgrade Senior Code Enforcement Officer to Public Safety Supervisor General Fund 4 $4,600 $3,600 $8,200 Community Development Upgrade two Code Enforcement Officers to two Senior Code Enforcement Officers General Fund 4 $7,400 $5,700 $13,100 Community Development Add Code Enforcement Officer General Fund 4 $49,700 $37,100 $86,800 Community Development Add Management Analyst General Fund 5 0 0 0 Community Development Transfer Housing Coordinator General Fund, CDBG, HOME 6 0 0 0 Parks & Recreation Add Recreation Manager General Fund 7 $85,000 $45,600 $130,600 Public Works City Engineer General Fund, Prop C, Measure R 8 ($124,600) ($106,600) ($231,200) Public Works Add Associate Civil Engineer General Fund, Prop C, Measure R 8 $94,500 $41,500 $136,000 Public Works Add Civil Engineering Assistant General Fund, Prop C, Measure R 8 $60,500 $34,700 $95,200 Public Works Add Public Works Inspector General Fund, Prop C, Measure R 9 $73,500 $38,100 $111,600 5 * Explanations for Proposed Staff Changes FY 2019/20 1. Transfer of staff from the Public Works Department to City Manager’s Office. This is not a new position request. The position is currently vacant and will be performing grants administration and various duties for the City Manager’s office. The cost savings is $62,000 due to lower rate of pay and retirement cost savings. 2. The Finance Manager position is a newly created position to replace the Finance Services Supervisor to assist the Finance Director with managing the Finance Department, coordinating audits, and assisting with the annual budget process. The Finance Services Supervisor will be retiring at the end of June 2019; therefore, the new position will create a cost savings of $40,000 (mainly due to retirement costs). 3. The budget proposes an upgrade for one Accounting Specialist position to one Senior Accounting Specialist position to provide future growth and added job duties. The position will assist with the annual budget process, process daily cash reconciliation and business license renewals, and will be crossed trained to process accounts payable, purchase orders, and contracts. The fiscal impact is $3,000. 4. The City budgeted for a Public Safety Manager in the FY 2018/19 budget, but the position remains vacant. To reorganize the Code Enforcement Division with minimal fiscal impact, this budget proposes to upgrade the Senior Code Enforcement Officer to a Public Safety Supervisor and upgrade two Code Enforcement Officers to two Senior Code Enforcement Officers with a 5% raise for each person. The Public Safety Manager position will be eliminated and filled with a lower Code Enforcement Officer position. One Code Enforcement Officer will remain in the Public Safety Department for animal control. The City will no longer use CDBG funding to fund the Code Division’s salaries and wages due to the administrative burden to track staffing time spent on cases and location sites as required by HUD. Funding is reallocated to fund public works capital improvement projects. Therefore, funding for these positions is all funded 100% from the General Fund. The Public Safety Manager position was budgeted at $131,000 (salary of $84,500 and benefit $46,500). The reclassification of three positions and adding one new Code Enforcement officer has a fiscal impact of $108,100; this provides a net savings of $22,000. 5. The Management Analyst position is a new position to replace one of the two Assistant Planner positions previously budgeted. This position is 100% funded by General Fund. One of the two Assistant Planner positions is currently vacant. There is minimal fiscal impact to the budget as the two positions’ salary range is similar. The Management 6 Analyst position is $3,972 more per year at the top range; however, the City is budgeting for the position at the bottom range. 6. Transfer of staff from the Public Works Department to Community Development Department without accounting for funding sources allocation. 7. The Recreation Manager is a new position added to this year’s budget to help the Parks & Recreation Director manage the Parks & Recreation Department. The position will also plan, manage, and coordinate City-wide special events, special projects, and community programs. This position is funded 100% from the General Fund. 8. With the recent departure of the City Engineer, this budget proposes to eliminate the City Engineer position and replace it with an Associate Civil Engineer and Civil Engineering Assistant. The fiscal impact is minimal for FY 2019/20 as the cost savings in retirement costs from the previous Civil Engineer offset the salary cost for hiring two positions. The job duties involve oversight of CIP projects, therefore, the costs can be allocated among General Fund, Measure R, Measure M, SB-1, Prop C, TDA, AQMD, depending on the CIP projects and its funding sources. 9. The budget proposes a newly created Public Works Inspector position. This position was contracted in the past; however, the cost is increasing every year. The City evaluated the cost and benefit analysis for hiring an in-house Public Works Inspector. The benefit is a cost savings of $38,000, flexibility of staff time, no travel time costs incurred, and this position can work on public works permits (such as encroachment) as well as perform inspections. This position can also be funded by other funding sources because inspection costs are budgeted as part of the CIP budget. Strategic Goal: Enhance Public Safety The number one funding priority of the City continues to be law enforcement to ensure the safety of our residents, businesses, and visitors. The budget allocation for the Public Safety Department includes a 5% increase in annual costs for the Los Angeles Sheriff Department (LASD) contract as well as a 0.5% increase in the Liability Trust Fund portion of the LASD contract. Key components of the City’s Public Safety efforts include the following: “Rosemead Model” for Public Safety. The “Rosemead Model” is a unified command structure that features a Sheriff Lieutenant serving as the City’s Chief of Police. This organizational structure enables Rosemead to maximize the financial benefits and abundant resources of being a “contract city” while, at the same time, strengthening the City’s ability to exercise “local control” in addressing challenges unique to our community. Utilizing this model, the Public 7 Safety Department will continue efforts to combat crimes that are largely attributed to adverse impacts of the state correctional system known as “realignment” and the passage of a state-wide proposition that decriminalized various drug related offenses. These changes continue to result in the early release of thousands of convicted felon PSP’s (post-released supervised parolees) and drug offenders back onto the streets in Los Angeles County. Continuation of Deployment Levels. This budget continues to provide funding for the Sheriff’s full complement of a Lieutenant, a Sergeant, three to five Deputy squad cars patrolling the streets of Rosemead on a continual basis, supplemented by two Motorcycle Deputy, and seven Special Assignment Team (SAT) Deputies. In addition, a Deputy is assigned as a full-time School Resource Officer (SRO) at Rosemead High School. The City implemented the Success Through Awareness & Resistance (STAR) program with the Rosemead and Garvey School Districts. A Deputy will teach in-classroom instruction to 4th, 5th, and 6th grade level students of the STAR program on school grounds. Community Outreach. During FY 2019/20, the Public Safety Department will continue to convene “Area Watch” meetings in each of the neighborhoods of the City. Monthly Area Watch meetings are at a neighborhood school or church to interact with residents. Under this program, the Public Safety Department will visit each neighborhood during the year to share a meal with residents to discuss crime prevention and various public safety issues. In addition, the Public Safety Department will continue to coordinate monthly CONNECTIONS meetings. CONNECTIONS is a “grassroots” group of citizens, community-based organizations, churches, schools, City Council, and staff with a mission to prevent crime and combat drugs and alcohol abuse, promote positive recreational activities and community service opportunities, coordinate with human and social services organizations, and facilitate emergency preparedness. To promote community outreach, the City has held several events including National Night Out, First Responders Day, and Coffee with the Chief. Recreation Programs and Special Events. Rosemead’s outstanding Parks & Recreation Department continues to organize programs and special events that contribute greatly to the quality of life in the community. In FY 2019/20, the Department will continue its robust sports programs on Saturdays and evenings during the week for youth and families at Garvey Park Gym and other venues throughout the community. In addition, after school drop-in recreation programs will continue to be offered at Rosemead Park and Garvey Park at no cost to participants. A full calendar of major special events will be administered for the community. A full schedule of aquatics programs will again be conducted at the Rosemead Aquatic Center and at the Splash Zone at Garvey Park. 8 A full slate of community special events will be held in FY 2019/20, including the 4th of July festivities, Summer Concerts in the Park, 9-11 Memorial Remembrance, Fall Fiesta, the Moon Festival, Trunk or Treat, the Annual Tree Lighting Ceremony, Eggstravaganza, and the Memorial Day Remembrance, and the City’s 60th anniversary. Strategic Goal: Beautify Residential Neighborhoods and Commercial Corridors During FY 2019/20, the City will continue its excellent work to improve and maintain the public infrastructure and aesthetics of the community. An aggressive capital improvement program (CIP) administered by the Public Works Department includes, funding for improvements to various roadways, sidewalks and traffic signal upgrades, parks and storm water improvements. The Annual Slurry Seal project, Sidewalk Replacement project, Traffic Impact Analysis, Crosswalk Installation project, and City Hall Basement Improvement Phase I project were completed in FY 2018/19. The City also established its first Community Garden. In the upcoming year, the community will see the Walnut Grove Resurfacing Project Phase I and II, Valley Boulevard Resurfacing Project Phase I and II, Walnut Grove Utility Underground Project from Marshall Avenue to Valley Boulevard, and City Entry Monuments will be started and completed in FY 2019/20. The City anticipates the Garvey Park Restroom Renovation, Duff Park Improvement project, dog park, and replacement of picnic tables and trash receptacles will be completed in FY 2019/20. Conclusion The FY 2019/20 budget is a transparent, dynamic and responsible financial plan that will enable the City to continue to provide the community with a full scope of high-quality municipal services, programs and special events that enhance the quality of life of all residents. It will also provide the required resources to construct significant capital improvement projects that will improve infrastructure and facilities and beautify the community. With vision and direction provided by the City Council and Commissions through the Strategic Plan, and with the effective work of each of the City departments, the City is operating with a clear understanding of our community’s values, while continuing to maintain financial stability. This budget will enable Rosemead to continue its quality of life as a welcoming and thriving community that honors tradition, unites in diversity and evolves for the future. It is my sincere pleasure and honor to serve as your City Manager. Under the leadership of the City Council, I look forward to a successful fiscal year that brings us closer to achieving the goals of our strategic plan and enhancing the level of service we provide to our community members. 9 City of Rosemead, California Function Based Organizational Chart 10 CITY COUNCIL Margaret Clark, Mayor Sandra Armenta, Mayor Pro Tem Sean Dang, Council Member Polly Low, Council Member Steven Ly, Council Member COMMISSION Paul Duran, Beautification Commissioner Brian Lewin, Beautification Commissioner Can Liu, Beautification Commissioner Larry Liu, Beautification Commissioner Vanessa Oceguera, Beautification Commissioner Chen Lin, Parks Commissioner Phong Ly, Parks Commissioner Beverly Morten, Parks Commissioner Martha Ruvalcaba, Parks Commissioner William Tocki, Parks Commissioner Nancy Eng, Planning Commissioner Diana Herrera, Planning Commissioner Daniel Lopez, Planning Commissioner John Tang, Planning Commissioner Michael Vuong, Planning Commissioner James Berry, Traffic Commissioner Howard Masuda, Traffic Commissioner Roderick Ornelas, Traffic Commissioner Ed Quintanilla, Traffic Commissioner Julio Sevilla, Traffic Commissioner ROSTER OF COUNCIL AND COMMISSION MEMBERS FY 2019/20 11 CITY MANAGER Gloria Molleda CITY CLERK CITY ATTORNEY Ericka Hernandez Rachel H. Richman ASSISTANT CITY MANAGER CHIEF OF POLICE Greg Tsujiuchi Chris Kusayanagi DIRECTOR OF PUBLIC WORKS DIRECTOR PARKS & RECREATION Rey Alfonso Tom Boecking DIRECTOR OF COMMUNITY DEVELOPMENT DIRECTOR OF FINANCE Ben Kim Pearl Lieu CITY OF ROSEMEAD EXECUTIVE LEADERSHIP TEAM FY 2019/20 12 City of Rosemead, California Community Vision and General Plan Envision Rosemead as a city where people have many options for housing, employment, shopping, and recreation. Envision a city where businesses create a strong economic foundation for high-quality municipal services, and where parks and recreational facilities offer opportunities for a diverse population to exercise and interact. Envision a city where schools and teachers educate and inspire youth, and where the natural environment is protected and enhanced. This is the vision for Rosemead; the General Plan will help the City realize this vision. Since its incorporation in 1959, Rosemead has become an increasingly racially and ethnically diverse community. According to the 2010 U.S. Census, the City’s population was approximately 60 percent Asian and 34 percent Hispanic. An important component of this General Plan will be to address-specific issues to meet the needs of Rosemead’s diverse population. General Plan Visions With this General Plan, the City seeks to: • Enhance the commercial areas along key corridors, and most specifically Garvey Avenue and Valley Boulevard • Create an economically viable downtown that blends retail, office, and residential uses in a walkable, attractive setting • Enhance parks and recreational space in underserved neighborhoods • Accommodate the demand for quality mixed-use development that can contribute to commercial growth and enhance opportunities for higher-density residential development • Protect homeowner investments and the availability of well-maintained, relatively affordable housing units • Minimize the impact of traffic associated with growth within the San Gabriel Valley and broader region. Adopted by City Council on October 14, 2008, and revised on April 13, 2010, the General Plan establishes the framework for moving from the Rosemead of today toward the desired community of the future. This General Plan guides the City to the year 2025 by establishing goals and policies that address land use, circulation, safety, and open space. Each of these issues affects quality of life in Rosemead and the economic health of the community. Incorporating input from community leaders and businesses into the General Plan works to retain the qualities that make the City unique, responds to the dynamics of growth in the Los Angeles region, and meets the changing needs of residents. 13 Implementation of the General Plan will ensure that future development projects in the City are consistent with the community’s goals, and that adequate urban services are available to meet the needs of all new development. As Rosemead moves towards 2025, the City, its residents, and the business community are committed to implementing a long-range plan that enhances the physical, economic, and human resources of this diverse and community-oriented City. In December 2009, the City Council adopted a Strategic Plan to guide the organizational efforts of the Council, Commission and staff. The initial strategic planning process included an extensive public outreach process and a series of public meetings. In 2012, the first biannual update of the Strategic Plan was adopted by the City Council. The Strategic Plan was later updated in 2016, both of which included public community meetings. The City Council held special public workshop meetings to develop a Strategic Plan update for 2018-2020 on August 1, 2018 and September 27, 2018. During these workshops, the City Council, community members and staff participated in discussions to set the City’s priorities. The proposed Strategic Plan update for 2018-2020 uses the City of Rosemead’s vision and key organizational goals, to set clear priorities and action items for the next two years. The vision, key organizational goals, and action items in the proposed Strategic Plan update are designed to guide the decisions of the City Council, focus of the City administration, and daily work of City staff. The Strategic Plan and action items also provide accountability for City Council and City administration. The Strategic Plan established Rosemead’s Vision 2020 and the following key organizational goals: Rosemead’s Vision 2020 In the year 2020, Rosemead will be recognized as a welcoming and thriving small town community in the heart of an urban environment. Rosemead residents from different cultural backgrounds will unite in diversity and will get to know their neighbors through family-oriented amenities and programs. The City’s boundaries will be distinguished by its attractive appearance and commitment to sustainability. Amenities for Rosemead residents and businesses will include: • Attractively landscaped and hardscaped public areas; • Updated and well-maintained public facilities; • Comprehensive recreational, community, educational and cultural arts programs; • A well-balanced mix of local, regional, and national businesses, restaurants, and hotels; • An array of housing options; • Convenient modes of transportation; • A low crime rate and a general feeling of safety; • Partnerships with local schools to support high quality education; • An attractive downtown area; and • Well-maintained residential and business properties that are consistent with the community/ neighborhoods. 14 THIS PAGE INTENTIONALLY LEFT BLANK 15 Rosemead Profile Population Rosemead County 55,056 10,227,450 Median Household Income Rosemead County $44,906 $56,196 Rosemead County 0-17 years 20% 23% 18-64 years 64% 65% 65 years & older 16% 13% Diversity Rosemead County Black 0.34% 8.46% Latino 34.16% 48.76% White 4.26% 28.04% Asian 61.12% 14.31% American Indian/Alaskan Native 0.10% 0.19% Native Hawaiian/Other Pacific Islander 0.02% 0.24% % of Adults (Age 25 to 64 Years) in the Labor Rosemead County 91% 92% Source: Los Angeles County Department of Public Health City and Community Health Profiles, 2018 Population By Age % of Foreign-Born Residents Rosemead 56% County 35% 16 Rosemead At A Glance The City of Rosemead was incorporated in 1959 and is located in the southwestern part of the state. The City occupies a land area of 5.5 square miles and serves a population of more than 55,000. The City Council consists of five City Council Members who are elected at large by the citizens of Rosemead and are on a rotational Mayor and Mayor Pro Tem term. The Council, as the legislative body, represents the citizens of Rosemead to formulate Citywide policy, enact local legislation, adopt budgets, and appoint the City Manager, City Attorney, and City Clerk. The Council conducts City Council meetings and study sessions as required. The Council establish policies and ordinances to ensure the development and maintenance of a balanced and stable community for citizens, by servicing the community with resourceful, efficient, progressive and professional leadership. Public schools serving residents of Rosemead are under the authority of independent school districts, but the City works closely with them to provide quality educational opportunities for grades K-12. Garvey School District, Rosemead School District, and El Monte Union High School District serve residents of Rosemead. There are 9 elementary schools, 3 middle schools, and 1 high school. The City of Rosemead and El Monte Union High School District share a 50/50 % contribution to fund one full-time Los Angeles County Sheriff’s Deputy to service as a Rosemead High School Resource Officer (SRO). The City of Rosemead shares a 50% contribution to fund crossing guard services for 15 location sites; and the Garvey School District and Rosemead School District share the remaining 50% contribution. There are 9,730 residential properties in Rosemead and housing stock continues to expand through new developments. There is a total of 10,923 parcels/assessment counts. FY 2018/19 median prices to purchase a single- family home in Rosemead is $593,500, an increase of 6.55% from the prior year. Education Housing History 17 The City is a contract city, contracting out services such as police, fire, library, sanitation, tree maintenance services, and two Divisions (Building and Information Technology). Five private-owned water companies service Rosemead’s residents and businesses. Southern California Gas Company and Southern California Edison provide services for natural gas and electricity, respectively. Consolidated Disposal Services provides sanitation service and Athens Services provides citywide street sweeping services. The City’s vision is to attractively landscape and hardscape public area; and update and maintain public facilities. Each year Rosemead makes significant investments in maintaining, expanding, and improving civic infrastructure for the benefit of residents and businesses. The City currently has a city-wide Pavement Condition Index (PCI) of 75.6, which is higher than neighboring cities. The City of Rosemead welcomes business, and that strategic attitude will increase revenues in future years with current projects underway or in the pipeline. As these projects come online, the City’s economic base is broadened and diversified, ensuring greater fiscal stability in the future as well as increased revenues to the City’s budget to replace the loss of Redevelopment funding. Last year, the City completed the Garvey Avenue Specific Plan, which sets a foundation for future developments. City Services Infrastructure Economic Development 18 City of Rosemead, California City Facilities Map 19 City of Rosemead, California Summary of Authorized Positions BUDGETED BUDGETED BUDGETED BUDGETEDFULL-TIME POSITIONS 2018-19 2019-20 FULL-TIME POSITIONS 2018-19 2019-20 City Manager's Office Parks and RecreationCity Manager 1 1 Director of Parks & Recreation 1 1Assistant City Manager 1 1 Recreation Manager 0 1Senior Management Analyst 0 1 Recreation Coordinator 3 3Executive Assist. to the City Manager 1 1 Recreation Supervisor 3 3Administrative Assistant 1 1 Administrative Specialist 1 1 City Clerk Public SafetyCity Clerk 1 1 Public Safety Manager 1 0Deputy City Clerk 1 1 Public Safety Supervisor 1 1Senior Code Enforcement Officer 0 0Human Resources Code Enforcement Officer 0 1Human Resources Manager 1 1 Administrative Assistant 1 1Human Resource Specialist 1 1 Public WorksFinancial Services Director of Public Works 1 1Finance Director 1 1 City Engineer 1 0Finance Manager 0 1 Associate Civil Engineer 0 1Finance Services Supervisor 1 0 Public Works Manager 1 1Accounting Specialist, Senior 2 3 Public Works Superintendent 1 0Accounting Specialist 1 0 Public Works Inspector 0 1Senior Management Analyst 1 0Community Development Civil Engineering Assistant 0 1Director of Community Development 1 1 Administrative Analyst 1 1Planning & Economic Development Manager 1 1 Administrative Specialist 1 1Public Safety Supervisor 0 1 Maintenance Lead Worker 4 5Associate Planner 1 1 Maintenance Worker 9 9Sr. Code Enforcement Officer 1 2 Facilities Technician 2 1Housing Project Coordinator 0 1 Housing Project Coordinator 1 0Management Analyst 0 1Assistant Planner 2 1Code Enforcement Officer 3 1Administrative Assistant 1 1 Grand Totals 57 59 20 City of Rosemead, California Position Distribution by Funding Source 101 201 215 220 225 226 245 260 270 101 Department /Position General Gas Tax Prop A Prop C Measure R Measure M St. Light Dist..Comm. Grant Home Fund CIP Total City Clerk Department City Clerk 1.00 ---------1.00 Deputy City Clerk 1.00 ---------1.00 City Clerk Total 2.00 - - - - - - - - - 2.00 Administration Department Total City Manager 0.80 -0.20 -------1.00 Assistant City Manager 0.80 -0.20 -------1.00 Executive Assistant CM 1.00 ---------1.00 Senior Management Analyst 1.00 ---------1.00 Administrative Assistant 1.00 ---------1.00 Administration Total 4.60 - 0.40 - - - - - - - 5.00 Finance Department Total Finance Director 0.78 -0.04 0.04 0.04 -0.05 0.05 --1.00 Finance Manager 0.66 -0.15 0.15 0.04 -----1.00 Accounting Specialist, Senior 2.94 --0.03 0.03 -----3.00 Finance Total 4.38 - 0.19 0.22 0.11 - 0.05 0.05 - - 5.00 Human Resources Department Total Human Resources Manager 1.00 - - - - - - - - - 1.00 Human Resources Specialist 1.00 - - - - - - - - - 1.00 Human Resources Total 2.00 - - - - - - - - - 2.00 21 City of Rosemead, California Position Distribution by Funding Source 101 201 215 220 225 226 245 260 270 101 Department /Position General Gas Tax Prop A Prop C Measure R Measure M St. Light Dist..Comm. Grant Home Fund CIP Total Public Safety Department Total Public Safety Supervisor 1.00 ---------1.00 Code Enforcement Officer 1.00 ---------1.00 Administrative Assistant 1.00 ---------1.00 Public Safety Total 3.00 - - - - - - - - - 3.00 Public Works Department Total Public Works Director 0.35 0.05 0.10 -0.10 0.10 0.05 0.05 -0.20 1.00 Associate City Engineer 0.40 ---0.10 0.10 ---0.40 1.00 Public Works Manager 0.70 0.10 -- 0.10 ----0.10 1.00 Public Works Inspector 0.50 --------0.50 1.00 Administrative Analyst 0.40 -0.30 -0.15 ----0.15 1.00 Administrative Specialist 1.00 -- -- ----- 1.00 Civil Engineering Assistant 0.40 ---0.10 0.10 ---0.40 1.00 Maintenance Lead Worker 4.30 0.30 -0.20 --0.20 ---5.00 Maintenance Worker 7.10 0.68 0.52 - 0.40 -0.30 ---9.00 Facility Technician 0.80 -----0.20 ---1.00 Public Works Total 15.95 1.13 0.92 0.20 0.95 0.30 0.75 0.05 - 1.75 22.00 Parks and Recreation Department Total Director of Parks and Recreation 1.00 ---------1.00 Recreational Manager 1.00 ---------1.00 Administrative Specialist 1.00 ---------1.00 Recreation Supervisor 3.00 ---------3.00 Recreational Coordinator 2.77 ------0.23 --3.00 Parks and Recreation Total 8.77 - - - - - - 0.23 - - 9.00 22 City of Rosemead, California Position Distribution by Funding Source 101 201 215 220 225 226 245 260 270 101 Department /Position General Gas Tax Prop A Prop C Measure R Measure M St. Light Dist..Comm. Grant Home Fund CIP Total Community Development Department Total Director of Community Development 0.80 ------0.16 0.04 -1.00 Planning & Economic Development Manager 1.00 -- -------1.00 Associate Planner 1.00 ---------1.00 Management Analyst 1.00 ---------1.00 Assistant Planner 1.00 ---------1.00 Administrative Assistant 1.00 ---------1.00 Housing Project Coordinator 0.41 ------0.14 0.45 -1.00 Public Safety Supervisor 1.00 ---------1.00 Senior Code Officer 2.00 ---------2.00 Code Enforcement Officer 1.00 ---------1.00 Community Development Total 10.21 - - - - - - 0.30 0.49 - 11.00 Total 50.91 1.13 1.51 0.42 1.06 0.30 0.80 0.63 0.49 1.75 59.00 23 City of Rosemead, California Summary of Authorized Positions Part-time positions are budgeted based on the number of hours the City estimates their part-timers to work per fiscal year; the number of part-time positions varies based on seasonal programs. The above numbers are estimated positions. The City budgeted for the following hours for each department: City Manager at 1,200 hours, Human Resources at 1,200 hours, Community Development at 2,080 hours, Parks and Recreation at 70,462 hours, Public Safety at 12,000 hours, and Public Works at 4,280 hours. BUDGETED BUDGETEDPART-TIME POSITIONS 2019-20 PART-TIME POSITIONS 2019-20 City Manager Parks and RecreationOffice Specialist 1 Aquatic Facility Attendant 15Pool Manager 3Human Resources Assistant Pool Manager/Instructor Life 4Administrative Intern 1 Lifeguard Swim Instructor 20Lifeguard20Community Development Recreation Leader I 55Administrative Intern 2 Recreation Leader II *1Pre-school Teacher *3Public WorksAdministrative Intern - Engineering 2 Public Safety Weekend Maintenance Worker 2 Community Service Officer *1 Community Service Officer 9 Community Service Officer/Parking Control 2 * =3/4 Time (4) The City Manager has the discretion to make modifications to accomplish the City's objectives based on business necessity. Staffing levels for the Aquatics Program adjust during the summer season. Grand Totals 141 24 THIS PAGE INTENTIONALLY LEFT BLANK 25 City of Rosemead, California Budgetary Control and Accounting The budget of the City is a detailed operating plan, which identifies estimated costs and program benefits in relation to estimated revenues. The budget is prepared on a non-GAAP budgetary accounting basis. The budget includes: 1. The proposed services to be provided during the fiscal year and the associated appropriations to cover the costs of the proposed programs, projects, services, and activities. 2. The estimated revenues available to finance the proposed service levels. The budget represents a process through which policy decisions are made, implemented, and controlled. The City establishes a budgetary system for general operations and prohibits expending funds for which there is no legal appropriation. The City is required to adopt an annual operating budget on or before June 30 for the ensuring fiscal year. The procedures followed to establish the budget are as follows: 1. The City Manager submits to the City Council a proposed Operating and Capital Improvement Program budget for the new fiscal year. 2. Budget workshops are conducted to obtain citizen input. 3. The budget is legally enacted through passage of a minute order. From the effective date upon which the City Council formally approves the Annual Operating Budget, the amounts stated therein, as proposed expenditures become appropriations. The City Council may amend the budget by motion during the fiscal year. The legal level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriated amount) is at the operations and maintenance level within a department. A transfer between entities (a fund) involving new revenue sources of funds previously appropriated by Council requires majority votes of the City Council. The operating budget is prepared at the department level. Transfers between departments require City Council approval. 26 City of Rosemead, California Budget Timeline & Information In January, staff begins preparing salary and benefit expenditure projections. These projections are distributed to departments to begin building their base and enhanced level budgets. In addition, each department prepares their goals and work plan items for the upcoming year. All information is then sent to the Finance Director. The executive management team meets with all department management teams to review and discuss the information and budgets submitted. These meetings are to ensure consistency with the City Council policy, discuss the submitted budgets and proposed work plans as well as coordinate with the Strategic Plan. Typically, there are two or three meetings with each department as various scenarios and options are evaluated. Following the meetings, the City Manager presents the budget to the City Council. The budget document will be presented to the City Council on June 11, 2019 for their consideration. Key budget dates are listed below: February 5, 2019 Preliminary salary projections started. February 5, 2019 Budget kickoff meeting is held with the management team to distribute the budget worksheets and salary/benefit information. February 18, 2019 Personnel requests due to City Manager and Finance Director. March 4, 2019 Department budget worksheets are due. Capital Improvement Project requests are due to the Public Works Department. March 7, 2019 Consolidated CIP Requests from Public Works due to Finance Director. Week of March 18th Department meetings are held with the executive management team to review each program area. April 15, 2019 Preliminary budget is distributed to all departments to review and evaluate. May 9, 2019 Preliminary budget is distributed to City Council prior to budget workshop. May 14, 2019 Budget study session. June 11, 2019 Budget is presented to the City Council for adoption. 27 City of Rosemead, California Revenue Descriptions and Assumptions GENERAL FUND (101) The General Fund is the chief operating fund of the City. All the City’s activities are reported in the General Fund unless there is a compelling reason, such as a legal requirement to report specific activities in a separate fund. Financial Aid/Local Agencies/Low and No Property Tax 101-0000-4005 Pursuant to Section 11005 (b), Chapter 448 of the Revenue and Taxation Code, the Alcoholic Beverage, Highway Carriers, and Financial Aid to Local Agencies subventions were combined and, effective with the 1984-85 Budget, are henceforth represented in this account. Additionally, effective 1989-90, the "No & Low" Property Tax revenues will also be recorded in this account as the F.A.L.A. funds are phased out. Property Taxes In-Lieu of VLF 101-0000-4020 This account provides for the amounts received by the County for the reduction in Motor Vehicle License Fees rate from 2.0% to 0.65% due to the passage of Proposition 1A. Real Estate Transfer Tax 101-0000-4025 One-half of the deed transfer tax collected by the County recorder is remitted to the City. The tax is levied at the rate of 0.55 cents per $500 of the face value of the deed. Sales and Use Tax 101-0000-4030 Of the 9.5% sales tax collected by the State, the City receives 0.75%. The tax is collected by the California Board of Equalization (BOE) from merchants and in some instances end purchasers and users. The BOE remits eight estimated payments per year and four adjusting to actual “clean up” entries per year to the City. The City’s Sales Tax Consultant estimates the Sales Tax for the coming year by analyzing historical trends, economic conditions and known additions and deletions of identified merchants within the City boundaries. Transient Occupancy Tax 101-0000-4035 This account provides for amounts received from the motel and hotel operators in the City and constitutes a 10% tax on the rent charged to each transient (less than 31 days occupancy) occupant. 28 This estimate is based on historical trend analysis, known business changes by existing operators as well as closures of existing operations and new construction. Business License Fees 101-0000-4105 This account provides for amounts received from the issuance of business licenses within the City. Franchise Fees: Utilities 101-0000-4115 and Trash Hauler 101-0000-4145 This account provides for amounts received for special privileges granted by the City permitting the continuing use of public property such as poles and lines for public utility use. This budget includes $530,000 in franchise fee revenue from the solid waste/recycling service provider. Franchise Fees: Cable T.V. 101-0000-4120 Due to the continued use of satellite, this revenue is projected to remain the same $150,000. Maintenance District #1 101-0000-4505 This account provides for the collection of assessments that offset the cost of maintaining certain commercial parkways. The City retains 90% of the assessment. Court Fines 101-2020-4625 This account represents amounts received for fines in violation of City Ordinance or Penal Code except for parking citations. Remittances are collected by the County Court System and forwarded to the City. Interest Earnings - City 101-0000-4705 This account provides for amounts received as the result of interest earned from investments. Although interest rates with Local Agency Investment Fund (LAIF) remain extremely low, some cash has been invested in higher yielding certificates of deposit and agency loans. Property Rental – AT & T 101-0000-4710 This account provides for rental income received from the lease of property owned by the City of Rosemead. Sale of City Property 101-0000-4815 This account provides for amounts received from sale of City property. Repairs to City Property 101-0000-4405 This account provides for amounts received for repairs of City property. 29 Contributions and Donations - Private 101-0000-4810 This account provides for voluntary contributions received from community groups for City operated community activities. Miscellaneous Revenue 101-0000-4805 This account provides for amounts received for miscellaneous items such as the purchase of the City of Rosemead General Plan, copies of public documents, plans and specifications, photographic copies, etc. Shared Maintenance Charges 101-0000-4405 This account provides for amounts received under an agreement with the County of Los Angeles for grounds maintenance at the County Library on Valley Boulevard in the City of Rosemead. Used Oil Pickup (Grant) 101-0000-4210 This account provides for amounts received as the result of recycling efforts throughout the City. Funds will be allocated to various organizations at the direction of City Council. Recycling (Grant) 101-0000-4210 This account provides for grant funds received from the California Beverage Container Recycling and Litter Reduction grant. Special Community Events 101-4040-4340 These are fees collected from booths operated at community events such as Fall Festival, and City-wide Yard Sale, and the July 4th Celebration. Impound Fees 101-2005-4440 This account provides for amounts received for impound vehicles fees. City Council adopted fee in Fiscal Year 1995-96. Parking Citations 101-2020-4620 This account provides for amounts received for parking violations within the City. Site/Sign Plan Review Fees 101-5105-4355 These fees provide funds for site and sign plan review for both commercial and residential projects. Wildlife Exemption Fee 101-5105-4350 These fees provide funds to offset the significant impact to wildlife from development. 30 Building Permit Fees 101-5110-4125 This account provides for revenues received from contractors/builders on the issuance of all building permits including building, plumbing, electrical, mechanical, grading and demolition permits, as well as plan check fees, inspection and relocation fees within the City. Public Works Permits 101-3035-4130 This account provides for fees collected from utility companies and private developers when they are requesting a permit for such items as street and sidewalk cutouts. These fees are to offset the cost of the issuance and inspection of the public works permit. Industrial Waste Fees 101-3035-4135 This account provides for amounts remitted from Los Angeles County to the City for issuance of industrial waste permits. Shared Maintenance Charges/Jess Gonzalez Sports Complex 101-0000-4405 Project 41012 This account provides for amounts received under an agreement with the Garvey School District for maintenance and staffing of the Jess Gonzalez Sports Complex. Building Rental 101-4005-4330 This account provides for amounts received from private groups and organizations for rental/use of City buildings. Senior Lunch Program 101-4030-4490 This account provides for amounts received from the Senior Lunch Program at Garvey Community Center. Youth Sports Fees 101-4010-4310 This account provides for fees collected for youth sports programs. Adult Sports Fees 101-4010-4315 This account provides for fees collected for participation in the adult sports leagues. Class Registration Fees 101-4020-4305 This account provides for fees collected for participation in class instructed programs administered by the Recreation Dept. 31 Excursion Fees 101-4035-4335 This account provides for fees collected for participation in City-sponsored field trips and excursions. Pool Admission Fees 101-4015-4325 Project 14102 (Rosemead Aquatic Center) or 14302 (Splash Zone) This account provides for amounts received from admissions to the swimming pools at Rosemead and Garvey Parks. Swimming Lessons and Charges 101-4015-4320 This account provides for amounts received from City-sponsored swim instruction and other miscellaneous fees. Swim Team Fees 101-4015-4330 This account provides for amounts received from swim teams and high schools. COMMUNITY DEVELOPMENT BLOCK GRANT FUND (260) 260-0000-4205 This fund provides for money received from the U.S. Department of Housing and Urban Development (HUD) for administering the CDBG Program. Programs includes but is not limited to the following: Residential lead abatement, residential lead testing, emergency grants, grants, rebates, family counseling services, planning & administration, senior nutrition program, residential rehabilitation, code enforcement, Southern California Housing Rights, Family Promise of San Gabriel Valley, public works projects, veteran housing. AIR QUALITY MANAGEMENT DISTRICT (230) Air Quality Management District 230-0000-4260 This fund accounts for the receipt of monies collected by the Department of Motor Vehicles. These funds shall be used to implement programs to reduce air pollution from mobile sources pursuant to the California Clean Air Act. HOME FUND (270) 270-0000-4205 This fund provides for money received pursuant to the HOME Investment Partnerships Act, whereby the Department of Housing and Urban Development (HUD) allocates regular HOME funds to the City for expanding the City’s supply of decent, safe, sanitary and affordable housing for very low- and low- income families. 32 HOME PROGRAM ADMINISTRATION (275) 275-0000-4205 This fund is a reimbursement-based fund. Low interest payment loans and mortgage payment assistance is provided to qualifying residents and reimbursement is subsequently requested from HUD. The reimbursement revenue from HUD is accounted for here. STATE GAS TAX FUND (201) 2103 Gas Tax (Prop. 42 Replacement Funds) 201-0000-4225 These funds are received from the State and are derived from a portion of the excise tax on gasoline. The intent was to fully replace the local streets and road funds the City would have received under Prop. 42. 2105 Gas Tax (Prop.III) 201-0000-4230 This account provides for funds received from the State and are derived from a charge on gasoline sold throughout the State and allocated to the City on a per capita basis. The City's entitlement to the apportioned funds is conditional upon its expenditure from the general fund for street and highway purposes of an amount not less than the annual average of its expenditures during the 1987-88, 1988- 89, and 1989-90 fiscal years. 2106 Gas Tax Fund Apportionment 201-0000-4235 This account provides for funds received from the State for the sale of gasoline throughout the State and must be expended for select system street construction or maintenance. 2107 Construction & Maintenance 201-0000-4240 This account provides for funds received from the State and are derived from a charge on each gallon of gasoline sold throughout the State and allocated to the City on a per capita basis for maintenance or construction on any City street. Street Sweeping Reimbursement 201-0000-4410 This account provides for funds received from the State of California (CALTRANS) for street sweeping on Rosemead Boulevard. 2107.5 Engineering 201-3035-4245 This account provides for funds received from the sale of gasoline throughout the State and may be expended only for engineering costs and administrative expenses in respect to City streets. 33 Loan Repayment 201-3035-4242 This account provides for funds received from taxes in the sale of gasoline enacted by the Road Repair and Accountability Act of 2017 and may be expended for transportation loan repayments. RMRA SB-1 (202) 2030 Gas Tax (Road Maintenance Rehab Acct) 202-0000-4241 This account provides for funds received from taxes in the sale of gasoline enacted by the Road Repair and Accountability Act of 2017 and may be expended for transportation improvements. PUBLIC TRANSIT (PROP C) (220) Public Transit - Prop C 220-3040-4265 This account provides for the City's share of the sales tax because of Prop C and may be expended for public transit and street maintenance and improvements on streets heavily used by public transit. LOCAL TRANSPORATION/SIDEWALK GRANT (205) Sidewalk Grant 205-0000-4299 This account provides for the state grant funds for mass transit, bike paths, and pedestrian walkways. PUBLIC TRANSIT - PROP. A (215) Public Transit Prop A 215-3040-4265 This account provides for receipt of the City's share of the 1/2 cent sales tax in Los Angeles County and may be expended only for special transportation projects. MEASURE R LOCAL RETURN (225) Measure R 225-3040-4275 This account provides for receipt of the City's share of the 1/2 cent sales tax in Los Angeles County and may be expended to synchronize traffic signals, repair potholes keep senior, student and disabled bus fares low and provide community traffic relief. The tax receipts will be used primarily to improve public transit and street maintenance projects. MEASURE M LOCAL RETURN (226) Measure M 226-3040-4276 34 This account provides for receipt of the City's share of the 1/2 cent sales tax in Los Angeles County and may be expended to fund several highways, transit, local street, walking and biking programs. The tax receipts will be used primarily to improve transportation and ease traffic congestion. STREET LIGHTING DISTRICT FUND (245) Street Lighting District 245-0000-4510 This account provides for funds collected from an ad valorem tax, and is restricted to administration, maintenance, energy and capital expenditures of the Rosemead Lighting District. HDC SENIOR HOUSING (280) Rental Income 280-5220-4710 (Angelus Sr. Apt.) Rental Income 280-5225-4710 (Garvey Sr. Apt.) This fund gets its revenue primarily from rent charged to tenants of the two senior housing complexes and from a subsidy transferred in from the Rosemead Successor Agency. The Rosemead Successor Agency subsidizes Senior Housing Fund. Operating Transfers in 280-5220-4860 (Angelus Sr. Apt.) Operating Transfers in 280-5225-4860 (Garvey Sr. Apt.) SUCCESSOR AGENCY (315) Successor Agency 315-0000-4010 The County of Los Angeles provides tax increment distributions to cities from the Redevelopment Property Tax Trust Fund (RPTTF) to pay for enforceable obligations of the former Redevelopment Agency. 35 City of Rosemead, California City Revenues All Funding Sources General Fund 36 City of Rosemead, California City Revenues Table 2 below outlines the estimated revenues received from all funds over the last four years and is followed by highlights of major revenue funding sources. Table 2 • The General Fund is the chief operating fund of the City of Rosemead; General Fund is estimated to make up 62% of the City’s total revenues. • State Gas Tax is the second leading revenue source, making up 5% of total revenues. The Highway User Tax Act (HUTA) provides monies collected by the State to distribute apportionments to cities based upon their population. • RMRA SB1 was a new funding distributed to cities since FY 2017/18. The Road and Repair and Accountability Act of 2017 was created to address deferred maintenance on the state highway system and local street and road system. The HUTA account provides apportionments to cities based upon their population. RMRA SB1 funding makes up 3% of total revenues. 37 • Local Transportation, Proposition A, Proposition C, Measure R, and Measure M revenues are funds for transportation purposes and are all funded with voter approved additions to Sales Tax on gasoline. The monies are received from the County of Los Angeles. The apportionments are distributed based on population. Revenues are restricted to its specific purposes and expended only in conformance with legal or policy directives. Total revenues for this category are $3.8 million, making up 10% of total revenues. • Street Lighting funds are collected by ad valorem property tax based on $0.2495 per $1,000 of assessed property values to provide for energy cost and maintenance of the Rosemead Lighting District. Proposition 13 has limited the ad valorem tax that can be collected. Street Lighting fund makes up 3% of total revenues. • CDBG and HOME funding are to account for monies received from the United States Department of Housing and Urban Development (HUD). CDBG and HOME revenues make up 6% of total revenues. The City files an Annual Action Plan every year to allocate estimated funding to specific programs. HUD approves the funding and the City expends the money first, and then files for reimbursements from HUD. • Rosemead Housing Development Corporation (RHDC) receives its funding from tenant rents for two senior housing apartments and subsidies from the Successor Agency. As operational costs have continued to increase, and tenants’ rents have remained relatively constant, the reliance on the subsidy from the Successor Agency has become more important. Through the elimination of redevelopment this obligation was submitted and subsequently approved by the Department of Finance as an enforceable obligation, which will ensure ongoing funding for the RHDC in the future. As such, revenues and expenditures in this fund will typically balance out at the end of each fiscal year with minimal balance remaining due to timing issues. 38 Table 3 provides a breakdown of General Fund into major revenue categories. General Fund is designed to account for those activities of the City, which utilize monies not restricted by law or policy to specific purposes. Table 3 Property Tax Property tax revenues continue to be the City’s largest source of income. This is true even though what the City receives into the General Fund is less than 7 cents of every local property tax dollar collected. Rosemead is classified as a “low property tax city” with the General Fund receiving only $.0668 of each property tax dollar paid by property owners. (The majority of property tax collections are distributed to the state, the county, school districts and various other special districts.) Property tax revenues collected in the last four years have increase from 4-5% per year. Several mixed- used projects completed in the prior year added newly built residential homes to the Rosemead community, causing an increase in assessed values and property tax revenues. Table 4 provides a history of the City of Rosemead’s property tax assessed value; which continuously increases every year. The 2018/19 tax roll shows an increase of 4.92% from prior year. The City has several mixed-use projects under construction; therefore, the City will see an increase in this revenue category in the future. 39 Table 4 Source: HdL Coren & Cone and Los Angeles County Assessor’s Office 40 City of Rosemead, California Distribution of Property Tax Chart 0.2334 0.069 0.1375 0.1706 0.0955 0.0612 0.0668 0.0427 0.0271 0.0226 0.0736 $0.00 $0.10 $0.20 $0.30 $0.40 $0.50 $0.60 $0.70 $0.80 $0.90 $1.00 The City of Rosemead’s share of the average annual residential property tax bill is $275. Garvey School District City of Rosemead Street Lighting District County Library All Others County of Los Angeles County Fire Education Augmentation Fund Alhambra High School District Alhambra Elem. School District Education Rev. Augmentation Fund 41 Sales Tax Sales tax is the City’s second leading source of General Fund revenues and remains at $5.7 million for FY 2019/20. Sales tax revenues will remain constant until the completion of several mixed-use projects, then new retail stores will open in the future to strengthen our sales tax base. In FY 2017/18, the City received a one-time use tax of $276,000 from Edison that significantly increased our sales and use tax revenues. During that year, Edison converted lighting throughout the City to LED lights. The purchase of equipment generated the large use tax for the City. Transient Occupancy Tax (TOT) Hotel TOT revenues are the third largest source of income to the General Fund, bringing in $2.4 million. This revenue category will remain constant in FY 2019/20 because the City does not anticipate major renovations or new hotels opening until later years. Table 3 shows an increase in TOT for FY 2017/18 because the Hartford Hotel opened. Entitlement applications were turned in for the dual hotel project, which will take a few years to complete. Franchise Fees The fourth leading source of revenue is franchise fee payments to the City. This revenue category has been significantly strengthened through a ten-year agreement with the City’s solid waste and recycling hauler Republic Services. The agreement provides the City with 10% of Republic’s revenues without “pass- through” charges to residents or businesses on customer bills. This revenue category will remain constant. 42 City of Rosemead, California Expenditure Assumptions Expenditures are determined by looking at a two-year trend and analyzing other factors that will impact future expenditures. Several projected expenditure assumptions used in developing the budget are listed below: Compensation – Employees are compensated based on their level of performance. In keeping with the City’s compensation policies, the budget assumes merit increases but no cost of living adjustments in salaries, no increase in cafeteria allowance, a confirmed PERS rate of 13.1820% plus a flat PERS amount of $1,074,609, and a confirmed PARS rate of 3.39%. Maintenance and Operation – The City has existing contracts for maintenance services such as janitorial, landscaping and tree trimming. These contracts have varying built-in increases typically based upon the Consumer Price Index. In such cases, we have used an increase assumption of 3.0%. For other miscellaneous supplies and services, we have held the line or made reductions where appropriate. Utilities and Fuel – Based upon information from our local utility providers, we have used the following assumptions: Electricity: 3% - 14% based upon service type Gasoline/Diesel: 7.5% Natural Gas: 3% Telephone: 3% Water: 5% General Fund Reserve Levels – The City Council adopted a reserve policy in 2007-08 which specifies a General Fund reserve level of 31% for FY 2019/20. The full funding of this reserve has been allocated through unallocated General Fund balance and there is no necessary additional contribution to maintain the required balance for FY 2019/20. A reserve policy was also adopted for equipment and vehicle replacement. These reserves have also been fully funded through existing unallocated General Fund balance. 43 City of Rosemead, California City Expenditures 44 City of Rosemead, California What Your Dollars Buy * Paid from the General Fund. + Based on Department of Finance estimates for 2018. Monthly Cost Per Person+ Administrative Services $4.30 Provides administrative and general management services for the City organization, including city management, human resources, financial services, records management, public information, and technology. Coordinates joint programs with other agencies and organizations. Community Development $3.61 Ensures compliance with building and safety codes; maintains compliance with City land use and development codes; and administers the City’s General Plan and zoning ordinance. Legislative $1.70 Maintains a system of elected representation and citizen advisory commissions, provides legal representation for the City organization. Parks and Recreation $4.60 Provides many quality programs, events, and services, including senior nutrition and activities, afterschool programs, youth and adult sports, concerts, and facility rentals. Public Safety $14.79 Using a combination of the Sheriff’s Department and City personnel, responds to emergency calls, provides preventative patrol, provides traffic, code and parking enforcement; and offers Neighborhood Watch, Safety meetings, Connections Forum and other programs to the community. Public Works $7.16 Provides for the design, construction and maintenance of the City’s roads, bridges, sidewalks, traffic signals, storm water quality and environmental compliance, public facilities, parks, and landscaped area improvements. The department also provides oversight of refuse collection and roadway sweeping, and emergency response coordination. Total $36.14 Services Provided 45 City of Rosemead, California Revenue Summary by Fund Amended Amended Requested Budget Actual Budget Budget 17/18 17/18 18/19 19/20 General Fund Property Tax 8,902,000$ 9,131,456$ 9,202,000$ 9,602,000$ Sales Tax 5,524,000 5,929,492 5,650,000 5,650,000 Franchise Fees 1,125,000 1,202,644 1,120,000 1,150,000 Transient Occupancy Tax 2,200,000 2,326,863 2,400,000 2,400,000 Interest Earnings 75,000 (9,941) 50,000 80,000 Building Permits and Plan Checks 1,470,000 2,301,144 1,680,000 1,800,000 Permits 430,000 565,232 526,000 501,000 Traffic Fines & Impounds 214,000 156,106 180,200 263,000 Parking Citations 400,000 409,636 400,000 400,000 Real Estate Transfer Tax 100,000 111,054 100,000 110,000 Facility Rentals 457,300 498,670 470,300 474,400 Recreation Fees 576,100 514,400 583,100 612,000 Reimbursements 141,500 159,005 152,000 158,500 Grants 218,100 268,249 1,051,033 1,111,000 Business Licenses 200,000 214,547 220,000 220,000 Other Revenue 264,900 691,723 279,900 331,000 Total General Fund 22,297,900 24,470,280 24,064,533 24,862,900 Special Revenue Funds State Gas Tax Fund State Gasoline Tax 1,226,200 1,154,828 1,192,800 1,438,500 Street Sweeping Reimbursement 8,000 8,000 8,000 8,000 Grants - 85,675 1,228,550 526,500 Interest Earnings - 432 - - Total Gas Tax Fund 1,234,200 1,248,935 2,429,350 1,973,000 RMRA SB1 State Gasoline Tax 318,500 322,213 920,000 914,800 Total RMRA SB1 Fund 318,500 322,213 920,000 914,800 Local Transportation/Sidewalk Grant Grants 35,800 100,005 37,000 133,000 Total Local Transportation/Sidewalk Grant 35,800 100,005 37,000 133,000 46 Amended Amended Requested Budget Actual Budget Budget 17/18 17/18 18/19 19/20 Proposition A Fund Local Return 1,024,600 1,030,239 1,076,000 1,140,700 Grants 76,000 76,095 76,000 76,000 Other Revenue 26,000 18,352 20,000 20,000 Interest Earnings - 262 - - Total Proposition A Fund 1,126,600 1,124,947 1,172,000 1,236,700 Proposition C Fund Local Return 849,900 852,592 892,000 946,200 Other Revenue 41,000 36,958 6,000 41,000 Interest Earnings - 467 - - Total Proposition C Fund 890,900 890,017 898,000 987,200 Measure R - Los Angeles County Local Return 637,400 640,053 669,000 709,600 Interest Earnings - 788 - - Transfers In - Total Measure R Fund 637,400 640,841 669,000 709,600 Measure M - Los Angeles County Local Return 650,700 580,035 758,000 804,300 Interest Earnings - 156 - - Total Measure M Fund 650,700 580,190 758,000 804,300 Air Quality Management District (AQMD) Fund Clean Air Fees 71,600 70,464 72,000 72,000 Interest Earnings - 149 - - Total AQMD Fund 71,600 70,613 72,000 72,000 Street Lighting District Property Tax 875,000 1,099,438 950,000 1,000,000 Interest Earnings - 712 - - Total Street Lighting District Fund 875,000 1,100,150 950,000 1,000,000 Development Impact Fee Funds Development Impact Fee 129,000 28,615 50,000 58,700 Total Development Impact Fee Funds 129,000 28,615 50,000 58,700 47 Amended Amended Requested Budget Actual Budget Budget 17/18 17/18 18/19 19/20 Community Development Block Grant (CDBG) Fund Grants 617,000 423,400 1,005,800 1,005,700 Total CDBG Fund 617,000 423,400 1,005,800 1,005,700 HOME Fund Grants 906,000 520,483 778,500 1,490,200 Total HOME Fund 906,000 520,483 778,500 1,490,200 Total Special Revenue Funds 7,492,700 7,050,410 9,739,650 10,385,200 Subtotal City Revenues 29,790,600 31,520,690 33,804,183 35,248,100 Internal Service Funds Equipment Replacement Fund 125,000 125,000 106,900 - Technology Replacement Fund 154,200 154,200 159,200 159,000 Total Internal Service Funds 279,200 279,200 266,100 159,000 CIP Funding Sources Grants - 425,672 - - Transfers In 2,200,000 110,166 - - Total CIP Funding Sources 2,200,000 535,838 - - Total City Revenues 32,269,800 32,335,728 34,070,283 35,407,100 Rosemead Housing Development Corporation (RHDC) Senior Housing Fund Rental Income 444,000 468,969 449,100 454,600 Miscellaneous Revenue 2,500 5,000 2,700 4,200 Transfers In - 420,478 - 451,600 Total RHDC Fund 446,500 894,447 451,800 910,400 Successor Agency Property Tax Increments - 3,917,118 - 4,005,600 Total Successor Agency Fund - 3,917,118 - 4,005,600 Grand Total 32,716,300$ 37,147,293$ 34,522,083$ 40,323,100$ 48 City of Rosemead, California Operating Budget Summary FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Adopted Expenditures:Budget Actual Budget Total Budget Salaries and Benefits 8,126,800$ 7,650,886$ 8,583,600$ 8,369,000$ 9,193,400$ Operations and Maintenance 20,283,648 22,693,522 20,487,689 22,466,436 24,982,700 Capital Outlay and Capital Projects 4,944,202 3,584,152 4,520,202 1,116,000 4,658,200 Total Expenditures 33,354,650$ 33,928,560$ 33,591,491$ 31,951,436$ 38,834,300$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Adopted Funding Sources:Budget Actual Budget Total Budget General Fund 22,603,050$ 22,810,591$ 22,849,988$ 22,371,636$ 23,852,300$ State Gas Tax Fund 785,700 1,734,875 1,683,550 997,600 1,512,500 RMRA SB1 Fund - - 1,226,600 - 914,800 Local Transportation Grant Fund - 100,000 37,000 37,000 133,000 Proposition A Fund 1,008,000 971,584 1,061,900 1,025,700 1,101,000 Proposition C Fund 1,007,200 940,317 830,500 510,800 1,050,900 Measure R Fund 1,031,000 727,996 654,300 284,800 984,600 Measure M Fund 350,000 - 693,000 52,000 743,200 Air Quality Mgt. District Fund 50,000 30,430 70,000 - 30,000 Street Lighting District Fund 862,800 784,302 941,000 748,000 741,100 CDBG Fund 759,200 460,232 1,099,971 563,600 1,005,700 HOME Fund 849,900 147,270 1,235,137 434,200 1,490,200 Housing Development Corp. Funds 853,400 831,882 876,200 826,200 910,400 Capital Projects Fund 2,956,400 60,941 - - - Internal Service Fund 238,000 223,774 332,345 162,500 359,000 Successor Agency - 4,104,366 - 3,937,400 4,005,600 Total Funding Sources 33,354,650$ 33,928,560$ 33,591,491$ 31,951,436$ 38,834,300$ 49 City of Rosemead, California Expenditure Summary by Department FY 2018 FY 2019 FY 2020 Amended Amended Requested Budget Budget Budget Departments General Government 1,000,100$ 1,091,300$ 1,127,400$ City Manager 640,500 736,500 925,000 Support Services 3,270,474 2,287,300 2,304,500 Community Development 3,189,400 4,182,308 4,453,900 Parks & Recreation 2,625,618 2,841,207 3,168,800 Public Safety 9,531,258 9,407,581 9,871,500 Public Works 7,520,800 8,018,245 7,766,400 Capital Projects 4,723,100 4,150,850 4,300,800 Total City Budget 32,501,250 32,715,291 33,918,300 Rosemead Housing Development Corporation 853,400 876,200 910,400 Successor Agency - - 4,005,600 Total Rosemead Budget 33,354,650$ 33,591,491$ 38,834,300$ 50 City of Rosemead, California Expenditure Summary by Fund FY 2018 FY 2019 FY 2020 Amended Amended Requested Budget Budget Budget General Fund 23,203,050$ 22,849,988$ 23,852,300$ Special Revenue Funds State Gas Tax 785,700 1,683,550 1,512,500 RMRA SB-1 - 1,226,600 914,800 Local Transportaion - 37,000 133,000 Proposition A 1,008,000 1,061,900 1,101,000 Proposition C 1,007,200 830,500 1,050,900 Measure R 1,031,000 654,300 984,600 Measure M 350,000 693,000 743,200 Air Quality Management District (AQMD)50,000 70,000 30,000 Street Lighting District 862,800 941,000 741,100 Community Development Block Grant 759,200 1,099,971 1,005,700 HOME 849,900 1,235,137 1,490,200 Capital Projects 2,356,400 - - Total Special Revenue Funds 9,060,200 9,532,958 9,707,000 Internal Service Funds Equipment Replacement 80,000 173,145 200,000 Technology Replacement 158,000 159,200 159,000 Total Internal Service Funds 238,000 332,345 359,000 Rosemead Housing Development Corporation 853,400 876,200 910,400 Successor Agency - - 4,005,600 Grand Total Rosemead Budget 33,354,650$ 33,591,491$ 38,834,300$ 51 City of Rosemead, California Fund Balance Summary Air QualityStateRMRALocal Proposition Proposition Measure Measure Management General Gas Tax SB1 TDA A C R M District Estimated Fund Balance at 6/30/19 19,249,234 9,825 31,504 - 581,672 603,571 987,811 698,191 327,263 Estimated Revenues: Taxes 17,762,000 - - - - - - - - Intergovernmental 1,111,000 1,973,000 914,800 133,000 1,236,700 987,200 709,600 804,300 72,000 Licenses and permits 2,301,000 - - - - - - - - Charges for services 1,086,400 - - - - - - - - Fines, forfeitures and penalties 663,000 - - - - - - - - Investment income 80,000 - - - - - - - - Business License 220,000 Other 1,639,500 - - - - - - - - Total Revenues 24,862,900 1,973,000 914,800 133,000 1,236,700 987,200 709,600 804,300 72,000 Requested Appropriations: Legislative 1,127,400 - - - - - - - - City Manager 810,500 - - - 114,500 - - - - Support Services 2,036,100 2,500 - - 27,800 29,800 16,200 - - Community Development 2,379,600 - - - - - - - - Parks & Recreation 3,034,400 - - - 30,000 80,000 - - - Public Safety 9,805,300 18,000 - - - 48,200 - - - Public Works 4,414,000 692,000 - - 928,700 392,900 276,400 43,200 30,000 Debt Service - - - - - - - - - Capital Improvement Projects 245,000 800,000 914,800 133,000 - 500,000 692,000 700,000 - Total Appropriations 23,852,300 1,512,500 914,800 133,000 1,101,000 1,050,900 984,600 743,200 30,000 Revenues over (under) appropriations 1,010,600 460,500 - - 135,700 (63,700) (275,000) 61,100 42,000 Other financing sources (uses): Transfers in - - - - - - - - - Transfers out - - - - - - - - - Total other financing sources (uses)- - - - - - - - - Change in fund balance 1,010,600 460,500 - - 135,700 (63,700) (275,000) 61,100 42,000 Estimated ending fund balance at 6/30/20 20,259,834 470,325 31,504 - 717,372 539,871 712,811 759,291 369,263 Special Revenue 52 City of Rosemead, California Fund Balance Summary (Continued) Housing Successor Internal Service Development Agency Street Development Housing Lighting Imapct CDBG HOME Equipment Technology Development Successor District Fees Grant Grant Replacement Replacement Corporation Agency Estimated Fund Balance at 6/30/19 955,091 93,343 - - 741,287 102,434 303,795 - Estimated Revenues: Taxes - - - - - - - 4,005,600 Intergovernmental 1,000,000 - 1,005,700 1,490,200 - - 454,600 - Licenses and permits - 58,700 - - - - - - Charges for services - - - - - - - - Fines, forfeitures and penalties - - - - - - - - Investment income - - - - - - 4,200 - Business License Other - - - - - 159,000 - - Total Revenues 1,000,000 58,700 1,005,700 1,490,200 - 159,000 458,800 4,005,600 Requested Appropriations: Legislative - - - - - - - - City Manager - - - - - - - - Support Services 11,300 - 21,800 - - 159,000 - - Community Development - - 584,100 1,490,200 - - 910,400 120,000 Parks & Recreation - - 24,400 - - - - - Public Safety - - - - - - - - Public Works 729,800 - 59,400 - 200,000 - - - Debt Service - - - - - - - 3,434,000 Capital Improvement Projects - - 316,000 - - - - - Total Appropriations 741,100 - 1,005,700 1,490,200 200,000 159,000 910,400 3,554,000 Revenues over (under) appropriations 258,900 58,700 - - (200,000) - (451,600) 451,600 Other financing sources (uses): Transfers in - - - - - - 451,600 - Transfers out - - - - - - - (451,600) Total other financing sources (uses)- - - - - - 451,600 (451,600) Change in fund balance 258,900 58,700 - - (200,000) - - - Estimated ending fund balance at 6/30/20 1,213,991 152,043 - - 541,287 102,434 303,795 - Special Revenue 53 City of Rosemead, California Appropriation Limit 54 City of Rosemead, California Resolutions 55 City of Rosemead, California Resolutions 56 City of Rosemead, California Resolutions 57 City of Rosemead, California Resolutions 58 THIS PAGE INTENTIONALLY LEFT BLANK 59 City of Rosemead, California Legislative Organizational Chart 60 City of Rosemead, California Legislative Personnel Title 2019/20 Salaries City Council (5) $ 67,100 City Clerk 101,300 Deputy City Clerk 70,000 Total Personnel Salaries $ 238,400 61 City of Rosemead, California Legislative Budget Summary FY 2018 FY 2019 FY 2020 Amended FY 2018 Amended Requested Budget Actual Budget Budget No. of Elected Officials 5 5 5 5 No. of Full-time Team Members 2 2 2 2 Expenditures: City Council 402,800 386,853 393,900 397,100 Commissions & Committees 27,800 14,771 32,000 35,100 City Clerk 344,700 327,150 440,600 450,400 City Attorney 224,800 206,957 224,800 244,800 Total Expenditures 1,000,100 935,731 1,091,300 1,127,400 Funding Sources General Fund 970,100 899,451 1,091,300 1,127,400 Measure R 30,000 36,280 - - Total Funding Sources 1,000,100 935,731 1,091,300 1,127,400 % Change 3.3% City Council 35% Commissions 3% City Clerk 40% City Attorney 22% 19/20 Expenditures (by division) General Fund 100% Measure R 0% 19/20 Funding Sources(by Fund) 62 City of Rosemead, California Legislative Department Performance and Workload Measures 2017-18 2018-19 Performance and Workload Measures Actual Estimate 1. Public Records Received 169 180 2. Translation Services (translation of materials and assisting the public)200 200 3. Agendas Produced (City Council)22 27 4. Total Number of Agenda Packets Produced 22 35 5. Required Legal Publishing of Public Hearings, Bids, RFP's and Ordinances, etc. 51 50 6. New Passports Processed 1,122 565 7. Number of City Council Meetings Held 22 27 8. Number of Beautification Commission Meetings Held 8 8 9. Number of Parks Commission Meetings Held 5 6 10. Number of Planning Commission Meetings Held 12 11 11. Number of Traffic Commission Meetings Held 9 6 Accomplishments 1. Completed Phase I and II of the Records Retention Program. Created customized departmental retention schedules and updated all forms. 2. Upgrade of encoder streaming software with Granicus to High Definition streaming capability to improve video streaming on City’s website and mobile and desktop devices. 63 City of Rosemead, California Legislative Budget by Major object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 546,700$ 496,060$ 569,200$ 559,800$ 585,900$ Operations and maintenance 453,400 439,671 522,100 553,800 541,500 Total Expenditures 1,000,100$ 935,731$ 1,091,300$ 1,113,600$ 1,127,400$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 970,100$ 899,451$ 1,091,300$ 1,113,600$ 1,127,400$ Measure R Fund 30,000 36,280 - - - Total Funding Sources 1,000,100$ 935,731$ 1,091,300$ 1,113,600$ 1,127,400$ 64 Activity: City Council Organization: 1105 Function: The City Council consists of five City Council Members who are elected at large by the citizens of Rosemead and are on a rotational Mayor and Mayor Pro Tem term. The Council, as the legislative body, represents the citizens of Rosemead to formulate Citywide policy, enact local legislation, adopt budgets, and appoint the City Manager, City Attorney, and City Clerk. The Council conducts City Council meetings and study sessions as required. The Council establish policies and ordinances to ensure the development and maintenance of a balanced and stable community for citizens, by servicing the community with resourceful, efficient, progressive and professional leadership. 65 City of Rosemead, California City Council, Division 1105 Budget Summary by Major Object Budget Overview and Significant Changes Expenditures 101-1105-5115 Stipend Retirement changes created a cost savings in benefit costs. 101-1105-5240 Legislative Advocate State legislative advocacy cost of $30,000 budgeted in the appropriate division, cost was previously budgeted in the General Services Division. 101-1105-5605 General Supplies General supplies budget is consistent to previous years. Prior year budget included a one-time cost of $20,000 for the City to host the California Contract Cities Association (CCCA) event. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 258,700$ 239,239$ 253,800$ 245,800$ 244,800$ Operations and maintenance 144,100 147,614 140,100 139,800 152,300 Total Expenditures 402,800$ 386,853$ 393,900$ 385,600$ 397,100$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 372,800$ 350,573$ 393,900$ 385,600$ 397,100$ Measure R Fund 30,000 36,280 - - - Total Funding Sources 402,800$ 386,853$ 393,900$ 385,600$ 397,100$ 66 City of Rosemead, California City Council, Division 1105 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget 101 General Fund Salaries & benefits 101 1105 5015 Stipend 76,100$ 66,791$ 68,000$ 67,000$ 68,000$ 101 1105 5105 Social security/medicare 10,000 7,886 10,000 9,000 10,000 101 1105 5110 Worker's comp 5,100 5,100 9,800 9,800 10,200 101 1105 5115 Retirement contributions 55,900 57,595 57,000 55,000 47,600 101 1105 5130 Cafeteria benefit 111,600 101,867 109,000 105,000 109,000 101 1105 Total salaries & benefits 258,700 239,239 253,800 245,800 244,800 Operations and maintenance 101 General Fund 101 1105 5240 Legislative advocate 54,000 45,000 54,000 54,000 84,000 101 1105 5435 Travel & meeting 45,000 50,472 50,000 50,000 50,000 101 1105 5465 Membership dues 5,500 5,150 5,500 5,200 5,500 101 1105 5605 General supplies 2,000 3,112 23,000 23,000 3,100 101 1105 5905 Technology replacement allocation 7,600 7,600 7,600 7,600 9,700 101 1105 Operations & maint - General Fund 114,100 111,334 140,100 139,800 152,300 225 Measure R Fund 225 1105 5240 Legislative advocate 30,000 36,280 - - - 1120 Total operations & maintenance 144,100 147,614 140,100 139,800 152,300 1105 City Council total 402,800$ 386,853$ 393,900$ 385,600$ 397,100$ 67 GENERAL FUND – FUND 101 PERSONNEL: 5015 Stipend Provide funds for monthly stipend for members of the City Council. Elected Rosemead officials are paid $559.32 for each meeting. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare. 5110 Workers Compensation Provide for workers compensation for City Council. 5115 Retirement Contributions Provide for retirement plan funding for City Council. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, and life funding for City Council. GENERAL FUND – FUND 101 OPERATIONS: 5240 Legislative Advocate Provide for legal services for Federal advocacy & lobbying ($54,000) and State legislative advocacy ($30,000). 5435 Travel and Meeting Expense Provide funds for attendance at the League of California Cities Conferences, Contract Cities Seminars and other conferences as authorized by the City Council. An allocation of $9,000 for travel and $1,000 for mileage reimbursement is budgeted for each council member ($50,000). 5465 Membership Dues Provide funds for memberships in organizations ($5,500). 5605 General Supplies Provide funds for all office supplies for City Council ($3,100). 5905 Technology Replacement Allocation Allocate technology replacement costs to all departments ($9,700). CITY COUNCIL Budget Detail 1105 68 Activity: Commissions Organization: 1110 Function: To provide policy recommendations to the City Council. 69 City of Rosemead, California Commissions, Division 1110 Budget Summary by Major Object Budget Overview and Significant Changes Expenditures 101-1110-5605 General Supplies Provide funds for general supplies for the Beautification Commission and Civic Pride Day. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 25,800$ 13,101$ 31,200$ 21,500$ 32,300$ Operations and maintenance 2,000 1,670 800 800 2,800 Total Expenditures 27,800$ 14,771$ 32,000$ 22,300$ 35,100$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 27,800$ 14,771$ 32,000$ 22,300$ 35,100$ Total Funding Sources 27,800$ 14,771$ 32,000$ 22,300$ 35,100$ 70 City of Rosemead, California Commissions, Division 1110 Budget Detail by object ` FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget 101 General Fund Salaries & benefits 101 1110 5015 Stipend 24,000$ 12,170$ 29,000$ 20,000$ 30,000$ 101 1110 5105 Social security/medicare 1,800 931 2,200 1,500 2,300 101 1110 Total salaries & benefits 25,800 13,101 31,200 21,500 32,300 Operations and maintenance 101 1110 5605 General supplies 2,000 1,670 800 800 2,800 101 1110 Total operations & maintenance 2,000 1,670 800 800 2,800 1110 Commissions total 27,800$ 14,771$ 32,000$ 22,300$ 35,100$ 71 GENERAL FUND – FUND 101 PERSONNEL: 5015 Stipend Provide $100.00 per meeting (maximum of 2 meetings per month) to the five (5) members of the Planning Commission. Provide $100.00 per month to the five (5) members of the Traffic Commission who attend one monthly meeting. Provide $100.00 per month to the five (5) members of the Parks Commission who attend one monthly meeting. Provide $100.00 per month to the five (5) members of the Beautification Commission who attend one monthly meeting. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare. OPERATIONS: 5605 General Supplies Provide funds for supplies such as general office supplies, indexes, folders, binders & archival paper, etc. ($4,500). COMMISIONS Budget Detail 1110 72 Activity: City Clerk Organization: 1115 Function: The City Clerk is the local official who supervises and coordinates City elections; serves as the Filing Office for City appeals; prepares and updates the City’s Conflict of Interest Code, and serves as the local Filing Office for the Fair Political Practices Commission; receives and opens all sealed bids and formally releases bid bonds; receives, processes, and maintains claims, public record requests, and summons, and directs the retention and destruction of official records in accordance with applicable laws and regulations. Work Plan: Description When Expected Result Maintain the document imaging system and continue to add new documents. Ongoing Make City records accessible to the public through the City’s website; therefore, promoting a “green” and transparent City. Voter Registration Outreach Ongoing Reach out to Rosemead voters, including those whose primary language is not English, and ensure they have all the tools available to exercise their right to vote. Maintain City’s Municipal Code Ongoing Ensure the City’s laws and codes are in effect and current. Records Retention Schedule Update/Destruction of Obsolete Records 2019-2020 Complete Phase III of Records Retention program; update Records Management Admin Policy; and assess contracted storage facility vendor and start the destruction of obsolete records that meet their retention date. Corporate Style Books 2019-2020 Continue the transition of vital City records (Minutes, Ordinances, Resolutions) from file folders to corporate style books. Passport Services 2019-2020 Enhance Passport Services by providing online appointment services via the City’s website. 73 City of Rosemead, California City Clerk, Division 1115 Budget Summary by Object Budget Overview and Significant Changes Expenditures 101-1115-5005 Salaries & Wages 101-1115-5115 Retirement Contribution Salary and benefit costs reflect wage increases based on contract and MOU. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 257,400$ 239,349$ 279,400$ 288,000$ 304,000$ Operations and maintenance 87,300 87,801 161,200 163,200 146,400 Total Expenditures 344,700$ 327,150$ 440,600$ 451,200$ 450,400$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 344,700$ 327,150$ 440,600$ 451,200$ 450,400$ Total Funding Sources 344,700$ 327,150$ 440,600$ 451,200$ 450,400$ 74 City of Rosemead, California City Clerk, Division 1115 Budget Detail by Major Object `FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 1115 5005 Salaries & wages 156,500$ 146,772$ 160,900$ 165,000$ 172,900$ 101 1115 5010 Part-time salaries & wages 2,000 1,751 - - - 101 1115 5025 Overtime - 429 - - - 101 1115 5105 Social security/medicare 14,500 12,442 17,000 14,200 17,400 101 1115 5110 Worker's comp 1,900 1,900 3,800 3,800 4,100 101 1115 5115 Retirement contributions 39,000 38,449 54,100 63,000 66,000 101 1115 5130 Cafeteria benefit 43,500 37,606 43,600 42,000 43,600 101 1115 Total salaries & benefits 257,400 239,349 279,400 288,000 304,000 Operations and maintenance 101 General Fund 101 1115 5299 Other professional/technical serv.19,000 11,700 9,100 9,100 2,700 101 1115 5385 Office equipment repair & maint 27,000 23,271 35,000 35,000 29,500 101 1115 5435 Travel & meetings 4,500 4,465 5,000 5,000 5,500 101 1115 5440 Advertising - 164 5,000 4,000 10,000 101 1115 5450 Legal advertising 7,200 18,795 35,000 30,000 30,000 101 1115 5465 Membership dues 1,000 688 1,000 1,000 1,000 101 1115 5605 General supplies 6,500 6,678 6,000 6,000 4,500 101 1115 5625 Books & periodicals 9,000 8,968 5,600 5,600 1,500 101 1115 5665 Postage - - - - 2,000 101 1115 5699 Other supplies 7,400 7,372 50,000 58,000 50,000 101 1115 5905 Technology replacement alloc.5,700 5,700 9,500 9,500 9,700 101 1115 Total operations & maintenance 87,300 87,801 161,200 163,200 146,400 1115 Total City Clerk 344,700$ 327,150$ 440,600$ 451,200$ 450,400$ 75 GENERAL FUND – FUND 101 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the City Clerk and Deputy City Clerk. Refer to the Position Distribution Schedule on page 22-24. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. OPERATIONS 5299 Other Professional/Technical Services Provide funds for election consultant services ($2,000) and online passport scheduling services ($700). 5385 Office Equipment & Repairs Provide funds for maintenance of office equipment, monthly website maintenance costs ($4,000), and contract with Granicus for ($25,500). 5435 Travel and Meeting Expense Provide funds for the City Clerk and Deputy City Clerk to attend various meetings and seminars relating to the business and operation of the City Clerk's office ($900), CCAC Annual conference ($1,300), Master Municipal Clerks Academy ($1,500), Risk Management Academy by CJPIA ($500), and New Law and Elections Seminar ($1,300). 5440 Advertising Provide funds for legal publication costs for election ($10,000). CITY CLERK Budget Detail 1115 76 5450 Legal Advertising Provide funds for legal publication costs for ordinances, resolutions, bids and all public hearing notices ($30,000). 5465 Memberships Dues Provide funds for CCAC membership ($400), IIMC membership ($400), and miscellaneous memberships ($200) for the City Clerk and Deputy City Clerk. 5605 General Supplies Provide funds for supply items such as recording tapes, indexes, folders, passport supplies etc. ($4,500). 5625 Books & periodicals Provide funds for books and periodicals ($1,500). 5665 Postage Provide funds for postage for passports ($2,000). 5699 Election Provide funds for General Municipal Election ($50,000). 5905 Technology Replacement Allocation Allocate technology replacement costs to all departments ($9,700). 77 Activity: City Attorney Organization: 1120 Function: To provide legal services to the City Council, Commissions, and staff. The City contracts with Burke, Williams & Sorensen, LLP for most legal services. 78 City of Rosemead, California City Attorney, Division 1120 Budget Summary by Major Object Budget Overview and Significant Changes Expenditures 101-1120-5205 Legal To reflect CPI adjustment and prior year cost. Attorney services are retained when needed; therefore, cost varies every year. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 4,800$ 4,371$ 4,800$ 4,500$ 4,800$ Operations and maintenance 220,000 202,586 220,000 250,000 240,000 Total Expenditures 224,800$ 206,957$ 224,800$ 254,500$ 244,800$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 224,800$ 206,957$ 224,800$ 254,500$ 244,800$ Total Funding Sources 224,800$ 206,957$ 224,800$ 254,500$ 244,800$ 79 City of Rosemead, California City Attorney, Division 1120 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget 101 General Fund Salaries & benefits 101 1120 5130 Cafeteria benefits 4,800$ 4,371$ 4,800$ 4,500$ 4,800$ Operations and maintenance 101 1120 5205 Legal 220,000 202,586 220,000 250,000 240,000 101 1120 Total operations & maintenance 220,000 202,586 220,000 250,000 240,000 1120 City Attorney total 224,800$ 206,957$ 224,800$ 254,500$ 244,800$ 80 GENERAL FUND – FUND 101 PERSONNEL: 5130 Cafeteria Benefit Provide funds for retirement plan funding. OPERATIONS: 5205 Legal Provide funds for contract City Attorney for a variety of services: attend meetings including City Council meetings and sessions, and to provide legal advice to City Council, City Manager, and staff ($240,000). CITY ATTORNEY Budget Detail 1120 81 City of Rosemead, California City Manager’s Office Organizational Chart Administrative Support City Council Support •Intergovernmental Relations •Legislative Analysis •Interdepartmental Coordination •Weekly City Manager Update •Strategic Planning •Public Information •Policy Analysis •Research •Citizen Inquiry Follow-up •Correspondence •Meeting Coordination & Scheduling City Manager 82 City of Rosemead, California City Manager’s Office 2019-20 Strategic Plan Goals and Objectives  Accomplish Vision 2020 and begin working on a new vision that will take the City into 2030, by including new Council’s strategies and action items to achieve Key Organizational Goals.  Continue to increase economic development within the City utilizing newly approved Garvey Specific Plan.  Enhance communications between the City and its residents and businesses to increase awareness of City services and programs, through online, digital and print communications.  Enhance parks and recreational opportunities by adding a second community garden, maximizing and enhancing the use of existing facilities and programs, and actively seeking the acquisition or leasing of new open green space.  Enhance public safety and quality of life by providing oversight of the City’s law enforcement services contract with the County of Los Angeles Sheriff’s Department. Introducing new public safety programs; such as Virtual Neighborhood Watch, Coffee with the Chief, and revamping existing community programs.  Enhance the City’s public image through social media campaigns, press releases, and targeted marketing. 83 City of Rosemead, California City Manager’s Office Budget Summary FY 2018 FY 2019 FY 2020 Amended FY 2018 Amended Requested Budget Actual Budget Budget No. of Full-time Team Members 4 4 4 5 Expenditures: Administration 640,500 608,036 736,500 925,000 Total Expenditures 640,500 608,036 736,500 925,000 Funding Sources General Fund 546,400 533,243 634,500 810,500 Proposition A 94,100 74,793 102,000 114,500 Total Funding Sources 640,500 608,036 736,500 925,000 % Change 26% Admin 100% 19/20 Expenditures (by Division) General Fund 88% Prop A 12% 19/20 Funding Sources(by Fund) 84 City of Rosemead, California City Manager’s Office Personnel Title 2019/20 Salaries City Manager 223,600 Assistant City Manager 162,100 Senior Management Analyst 70,000 Executive Asst. to City Manager 69,900 Administrative Assistant 45,800 Total Personnel Salaries $ 571,400 85 City of Rosemead, California City Manager Budget Summary by Major Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 578,200$ 559,763$ 658,400$ 756,200$ 866,600$ Operations and maintenance 62,300 48,273 78,100 74,400 58,400 Total Expenditures 640,500$ 608,036$ 736,500$ 830,600$ 925,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 546,400$ 533,243$ 634,500$ 728,600$ 810,500$ Proposition A Fund 94,100 74,793 102,000 102,000 114,500 Total Funding Sources 640,500$ 608,036$ 736,500$ 830,600$ 925,000$ 86 Activity: Administration Organization: 1205 Function: To implement City Council policy direction, provide overall project supervision, promote economic stability through business development and retention, promote organizational stability through financial and human resources management, provide legislative support, and public relations support for the City organization; oversee community outreach efforts. Work Plan: Description When Expected Result Strategy 1: Aggressively pursue economic development to enhance local shopping and dining options, encourage new high quality and affordable housing stock, beautify commercial corridors, create jobs, and increase General Fund revenues to sustain service levels and maintain public facilities. June 2020 Expand technology and online services to promote economic development, transparency, and services. Strategy 1: Aggressively pursue economic development to enhance local shopping and dining options, encourage new high quality and affordable housing stock, beautify commercial corridors, create jobs, and increase General Fund revenues to sustain service levels and maintain public facilities. June 2020 Create an Overlay Zoning District for opportunity sites along the I-10 Freeway with freeway ingress and egress off ramps. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. June 2020 Evaluate increasing Sheriff’s Department’s patrol visibility by exploring non-traditional patrol programs. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Ongoing Expand engagement through community policing, fire safety, and public safety. 87 Description When Expected Result Strategy 3: Continue efforts to enhance the condition and general appearance of the City’s public infrastructure and the public right-of-way, as well as private properties within the community. June 2020 Provide Wi-Fi infrastructure to facilitate Citywide Internet Access. Strategy 3: Continue efforts to enhance the condition and general appearance of the City’s public infrastructure and the public right-of-way, as well as private properties within the community. June 2020 Establish a five-year Capital improvement Program (CIP) master plan, city tree master plan, and Class A bike lanes master plan. Strategy 4: Make improvements to existing parks and explore the acquisition or use of additional properties for prospective new parks facilities; and adjust recreation programs to meet the changing needs of the community. June 2020 Enhance parks and recreational opportunities by adding a second community garden. Actively seek the acquisition or leasing of new open green space. All Strategies: Monitor and track the progress of the Strategic Plan. Ongoing Work with the City’s management team to ensure projects are in progress and provide the community with updates regarding action items that are in progress. 88 City of Rosemead, California City Administration, Division 1205 Budget Summary by Major Object Budget Overview and Significant Changes Expenditures 101-1205-5005 Salaries & Wages 101-1205-5115 Retirement Contribution Salary and benefit costs reflect wage increases based on contract and MOUs. Funding for Senior Management Analyst position, position was transferred from the Public Works Department. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 578,200$ 559,763$ 658,400$ 756,200$ 866,600$ Operations and maintenance 62,300 48,273 78,100 74,400 58,400 Total Expenditures 640,500$ 608,036$ 736,500$ 830,600$ 925,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 546,400$ 533,243$ 634,500$ 728,600$ 810,500$ Proposition A Fund 94,100 74,793 102,000 102,000 114,500 Total Funding Sources 640,500$ 608,036$ 736,500$ 830,600$ 925,000$ 89 City of Rosemead, California City Administration, Division 1205 Expenditure Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 1205 5005 Salaries & wages 387,200$ 389,172$ 380,700$ 440,000$ 494,300$ 101 1205 5010 Part-time salaries & wages - - 17,000 5,000 22,700 101 1205 5025 Overtime - 1,100 700 300 500 101 1205 5095 Salaries & wages - contra (53,400) (53,400) (53,400) (53,400) (53,400) 101 1205 5105 Social security/medicare 27,700 24,823 28,400 32,000 35,300 101 1205 5110 Worker's comp 4,600 4,600 9,300 9,300 11,000 101 1205 5115 Retirement contributions 61,700 60,210 117,300 148,000 163,500 101 1205 5130 Cafeteria benefit 78,300 80,465 78,400 95,000 100,200 101 1205 5195 Benefits - contra (22,000) (22,000) (22,000) (22,000) (22,000) 101 1205 Salaries & Benefits - General Fund 484,100 484,970 556,400 654,200 752,100 215 Prop A Fund 215 1205 5005 Salaries & wages 73,000 59,391 67,500 67,500 73,800 215 1205 5105 Social security/medicare 4,400 3,093 4,300 4,300 4,300 215 1205 5110 Worker's comp 800 800 1,500 1,500 1,500 215 1205 5115 Retirement contributions 7,200 5,554 20,000 20,000 26,100 215 1205 5130 Cafeteria benefit 8,700 5,956 8,700 8,700 8,800 215 1205 Salaries & Benefits - Prop A Fund 94,100 74,793 102,000 102,000 114,500 1205 Total Salaries & Benefits 578,200 559,763 658,400 756,200 866,600 90 City of Rosemead, California City Administration, Division 1205 Expenditure Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 1205 5299 Other professional/tech. services 5,000 3,690 5,000 3,000 - 101 1205 5435 Travel & meeting 12,000 18,888 15,000 15,000 18,000 101 1205 5440 Advertising 4,000 1,702 4,000 4,000 4,000 101 1205 5455 Printing & binding 15,100 665 7,000 6,000 5,000 101 1205 5465 Membership dues 3,300 4,125 3,300 3,000 4,000 101 1205 5605 General supplies 3,000 3,517 4,000 4,000 2,000 101 1205 5665 Postage 9,300 5,616 3,400 3,000 3,000 101 1205 5905 Technology services allocation 7,600 7,600 11,400 11,400 11,600 101 1205 5910 Equipment replacement allocation 1,000 970 15,000 15,000 - 101 1205 5940 Other expenditures 2,000 1,500 10,000 10,000 10,800 101 1205 Total operations & maint 62,300 48,273 78,100 74,400 58,400 1205 Total Administration 640,500$ 608,036$ 736,500$ 830,600$ 925,000$ 91 GENERAL FUND – FUND 101 PROP A FUND – FUND 215 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the City Manager, Assistant City Manager, Management Analyst, Executive Assistant to City Manager, and Administrative Assistant. Refer to the Position Distribution on pages 22-25. 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various clerical duties. 5025 Overtime Provide funds to covers the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5435 Travel and Meeting Expense Provide funds for the attendance at ICSC LA ($300), ICSC Vegas ($2,000), CALED ($500), ICMA ($2,000), CCMF ($2,500), CA Contract Cities ($2,500), League of CA Cities Long Beach ($1,500), miscellaneous ($5,700), and Eddie award ($1,000). 5440 Advertising Provides funds to purchase City pins ($1,200), City promotional items ($1,800) and for social media ($1,000). CITY ADMINISTRATION Budget Detail 1205 92 5455 Printing & Binding Provide funds for City’s information brochures ($5,000). 5465 Membership Dues Provide funds for San Gabriel Valley City Manager’s Association dues ($60), International City Manager’s Association dues for the City Manager and Assistant City Manager ($2,600), California City Management Foundation dues ($400), ICSC ($200) and miscellaneous memberships ($740). 5605 General Supplies Provide funds for all office supplies. Also provides for books and publications of long- range value to the Administrative and Council offices ($2,000). 5665 Postage Provide funds for postal expenses for the mailing of City brochure ($3,000). 5905 Technology Replacement Allocation Allocate technology replacement costs to all departments ($11,600). 5940 Other Expenditures Provide funds for other miscellaneous expenses ($10,800). 93 City of Rosemead, California Support Services Organizational Chart 94 City of Rosemead, California Support Services 2019-20 Strategic Plan Goals and Objectives  Review and update Finance policies and procedures.  Maintain a long-term financial plan to ensure fiscal solvency and security.  Support new software and hardware implementations.  Strengthen internal controls.  Explore bonding opportunities for capital improvement projects.  Review and amend Employee handbook and policies.  Recruit and retain a highly-skilled and diverse workforce.  Optimize workforce effectiveness through staff development and training.  Maintain a safe working environment for all team members and strive to reduce and eliminate the number of preventative illnesses and injuries. 95 City Rosemead, California Support Services Budget Summary FY 2018 FY 2019 FY 2020 Amended FY 2018 Amended Requested Budget Actual Budget Budget No. of Full-time Team Members 6 6 7 7 Expenditures: Finance 392,700 459,992 523,200 581,300 Human Resources 527,774 267,113 323,000 359,200 Information Technology 280,500 348,736 281,700 279,500 Risk Management 823,000 763,547 602,200 494,300 General Services 1,246,500 1,299,082 557,200 590,200 Total Expenditures 3,270,474 3,138,470 2,287,300 2,304,500 Funding Sources General Fund 3,031,274 2,845,788 2,038,200 2,036,100 Gas Tax Fund 2,300 2,303 2,400 2,500 Proposition A 22,200 19,937 25,400 27,800 Proposition C 22,200 19,396 27,200 29,800 Measure R 14,000 10,056 16,400 16,200 Street Lighting District 14,300 12,011 10,700 11,300 CDBG 6,200 5,205 7,800 21,800 Internal Service Fund 158,000 223,774 159,200 159,000 Total Funding Sources 3,270,474 3,138,470 2,287,300 2,304,500 % Change 1% Finance25% HR 16%IT 12% Risk Manag ement 21% General Services26% 19/20 Expenditures (by Divsion) General Fund 88% CDBG 1% Prop A 1% Prop C1% Measure R 1% Street Light. Dist.1% Internal Service Fund 7%Gas Tax 0% 19/20 Funding Sources (by Fund) 96 City of Rosemead, California Support Services Units Personnel Title 2019/20 Salaries Finance Director 160,200 Human Resources Manager 103,100 Finance Manager 94,000 Human Resource Specialist 65,400 Senior Accounting Specialist (3) 166,000 Total Personnel Salaries $ 588,700 97 City of Rosemead, California Support Services Department Performance and Workload Measures 2017-18 2018-19 Performance and Workload Measures Actual Estimate 1. Business License Renewals Processed a. Manual Renewals 1,218 1,300 b. Web Renewals 195 210 2. Number of Checks Processed 3,638 3,333 3. Number of Payroll Direct Deposits/Checks Processed a. Full-time employees 1,355 1,336 b. Part-time employees 2,289 2,231 4. Average Number of Employees Employed a. Full-time employees 52 51 b. Part-time employees 88 86 5. Number of Cash Receipts Register Transactions 17,257 17,093 6. Number of Purchase Orders Issued 37 37 7. Number of Contracts Issued 35 7 8. Complete the external audit process and preparation of City's Comprehensive Annual 100%100% Financial Report with an unmodified audit opinion by December 31. 9. Receive Government Financial Officers Association of the United States and Canada 1 1 (GFOA) excellence in financial reporting award. Accomplishments 1. Maintain a healthy General Fund Reserve. 2. Perform audits of the cash handling process for various off-site locations to improve efficiency. 3. Colloboration with City Manager's Office to implement the Vehicle Leasing and Replacment Program to create General Fund Savings . 4. Colloboration with Community Development Department to file a Substantial Amendment to the 2018-19 Annual Action Plan to reallocate CDBG and HOME funds for new activities and programs, including Commercial Façade Improvement Program, Garvey Park restroom renovation for ADA Compliance, Parks & Recreation Summer Youth Employment Program, and new affordable housing creation. 98 City of Rosemead, California Support Services Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 539,500$ 377,923$ 467,600$ 505,100$ 519,800$ Operations and maintenance 2,628,174 2,664,042 1,719,700 1,699,700 1,692,200 Capital outlay 102,800 96,505 100,000 100,000 92,500 Total Expenditures 3,270,474$ 3,138,470$ 2,287,300$ 2,304,800$ 2,304,500$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 3,031,274$ 2,845,788$ 2,038,200$ 2,052,400$ 2,036,100$ State Gas Tax Fund 2,300 2,303 2,400 2,400 2,500 Proposition A Fund 22,200 19,937 25,400 25,400 27,800 Proposition C Fund 22,200 19,396 27,200 27,200 29,800 Measure R Fund 14,000 10,056 16,400 16,400 16,200 Street Lighting District Fund 14,300 12,011 10,700 10,700 11,300 CDBG Fund 6,200 5,205 7,800 7,800 21,800 Internal Service Fund 158,000 223,774 159,200 162,500 159,000 Total Funding Sources 3,270,474$ 3,138,470$ 2,287,300$ 2,304,800$ 2,304,500$ 99 Activity: Finance Organization: 1305 Function: To administer and coordinate the fiscal related activities of the City, Successor Agency and Housing Development Corporation. This includes all aspects of accounting, investing, payroll, debt management, capital asset accounting, preparation of the Comprehensive Annual Financial Report (CAFR), and other required financial reports, budget preparation and administration, fund/program analysis, and special projects. Work Plan: Description When Expected Result Explore bonding opportunities for capital improvement projects. Ongoing Assess bonding opportunities for the City to fund capital improvement projects to better improve City’s infrastructures. Continue to achieve and maintain a structurally balanced General Fund budget with regular, recurring revenues that are enough to cover ongoing expenditures. Ongoing Assess new opportunities to generate revenues. 100 City of Rosemead, California Finance Department, Division 1305 Budget Summary by Major Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 282,000$ 362,491$ 404,400$ 469,000$ 460,500$ Operations and maintenance 110,700 97,500 118,800 116,600 120,800 Total Expenditures 392,700$ 459,992$ 523,200$ 585,600$ 581,300$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 311,500$ 391,084$ 433,300$ 495,700$ 471,900$ State Gas Tax Fund 2,300 2,303 2,400 2,400 2,500 Proposition A Fund 22,200 19,937 25,400 25,400 27,800 Proposition C Fund 22,200 19,396 27,200 27,200 29,800 Measure R Fund 14,000 10,056 16,400 16,400 16,200 Street Lighting District Fund 14,300 12,011 10,700 10,700 11,300 CDBG Fund 6,200 5,205 7,800 7,800 21,800 Total Funding Sources 392,700$ 459,992$ 523,200$ 585,600$ 581,300$ 101 City of Rosemead, California Finance Department, Division 1305 Budget Overview and Significant Changes Expenditures 101-1305-5005 Salaries & Wages Salary cost reflects wage increases based on MOUs. Due to the retirement of the Finance Services Supervisor, the budget reflects the hiring of a Finance Manager position and reclassification of an Accounting Specialist to Senior Accounting Specialist position. 101-1305-5095 Salaries & Wages - Contra The City charges Successor Agency for staff’s time to administer Successor Agency’s activities. The City expects to submit a Last & Final ROPS; therefore, we anticipate a reduction in chargeback to the Successor Agency. This reflects an increase in General Fund cost. 101-1305-5115 Retirement Contributions The budget reflects a cost saving for retirement costs due to the retirement of the Finance Services Supervisor. 101-1305- 5255 Bank Fees Merchant fees were moved from General Supplies to Bank Fees. The budget reflects a $9,000 increase in merchant fees due to an increase in credit card usage for payment of building fees, planning fees, recreation charges, permit fees, etc. 101-1305-5605 General Supplies Separately account for merchant fees, moved the budget cost to Bank Fees. Office supplies budget is the same allocation as prior year. 260-1305-5005 Salaries & Wages Salary cost reflects an increase in allocation from CDBG fund to fund the Finance Director’s position. More time will be spent to administer the CDBG program. 102 City of Rosemead, California Finance Department, 1305 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 1305 5005 Salaries & wages 273,000$ 275,399$ 324,800$ 326,000$ 346,400$ 101 1305 5010 Part-time salaries & wages 15,100 12,779 - 2,800 - 101 1305 5025 Overtime 1,000 1,356 1,800 1,800 2,000 101 1305 5095 Salaries & wages - contra (225,600) (132,269) (181,000) (135,000) (150,000) 101 1305 5105 Social security/medicare 23,600 23,226 27,400 27,400 27,500 101 1305 5110 Worker's comp 3,300 3,300 7,600 7,600 7,600 101 1305 5115 Retirement contributions 76,200 72,310 97,100 97,100 66,200 101 1305 5125 Auto allowance 5,000 5,280 5,000 5,000 4,500 101 1305 5130 Cafeteria benefit 76,500 79,706 79,400 94,000 94,600 101 1305 5195 Benefits - contra (45,000) (45,200) (45,200) (45,200) (45,200) 101 1305 Salaries & Benefits - General Fund 203,100 295,887 316,900 381,500 353,600 215 Prop A Fund 215 1305 5005 Salaries & wages 11,500 10,347 13,700 13,700 20,000 215 1305 5105 Social security/medicare 1,200 924 1,300 1,300 1,500 215 1305 5110 Worker's comp 200 200 400 400 400 215 1305 5115 Retirement contributions 6,000 5,933 6,400 6,400 1,700 215 1305 5125 Auto allowance - - 100 100 200 215 1305 5130 Cafeteria benefit 3,300 2,533 3,500 3,500 4,000 215 1305 Salaries & Benefits - Prop A Fund 22,200 19,937 25,400 25,400 27,800 220 Prop C Fund 220 1305 5005 Salaries & wages 11,500 9,908 15,200 15,200 21,600 220 1305 5105 Social security/medicare 1,200 892 1,400 1,400 1,600 220 1305 5110 Worker's comp 200 200 400 400 400 220 1305 5115 Retirement contributions 6,000 5,863 6,500 6,500 1,900 220 1305 5125 Auto allowance - - 100 100 200 220 1305 5130 Cafeteria benefit 3,300 2,533 3,600 3,600 4,100 220 1305 Salaries & Benefits - Prop C Fund 22,200 19,396 27,200 27,200 29,800 103 City of Rosemead, California Finance Department, Division 1305 Budget Detail by Object Salaries & Benefits 225 Measure R Fund 225 1305 5005 Salaries & wages 8,800 6,234 10,800 10,800 11,900 225 1305 5105 Social security/medicare 700 495 800 800 800 225 1305 5110 Worker's comp 100 100 200 200 200 225 1305 5115 Retirement contributions 2,400 1,892 2,500 2,500 1,300 225 1305 5125 Auto allowance 300 120 300 300 200 225 1305 5130 Cafeteria benefit 1,700 1,216 1,800 1,800 1,800 225 1305 Salaries & Benefits - Measure R Fund 14,000 10,056 16,400 16,400 16,200 245 Street Lighting Fund 245 1305 5005 Salaries & wages 10,100 8,492 7,600 7,600 8,100 245 1305 5105 Social security/medicare 700 636 500 500 500 245 1305 5110 Worker's comp 100 100 200 200 200 245 1305 5115 Retirement contributions 1,400 773 1,000 1,000 1,100 245 1305 5125 Auto allowance 500 420 300 300 300 245 1305 5130 Cafeteria benefit 1,500 1,590 1,100 1,100 1,100 245 1305 Salaries & Benefits - St. Lighting Fund 14,300 12,011 10,700 10,700 11,300 260 CDBG Fund 260 1305 5005 Salaries & wages 4,300 3,640 5,000 5,000 15,700 260 1305 5105 Social security/medicare 300 272 500 500 1,000 260 1305 5110 Worker's comp 100 100 100 100 300 260 1305 5115 Retirement contributions 600 331 1,000 1,000 2,100 260 1305 5125 Auto allowance 200 180 200 200 600 260 1305 5130 Cafeteria benefit 700 681 1,000 1,000 2,100 260 1305 Salaries & Benefits - CDBG Fund 6,200 5,205 7,800 7,800 21,800 1305 Total Salaries & Benefits 282,000 362,491 404,400 469,000 460,500 104 City of Rosemead, California Finance Department, Division 1305 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 1305 5215 Accounting & auditing 38,500 30,820 40,700 39,000 39,100 101 1305 5220 Other financial services 30,000 21,095 26,400 25,000 19,500 101 1305 5255 Bank fees 4,500 2,445 4,000 2,500 33,000 101 1305 5299 Other professional/technical serv.800 745 900 900 900 101 1305 5435 Travel & meetings 3,500 3,463 5,500 5,500 7,000 101 1305 5455 Printing & binding 500 574 500 500 500 101 1305 5465 Membership dues 1,500 818 900 900 900 101 1305 5605 General supplies 16,000 22,322 28,000 30,000 7,000 101 1305 5630 Small tools & equipment - - - 400 500 101 1305 5635 Office equipment 3,600 3,415 - - - 101 1305 5665 Postage - - - - 200 101 1305 5905 Technology fund allocation 9,500 9,500 9,500 9,500 9,700 101 1305 Operations & maint - General Fund 108,400 95,198 116,400 114,200 118,300 201 Gas Tax Fund 201 1305 5299 Other professional/technical serv.2,300 2,303 2,400 2,400 2,500 201 1305 Operations & maint - Gas Tax Fund 2,300 2,303 2,400 2,400 2,500 1305 Total operations & maint 110,700 97,500 118,800 116,600 120,800 1305 Total Finance 392,700$ 459,992$ 523,200$ 585,600$ 581,300$ 105 GENERAL FUND – FUND 101 PROP A FUND – FUND 215 PROP C FUND – FUND 220 MEASURE R FUND – FUND 225 STREET LIGHTING FUND – FUND 245 CDBG FUND – FUND 260 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Finance Director, Finance Manager and 3 Senior Accounting Specialist. Refer to the Position Distribution on pages 22-25. 5025 Overtime Covers the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for Workers Compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5125 Automobile Allowance Provide funds for an Automobile Allowance for the Finance Director. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5215 Accounting & Auditing Provide funds for auditing requirements as mandated by municipal ordinance, State and Federal regulations. Includes all expenses related to the audit performed by the City's auditors ($38,100). Provides funds for the annual GASB reports from CalPERS ($1,000). 5220 Other Financial Services Provide funds for contracted tax consultant for quarterly sales tax review ($5,800), online credit card processing fees for business licenses ($1,200), annual business license FINANCE Budget Detail 1305 106 software fee ($5,500), CSMFO budget review fee ($500), and CSMFO CAFR review fee ($500). Provide funds for annual GASB 67 & 68 actuarial report for PARS ($3,000) and annual GASB 75 actuarial report for OPEB ($3,000). 5255 Bank Fees Provide funds for bank analysis fees for City bank accounts ($3,000) and merchant fees ($30,000). 5299 Other Professional/Technical Services Provide funds for contracted tax consultant to compile the CAFR statistical section ($900). 5435 Travel and Meeting Provide funds for attending various professional meetings such as the California Municipal Finance Officer’s Association's conferences for the Finance Director and Finance Manager ($500), attendance of the annual CSMFO conference for the Finance Director ($1,500), attendance of the investment training for the Finance Director ($1,500), PERS training ($1,500), annual Diehl Evans tax seminar for Finance Department staff ($1,680), miscellaneous training ($320). 5455 Printing & Binding Provide funds for the printing and duplication of the budget and CAFR ($500). 5465 Membership dues Provide funds for membership in the California Society of Municipal Financier Officers Association for the Finance Director and Finance Manager ($220), Government Finance Officers Association for the Finance Director and Finance Manager ($680). 5605 General Supplies Provide funds for forms W-2 and 1099s ($500), check stock ($2,000), banker bags ($1,200), printer supplies ($1,200), office supplies ($1,800), and envelopes for payroll checks distribution ($300). 5630 Small Tools & Equipment Provide funds for a safe ($500). 5665 Postage Provide funds for postage ($200). 5905 Technology Replacement Allocation Allocate technology replacement costs to all departments ($9,700). GAS TAX FUND – FUND 201 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for State Controller’s Office to prepare the Annual Street Report ($2,500). 107 Activity: Human Resources Organization: 1310 Function: To administer the City’s Human Resources program by developing and maintaining sound practices and procedures; providing advice and assistance to other Departments relative to personnel matters; maintaining the City’s classification and compensation plan; conducting recruitment and selection activities; providing new employee orientation and job-related training; conducting labor relations activities including employee discipline matters, employer/employee negotiations, and administering the provisions of the Memorandum of Understanding; administering the employee benefits program; administering the employee performance evaluation system; maintaining employee records; and administering the City’s risk management program by providing workers’ compensation claims management. Work Plan: Description When Expected Result Continue to increase efficiency through the implementation of better business practices. Ongoing Provide excellent customer service to both internal and external customers. Develop citywide training programs. Ongoing Ensure employees are trained as part of succession planning & staff development. Update the Employee Handbook and Administrative policies. June 30, 2020 Complete a review and amend the Employee Handbook and Administrative policies. 108 City of Rosemead, California Human Resources, Division 1310 Budget Summary by Major Object Budget Overview and Significant Changes Expenditures 101-1310-5005 Salaries & Wages 101-1310-5115 Retirement Contribution Salary and benefit costs reflect wage increases based on MOUs. 101-1310-5299 Other Professional/Technical Services The budget reflects an increase in legal services related to personnel issues and reflects prior year cost. This cost varies every year. FY 2017/18 budget includes cost for two Human Resources consultants. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 302,900$ 123,457$ 269,800$ 225,600$ 271,200$ Operations and maintenance 224,874 143,656 53,200 72,200 88,000 Total Expenditures 527,774$ 267,113$ 323,000$ 297,800$ 359,200$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 527,774$ 267,113$ 323,000$ 297,800$ 359,200$ Total Funding Sources 527,774$ 267,113$ 323,000$ 297,800$ 359,200$ 109 City of Rosemead, California Human Resources, Division 1310 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 1310 5005 Salaries & wages 174,400$ 82,691$ 128,300$ 125,000$ 168,600$ 101 1310 5010 Part-time salaries & wages - 5,546 30,000 30,000 17,900 101 1310 5025 Overtime - 437 800 400 - 101 1310 5105 Social security/medicare 14,000 6,831 12,500 11,000 15,300 101 1310 5110 Worker's comp 1,800 1,800 3,200 3,200 4,300 101 1310 5115 Retirement contributions 65,600 5,237 48,400 15,000 17,900 101 1310 5125 Automobile allowance 3,600 - 3,000 3,000 3,600 101 1310 5130 Cafeteria benefit 43,500 20,915 43,600 38,000 43,600 101 1310 Salaries & Benefits - General Fund 302,900 123,457 269,800 225,600 271,200 Operations and maintenance 101 General Fund 101 1310 5135 Tuition reimbursements - 3,216 2,000 5,000 10,000 101 1310 5199 Other employee benefits - - - - 5,000 101 1310 5299 Other professional/technical serv.188,774 109,449 19,000 35,000 30,000 101 1310 5435 Travel & meetings 1,000 2,338 2,000 2,000 4,000 101 1310 5460 Training classes 3,000 700 3,000 3,000 - 101 1310 5461 Training classes citywide - - 1,000 1,000 7,000 101 1310 5465 Membership dues 3,800 229 3,800 3,800 3,800 101 1310 5550 Recruiting expenses 14,000 14,584 10,000 10,000 14,000 101 1310 5605 General supplies 2,000 840 2,000 2,000 3,000 101 1310 5645 Software 6,600 6,600 6,600 6,600 7,300 101 1310 5905 Technology services allocation 5,700 5,700 3,800 3,800 3,900 101 1310 Operations & maint - General Fund 224,874 143,656 53,200 72,200 88,000 1310 Total Human Resource 527,774$ 267,113$ 323,000$ 297,800$ 359,200$ 110 GENERAL FUND – FUND 101 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Human Resources Manager & Human Resources Specialist. Refer to the Position Distribution on pages 22-25. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS 5135 Tuition Reimbursements Provide funds for tuition reimbursement for city employees ($10,000). 5199 Other employee benefits Provide funds for employee development ($5,000) 5299 Other Professional/Technical Services Provide funds to contract for the City ($30,000). 5435 Travel and Meeting Expense Provide funds for miscellaneous meeting expenses ($4,000). 5461 City-wide Training Provide funds for city-wide training for employees ($7,000). HUMAN RESOURCES Budget Detail 1310 111 5465 Membership Dues Provide funds for various memberships ($3,800). 5550 Recruiting Expense Allocate to U.S Health Works for T.B. testing, background checks and new position advertisement for all new hire employees ($14,000). 5605 General Supplies Provide funds for department supplies ($3,000). 5645 Software Allocate to software license for NeoGov ($7,300). 5905 Technology Replacement Allocation Allocate technology replacement costs to all departments ($3,900). 112 Activity: Information Technology Organization: 1315 Function: To provide strategic planning, development, research, staff coordination, purchasing, implementation, maintenance, and evaluation of city-wide technology and information system technologies, including data, voice, phone system, and technology capital infrastructures. Provide maintenance for the City on current hardware/software platforms in use by the City; and provide software update and application training support. Work Plan: Description When Expected Result Support the upgrade of existing technology systems (Server upgrades, core software upgrades, and desktop replacements). Ongoing Improved service to the employees and community, and improved redundancy for disaster preparedness. 113 City of Rosemead, California Information Technology, Division 1315 Budget Summary by Major Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 177,700$ 252,231$ 181,700$ 185,000$ 187,000$ Capital outlay 102,800 96,505 100,000 100,000 92,500 Total Expenditures 280,500$ 348,736$ 281,700$ 285,000$ 279,500$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 122,500$ 124,962$ 122,500$ 122,500$ 120,500$ Internal Service Fund 158,000 223,774 159,200 162,500 159,000 Total Funding Sources 280,500$ 348,736$ 281,700$ 285,000$ 279,500$ 114 City of Rosemead, California Information Technology, Division 1315 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 1315 5299 Other professional/technical serv.114,500$ 114,408$ 114,500$ 114,500$ 114,500$ 101 1315 5605 General supplies 8,000 10,554 8,000 8,000 6,000 101 1315 Operations & maint - General Fund 122,500 124,962 122,500 122,500 120,500 501 Equipment Replacement Fund 501 1315 5950 Depreciation - 70,941 - - - 505 Technology Replacement Fund 505 1315 5250 Software support 48,000 51,884 52,000 54,000 56,000 505 1315 5605 Department supplies 7,200 4,444 7,200 8,500 10,500 505 1315 Operations & maint - Tech. Replace. Fd 55,200 56,328 59,200 62,500 66,500 1305 Total operations & maint 177,700 252,231 181,700 185,000 187,000 Capital Outlay 505 1315 5840 IT equipment 69,000 71,155 90,000 90,000 92,500 505 1315 5845 Software 33,800 25,350 10,000 10,000 - 505 1315 Capital outlay - Tech. Replace. Fd 102,800 96,505 100,000 100,000 92,500 1315 Total Information Technology 280,500$ 348,736$ 281,700$ 285,000$ 279,500$ 115 GENERAL FUND – FUND 101 OPERATIONS 5299 Other Professional/Technical Services Provide funds to contract Interwest Consulting Group ($114,500). 5605 General Supplies Provide for computer supplies and IT equipment for all departments within the City ($6,000). TECHNOLOGY REPLACEMENT – FUND 505 OPERATIONS 5250 Software Support Provide funds for Tyler modules ($56,000). 5605 General Supplies Provide funds for office supplies and filtering ($10,500). 5840 IT Equipment Provide funds for various software and equipment such as computer lab ($13,000), Egnyte ($24,000), laptops ($4,000), Laserfiche Licensing ($5,500), Windows 7 ($11,000), Wi-Fi Maintenance ($3,000), Wi-Fi Phase 2 ($15,000) and workstations ($10,000), and Barracuda ($7,000). INFORMATION TECHNOLOGY Budget Detail 1315 116 Activity: Risk Management Organization: 1320 Function: To provide a safe working environment for team members, and a safe community for citizens. Work Plan: Description When Expected Result Implement the Risk Management Evaluation Performed by CJPIA. Ongoing Maintain a safe working environment for all team members and strive to reduce and eliminate the number of preventative illnesses and injuries. Maintain a Health and Safety Committee to review policies and insurance claims Ongoing To improve the City’s risk management efforts through the regular review of policies and claims to ensure the City is being proactive to reduce potential liability. Update Risk Management Administrative Policies 2019-2020 Review and update necessary Risk Management policies to assure compliance with current State and Federal laws. 117 City of Rosemead, California Risk Management, Division 1320 Budget Summary by Major Object Budget Overview and Significant Changes Expenditures 101-1320-5110 Workers’ comp charges The budget reflects workers’ comp costs that are allocated to other departments. The amount of chargeback depends on the workers’ comp cost. In the prior years, the City did not allocate the full cost of workers’ comp charges to other departments. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits (130,400)$ (130,400)$ (286,200)$ (286,200)$ (324,700)$ Operations and maintenance 953,400 893,947 888,400 830,000 819,000 Total Expenditures 823,000$ 763,547$ 602,200$ 543,800$ 494,300$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 823,000$ 763,547$ 602,200$ 543,800$ 494,300$ Total Funding Sources 823,000$ 763,547$ 602,200$ 543,800$ 494,300$ 118 City of Rosemead, California Risk Management, Division 1320 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget 101 General Fund Salaries & benefits 101 1320 5110 Workers' comp charges (130,400)$ (130,400)$ (286,200)$ (286,200)$ (324,700)$ Operations and maintenance 101 1320 5405 Liability insurance 492,200 391,577 394,400 380,000 368,000 101 1320 5410 Property insurance 461,200 502,370 494,000 450,000 451,000 1320 Total operations & maintenance 953,400 893,947 888,400 830,000 819,000 1320 Risk Management total 823,000$ 763,547$ 602,200$ 543,800$ 494,300$ 119 GENERAL FUND – FUND 101 OPERATIONS 5110 Workers Compensation Allocation of workers compensation to other departments (-$324,700). 5405 Liability Insurance Provide funds for JPIA insurance for liability ($365,000), Pollution ($3,000). 5410 Property Insurance Provides funds for JPIA insurance for crime ($1,600), Property ($85,400), and Workers Comp ($364,000). RISK MANAGEMENT Budget Detail 1320 120 Activity: General Services Organization: 1325 Function: To provide general operating services to all departments, not attributable to any single department, such as telephone, postage, copying, training, professional organization membership, and City dues to regional and national organizations. 121 City of Rosemead, California General Services, Division 1325 Budget Summary by Major Object Budget Overview and Significant Changes Expenditures 101-1325-5130 Cafeteria Benefit On a biennial basis, the City is required to perform an actuarial valuation of the City’s post-retirement healthcare plan. The results of the valuation will be used to determine contribution requirements and Government Accounting Standards Board (GASB) disclosure for the City’s financial statements. Based on the January 1, 2017 Actuarial Valuation performed, the City’s annual contribution has increased to fund healthcare for retirees. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 85,000$ 22,374$ 79,600$ 96,700$ 112,800$ Operations and maintenance 1,161,500 1,276,708 477,600 495,900 477,400 Total Expenditures 1,246,500$ 1,299,082$ 557,200$ 592,600$ 590,200$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 1,246,500$ 1,299,082$ 557,200$ 592,600$ 590,200$ Total Funding Sources 1,246,500$ 1,299,082$ 557,200$ 592,600$ 590,200$ 122 City of Rosemead, California General Services, Division 1325 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget 101 General Fund Salaries & benefits 101 1325 5105 Social Security/Medicare -$ 451$ 400$ 300$ 400$ 101 1325 5115 Retirement annuity - 1,007 600 1,900 2,400 101 1325 5130 Cafeteria benefit 50,000 (56) 48,600 48,600 85,000 101 1325 5145 Leave buyback 30,000 20,011 25,000 38,000 25,000 101 1325 5199 Other employee benefits 5,000 961 5,000 7,900 - 101 1325 Total salaries & benefits 85,000 22,374 79,600 96,700 112,800 Operations and maintenance 101 1325 5205 Legal 437,000$ 523,413$ 4,000$ 4,300$ -$ 101 1325 5240 Legislative advocate 30,200 30,180 30,200 30,200 - 101 1325 5390 Equipment rental 12,000 18,283 - - - 101 1325 5420 Telephone 127,500 149,049 130,000 148,000 150,000 101 1325 5465 Membership dues 56,500 52,311 56,500 56,500 57,000 101 1325 5545 Admin expense 177,700 176,068 146,400 146,400 152,000 101 1325 5599 Other purchased services 7,600 8,372 8,500 8,500 12,000 101 1325 5605 General supplies 90,000 101,110 80,000 80,000 90,000 101 1325 5665 Postage 12,000 13,997 12,000 12,000 14,000 101 1325 5720 Community contributions 201,000 200,000 - - - 101 1325 5940 Other expenditures 10,000 3,925 10,000 10,000 2,400 101 1325 Total operations & maintenance 1,161,500 1,276,708 477,600 495,900 477,400 1325 General Services total 1,246,500$ 1,299,082$ 557,200$ 592,600$ 590,200$ 123 GENERAL FUND – FUND 101 PERSONNEL: 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5115 Retirement Contributions Provides funding for CalPERS unfunded liability for Tier 2 and Peppa employees. 5130 Cafeteria Benefit Provides funding for the annual Other Postemployment Benefits (OPEB) contribution. 5145 Leave Buy Back Provide funds for employees who want to cash out on their vacation hours ($25,000). GENERAL FUND – FUND 101 OPERATIONS 5420 Telephone/Internet Allocate to Charter ($2,000), Charter Cable – Fiber internet connection ($7,200), Payphone ($1,000), Technology Reimbursement ($20,000), TelePacific ($75,000), Verizon ($20,500), and miscellaneous ($24,300). 5465 Memberships Dues Provide funds for CCCA ($4,700), COG ($10,000), LAFCO League of Cal Cities membership ($18,500), LAFCO League L.A. County membership ($1,300), LAFCO fees ($1,000), miscellaneous membership dues ($5,000), NLC ($4,800), Sam’s Club ($200), SCAG ($5,800), ICMA ($1,500), and LAEDC Eddy Award ($4,200). 5545 Admin Expense Allocate to miscellaneous supplies ($600), Excess Benefits Admin ($55,500), 125 C Admin ($600), PARS Admin ($42,000), PARS ARS ($6,000), PARS valuation ($14,000), PERS Health admin ($2,000), PERS Replacement Benefit ($1,300), and Sales tax Audit fees ($30,000). GENERAL SERVICE Budget Detail 1325 124 5599 Other Purchased Services Allocate to our offsite storage Iron Mountain ($8,000) and destruction ($4,000). 5605 General Supplies Provide funds for all office supplies that are not easily attributed to a particular department. City Hall supplies ($5,000), copier machines ($55,000), document shredding services ($1,000), City logo envelopes ($5,000), toner supplies ($1,000), office paper supplies ($10,000), employee recognition ($7,000), and miscellaneous supplies ($6,000). 5665 Postage Allocate to city mail postage costs ($14,000). 5940 Other Expenditures Provide funds for SB-90 Consultants ($2,400). 125 City of Rosemead, California Public Safety Organizational Chart 126 City of Rosemead, California Public Safety 2019-20 Strategic Plan Goals and Objectives  Develop and expand a responsive Public Safety Department for the promotion and improvement of the Quality of Life for all residents and guests to the City of Rosemead.  Continue to promote the Public Safety Center as the City’s law enforcement, parking enforcement, emergency preparedness, and animal control services facility.  Maintain public safety programs based on prevention, intervention and suppression methods.  Increase data analysis to evaluate crimes and coordinate Sheriff’s resources to maximize efficiency and effectiveness.  Continue to foster a positive working relationship with the Chamber of Commerce, school districts, church groups and social and civic organizations within the City of Rosemead.  Continue to establish a team strategy of all public safety personnel to maximize efficiency, effectiveness and services.  Improve juvenile social intervention and prevention programs with support of the Sheriff STAR Program and a School Resource Officer.  Implement and improve new animal control procedures and user-friendly services through increasing training and updated equipment and software for the safety and convenience of both residents and animals.  Focus on crime prevention and educate by maintaining an effective Community Area Watch program, increasing the use of social media, providing directions within the CONNECTIONS forum, and improving the Coffee/Tea with the Chief event.  Continue to educate employees on emergency response responsibilities, with in-house training, and encourage participation in the National Night Out events.  Bolster the City’s Disaster Preparedness and assist the community in personal preparations by updating and improving emergency planning documents. 127 City of Rosemead, California Public Safety Budget Summary FY 2018 FY 2019 FY 2020 Amended FY 2018 Amended Requested Budget Actual Budget Budget No. of Full-time Team Members 7 7 3 3 Expenditures: Law Enforcement 8,007,700 7,767,081 8,363,531 8,802,700 Administration 632,400 668,438 621,000 522,900 Public Safety 507,500 512,829 - 92,000 Parking Control 176,300 165,713 187,600 194,600 Crossing Guards 81,358 84,742 83,000 90,000 Animal Regulation 92,000 95,193 129,150 149,000 Emergency Preparedness 34,000 24,858 23,300 20,300 Total Expenditures 9,531,258 9,318,854 9,407,581 9,871,500 Funding Sources General Fund 9,351,458 9,132,150 9,350,081 9,805,300 State Gas Tax - - 6,000 18,000 Proposition C 16,600 26,142 22,600 48,200 CDBG 163,200 160,562 28,900 - Total Funding Sources 9,531,258 9,318,854 9,407,581 9,871,500 % Change 5% General Fund99% Gas Tax0% Prop C 1% 19/20 Funding Sources(by Fund) Law Enforce. 90% Admin.5% Parking Control 2% Crossing Guards 1% Animal Reg. 2% 19/20 Expenditures (by division) 128 City of Rosemead, California Public Safety Personnel Title 2019/20 Salaries Public Safety Supervisor 79,700 Code Enforcement Officer 51,200 Administrative Assistant 56,800 Total Personnel Salaries $ 187,700 129 City of Rosemead, California Public Safety Department Performance and Workload Measures 2017-18 2018-19 Performance and Workload Measures Actual Estimate 1. Number of Citations Issued by L.A. Sheriff Department (LASD) a. Traffic 2,023 1,511 b. Parking 4 - 2. Number of Citations Issued by City a. Street Sweeping 6,138 5,517 b. Other Violations 2,178 1,730 3. Number of Animal Licenses Processed by City a. New Animal Licenses 1,796 1,814 b. Renewal of Animal Licenses 488 554 4. Traffic Collision Incidents Reported by LASD a. Fatal 3 4 * b. Injury 206 171 * c. Non-injury 504 311 * 5. Number of Arrests Reported by LASD for Drunk Driving 15 22 6. % of Response on Citation Appeals/Complaints within 5 days (LASD)100%100% 7. Suspected Child Abuse Reports Followed Up within One Business Day (LASD)100%100% 8. Number of Crossing Guards Location Sites a. Rosemead School District 7 7 b. Garvey School District 8 8 9. Number of Emergency Preparedness Meetings Held a. Internal (Staff)17 10 b. External 1. CERT 8 4 2. HAM (Radio Operators)9 9 3. Community Meetings 12 11 * Actual data from July 1, 2018 - March 31, 2019, no estimated data from April 1, 2019 - June 30, 2019 Accomplishments 1. Restructured the process of conducting animal care and control duties within the City at an expected annual cost savings. 2. Restructured the scheduling of the part-time Community Service Officers from a random availability list to 3 shifts per day to establish consistency and manageability. 3. Successfully submitted a Notice of Intent for a California Office of Emergency Services Flood Mitigation Grant. 130 City of Rosemead, California Public Safety Budget Summary by Major Category FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 999,100$ 1,038,506$ 589,100$ 464,100$ 618,900$ Operations and maintenance 8,532,158 8,280,348 8,818,481 8,638,781 9,252,600 Total Expenditures 9,531,258$ 9,318,854$ 9,407,581$ 9,102,881$ 9,871,500$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 9,351,458 9,132,150 9,350,081 9,045,381 9,805,300 State Gas Tax Fund - - 6,000 6,000 18,000 Proposition C Fund 16,600 26,142 22,600 22,600 48,200 CDBG Fund 163,200 160,562 28,900 28,900 - Total Funding Sources 9,531,258$ 9,318,854$ 9,407,581$ 9,102,881$ 9,871,500$ 131 Activity: Administration Organization: 2005 Function: To direct day-to-day operations of the Public Safety business unit; develop goals and objectives for all Public Safety team members; coordinate staff to provide the most efficient and effective service. Work Plan: Description When Expected Result Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Public Education and Communication Ongoing Increased community awareness of Public Safety services, and facility. Expanded crime prevention efforts through implementation of a Community Area Watch Program. Continued use of “Nixle” Social Media to promote Crime Prevention and Community Safety and create a more informed community. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Utilization of Community Service Officers Ongoing Community Service Officers to provide maximum support to Sheriff’s patrol personnel. Use of Community Service Officers in parking enforcement, crime report writing, and support of animal control. Modification of deployment hours to maximize effectiveness. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Employee Training/Education Ongoing Employee education and response to community problems and emergencies. Increased use of E-Alert system and public education programs. Increased deployment of CSO’s in emergency situations for assignment not requiring a Deputy Sheriff. 132 City of Rosemead, California Public Safety Administration, Division 2005 Budget Summary by Major Category Budget Overview and Significant Changes Expenditures 101-2005-5299 Other Professional/Technical Services The Probation Officer was previously budgeted in this account. 101-2005-5910 Equipment Replacement Allocation The City will implement the new Vehicle Replacement and Maintenance Lease Program with Enterprise Fleet Management. Funding for the lease program is budgeted in the Public Works Department. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 481,600$ 516,428$ 552,800$ 425,700$ 488,600$ Operations and maintenance 150,800 152,010 68,200 68,700 34,300 Total Expenditures 632,400$ 668,438$ 621,000$ 494,400$ 522,900$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 588,000$ 615,052$ 569,500$ 442,900$ 474,700$ Proposition C Fund 16,600 26,142 22,600 22,600 48,200 CDBG Fund 27,800 27,244 28,900 28,900 - Total Funding Sources 632,400$ 668,438$ 621,000$ 494,400$ 522,900$ 133 City of Rosemead, California Public Safety Administration, Division 2005 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget` Salaries & Benefits 101 General Fund 101 2005 5005 Salaries & wages 195,500$ 194,080$ 204,000$ 132,000$ 136,500$ 101 2005 5010 Part-time salaries & wages 80,300 102,531 115,500 85,000 140,100 101 2005 5025 Overtime 2,000 4,252 7,000 1,000 - 101 2005 5105 Social security/medicare 18,100 18,187 18,600 15,000 15,700 101 2005 5110 Worker's comp 11,700 11,700 25,700 25,700 22,900 101 2005 5115 Retirement contributions 69,800 71,371 70,000 70,000 81,600 101 2005 5130 Cafeteria benefit 59,800 60,264 60,000 45,000 43,600 101 2005 5140 Unemployment compensation - 657 500 500 - 101 2005 Salaries & Benefits - General Fund 437,200 463,042 501,300 374,200 440,400 220 Prop C 220 2005 5010 Part-time salaries & wages 15,200 24,035 20,000 20,000 42,900 220 2005 5105 Social security/medicare 200 588 800 800 600 220 2005 5110 Worker's comp 600 600 800 800 3,000 220 2005 5115 Retirement contributions 600 919 1,000 1,000 1,700 220 2005 Salaries & Benefits - Prop C Fund 16,600 26,142 22,600 22,600 48,200 260 CDBG Fund 260 2005 5005 Salaries & wages 13,400 12,886 14,200 14,200 - 260 2005 5105 Social security/medicare 1,300 1,150 1,200 1,200 - 260 2005 5110 Worker's comp 700 700 1,200 1,200 - 260 2005 5115 Retirement contributions 7,000 7,073 6,800 6,800 - 260 2005 5130 Cafeteria benefit 5,400 5,435 5,500 5,500 - 260 2005 Salaries & Benefits - CDBG Fund 27,800 27,244 28,900 28,900 - 2005 Total Salaries & Benefits 481,600 516,428 552,800 425,700 488,600 134 City of Rosemead, California Public Safety Administration, Division 2005 Budget Detail by Object FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 2005 5299 Other professional/technical services 82,000 82,322 - - - 101 2005 5435 Travel & meetings 500 424 500 500 500 101 2005 5540 Laundry & cleaning - - 1,000 1,500 1,500 101 2005 5605 General supplies 5,000 5,674 6,000 6,000 3,000 101 2005 5655 Uniforms 2,500 2,790 4,000 4,000 8,000 101 2005 5905 Technology servcies allocation 20,900 20,900 20,800 20,800 21,300 101 2005 5910 Equipment replacement allocation 39,900 39,900 35,900 35,900 - 101 2005 Operations & maint - General Fund 150,800 152,010 68,200 68,700 34,300 2005 Total operations & maintenance 150,800 152,010 68,200 68,700 34,300 2005 Total Public Safety Administration 632,400$ 668,438$ 621,000$ 494,400$ 522,900$ 135 GENERAL FUND – FUND 101 PROPOSITION C – FUND 220 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide funds the compensation for the Public Safety Supervisor and Administrative Assistant. Refer to the Position Distribution on pages 22-25. 5010 Part-Time Salaries & Wages Provide funds for part-time staff to perform various duties. 5025 Overtime Cover the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide funds for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide funds for workers compensation for department employees. 5115 Retirement Contributions Provide funds for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide funds insurance for medical, dental, vision, life, and short-term and long- term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS 5435 Travel and Meeting Expenses Provide funds for miscellaneous meeting expenses ($500). 5540 Laundering Provide funds for uniform cleaning ($1,500). 5605 General Supplies Provide funds for office supplies ($3,000). PUBLIC SAFETY ADMINISTRATION Budget Detail 2005 136 5655 Uniforms Provide funds for purchase of uniforms ($8,000). 5905 Technology Replacement Allocation Allocated to technology replacement computers and update software ($21,300). 137 Activity: Law Enforcement Organization: 2010 Function: To provide police services through a contract with the Los Angeles County Sheriff’s Department; to provide funding for Sheriff Patrol services, traffic enforcement and special events. Work Plan: Description When Expected Result Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Ongoing Improved law enforcement services and maintain efficient response times, resulting in a safer City. Increased community involvement through programs such as Public Safety Connections meetings, Neighborhood Watch and Community Area Watch programs. Working closely with Code Enforcement in addressing both quality of life and criminal matters. Using the Special Assignment Team and general patrol deputies to act in response to crime trends and community concerns. Seeking to use trained volunteers in support roles at city events. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Sheriff’s Department Patrol Visibility Ongoing Utilize all available Sheriff department resources to strategically patrol the community and Improve visibility. 138 City of Rosemead, California Law Enforcement, Division 2010 Budget Summary by Major Category Budget Overview and Significant Changes Expenditures 101-2010-5299 Other Professional Services The City implemented a Success Through Awareness & Resistance (STAR) program with the Rosemead and Garvey School Districts. 101-2010-5515 Law Enforcement The Sheriff contract increased 5-6% from prior year, the increase is approximately $430,000. 101-2010-5520 Special Event Patrol The budget reflects an increase of $10,000 in special event and motorist patrol services. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 8,007,700$ 7,767,081$ 8,363,531$ 8,224,231$ 8,802,700$ Total Expenditures 8,007,700$ 7,767,081$ 8,363,531$ 8,224,231$ 8,802,700$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 8,007,700$ 7,767,081$ 8,363,531$ 8,224,231$ 8,802,700$ Total Funding Sources 8,007,700$ 7,767,081$ 8,363,531$ 8,224,231$ 8,802,700$ 139 City of Rosemead, California Law Enforcement, Division 2010 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 2010 5299 Other Professional Services -$ -$ 132,031$ 132,031$ 130,000$ 101 2010 5460 Training 1,000 335 - - - 101 2010 5515 Law enforcement 7,943,000 7,710,660 8,169,300 8,030,000 8,600,000 101 2010 5520 Special event patrol 50,000 43,663 50,000 50,000 60,000 101 2010 5540 Laundering 4,000 3,574 700 700 - 101 2010 5605 General supplies 1,000 1,002 500 500 - 101 2010 5630 Small tools & equipment 4,700 4,650 4,700 4,700 4,700 101 2010 5710 Community events 4,000 3,198 6,300 6,300 8,000 101 2010 Operations & maint - GF 8,007,700 7,767,081 8,363,531 8,224,231 8,802,700 2010 Total Law Enforcement 8,007,700$ 7,767,081$ 8,363,531$ 8,224,231$ 8,802,700$ 140 GENERAL FUND – FUND 101 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for Sheriff S.T.A.R Program ($130,000). 5515 Law Enforcement Provide funds for LASD Contract with a 5% increase ($7,820,000) and Liability Trust fund of 0.5% increase ($780,000). 5520 Special events Patrol Provide funds for attending various special City events ($60,000). 5630 Small Tools & Equipment Provide funds for the ALPR license plate reader ($4,700). 5710 Community Events Provide funds for various expenses to conduct the monthly Area Watch meetings and National Night Out ($8,000). LAW ENFORCEMENT Budget Detail 2010 141 City of Rosemead, California Public Safety, Division 2015 Budget Detail Budget Overview and Significant Changes Expenditures 101-2015-5005 Salaries & wages The salary and benefit costs for all Code Enforcement Officers were budgeted previously in the Community Development Department. The budget currently budgets one Code Enforcement Officer to perform animal control services in this division. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 483,000$ 486,672$ -$ -$ 88,500$ Operations and maintenance 24,500 26,157 - - 3,500 Total Expenditures 507,500$ 512,829$ -$ -$ 92,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 372,100$ 379,511$ -$ -$ 92,000$ CDBG Fund 135,400 133,318 - - - Total Funding Sources 507,500$ 512,829$ -$ -$ 92,000$ 142 City of Rosemead, California Public Safety, Division 2015 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 2015 5005 Salaries & wages 182,000$ 187,243$ -$ -$ 51,300$ 101 2015 5025 Overtime - 1,422 - - - 101 2015 5105 Social security/medicare 16,400 15,408 - - 4,200 101 2015 5110 Worker's comp 8,400 8,400 - - 4,400 101 2015 5115 Retirement contributions 75,600 75,683 - - 6,800 101 2015 5130 Cafeteria benefit 65,200 65,198 - - 21,800 101 2015 Salaries & Benefits - General Fund 347,600 353,354 - - 88,500 260 CDBG Fund 260 2015 5005 Salaries & wages 68,600 65,396 - - - 260 2015 5105 Social security/medicare 6,300 5,412 - - - 260 2015 5110 Worker's comp 3,200 3,200 - - - 260 2015 5115 Retirement contributions 35,600 36,546 - - - 260 2015 5130 Cafeteria benefit 21,700 22,765 - - - 260 2015 Salaries & Benefits - CDBG Fund 135,400 133,318 - - - 2015 Total Salaries & Benefits 483,000 486,672 - - 88,500 143 City of Rosemead, California Public Safety, Division 2015 Budget Detail ` FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 2015 5299 Other professional/tech. services 9,600 13,367 - - - 101 2015 5460 Training classes 600 708 - - 300 101 2015 5540 Laundry & cleaning 300 754 - - 200 101 2015 5605 General supplies 11,500 10,237 - - 2,000 101 2015 5655 Uniforms 2,500 1,091 - - 1,000 101 2015 Operations & maint. - General Fund 24,500 26,157 - - 3,500 CDBG Fund 260 2015 5605 Operations & maint - CDBG fund - - - - - Total operations & maintenance 24,500 26,157 - - 3,500 2015 Total Code Enforcement 507,500$ 512,829$ -$ -$ 92,000$ 144 GENERAL FUND – FUND 101 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide funds the compensation for one Code Enforcement Officer. Refer to the Position Distribution on pages 22-25. 5105 Social Security/Medicare Provide funds for employer's share of FICA/Medicare for all department employee. 5110 Workers Compensation Provide funds for workers compensation for department employee. 5115 Retirement Contributions Provide funds for retirement plan funding for all full-time City employee. 5130 Cafeteria Benefit Provide funds insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employee. GENERAL FUND – FUND 101 OPERATIONS: 5460 Training Classes Provide funds for City-wide training for employees ($300). 5540 Laundering Provide funds for uniform cleaning ($200). 5605 General Supplies Provide funds for various department supplies ($2,000). 5655 Uniforms Provide funds for purchase of uniforms ($1,000). Public Safety Budget Detail 2015 145 Activity: Parking Control Organization: 2020 Function: To provide parking enforcement for the City. Work Plan: Description When Expected Result Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Coordinate staff to improve cost effectiveness and efficiency. Ongoing Improved city-wide coverage and service hours. Cost effective service and increased revenue. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Coordinate with other Departments and services. Ongoing Work with Public Works to ensure proper signage is visible and continue to report trash/bulky items and abandoned shopping carts. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. In service training Ongoing Minimize errors on citations, fair and consistent enforcement, while providing training for all CSO’s and PCO’s. 146 City of Rosemead, California Parking Control, Division 2020 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-2020-5010 Part-time Salaries & Wages A salary and compensation study was performed in the prior year, which increased the Parking Control Officer’s minimum salary range to $16.75. The study was performed after the FY 18/19 budget was adopted; therefore, it was not reflected in the prior year budget. This budget reflects the increase. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 34,500$ 35,406$ 36,300$ 38,400$ 41,800$ Operations and maintenance 141,800 130,307 151,300 136,300 152,800 Total Expenditures 176,300$ 165,713$ 187,600$ 174,700$ 194,600$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 176,300$ 165,713$ 187,600$ 174,700$ 194,600$ Total Funding Sources 176,300$ 165,713$ 187,600$ 174,700$ 194,600$ 147 City of Rosemead, California Parking Control, Division 2020 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 2020 5010 Part-time salaries & wages 31,500$ 32,051$ 32,000$ 34,500$ 36,600$ 101 2020 5025 Overtime - 370 800 400 - 101 2020 5105 Social security/medicare 500 470 700 700 800 101 2020 5110 Worker's comp 1,300 1,300 1,400 1,400 3,000 101 2020 5115 Retirement contributions 1,200 1,216 1,400 1,400 1,400 101 2020 Total Salaries & Benefits 34,500 35,406 36,300 38,400 41,800 Operations and maintenance 101 General Fund 101 2020 5299 Other professional/technical serv.140,000 129,248 150,000 135,000 147,300 101 2020 5540 Laundry & cleaning 1,000 850 1,000 1,000 1,000 101 2020 5605 General supplies 500 11 - - 4,500 101 2020 5655 Uniforms 300 198 300 300 - 101 2020 Total operations & maintenance 141,800 130,307 151,300 136,300 152,800 2020 Total Parking Control 176,300$ 165,713$ 187,600$ 174,700$ 194,600$ 148 GENERAL FUND – FUND 101 PERSONNEL: 5010 Part-Time Salaries & Wages Provide funds for part-time staff to perform various duties. 5105 Social Security/Medicare Provide funds for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for Workers Compensation for department employees. 5115 Retirement Contributions Provide funds for retirement plan funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for Data Ticket monthly invoices and El Monte Court fees ($147,300). 5540 Laundering Provide funds for uniform cleaning ($1,000). 5605 Department Supplies Provide funds for miscellaneous supplies ($4,500). PARKING CONTROL Budget Detail 2020 149 Activity: Crossing Guards Organization: 2025 Function: This function has been transferred to a private contractor and the school districts and the city are sharing the costs. Work Plan: Description When Expected Result Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Coordinate with the School Districts to ensure that adequate coverage is provided at each school site. Ongoing Improve upon the program that was contracted out in 2012 to continue to provide safe street crossing’s for families going to school. Work with schools to address any safety concerns. 150 City of Rosemead, California Crossing Guards, Division 2025 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-2025-5575 201-2025-5575 Crossing Guard Services The budget reflects an increase of 8.5% in the crossing guard contract, which is approximately $7,000. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 81,358$ 84,742$ 83,000$ 83,000$ 90,000$ Total Expenditures 81,358$ 84,742$ 83,000$ 83,000$ 90,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 81,358$ 84,742$ 77,000$ 77,000$ 72,000$ State Gas Tax Fund - - 6,000 6,000 18,000 Total Funding Sources 81,358$ 84,742$ 83,000$ 83,000$ 90,000$ 151 City of Rosemead, California Crossing Guards, Division 2025 Budget Detail ` FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 2025 5575 Crossing guard services 81,358 84,742 77,000 77,000 72,000 101 2025 Operations & maint - General Fund 81,358 84,742 77,000 77,000 72,000 201 State Gas Tax Fund 201 2025 5575 Crossing guard services - - 6,000 6,000 18,000 201 2025 Operations & maint - Gas Tax Fund - - 6,000 6,000 18,000 2025 Total Crossing Guards 81,358$ 84,742$ 83,000$ 83,000$ 90,000$ 152 GENERAL FUND – FUND 101 OPERATIONS: 5575 Crossing Guard Services Provide funds for All City Management Services ($72,000). STATE GAS TAX FUND – FUND 201 OPERATIONS: 5575 Crossing Guard Services Provide funds for All City Management Services ($18,000). CROSSING GUARDS DIVISION Budget Detail 2025 153 Activity: Animal Regulation Organization: 2030 Function: Provide animal control services and licensing in the City. City staff will handle emergency related animal services; respond to injured and deceased animal calls; provide shelter for stray animals and low-cost neutering services; investigate nuisance animals and dog bite incidents; conduct a canvas of the City every year for dog licensing enforcement; and handle all required licensing of animals in the City. Continue with the San Gabriel Valley Humane Society for after hour services and support. Work Plan: Description When Expected Result Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Animal Control services and licensing Ongoing Continue to improve response times and service. Evaluate the license renewal process to determine how it can be more successful and efficient. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Animal Control services and licensing Ongoing Work with the San Gabriel Valley Humane Society to improve service and implement animal transportation equipment that is efficient and improves injured animal success of survival. 154 City of Rosemead, California Animal Regulation, Division 2030 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-2030-5525 Animal Control The budget reflects an increase of $17,000 for the City to administer its own animal control services rather than contracting the services. The projected cost for contracting the animal control services was $200,000 with limited scope of services. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 92,000$ 95,193$ 129,150$ 103,250$ 149,000$ Total Expenditures 92,000$ 95,193$ 129,150$ 103,250$ 149,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 92,000$ 95,193$ 129,150$ 103,250$ 149,000$ Total Funding Sources 92,000$ 95,193$ 129,150$ 103,250$ 149,000$ 155 City of Rosemead, California Animal Regulation, Division 2030 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 2030 5460 Training classes -$ -$ 4,000$ 1,000$ 5,000$ 101 2030 5525 Animal control 90,500 93,383 122,900 100,000 140,000 101 2030 5605 General supplies 500 909 1,000 1,000 3,000 101 2030 5630 Small tools & equipment 1,000 901 1,250 1,250 1,000 101 2030 Total operations & maintenance 92,000 95,193 129,150 103,250 149,000 2030 Total Animal Regulation 92,000$ 95,193$ 129,150$ 103,250$ 149,000$ 156 GENERAL FUND – FUND 101 OPERATIONS: 5460 Training Classes Provide funds for training for employees ($5,000). 5525 Animal Control Provide funds service for various contracts Rosemead Animal Hospital, D&D disposal services, VIDA Animal Rescue, and Emergency Pet hospital of Glendora ($140,000). 5605 General Supplies Provide funds for various department supplies ($3,000). 5630 Small Tools & Equipment Provide funds for purchase or replacement of tools and equipment ($1,000). ANIMAL REGULATION Budget Detail 2030 157 Activity: Emergency Preparedness Organization: 2035 Function: To utilize an inter-departmental task force approach, consisting of representatives from all City business units to assist the Public Safety Supervisor – Emergency Preparedness with emergency preparedness tasks; coordinate emergency planning efforts with the Los Angeles County Office of Emergency Management, Fire Department, Sheriff’s Department, and the Red Cross; Place an emphasis on emergency response coordination, staff and volunteer training, communication systems, recovery efforts, public information, neighborhood self-help programs, Emergency Plan development and revision, and public education presentations. Work Plan: Description When Expected Result Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Improve emergency response Ongoing Swift employee response to resolve City problems and emergencies. Constant training and Semi-Annual drills. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Update plans, procedures, and training. Ongoing Maintain current plans, procedures, and training in compliance with all State and Federal regulations. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Expansion of the CERT program and its volunteers and including HAM operators. Ongoing Improved disaster preparedness and community response for our residents and businesses. 158 City of Rosemead, California Emergency Preparedness, Division 2035 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 34,000$ 24,858$ 23,300$ 23,300$ 20,300$ Total Expenditures 34,000$ 24,858$ 23,300$ 23,300$ 20,300$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 34,000$ 24,858$ 23,300$ 23,300$ 20,300$ Total Funding Sources 34,000$ 24,858$ 23,300$ 23,300$ 20,300$ 159 City of Rosemead, California Emergency Preparedness, Division 2035 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 2035 5299 Other professional/technical serv 20,000$ 15,000$ 3,000$ 3,000$ -$ 101 2035 5465 Membership dues 3,500 2,709 2,800 2,800 2,800 101 2035 5605 General supplies 5,500 5,809 15,000 15,000 15,000 101 2035 5630 Small tools & equipment 5,000 1,340 2,500 2,500 2,500 101 2035 Total operations & maintenance 34,000 24,858 23,300 23,300 20,300 2035 Total Emergency Preparedness 34,000$ 24,858$ 23,300$ 23,300$ 20,300$ 160 GENERAL FUND – FUND 101 OPERATIONS: 5465 Memberships Dues Provide funds for Area D membership ($2,800). 5605 General Supplies Provide funds for various department supplies ($5,000) Resource Backpack supplies ($10,000). 5630 Small Tools & Equipment Provide funds for purchase or replacement of tools and equipment ($2,500). EMERGENCY PREPAREDENESS Budget Detail 2035 161 City of Rosemead, California Public Works Organizational Chart 162 City of Rosemead, California Public Works Department 2019-20 Strategic Plan Goals and Objectives  Responsive Public Service (Professional, Accessible, and Timely)  Pursue Outside Funding Opportunities  Fiscal Responsibility (Appropriate fees for services)  Manage City Operating Activities • Street Maintenance (Graffiti Removal/Traffic Signals/Streets/Sidewalks/Signage/Striping) • Facility Maintenance • Open Spaces Maintenance (Tree Trimming/Medians/Parkways) • Parks Maintenance • Solid Waste/Recycling Collection • Street Sweeping • Transportation Services • Permitting for Outside Agencies Projects in City Right-of-Way  Provide Assistance to Community Development • Plan check Entitlement projects, determine conditions of Approval • Enforce City code related to public infrastructure standards • Ensure compliance with State mandated environmental regulations (Stormwater pollution prevention, recycling of construction debris, etc.)  Environmental • Recycling – Encourage increased diversion of solid waste materials from landfills • Trash/Recycling Program Enhancements • NPDES/Water Quality Programs and Compliance  Enhancement of the City through ongoing Capital Improvements • Complete Street Improvements • Streets, sidewalks, and median improvement projects • Sewer, storm drain improvement projects • Facility upgrade projects • Parks/Open Spaces projects (with Parks and Recreation Department) • ADA Accessibility improvements 163  Utility Coordination • Continue regional participation on water quality issues • Work with County Department of Public Works to perform sewer maintenance and reduce sewer spill overflows • Work with County Department of Health to perform business inspections related to NPDES and industrial waste regulations  Evaluate and devise “Green” efforts • Continue to implement water conservation program • Continue to install energy efficient fixtures (windows, solar panels) to reduce energy usage and expenditures • In conjunction with the SGV Council of Governments, implement recommendations from the City’s Climate Action Plan and work plan to reduce carbon footprint • Citywide Tree Planting Program  Improve Traffic Flow and Traffic Safety • Safe Routes to School Program • Traffic signal timing and synchronization • Protected/Permissive traffic signals • Neighborhood Traffic Calming Toolbox  Citywide Beautification • Landscaping “Buffers” for vacant commercial parcels (with Community Development) • Continue improvements along Garvey Avenue as part of the Garvey Avenue Specific Plan (with Community Development) 164 City of Rosemead, California Public Works Budget Summary FY 2018 FY 2019 FY 2020 Amended FY 2018 Amended Requested Budget Actual Budget Budget No. of Full-time Team Members 20 20 23 22 Expenditures: Administration 338,700 318,649 339,600 303,900 Field Services 1,456,000 1,135,266 1,539,100 1,465,800 Facility Maintenance 273,100 298,428 374,600 389,500 Motor Fleet 264,900 169,797 411,245 334,500 Solid Waste 17,000 12,276 17,000 17,000 Parks & Open Space 3,007,900 2,875,762 3,069,600 2,857,600 Engineering 1,169,200 838,388 1,032,400 1,043,900 Project Management - - 192,200 232,200 Public Transit 994,000 936,078 1,042,500 1,122,000 Total Expenditures 7,520,800 6,584,645 8,018,245 7,766,400 Funding Sources General Fund 4,271,500 4,072,399 4,835,800 4,414,000 State Gas Tax 783,400 567,517 693,900 692,000 Proposition A 891,700 876,854 904,500 928,700 Proposition C 318,400 275,010 375,700 392,900 Measure R 220,900 91,024 134,900 276,400 Measure M - - - 43,200 Air Quality Management District - - 70,000 30,000 Street Lighting District 798,500 630,381 830,300 729,800 CDBG - 10,518 - 59,400 Capital Projects Fund 156,400 60,941 - - Internal Service Fund 80,000 - 173,145 200,000 Total Funding Sources 7,520,800 6,584,645 8,018,245 7,766,400 % Change -3% Admin59% Field Serv. 13% Facility Maint. 5% Motor Fleet9% Solid Waste10% Parks 4% 19/20 Expenditures (by division) General Fund58% Prop. A12% Prop. C 5% Gas Tax9% Lighting Dist. 10% Meas. R 4% Meas. M 1%AQMD0%CDBG1% 19/20 Funding Sources(by Fund) 165 City of Rosemead, California Public Works Personnel Title 2019/20 Salaries Director of Public Works 130,000 Associate Civil Engineer 94,500 Public Works Manager 94,500 Public Works Inspector 74,900 Civil Engineering Assistant 60,400 Administrative Analyst 63,300 Administrative Specialist 64,900 Maintenance Lead Worker (5) 253,900 Maintenance Worker (9) 444,200 Facilities Technician 100,100 Total Personnel Salaries $ 1,380,700 166 City of Rosemead, California Public Works Department Performance and Workload Measures 2017-18 2018-19 Performance and Workload Measures Actual Estimate 1. Number of Trees Trimmed 1,012 998 2. Number of Tree Removals 137 47 3. Graffiti Removal (square feet)48,052 51,000 4. Bulky Items Picked Up 10,600 7,600 5. Trash - Dumped on Right-of-Way 4,833 4,000 6. Number of Fleet Repairs 26 25 7. Number of Shopping Carts Picked Up 642 500 8. Number of Pot Holes Filled 26 30 9. Number of Plumbing Calls 45 40 10. Number of Graffiti Calls 586 400 11. Number of Curb Repairs 39 55 10. Number of Parks Equipment Repair/Vandalism 24 25 Accomplishments 1. The City completed the Garvey Avenue Payment Resurfacing Project from west City limit to east City limit. 2. The City constructed a new Jay Imperial Park. 3. The City constructed its first community garden. 4. The City completed the City Hall Basement Remodel project. 5. Public Works staff responded to over 7,200 CRM work orders. 167 City of Rosemead, California Public Works Budget Summary by Major Category FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 2,557,700$ 2,582,973$ 2,903,900$ 2,781,700$ 2,774,000$ Operations and maintenance 4,883,100 4,001,672 4,871,200 4,373,505 4,752,400 Capital outlay 80,000 - 243,145 - 240,000 Total Expenditures 7,520,800$ 6,584,645$ 8,018,245$ 7,155,205$ 7,766,400$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 4,271,500$ 4,072,399$ 4,835,800$ 4,562,005$ 4,414,000$ State Gas Tax Fund 783,400 567,517 693,900 629,200 692,000 Proposition A Fund 891,700 876,854 904,500 868,300 928,700 Proposition C Fund 318,400 275,010 375,700 271,000 392,900 Measure R Fund 220,900 91,024 134,900 117,400 276,400 Measure M Fund - - - - 43,200 Air Quality Mgt. District Fund - - 70,000 - 30,000 Street Lighting District Fund 798,500 630,381 830,300 707,300 729,800 CDBG Fund - 10,518 - - 59,400 Capital Projects Fund 156,400 60,941 - - - Internal Service Fund 80,000 - 173,145 - 200,000 Total Funding Sources 7,520,800$ 6,584,645$ 8,018,245$ 7,155,205$ 7,766,400$ 168 Activity: Administration Organization: 3005 Function: To administer and provide support for the City’s public works functions and provide responsive customer service to the Community and other City business departments; to provide highly responsive service to City management, the City Council, and the Traffic Commission; to provide budget and personnel management for the department and administer contract public works services; to plan, budget, and oversee the City’s capital improvement program; to oversee environmental programs and ensure compliance with regulatory agencies; and to develop policies and new programs that improve the City’s public works services. Work Plan: Description When Expected Result Provide administrative support to department operations, citizen advisory commissions, and other departments. Ongoing Improved awareness of department operations and functions in the community, and to other City staff. Contract Management – transportation, trash, landscape maintenance, fleet, etc. Ongoing Cost savings; increased efficiency; and, improved programs, facilities, and fleet. Grant Management Ongoing Improved awareness of other programs/ services, and increased opportunities for grant funding. Staff Development Ongoing Development opportunities for employees including increased responsiveness to residents from cross-training. 169 City of Rosemead, California Public Works Administration, Division 3005 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures xxx-3005-5005 Salaries & Wages The budget reflects a cost savings with the hiring of our new Public Works Director. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 306,300$ 286,249$ 307,400$ 316,100$ 269,500$ Operations and maintenance 32,400 32,400 32,200 32,200 34,400 Total Expenditures 338,700$ 318,649$ 339,600$ 348,300$ 303,900$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 172,700$ 158,884$ 182,500$ 226,300$ 157,100$ State Gas Tax Fund - - - - 9,800 Proposition A Fund 93,200 102,975 110,000 74,900 58,800 Measure R Fund 36,400 44,058 47,100 47,100 39,300 Measure M Fund - - - - 19,400 Street Lighting District Fund - - - - 9,800 CDBG Fund - 9,673 - - 9,700 Capital Projects Fund 36,400 3,060 - - - Total Funding Sources 338,700$ 318,649$ 339,600$ 348,300$ 303,900$ 170 City of Rosemead, California Public Works Administration, Division 3005 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 3005 5005 Salaries & wages 93,000$ 50,564$ 80,000$ 115,000$ 71,500$ 101 3005 5025 Overtime 600 1,803 1,000 1,000 - 101 3005 5105 Social security/medicare 7,100 4,693 5,800 10,000 5,800 101 3005 5110 Worker's comp 1,100 1,100 6,900 6,900 6,300 101 3005 5115 Retirement contributions 17,000 41,518 38,200 38,200 20,000 101 3005 5125 Automobile allowance 3,000 3,450 2,100 3,000 2,700 101 3005 5130 Cafeteria benefit 18,500 23,356 16,300 20,000 16,400 101 3005 Salaries & Benefits - General Fund 140,300 126,484 150,300 194,100 122,700 201 State Gas Tax 201 3005 5005 Salaries & wages - - - - 6,600 201 3005 5105 Social security/medicare - - - - 500 201 3005 5110 Worker's comp - - - - 600 201 3005 5115 Retirement contributions - - - - 700 201 3005 5125 Automobile allowance - - - - 300 201 3005 5130 Cafeteria benefit - - - - 1,100 201 3005 Salaries & Benefits - State Gas Tax - - - - 9,800 215 Prop A Fund 215 3005 5005 Salaries & wages 60,400 52,603 59,200 40,000 32,200 215 3005 5105 Social security/medicare 4,700 3,900 4,300 3,800 2,700 215 3005 5110 Worker's comp 800 800 5,100 5,100 2,900 215 3005 5115 Retirement contributions 12,400 31,078 28,300 15,000 11,700 215 3005 5125 Automobile allowance 1,800 1,650 900 1,000 600 215 3005 5130 Cafeteria benefit 13,100 12,945 12,200 10,000 8,700 215 3005 Salaries & Benefits - Prop A Fund 93,200 102,975 110,000 74,900 58,800 225 Measure R Fund 225 3005 5005 Salaries & wages 22,700 23,086 24,900 24,900 22,700 225 3005 5105 Social security/medicare 1,800 1,754 1,900 1,900 1,900 225 3005 5110 Worker's comp 300 300 2,200 2,200 2,000 225 3005 5115 Retirement contributions 5,500 12,266 12,000 12,000 6,600 225 3005 5125 Automobile allowance 600 550 600 600 600 225 3005 5130 Cafeteria benefit 5,500 6,101 5,500 5,500 5,500 225 3005 Salaries & Ben. - Measure R Fund 36,400 44,058 47,100 47,100 39,300 171 City of Rosemead, California Public Works Administration, Division 3005 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 226 Measure M Fund 226 3005 5005 Salaries & wages - - - - 13,200 226 3005 5105 Social security/medicare - - - - 1,000 226 3005 5110 Worker's comp - - - - 1,100 226 3005 5115 Retirement contributions - - - - 1,300 226 3005 5125 Automobile allowance - - - - 600 226 3005 5130 Cafeteria benefit - - - - 2,200 226 3005 Salaries & Ben. - Measure M Fund - - - - 19,400 245 Street Lighting District 245 3005 5005 Salaries & wages - - - - 6,600 245 3005 5105 Social security/medicare - - - - 500 245 3005 5110 Worker's comp - - - - 600 245 3005 5115 Retirement contributions - - - - 700 245 3005 5125 Automobile allowance - - - - 300 245 3005 5130 Cafeteria benefit - - - - 1,100 245 3005 Salaries & Ben. - Street Lighting District - - - - 9,800 260 Community Development Block Grant 260 3005 5005 Salaries & wages - - - - 6,600 260 3005 5105 Social security/medicare - - - - 500 260 3005 5110 Worker's comp - - - - 500 260 3005 5115 Retirement contributions - 9,295 - - 700 245 3005 5125 Automobile allowance - - - - 300 260 3005 5130 Cafeteria benefit - 379 - - 1,100 260 3005 Salaries & Ben. - CDBG - 9,673 - - 9,700 301 Capital Projects Fund 301 3005 5005 Salaries & wages 22,700 1,444 - - - 301 3005 5105 Social security/medicare 1,800 113 - - - 301 3005 5110 Worker's comp 300 300 - - - 301 3005 5115 Retirement contributions 5,500 703 - - - 301 3005 5125 Automobile Allowance 600 50 - - - 301 3005 5130 Cafeteria benefit 5,500 450 - - - 301 3005 Salaries & Benefits - Cap. Proj. Fund 36,400 3,060 - - - 3005 Total Salaries & Benefits 306,300 286,249 307,400 316,100 269,500 172 City of Rosemead, California Public Works Administration, Division 3005 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 3005 5435 Travel & meetings - - - - 1,500 101 3005 5905 Technology services allocation 32,400 32,400 32,200 32,200 32,900 101 3005 Operations & maint - General Fund 32,400 32,400 32,200 32,200 34,400 3005 Total operations & maint 32,400 32,400 32,200 32,200 34,400 3005 Total Public Works Administration 338,700$ 318,649$ 339,600$ 348,300$ 303,900$ 173 GENERAL FUND – FUND 101 GAS TAX FUND – FUND 201 PROP A FUND – FUND 215 MEASURE R FUND – FUND 225 MEASURE M FUND – FUND 226 STREET LIGHTING FUND – FUND 245 CDBG FUND – FUND 260 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Public Works Director and Administrative Analyst. Refer to the Position Distribution on pages 22-25. 5025 Overtime Cover the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5125 Automobile Allowance Provide funds for an Automobile Allowance for the Public Works Director. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5435 Travel and Meeting Provide funds for attending various professional meetings ($1,500). 5905 Technology Replacement Allocation Allocate technology replacement and upgrades ($32,900). Public Works Administration Budget Detail 3005 174 Activity: Field Services Organization: 3010 Function: To coordinate the City’s graffiti abatement activities and enhance community beautification efforts; to manage and monitor the City’s graffiti hotline; and establish a no tolerance policy for graffiti in the City. Work Plan: Description When Expected Result Promote a zero tolerance for graffiti in the City and ensure a 48-hour removal of observed/reported graffiti. Ongoing Improved community beautification and maintenance of City assets. Manage and operate a City graffiti hotline and online graffiti reporting system. Ongoing Increased access for residents to report graffiti in the City. Ensure that street lights are in proper working condition through regular communication with Southern California Edison. Ongoing Improved community beautification and maintenance of City assets. Contract for repair and maintenance of City street lights as needed. Ongoing Improved streetscape appearance and visibility in the City. Manage City street sweeping operations. Ongoing Improve aesthetics and reduce storm water runoff. Ensure that City sidewalks, public rights-of-way, streets, and surrounding hardscape are in proper condition. Ongoing Improved community beautification and maintenance of City assets. Ensure that City street traffic signals are in proper working condition. Ongoing Improved community beautification, maintenance of City assets, and traffic safety. Maintain a tracking mechanism for public service order requests. Ongoing Increased efficiency and responsiveness to the public. Manage Bulky-Item Pick-up Program. Ongoing Improve aesthetics and City cleanliness. Manage City Signage Replacement Program. Ongoing Increased vehicle and pedestrian safety. Manage on-call services agreements to perform routine services like sidewalk grinding and ramping, surveying, and street repair work. Ongoing Increased efficiency and cost savings for street repair projects. 175 Description When Expected Result Stripping, markings, and curb numbers. Ongoing Improved safety and beautification of the City. Provide both routine and special maintenance of 41 City-owned traffic signals, 4 shared traffic signals, and 8 State-owned traffic signals. Ongoing Minimize disruption and delay to the public on City roadways. Respond to outages and downed signal complaints the same day that they are reported. Respond to requests for signal and striping modifications from general public and the City Traffic Commission. Ongoing Improved street appearance and reduction in traffic accidents. Continue to survey existing street signs, integrate into City GIS system and implement replacement program. Ongoing Improved street appearance and reduction in traffic accidents. Annual school route repainting. Ongoing Improved visibility of street markings near schools prior to start of school year. Provide energy for traffic signals and luminaries. Ongoing Minimize disruption and delay to the public on City roadways. Manage road striping and markings and perform maintenance of these assets. Ongoing Increased vehicle and pedestrian safety. 176 City of Rosemead, California Field Services, Division 3010 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 294,000$ 302,202$ 315,400$ 311,600$ 338,700$ Operations and maintenance 1,162,000 833,064 1,223,700 998,400 1,117,100 Capital outlay - - - - 10,000 Total Expenditures 1,456,000$ 1,135,266$ 1,539,100$ 1,310,000$ 1,465,800$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 153,600$ 163,542$ 312,200$ 249,900$ 302,900$ State Gas Tax Fund 509,500 344,244 416,700 372,900 410,500 Proposition A Fund 43,000 41,468 41,500 41,500 53,700 Proposition C Fund 56,900 55,152 55,700 55,700 58,700 Street Lighting District Fund 693,000 530,861 713,000 590,000 640,000 Total Funding Sources 1,456,000$ 1,135,266$ 1,539,100$ 1,310,000$ 1,465,800$ 177 City of Rosemead, California Field Services, Division 3010 Budget Overview and Significant Changes Expenditures GENERAL FUND – FUND 101 101-3010-5299 Other Professional/Technical Services Prior year budgeted for traffic plan events, which was not used. 101-3010-5360 Curb & Sidewalk Repair & Maintenance Prior year budgeted for curb painting of addresses, which was not used. 101-3010-5605 General Supplies Reduce budget for general supplies. 101-3010-5660 Traffic Signs & Markers The budget reflects an increase of $15,000 for the purchase of traffic signs and markers supplies. 101-3010-5820 Machinery & Equipment The budget reflects an increase of $10,000 for the replacement of HVAC, refrigerators, ovens, or miscellaneous equipment. PROP A FUND – FUND 215 215-3010-5299 Other Professional/Technical Services The budget reflects an increase of $10,000 for the cleaning of bus shelters. STREET LIGHTING FUND – FUND 245 245-3010-5299 Electricity Reduce budget for electricity, over budgeted in the prior year. 245-3010-5365 Traffic Signal Maintenance The budget reflects an increase of $30,000 for backup batteries replacement. 245-3010-5370 Street Lighting Maintenance Reduce budget for street lighting maintenance. 178 City of Rosemead, California Field Services, Division 3010 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 3010 5005 Salaries & wages 45,400$ 67,639$ 62,000$ 65,000$ 63,400$ 101 3010 5025 Overtime 8,000 13,694 14,000 14,000 14,000 101 3010 5105 Social security/medicare 4,300 6,197 5,000 6,000 8,000 101 3010 5110 Worker's comp 2,200 2,200 4,500 4,500 4,400 101 3010 5115 Retirement contributions 20,100 22,965 21,000 24,000 30,000 101 3010 5130 Cafeteria benefit 19,600 20,852 20,000 20,000 21,000 101 3010 Salaries & Benefits - General Fund 99,600 133,547 126,500 133,500 140,800 201 Gas Tax Fund 201 3010 5005 Salaries & wages 46,800 27,875 43,000 35,000 43,800 201 3010 5025 Overtime 2,000 1,599 - - - 201 3010 5105 Social security/medicare 4,300 2,909 4,500 3,000 4,100 201 3010 5110 Worker's comp 2,200 2,200 4,500 4,500 4,500 201 3010 5115 Retirement contributions 17,900 16,306 18,300 17,000 21,700 201 3010 5130 Cafeteria benefit 21,300 21,146 21,400 21,400 21,400 201 3010 Salaries & Benefits - Gas Tax Fund 94,500 72,036 91,700 80,900 95,500 215 Prop A Fund 215 3010 5005 Salaries & wages 21,700 21,575 18,800 18,800 19,800 215 3010 5105 Social security/medicare 2,000 1,767 1,800 1,800 1,900 215 3010 5110 Worker's comp 1,000 1,000 2,000 2,000 2,200 215 3010 5115 Retirement contributions 6,900 6,628 7,500 7,500 8,400 215 3010 5130 Cafeteria benefit 11,400 10,498 11,400 11,400 11,400 215 3010 Salaries & Benefits - Prop A Fund 43,000 41,468 41,500 41,500 43,700 220 Prop C Fund 220 3010 5005 Salaries & wages 28,200 27,790 25,600 25,600 26,700 220 3010 5025 Overtime 300 169 - - - 220 3010 5105 Social security/medicare 2,600 2,334 2,500 2,500 2,500 220 3010 5110 Worker's comp 1,400 1,400 2,800 2,800 2,800 220 3010 5115 Retirement contributions 11,300 11,199 11,600 11,600 13,600 220 3010 5130 Cafeteria benefit 13,100 12,260 13,200 13,200 13,100 220 3010 Salaries & Benefits - Prop C Fund 56,900 55,152 55,700 55,700 58,700 3010 Total Salaries & Benefits 294,000 302,202 315,400 311,600 338,700 179 City of Rosemead, California Field Services, Division 3010 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 3010 5299 Other professional/technical serv.25,000 5,506 85,000 50,000 57,000 101 3010 5330 Grounds repair & maintenance - - 5,000 5,000 10,000 101 3010 5360 Curbs & sidewalks repair & maint.- 96 32,300 5,000 20,000 101 3010 5390 Equipment rental 2,000 1,659 1,000 1,000 1,500 101 3010 5460 Training classes 4,000 633 3,000 1,000 1,500 101 3010 5605 General supplies 14,000 13,802 35,000 35,000 22,000 101 3010 5630 Small tools & Equipment 1,000 299 1,000 1,000 1,100 101 3010 5655 Uniforms 8,000 8,000 8,400 8,400 9,000 101 3010 5660 Traffic signs & markers - - 15,000 10,000 30,000 101 3010 Operations & maint - General Fund 54,000 29,995 185,700 116,400 152,100 201 Gas Tax Fund 201 3010 5350 Street repair maintenance 50,000 26,217 50,000 32,000 50,000 201 3010 5355 Street sweeping 235,000 218,400 230,000 230,000 225,000 201 3010 5360 Curbs & sidewalks repair & maint.30,000 279 45,000 30,000 40,000 201 3010 5605 General supplies 25,000 14,706 - - - 201 3010 5660 Traffic signs & markers 75,000 12,606 - - - 201 3010 Operations & maint - Gas Tax Fund 415,000 272,208 325,000 292,000 315,000 215 Proposition A Fund 215 3010 5299 Other professional/technical servic - - - - 10,000 215 3010 Operations & maint - Prop A Fund - - - - 10,000 245 Street Lighting Fund 245 3010 5305 Electricity 483,000 387,807 483,000 400,000 400,000 245 3010 5365 Traffic signal maintenance 150,000 110,660 170,000 150,000 200,000 245 3010 5370 Street lighting maintenance 60,000 32,394 60,000 40,000 40,000 245 3010 Operations & maint - St. Light. Fund 693,000 530,861 713,000 590,000 640,000 3010 Total operations & maintenance 1,162,000 833,064 1,223,700 998,400 1,117,100 Capital Outlay 101 General Fund 101 3010 5820 Machinery & equipment - - - - 10,000 101 3010 Capital Outlay - General Fund - - - - 10,000 3010 Total Field Services 1,456,000$ 1,135,266$ 1,539,100$ 1,310,000$ 1,465,800$ 180 GENERAL FUND – FUND 101 GAS TAX FUND – FUND 201 PROPOSITION A – FUND 215 PROPOSITION C – FUND 220 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Maintenance Lead Worker and Maintenance Workers. Refer to the Position Distribution on pages 22-25. 5025 Overtime Cover the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for regulatory traffic sign inventory ($39,000), shopping cart contract ($5,000), welding services ($3,000) and encampment cleanup ($10,000). 5330 Grounds Repair & Maintenance Provide funds for repairs needed as a result of vandalism to traffic lights, streetlights, regulatory signs, etc. ($10,000). 5360 Curbs & Sidewalks Repair & Maintenance Provide funds for curb painting of addresses within the residential areas ($20,000). Field Services Budget Detail 3010 181 5390 Equipment Rental Provide funds for various construction and building machinery, equipment, fencing, etc. ($1,500). 5460 Training Classes Provide funds for skills enhancement, Maintenance Supervisor Association ($700), NPDES storm drain courses ($500) and Traffic Signal Inspection courses ($300). 5605 General Supplies Provide funds for basic hardware needed in Field Services ($22,000). 5630 Small Tools & Equipment Provide funds for the purchase or replacement of tools and equipment ($1,100). 5655 Uniforms Provide funds for purchase of uniforms ($9,000). 5660 Traffic signs & markers Provide funds for purchase of traffic signs & markers supplies throughout the City ($30,000). GAS TAX FUND – FUND 201 OPERATIONS: 5350 Street Repair & Maintenance Provide funds for supplies, equipment, and repairs needed to perform street repair and maintenance such as pot holes, storm damage, weed abatement on right-of-way etc., as well as Traffic Commission requests ($50,000). 5355 Street Sweeping Provide funds for street sweeping to be performed by a private contractor ($225,000). 5360 Curbs & Sidewalks Repair & Maintenance Provide funds for residential curb painting and pavement markings ($40,000). PROP A FUND – FUND 215 OPERATIONS: 5299 Other Professional Services Provide funds for cleaning bus shelters. ($10,000). 182 STREET LIGHTING DISTRICT FUND – FUND 245 OPERATIONS: 5305 Electricity Provide funds for energy and maintenance expenses within the Lighting District for all Southern California Edison Company owned facilities and energy expenses for District- owned facilities ($400,000). 5365 Traffic Signal Maintenance Provide funds for both routine and extraordinary maintenance costs of traffic signal locations throughout the City contract ($160,000), coordination of traffic signal timing ($5,000), traffic signal supplies ($10,000), and backup battery ($25,000). 5370 Street Lighting Maintenance Provide funds for the maintenance and repair of City owned street lights and safety lights ($40,000). GENERAL FUND – FUND 101 OPERATIONS: 5820 Machinery & Equipment Provide funds for replacement of machinery equipment such as oven, HVAC or refrigerators ($10,000). 183 Activity: Facility Maintenance Organization: 3015 Function: To provide maintenance and repair of City facilities and parks. The services provided includes: safety evaluations, emergency repairs, painting, minor repairs to park equipment, and electrical repairs. Work Plan: Description When Expected Result Manage maintenance and janitorial services for City owned facilities. Ongoing Improved community aesthetics and safety. Complete modernization improvements at City facilities. Ongoing Improved facilities aesthetics. Facility accessibility improvements. Ongoing Improved access to public facilities. Utility usage at facilities. Ongoing Ensure areas are safe for facility users. Repair and replace facility amenities. Ongoing Improve facility appearance and user safety. 184 City of Rosemead, California Facility Maintenance, Division 3015 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 273,100$ 298,428$ 374,600$ 374,600$ 389,500$ Total Expenditures 273,100$ 298,428$ 374,600$ 374,600$ 389,500$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 273,100$ 298,428$ 374,600$ 374,600$ 389,500$ Total Funding Sources 273,100$ 298,428$ 374,600$ 374,600$ 389,500$ 185 City of Rosemead, California Facility Maintenance, Division 3015 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 3015 5299 Other professional/technical serv.65,000$ 72,151$ 76,000$ 76,000$ 80,000$ 101 3015 5325 Custodial 120,000 140,652 202,000 202,000 205,000 101 3015 5340 Facilities repair & maintenance 75,000 73,844 82,000 82,000 90,000 101 3015 5390 Equipment rental 2,000 579 1,000 1,000 1,000 101 3015 5460 Training classes 1,100 1,100 1,600 1,600 1,500 101 3015 5605 General supplies 10,000 10,102 12,000 12,000 12,000 101 3015 Operations & maint - General Fund 273,100 298,428 374,600 374,600 389,500 3015 Total Facility Maintenance 273,100$ 298,428$ 374,600$ 374,600$ 389,500$ 186 GENERAL FUND – FUND 101 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for Professional Service Agreements for a variety of City services including HVAC, elevator, alarm system, pest control, etc., ($74,000) and waste cleanup at City facilities ($6,000). 5325 Custodial Provide funds for contract services ($205,000). 5340 Facilities Repair & Maintenance Provide funds for supplies and equipment needed for the maintenance and repair of City facilities ($80,000) and repairs needed as a result of vandalism to City facilities ($10,000). 5390 Equipment Rental Provide funds to rent special equipment ($1,000). 5460 Training Classes Provide funds for skills enhancement, safety and educational workshops AQMD ($500) and training courses ($1,000). 5605 General Supplies Provide funds for department supplies ($10,000) including Parks & Recreation events ($2,000). Facility Maintenance Budget Detail 3015 187 Motor Fleet Work Plan: Organization: 3020 Function: To assist business units with routine maintenance and repair of City vehicles and equipment; to coordinate the purchase of City vehicles and equipment; sell surplus rolling stock and equipment; ensure compliance with federal, state, and regional regulations; and monitor safety compliance measures regarding City vehicles and equipment. Work Plan: Description When Expected Result Purchase vehicles listed in City’s vehicle replacement schedule. Ongoing Improved appearance of City vehicles and ability to use dependable equipment. Manage safety and maintenance schedule for all in-service City vehicles. Ongoing Better maintained city vehicles and safer vehicles for staff to use. Pursue grant funds for alternative fuel vehicles. Ongoing Set an environmental standard in the community and reduce costs for vehicle replacement. 188 City of Rosemead, California Motor Fleet, Division 3020 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-3020-5380 Vehicle Repairs & Maintenance 201-3020-5380 Vehicle Repairs & Maintenance 230-3020-5825 Vehicles 501-3020-5825 Vehicles The budget reflects a cost savings because the City will implement the Vehicle Replacement and Maintenance Lease Program with Enterprise Fleet Management. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 184,900$ 169,797$ 168,100$ 154,400$ 104,500$ Capital outlay 80,000 - 243,145 - 230,000 Total Expenditures 264,900$ 169,797$ 411,245$ 154,400$ 334,500$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 136,900$ 120,930$ 112,100$ 102,400$ 56,500$ State Gas Tax Fund 48,000 48,867 56,000 52,000 48,000 Air Quality Mgt. District Fund - - 70,000 - 30,000 Internal Service Fund 80,000 - 173,145 - 200,000 Total Funding Sources 264,900$ 169,797$ 411,245$ 154,400$ 334,500$ 189 City of Rosemead, California Motor Fleet, Division 3020 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 3020 5380 Vehicle repairs & maintenance 40,000$ 28,880$ 40,000$ 30,000$ 30,000$ 101 3020 5605 General supplies 2,000 621 - 300 500 101 3020 5610 Gasoline & diesel 30,000 26,529 26,000 26,000 26,000 101 3020 5910 Equipment replacement allocation 64,900 64,900 46,100 46,100 - 101 3020 Operations & maint - General Fund 136,900 120,930 112,100 102,400 56,500 201 Gas Tax Fund 201 3020 5380 Vehicle repairs & maintenance 20,000 19,483 28,000 26,000 20,000 201 3020 5610 Gasoline & diesel 28,000 29,384 28,000 26,000 28,000 201 3020 Operations & maint - Gas Tax Fund 48,000 48,867 56,000 52,000 48,000 3020 Total operations & maintenance 184,900 169,797 168,100 154,400 104,500 230 AQMD Fund 230 3020 5825 Vehicles - - 70,000 - 30,000 501 Equipment Replacement Fund 501 3020 5825 Vehicles 80,000 - 173,145 - 200,000 3020 Total Capital Outlay 80,000 - 243,145 - 230,000 3020 Total Motor Fleet 264,900$ 169,797$ 411,245$ 154,400$ 334,500$ 190 GENERAL FUND – FUND 101 OPERATIONS: 5380 Vehicle Repair & Maintenance Provide funds for routine maintenance, repairs, and car washes of City owned vehicles ($30,000). 5605 General Supplies Provide funds for department supplies ($200) and AQMD fees ($300). 5610 Gasoline & Diesel Fuel Provide funds to the need gasoline and oil of City owned vehicles ($26,000). STATE GAS TAX FUND – FUND 201 OPERATIONS: 5380 Vehicle Repair & Maintenance Provide funds for routine maintenance, repairs, and car washes of City owned vehicles ($20,000). 5610 Gasoline & Diesel Fuel Provide funds for the needed gasoline and oil of City owned vehicles ($28,000). AQMD FUND – FUND 230 OPERATIONS: 5825 Vehicles Provide funds for leasing of vehicles ($30,000). EQUIPMENT REPLACEMENT FUND – FUND 501 OPERATIONS: 5825 Vehicles Provide funds for leasing of vehicles ($140,000) and upfront aftermarket equipment for leased vehicles ($60,000). Motor Fleet Budget Detail 3020 191 Activity: Solid Waste Organization: 3025 Function: To coordinate the City’s sanitation, recycling, and environmental programs; to ensure compliance with federal, state, and regional regulations; coordinate the participation in the Los Angeles Regional Agency; to manage the City’s non-exclusive franchise agreement for sanitation services; to promote environmental responsibility among City residents and businesses; and participate in programs and analysis affecting sanitation and environmental programs. Work Plan: Description When Expected Result Participate in LA Regional Agency programs and meetings. Ongoing Compliance with state recycling program requirements. Evaluate services provided for solid waste and recycling collection services. Ongoing Improved services for Rosemead residents, recycling diversion credit for the City, and improved compliance with state environmental mandates. Business recycling program outreach. Ongoing Encouraging businesses to improve recycling through incentive programs. 192 City of Rosemead, California Solid Waste, Division 3025 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 17,000$ 12,276$ 17,000$ 14,000$ 17,000$ Total Expenditures 17,000$ 12,276$ 17,000$ 14,000$ 17,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 17,000$ 12,276$ 17,000$ 14,000$ 17,000$ Total Funding Sources 17,000$ 12,276$ 17,000$ 14,000$ 17,000$ 193 City of Rosemead, California Solid Waste, Division 3025 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 3025 5299 Other professional/technical serv.2,000$ 150$ 2,000$ 1,000$ 2,000$ 101 3025 5465 Membership dues 10,000 8,091 10,000 10,000 10,000 101 3025 5535 Hazardous material disposal 5,000 4,035 5,000 3,000 5,000 101 3025 Operations & maint - General Fund 17,000 12,276 17,000 14,000 17,000 3025 Total Solid Waste 17,000$ 12,276$ 17,000$ 14,000$ 17,000$ 194 GENERAL FUND – FUND 101 OPERATIONS: 5299 Other Professional/Technical Services Provide funds to pay the cost of the permit fee from LA County for the disposal of hazardous materials ($2,000). 5465 Memberships Dues Provide funds for annual LARA membership ($10,000). 5535 Hazardous Material Disposal Provide funds for contractor/vendor to remove material collected from City facilities ($5,000). Solid Waste Budget Detail 3025 195 Activity: Parks & Open Spaces Organization: 3030 Function: To provide maintenance and repair of City facilities and parks. The services provided includes: safety evaluations, emergency repairs, painting, minor repairs to park equipment, and electrical repairs. Work Plan: Description When Expected Result Manage landscaping maintenance for City owned parks and right of way areas. Ongoing Improved community aesthetics. Landscaping beautification improvements at City facilities. Ongoing Improved community aesthetics while conserving water. Park accessibility improvement. Ongoing Improved access to parks and public areas. Utility usage at parks. Ongoing Ensure areas are landscaped and safe for park users while conserving water. Repair and replace park amenities. Ongoing Improve park appearance and park user safety. Repair and improve irrigation equipment. Ongoing Improved community aesthetics and water usage. 196 City of Rosemead, California Parks & Open Spaces, Division 3030 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 1,586,600$ 1,662,556$ 1,739,400$ 1,710,400$ 1,582,400$ Operations and maintenance 1,421,300 1,213,206 1,330,200 1,180,305 1,275,200 Total Expenditures 3,007,900$ 2,875,762$ 3,069,600$ 2,890,705$ 2,857,600$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 2,666,900$ 2,598,077$ 2,715,100$ 2,541,705$ 2,539,200$ State Gas Tax Fund 212,500 161,972 206,700 201,200 210,000 Proposition A Fund 11,500 8,096 15,200 15,200 14,200 Proposition C Fund 11,500 8,096 15,300 15,300 14,200 Street Lighting District Fund 105,500 99,520 117,300 117,300 80,000 Total Funding Sources 3,007,900$ 2,875,762$ 3,069,600$ 2,890,705$ 2,857,600$ 197 City of Rosemead, California Parks & Open Spaces, Division 3030 Budget Overview and Significant Changes Expenditures 101-3030-5005 Salaries & Wages Salary cost reflects wage increases based on MOUs. The budget also reflects a reclassification for an employee to a Maintenance Lead Worker. The Public Works Superintendent position will not be filled, providing a cost savings of $180,000. 101-3030-5305 Electricity 101-3030-5310 Water 101-3030-5605 General Supplies Reduce budgets to reflect actual costs, which is less. 101-3030-5335 Tree Maintenance 101-3030-5336 Tree Maintenance Supplies Consolidate the budget from these two accounts into the Tree Maintenance account. 198 City of Rosemead, California Parks & Open Spaces, Division 3030 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 3030 5005 Salaries & wages 701,300$ 741,545$ 750,000$ 700,000$ 673,000$ 101 3030 5010 Part-time salaries & wages 6,900 28,000 26,000 40,000 10,000 101 3030 5025 Overtime 10,000 32,851 23,000 30,000 30,000 101 3030 5105 Social security/medicare 63,200 62,751 64,400 64,400 60,000 101 3030 5110 Worker's comp 32,400 32,400 68,000 68,000 63,000 101 3030 5115 Retirement contributions 359,500 370,918 375,200 375,200 370,000 101 3030 5130 Cafeteria benefit 284,800 278,379 285,000 285,000 268,000 101 3030 Salaries & Benefits - General Fund 1,458,100 1,546,844 1,591,600 1,562,600 1,474,000 215 Prop A Fund 215 3030 5010 Part-time salaries & wages 10,300 7,060 13,000 13,000 12,500 215 3030 5025 Overtime 200 256 500 500 - 215 3030 5105 Social security/medicare 200 106 300 300 200 215 3030 5110 Worker's comp 400 400 700 700 1,000 215 3030 5115 Retirement contributions 400 274 700 700 500 215 3030 Salaries & Benefits - Prop A Fund 11,500 8,096 15,200 15,200 14,200 220 Prop C Fund 220 3030 5010 Part-time salaries & wages 10,300 7,060 13,000 13,000 12,500 220 3030 5025 Overtime 200 256 500 500 - 220 3030 5105 Social security/medicare 200 106 300 300 200 220 3030 5110 Worker's comp 400 400 700 700 1,000 220 3030 5115 Retirement contributions 400 274 800 800 500 220 3030 Salaries & Benefits - Prop C Fund 11,500 8,096 15,300 15,300 14,200 245 Street Lighting District 245 3030 5005 Salaries & wages 51,500 47,968 56,000 56,000 37,400 245 3030 5025 Overtime 1,000 490 1,500 1,500 - 245 3030 5105 Social security/medicare 4,400 3,847 5,000 5,000 3,200 245 3030 5110 Worker's comp 2,300 2,300 4,800 4,800 3,400 245 3030 5115 Retirement contributions 26,700 26,036 30,000 30,000 20,700 245 3030 5130 Cafeteria benefit 19,600 18,879 20,000 20,000 15,300 245 3030 Salaries & Benefits - St. Light. Fund 105,500 99,520 117,300 117,300 80,000 3030 Total Salaries & Benefits 1,586,600 1,662,556 1,739,400 1,710,400 1,582,400 199 City of Rosemead, California Parks & Open Spaces, Division 3030 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 3030 5299 Other professional/technical serv.- - 12,000 5,000 - 101 3030 5305 Electricity 375,000 314,265 375,000 336,000 350,000 101 3030 5310 Water 320,000 265,849 320,000 260,000 270,000 101 3030 5315 Natural gas 14,000 9,418 14,000 12,000 14,000 101 3030 5330 Grounds repair & maintenance 300,000 275,194 221,500 221,500 260,000 101 3030 5335 Tree maintenance 124,000 97,098 78,000 78,000 100,000 101 3030 5336 Tree maintenance supplies 26,000 746 20,000 1,000 - 101 3030 5340 Facilities repair & maintenance 10,000 2,302 5,000 5,000 5,000 101 3030 5380 Vehicle repair & maintenance - 283 - - - 101 3030 5390 Equipment rental - - - - 1,500 101 3030 5435 Travel & meetings 1,200 123 700 500 700 101 3030 5460 Training classes 3,500 320 4,700 1,500 1,500 101 3030 5465 Membership dues 600 400 300 305 500 101 3030 5605 General supplies 31,500 35,130 66,300 50,000 50,000 101 3030 5630 Small tools & equipment 3,000 20,107 6,000 8,300 12,000 101 3030 5820 Machinery & Equipment - 30,000 - - - 101 3030 Operations & maint - General Fund 1,208,800 1,051,234 1,123,500 979,105 1,065,200 201 Gas Tax Fund 201 3030 5330 Grounds repair & maintenance 132,000 84,709 82,500 82,500 100,000 201 3030 5335 Tree maintenance 70,000 67,805 108,700 108,700 100,000 201 3030 5336 Tree maintenance supplies 5,500 2,354 15,500 10,000 10,000 201 3030 5605 General supplies 5,000 6,917 - - - 201 3030 5630 Small tools & equipment - 187 - - - 201 3030 Operations & maint - Gas Tax Fund 212,500 161,972 206,700 201,200 210,000 3030 Total operations & maintenance 1,421,300 1,213,206 1,330,200 1,180,305 1,275,200 3030 Total Parks and Open Spaces 3,007,900$ 2,875,762$ 3,069,600$ 2,890,705$ 2,857,600$ 200 GENERAL FUND – FUND 101 PROPOSITION A – FUND 215 PROPOSITION C – FUND 220 STREET LIGHTING DISTRICT – FUND 245 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Administrative Specialist, Maintenance Lead Workers, Maintenance Workers, and Facilities Technician. Refer to the Position Distribution on pages 22-25. 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various duties. 5025 Overtime Cover the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5305 Electricity Provide funds for energy and maintenance expenses within the Lighting District for all Southern California Edison Company owned facilities and energy expenses for District- owned facilities ($350,000). Parks & Open Spaces Budget Detail 3030 201 5310 Water Provide funds for maintenance of the City facilities and parks ($270,000). 5315 Natural Gas Provide funds for maintenance of the swimming pool and showers at Rosemead Park ($14,000). 5330 Grounds Repair & Maintenance Provide funds for the upkeep and maintenance of all the City parks, including contract services for landscaping ($260,000). 5335 Tree Maintenance Provide funds for contract services for the upkeep and planting of trees throughout the City ($100,000). 5340 Facilities Repair & Maintenance Provide funds for minor repair and maintenance at all park facilities ($5,000). 5390 Equipment Rental Provide funds for various construction and building machinery, equipment, fencing, etc. ($1,500). 5435 Travel and Meeting Provide funds for attending various professional meetings ($700). 5460 Training Classes Provide for skills enhancement and safety and educational workshops ($1,500). 5465 Memberships Dues Provide for miscellaneous memberships for pest applicator profession association ($500). 5605 General Supplies Provide funds for department supplies including Parks & Recreation events ($32,000), hardware ($10,000), landscape ($3,000) and irrigation ($5,000). 5630 Small Tools & Equipment Provide funds for the purchase or replacement of tools and equipment for ($12,000). STATE GAS TAX FUND – FUND 201 OPERATIONS: 5330 Grounds Repair & Maintenance Provide funds for the upkeep and maintenance of all the City parks, including contract services for landscaping ($100,000). 202 5335 Tree Maintenance Provide funds for contract services for the upkeep and planting of trees throughout the City and repairs ($100,000). 5336 Tree Maintenance Supplies Provide funds for the purchase of supplies for the upkeep and installation of trees throughout the City ($10,000). 203 Activity: Engineering Organization: 3035 Function: To provide adequate physical infrastructure throughout the City, including streets and sidewalks; to administer street maintenance contracts, capital improvement projects, and National Pollutant Discharge Elimination System Program (NPDES) implementation and compliance; to provide plan check and inspection services for grading and public works permits, utility work permits, development reviews, tract/parcel map checks, lot line adjustments, and compliance certificates; to analyze traffic and right-of- way activities in the City; respond to public inquiries regarding traffic, parking, drainage and public works issues; work with other City departments and outside agencies on regional and sub-regional transportation and public works issues; and staff and advise the Traffic Commission. Work Plan: Description When Expected Result Administer the CIP function for the City. Ongoing Improved coordination on projects and better scheduling of upcoming work. Provide customer assistance to the general public and other departments. Ongoing Provide a high level of service in an appropriate time frame. Administer Public Works permitting process. Ongoing Ensure that City standards are adhered to in right-of- way areas. Provide staff assistance to the City’s Traffic Commission and City Council. Ongoing Coordinate projects and traffic study requests from the general public and City officials. Participate in regional efforts to meet new storm water permit requirements, including involvement in an enhanced watershed management program. Ongoing Help ensure City compliance with state mandated clean water programs. Participate and maintain compliance with regional, State, and Federal funding and legislation. Ongoing Ensure staff is current on potential grant funding and regulation changes. Improved public outreach and education for storm water pollution prevention programs. Ongoing Help ensure City compliance with state mandated clean water programs. Manage industrial waste inspection program with LA County. Ongoing Ensure business compliance with fats, oils, and grease disposal regulations. 204 City of Rosemead, California Engineering, Division 3035 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 370,800$ 331,965$ 349,500$ 320,600$ 351,200$ Operations and maintenance 798,400 506,422 682,900 682,900 692,700 Total Expenditures 1,169,200$ 838,388$ 1,032,400$ 1,003,500$ 1,043,900$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 851,300$ 720,261$ 930,100$ 930,100$ 719,600$ State Gas Tax Fund 13,400 12,434 14,500 3,100 13,700 Measure R Fund 184,500 46,966 87,800 70,300 237,100 Measure M Fund - - - - 23,800 CDBG Fund - 845 - - 49,700 Capital Projects Fund 120,000 57,881 - - - Total Funding Sources 1,169,200$ 838,388$ 1,032,400$ 1,003,500$ 1,043,900$ 205 City of Rosemead, California Engineering, Division 3035 Budget Overview and Significant Changes Expenditures xxx-3035-5005 Salaries & Wages The City is not planning to fill the City Engineer position and proposes to establish two new positions: Associate Civil Engineer & Civil Engineering Assistant. The fiscal impact for the two positions is about the same as the prior budget for one position because the retirement costs for the prior position was significantly higher. The hiring of the new positions is also projected to be at a lower salary rate. The City also plans to create a Public Works Inspector position. The fiscal impact to fund this position is less than the budgeted amount of $150,000, which is the amount the City has spent on contract services for a Public Works Inspector on an as-needed basis. This position will be a full-time position to perform the duties of a Public Works Inspector and process public work permits. 101-3035-5265 NPDES The budget reflects the cost the City anticipates spending on NPDES based on the scope of services provided by the consultant. 101-3035-5229 Other Professional /Technical Services The budget reflects the cost the City anticipates spending for Engineering services from the General Fund. 225-3035-5229 Other Professional /Technical Services The budget reflects the cost the City anticipates spending for Engineering services from the Measure R Fund. 206 City of Rosemead, California Engineering, Division 3035 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 3035 5005 Salaries & wages 113,300$ 121,611$ 173,000$ 173,000$ 165,500$ 101 3035 5010 Part-time salaries & wages 24,000 994 7,000 7,000 27,600 101 3035 5105 Social security/medicare 9,500 9,898 14,500 14,500 17,600 101 3035 5110 Worker's comp 1,400 1,400 4,000 4,000 4,300 101 3035 5115 Retirement contributions 29,300 63,000 60,000 60,000 18,000 101 3035 5125 Auto allowance 1,400 2,658 1,500 1,500 - 101 3035 5130 Cafeteria benefit 24,000 26,227 37,200 37,200 43,600 101 3035 Salaries & Benefits - General Fund 202,900 225,788 297,200 297,200 276,600 201 Gas Tax Fund 201 3035 5005 Salaries & wages 9,600 6,161 10,000 1,000 9,500 201 3035 5105 Social security/medicare 800 527 1,000 500 800 201 3035 5110 Worker's comp 100 100 200 100 200 201 3035 5115 Retirement contributions 700 3,728 800 500 1,000 201 3035 5130 Cafeteria benefit 2,200 1,918 2,500 1,000 2,200 201 3035 Salaries & Benefits - Gas Tax Fund 13,400 12,434 14,500 3,100 13,700 225 Measure R Fund 225 3035 5005 Salaries & wages 21,200 20,583 23,000 12,000 24,900 225 3035 5105 Social security/medicare 1,700 1,534 2,000 1,000 2,600 225 3035 5110 Worker's comp 300 300 500 500 600 225 3035 5115 Retirement contributions 6,500 10,008 7,500 4,500 2,500 225 3035 5125 Auto allowance 400 315 300 300 - 225 3035 5130 Cafeteria benefit 4,400 2,277 4,500 2,000 6,500 225 3035 Salaries & Benefits - Measure R Fund 34,500 35,017 37,800 20,300 37,100 226 Measure M Fund 226 3035 5005 Salaries & wages - - - - 15,500 226 3035 5105 Social security/medicare - - - - 1,900 226 3035 5110 Worker's comp - - - - 400 226 3035 5115 Retirement contributions - - - - 1,600 226 3035 5130 Cafeteria benefit - - - - 4,400 226 3035 Salaries & Benefits - Measure M Fund - - - - 23,800 260 Community Development Block Grant 260 3035 5115 Retirement contributions - 845 - - - 260 3035 Salaries & Benefits - CDBG - 845 - - - 207 City of Rosemead, California Engineering, Division 3035 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 3035 5225 Engineering 50,000 30,828 - - - 101 3035 5235 Special studies 28,000 29,940 - - - 101 3035 5265 NPDES 200,000 211,542 300,000 300,000 180,000 101 3035 5299 Other professional/technical serv.300,000 205,602 265,000 265,000 200,000 101 3035 5460 Training classes 7,000 - 7,500 7,500 5,000 101 3035 5465 Membership dues 1,000 245 500 500 1,000 101 3035 5495 Industrial waste & sewers 50,000 5,570 50,000 50,000 50,000 101 3035 5605 General supplies 7,500 5,811 5,000 5,000 5,000 101 3035 5650 IT supplies - - - - 2,000 101 3035 5665 Postage - 35 - - - 101 3035 5910 Equipment replacement allocation 4,900 4,900 4,900 4,900 - 101 3035 Operations & maint - General Fund 648,400 494,473 632,900 632,900 443,000 225 Measure R Fund 225 3035 5299 Other professional/technical serv.150,000 11,949 50,000 50,000 200,000 225 3035 Operations & maint - Meas. R Fund 150,000 11,949 50,000 50,000 200,000 260 CDBG Fund 260 3035 5235 Other professional/technical serv.- - - - 49,700 Operations & maint - CDBG Fund - - - - 49,700 3035 Total operations & maintenance 798,400 506,422 682,900 682,900 692,700 3035 Total Engineering 1,169,200$ 838,388$ 1,032,400$ 1,003,500$ 1,043,900$ 208 GENERAL FUND – FUND 101 STATE GAS TAX – FUND 201 MEASURE R FUND – FUND 225 MEASURE M FUND – FUND 226 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Associates City Engineer, Civil Engineering Assistant, Public Works Inspector, and Public Works Manager. Refer to the Position Distribution on pages 22-25. 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various clerical duties. 5025 Overtime Cover the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5125 Automobile Allowance Provide funds for an Automobile Allowance for the City Engineer. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5265 NPDES M34 Permit Compliance - provides funds to comply with the National Pollutant Discharge Elimination System (NPDES) Legislation requirement update the Storm Drain Element of the Infrastructure Management Report, transfer existing city storm drains to the Los Angeles County Flood Control District and for membership/expenditures associated storm water organizations ($180,000). Engineering Budget Detail 3035 209 5299 Other Professional/Technical Services Provide funds for engineering and other professional services ($200,000). 5460 Training Classes Provide for skills enhancement and safety and educational workshops ($5,000). 5465 Memberships Dues Provide for APWA memberships ($500) and ASCE ($500). 5495 Industrial Waste & Sewers Provide funds for the cost of services for the issuance, plan check, and inspection of industrial waste permits performed by the County of Los Angeles Engineering Department ($50,000). 5605 General Supplies Provide funds for department supplies ($5,000). 5650 Technology Replacement Allocation Provide funds for AutoCad software ($2,000). MEASURE R FUND – FUND 225 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for contract services ($200,000). CDBG FUND – FUND 260 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for professional services for the Garvey Park HVAC and Alley way improvement CIP projects ($49,700). 210 Activity: Project Management Organization: 3036 Function: To provide adequate physical infrastructure throughout the City, including streets and sidewalks; to administer street maintenance contracts and capital improvement projects. Work Plan: Description When Expected Result Administer the CIP function for the City. Ongoing Improved coordination on projects and better scheduling of upcoming work. 211 City of Rosemead, California Project Management Division, 3036 Budget Summary By Major Categories Budget Overview and Significant Changes Expenditures 101-3036-5xxx Salaries & Wages & Benefits The City anticipates more CIP projects will be completed in FY 19/20. The budget reflects an increase due to more staff time to complete the CIP projects. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits -$ -$ 192,200$ 123,000$ 232,200$ Total Expenditures -$ -$ 192,200$ 123,000$ 232,200$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund -$ -$ 192,200$ 123,000$ 232,200$ Total Funding Sources -$ -$ 192,200$ 123,000$ 232,200$ 212 City of Rosemead, California Project Management Division, 3036 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 3036 5005 Salaries & wages -$ -$ 108,000$ 65,000$ 144,700$ 101 3036 5105 Social security/medicare - - 8,600 8,000 15,600 101 3036 5110 Worker's comp - - 2,500 2,000 3,400 101 3036 5115 Retirement contributions - - 50,000 30,000 29,800 101 3036 5125 Auto allowance - - 2,400 2,000 600 101 3036 5130 Cafeteria benefit - - 20,700 16,000 38,100 101 3036 Salaries & Benefits - General Fund - - 192,200 123,000 232,200 3036 Total Engineering -$ -$ 192,200$ 123,000$ 232,200$ 213 GENERAL FUND – FUND 101 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Associate Civil Engineer, Civil Engineering Assistant, Administrative Analyst, Public Works Inspector, Public Works Manager, and Director of Public Works. Refer to the Position Distribution on pages 22-25. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5125 Automobile Allowance Provide funds for an Automobile Allowance for the City Engineer. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. Project Management Budget Detail 3036 214 Activity: Public Transit Organization: 3040 Function: To provide public transportation services to Rosemead residents; manage the City’s public transit; programs contractor; oversee funding sources for public transportation programs; conduct analyses and studies on the City’s public transit program; participate in regional and state agencies that affect public transit; and effectively publicize the City’s transit program to residents and business. Work Plan: Description When Expected Result Provide customer assistance and support to residents using transit services. Ongoing Convenient access to transit program, resolution of rider complaints, and continued monitoring of transit contractor. Continue to promote transit programs and evaluate enhancement opportunities. Ongoing Improved accessibility for City residents. Participate in regional transportation planning programs and agencies. Ongoing Represent Rosemead’s interest in improved transportation planning and services. Manage Proposition A, Proposition C, and Measure R program funds with possible sale of excess funds. Ongoing Ensure compliance with Metro grant requirements. 215 City of Rosemead, California Public Transit, Division 3040 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 215-3040-5470 220-3040-5470 Transportation Services The budget reflects an increase in transportation service costs due to entering into a contract with the new provider. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 994,000$ 936,078$ 1,042,500$ 936,700$ 1,122,000$ Total Expenditures 994,000$ 936,078$ 1,042,500$ 936,700$ 1,122,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget Proposition A Fund 744,000$ 724,315$ 737,800$ 736,700$ 802,000$ Proposition C Fund 250,000 211,763 304,700 200,000 320,000 Total Funding Sources 994,000$ 936,078$ 1,042,500$ 936,700$ 1,122,000$ 216 City of Rosemead, California Public Transit, Division 3040 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 215 Prop A Fund 215 3040 5380 Vehicle repairs & maintenance 2,400$ 2,966$ 5,000$ 5,000$ 5,000$ 215 3040 5435 Travel & meetings 1,600 434 1,600 1,000 - 215 3040 5440 Advertising 10,000 10,411 2,000 1,500 2,000 215 3040 5465 Membership dues 15,000 15,000 15,000 15,000 15,000 215 3040 5470 Transportation services 695,000 674,147 714,200 714,200 780,000 215 3040 5715 Excursions 20,000 21,357 - - - 215 3040 Operations & maint - Prop A Fund 744,000 724,315 737,800 736,700 802,000 220 Prop C Fund 220 3040 5470 Transportation services 170,000 142,869 304,700 200,000 320,000 220 3040 5725 Bus pass subsidy 80,000 68,894 - - - 220 3040 Operations & maint - Prop C Fund 250,000 211,763 304,700 200,000 320,000 3040 Total operations & maintenance 994,000 936,078 1,042,500 936,700 1,122,000 3040 Total Public Transit 994,000$ 936,078$ 1,042,500$ 936,700$ 1,122,000$ 217 PROPOSITION A – FUND 215 OPERATIONS: 5380 Vehicle Repair & Maintenance Provide funds for routine maintenance, repairs, and car washes of Parks & Recreation vehicles ($5,000). 5440 Advertising Provide funds for transit brochure ($2,000). 5465 Memberships Dues Provide funds to pay for the annual membership of the San Gabriel Valley Council of Governments (SGVCOG) ($15,000). 5470 Transportation Services Provide funds to a private transportation company for operations of Explorer and Dial-A- Ride ($780,000). PROPOSITION C – FUND 220 OPERATIONS: 5470 Transportation Services Provide funds to a private transportation company for operations of Explorer and Dial-A- Ride ($320,000). Public Transit Budget Detail 3040 218 THIS PAGE INTENTIONALLY LEFT BLANK 219 City of Rosemead, California Parks and Recreation Department Organizational Chart 220 City of Rosemead, California Parks & Recreation FY 2019-20 Strategic Plan Goals and Objectives  Expand participation in the Citywide Youth Sports Programs.  Initiate online registration to compliment current registration process.  Connect Active system to Tyler for ease of financial records and deposits.  Establish a multi-tier sponsorship program for Special Events.  Introduce an adult basketball program.  Update and expand department website function and usage.  Establish a volunteer program.  Negotiate new lease with SCE for additional park space. 221 City of Rosemead, California Parks & Recreation Budget Summary FY 2018 FY 2019 FY 2020 Amended FY 2018 Amended Requested Budget Actual Budget Budget No. of Full-time Team Members 9 9 8 9 Expenditures: Administration 486,000 370,168 557,000 568,600 Recreation 394,900 358,353 315,400 381,400 Youth & Adult Sports 51,400 61,096 63,100 73,100 Aquatics 714,016 724,414 710,700 897,900 Instructional Classes 247,800 214,819 238,300 231,100 Community Center Operations 415,102 438,235 436,607 418,300 Senior Services 159,500 147,237 277,100 302,800 Community Events 147,900 191,611 234,000 286,600 Dinsmoor Heritage House 9,000 2,025 9,000 9,000 Total Expenditures 2,625,618 2,507,959 2,841,207 3,168,800 Funding Sources General Fund 2,595,118 2,487,834 2,694,407 3,034,400 Proposition A - - 30,000 30,000 Proposition C - - 80,000 80,000 CDBG 30,500 20,125 36,800 24,400 Total Funding Sources 2,625,618 2,507,959 2,841,207 3,168,800 % Change 12% Administr ation 18% Recreation 12% Youth & Adult Sports 2% Aquatics 29%Instructional Classes7% Community Center13% Senior Services10% Community Events9% Dinsmoor Her. House 0% 19/20 Expenditures(by division) General Fund 96% Prop A 1% Prop C2% CDBG1% 19/20 Funding Sources(by Fund) 222 City of Rosemead, California Parks & Recreation Personnel Title 2019/20 Salaries Director of Parks & Recreation $ 123,800 Recreation Manager 85,000 Recreation Supervisor (3) 208,600 Administrative Specialist 58,800 Recreation Coordinator (3) 141,400 Total Personnel Salaries $ 617,600 223 City of Rosemead, California Parks & Recreation Department Performance and Workload Measures 2017-18 2018-19 Performance and Workload Measures Actual Estimated 1. Youth Program Participants 1,474 1,907 2. Older Adult Program Participants 2,585 2,800 3. Recreation Class Participants 4,934 5,810 4. Trip Participants 874 1,326 5. Number of Community Events 26 28 6. Revenue Generated by Parks and Recreation $616,637 $679,684 7. New Recreation Programs Offered 5 13 8. Number of Facility Reservations 2,789 3,102 9. Number of Instructional Classes 705 716 10. Number of Senior Lunches Served 12,953 12,975 Accomplishments 1. Grand opening of the first Temporary Community Garden. 2. Installation of two new ADA chairs at the aquatic centers. 3. Completion and grand opening of Jay Imperial Park. 4. Offered new youth programs; volleyball and basketball clinics. 5. Installation of two new pool heaters at Rosemead Aquatics Center. 224 City of Rosemead, California Parks & Recreation Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 1,847,700$ 1,672,400$ 1,876,700$ 1,781,200$ 2,193,800$ Operations and maintenance 739,616 802,510 938,300 892,250 950,100 Capital outlay 38,302 33,050 26,207 16,000 24,900 Total Expenditures 2,625,618$ 2,507,959$ 2,841,207$ 2,689,450$ 3,168,800$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 2,595,118$ 2,487,834$ 2,694,407$ 2,542,650$ 3,034,400$ Proposition A Fund - - 30,000 30,000 30,000 Proposition C Fund - - 80,000 80,000 80,000 CDBG Fund 30,500 20,125 36,800 36,800 24,400 Total Funding Sources 2,625,618$ 2,507,959$ 2,841,207$ 2,689,450$ 3,168,800$ 225 Activity: Administration Organization: 4001 Function: To provide administrative and clerical support to all Parks & Recreation Divisions. The Administrative Division pursues written reports, reviews program policies and procedures, completes special projects and programs, purses grant funding, and have oversight of master plan projects related to parks and recreation facilities. Work Plan: Description When Expected Result Continued implementation of Master Plan projects. FY 2019-20 Initiate lease options with SCE for Stallo & Hellman and Mission & Walnut Grove. Continued implementation of Strategic Plan strategies. FY 2019-20 Continue to increase park and open space. Researching funding for land acquisition. FY 2019-20 Initiate and complete Duff School Project. Connect ActiveNet system to Tyler for ease of financial records and deposits and increased customer service. FY 2019-20 Implement the process to allow credit card transactions to be completed within one registration system. Research and apply for national awards, certifications, and designations through various professional organizations. FY 2019-20 Work with Public Works in the development of a dog park. Implement department social media and marketing tools for increased promotions. FY 2019-20 Implement department social media and marketing tools for increased promotions. 226 City of Rosemead, California Parks & Recreation Administration, Division 4001 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-4001-5005 Salaries & Wages 101-4001-5115 Retirement The prior year budget included a Recreation Supervisor, who had Tier 1 retirement benefits. The 19/20 budget moves the Recreation Supervisor position to Community Center and adds a new Recreation Manager position in this division. The retirement cost savings offset salaries & wages resulting in minimal increases. 101-4001-5010 Part-time salaries & wages The budget includes administration costs for the Summer Youth Program. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 429,800$ 313,706$ 500,200$ 399,500$ 505,700$ Operations and maintenance 56,200 56,462 56,800 56,800 62,900 Total Expenditures 486,000$ 370,168$ 557,000$ 456,300$ 568,600$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 486,000$ 370,168$ 557,000$ 456,300$ 564,100$ CDBG Fund - - - - 4,500 Total Funding Sources 486,000$ 370,168$ 557,000$ 456,300$ 568,600$ 227 City of Rosemead, California Parks & Recreation Administration, Division 4001 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 4001 5005 Salaries & wages 271,600$ 206,495$ 298,500$ 250,000$ 317,100$ 101 4001 5105 Social security/medicare 24,600 16,037 28,500 20,000 26,700 101 4001 5110 Worker's comp 3,000 3,000 6,500 6,500 13,200 101 4001 5115 Retirement contributions 59,300 44,977 73,700 60,000 51,000 101 4001 5125 Automobile Allowance 6,000 4,500 6,000 3,000 6,000 101 4001 5130 Cafeteria benefit 65,300 38,697 87,000 60,000 87,200 101 4001 Salaries & Benefits - General Fund 429,800 313,706 500,200 399,500 501,200 260 General Fund 260 4001 5010 Part-time salaries & wages - - - - 3,900 260 4001 5105 Social security/medicare - - - - 100 260 4001 5110 Worker's compensation - - - - 300 260 4001 5115 General supplies - - - - 200 260 4001 Total operations & maintenance - - - - 4,500 4001 Total Salaries & Benefits 429,800 313,706 500,200 399,500 505,700 Operations and maintenance 101 General Fund 101 4001 5435 Travel & meetings 1,600 2,432 2,000 2,000 4,900 101 4001 5465 Membership dues 1,600 2,527 3,600 3,600 3,800 101 4001 5565 Entertainment license 2,300 2,428 3,500 3,500 3,500 101 4001 5605 General supplies 1,000 1,115 1,000 1,000 1,000 101 4001 5645 Software 4,800 3,060 4,800 4,800 6,000 101 4001 5830 Furniture & fixtures - - - - 5,000 101 4001 5905 Technology services allocation 38,100 38,100 37,900 37,900 38,700 101 4001 5910 Equipment replacement allocation 6,800 6,800 4,000 4,000 - 101 4001 Total operations & maintenance 56,200 56,462 56,800 56,800 62,900 4001 Total Parks & Recreation Admin 486,000$ 370,168$ 557,000$ 456,300$ 568,600$ 228 GENERAL FUND – FUND 101 CDBG FUND – FUND 260 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Parks & Recreation Director, Administrative Specialist, Recreation Manager. Refer to the Position Distribution on page 22-25. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5125 Automobile Allowance Provide funds for an Automobile Allowance for the Parks & Recreation Director. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS 5435 Travel and Meeting Provide funds for employees attending CPRS conference ($2,400), Annual staff retreat ($800), CPRS Mini Conference ($140), SCMAF institute ($90), CJPIA Parks and Recreation Academy ($1,100) and Mileage reimbursement for part-time employee ($370). 5465 Memberships Dues Provide funds for CPRS ($2,100), NRPA Agency ($650), When to Work Scheduling Dues ($500) and SCMAF Agency ($550). PARKS & RECREATION ADMINISTRATION Budget Detail 4001 229 5565 Entertainment License Agreement Provide funds for ASCAP ($700), BMI ($700), Movie Fees ($1,200) and MPLC ($900). 5605 General Supplies Provide funds for office supplies ($1,000). 5645 Software Provide funds for ActiveNet software ($4,000), ActiveNet training ($800), and Adobe Software (1,200). 5830 Furniture & Fixtures Provide funds for office furniture for the Director of Parks & Recreation’s office ($5,000). 5905 Technology Service Allocation Allocate technology service costs to all departments ($38,700). 230 Activity: General Recreation Organization: 4005 Function: The general recreation division provides seasonal and year-round recreational opportunities to Rosemead youth including after-school recreation and seasonal day camps. Evening and weekend park supervision and field monitoring are also included in the general recreation division. Work Plan: Description When Expected Result Implement a variety of seasonal day camps that are aligned with local school district planning schedules for summer, winter and spring. FY 2019-20 Increased participation in youth camp programs. Continue to promote after school drop in recreation program. FY 2019-20 Increased participation in youth recreation programs. Develop and research a plan to provide a new youth program for residents. FY 2019-20 Increased youth participation in programs. 231 City of Rosemead, California General Recreation, Division 4005 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-4005-5010 Part-time Salaries & Wages Prior year (PY) budgeted hours for part-timers (PT) were 9,515 versus current year hours of 15,672. Part-time salaries increase is due to minimum wage increase from $12 to $13 per hour and PT hours increasing by 6,157 hours. Prior year budget did not sufficiently account for part-timer hours to sustain the services the City provides. The following are the breakdown of hours added: Summer Day Camp 420 Increase hours request Evening & Weekend Roving Supervision 3,241 Hours were not budgeted correctly in the PY Field Supervision 936 New hours request Gym Rental Supervision 1,560 New hours request Total PT hours increase 6,157 FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 350,300$ 319,065$ 275,200$ 283,600$ 348,800$ Operations and maintenance 44,600 39,287 40,200 39,850 32,600 Total Expenditures 394,900$ 358,353$ 315,400$ 323,450$ 381,400$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 394,900$ 358,353$ 315,400$ 323,450$ 381,400$ Total Funding Sources 394,900$ 358,353$ 315,400$ 323,450$ 381,400$ 232 City of Rosemead, California General Recreation, Division 4005 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 4005 5005 Salaries & wages 104,500$ 65,446$ 61,700$ 64,000$ 64,800$ 101 4005 5010 Part-time salaries & wages 101,900 133,984 132,900 150,000 205,500 101 4005 5025 Overtime - 4,621 8,000 3,500 - 101 4005 5105 Social security/medicare 11,700 7,424 9,500 9,000 10,700 101 4005 5110 Worker's comp 5,400 5,400 12,500 12,500 18,400 101 4005 5115 Retirement contributions 66,600 62,912 19,000 18,000 22,700 101 4005 5130 Cafeteria benefit 60,200 27,579 26,600 26,600 26,700 101 4005 5140 Unemployment insurance - 11,700 5,000 - - 101 4005 Salaries & Benefits - General Fund 350,300 319,065 275,200 283,600 348,800 4005 Total Salaries & Benefits 350,300 319,065 275,200 283,600 348,800 Operations and maintenance 101 General Fund 101 4005 5340 Facilities repair & maintenance 3,500 3,079 4,700 4,700 3,700 101 4005 5387 Property lease 4,700 5,168 4,800 5,200 5,200 101 4005 5435 Travel & meetings 500 551 800 300 - 101 4005 5455 Printing & binding - 356 500 250 500 101 4005 5605 General supplies 18,600 22,007 12,400 12,400 7,200 101 4005 5655 Uniforms 2,800 2,650 2,800 2,800 1,800 101 4005 5715 Excursions 14,500 5,476 14,200 14,200 14,200 101 4005 Total operations & maintenance 44,600 39,287 40,200 39,850 32,600 4005 Total Recreation Division 394,900$ 358,353$ 315,400$ 323,450$ 381,400$ 233 GENERAL FUND – FUND 101 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Recreation Supervisor and Recreational Coordinator. Refer to the Position Distribution on pages 22-25. 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various duties. 5025 Overtime Cover the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS 5340 Facilities Repair & Maintenance Provide funds to repair the park tennis court netting ($1,000), LA County Health Dept Snack Bar permits ($600), Snack bar ice machine repairs ($600), outdoor basketball court netting ($500) and Temporary Community Garden supplies ($1,000). GENERAL RECREATION Budget Detail 4005 234 5387 Property Lease Provide funds to lease Jay Imperial Park ($2,900), Zapopan Park ($1,800), Guess Park ($300) and misc. park leases ($200). 5455 Printing & Binding Provide funds for printing & binding ($500). 5605 General Supplies Provide funds for general department and office supplies ($1,500), Seasonal Camps ($4,000), Garvey Park ($700) and Park Roving Supervision ($1,000). 5655 Uniforms Provide funds to purchase uniforms jackets ($1,050) and shirts ($750). 5715 Excursions Allocated to weekly summer day camp ($9,000), spring day camp ($1,800), winter day camp ($1,800) and summer family excursions ($1,600). 235 THIS PAGE INTENTIONALLY LEFT BLANK 236 Activity: Youth & Adult Sports Organization: 4010 Function: The Youth and Adult Sports division is responsible for provision of year-round sports activities for residents of all ages including Youth, Middle school, and adult sports. This division will offer a variety of youth and adult sports opportunities that include leagues, instructional camps, clinics and national competitions. Work Plan: Description When Expected Result Expand participation in city wide sports programs. FY 2019-20 Hold a city-wide track meet and work with RHS to introduce HS led sports camps. Introduce adult sports programming. FY 2019-20 Create an adult basketball league. 237 City of Rosemead, California Youth & Adult Sports, Division 4010 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-4010-5010 Part-time Salaries & Wages 101-4010-5605 General Supplies Part-time salaries increase is due to minimum wage increase from $12 to $13 per hour and PT hours increasing by 600 hours to implement the following new programs. General supplies also increase to purchase supplies for the new programs. Youth Sports Clinics – Volleyball & Basketball 192 New hours request Adult Basketball League 240 New hours request Start Smart Program 168 New hours request Total PT hours increase 600 FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 29,000$ 36,785$ 37,700$ 37,500$ 46,900$ Operations and maintenance 22,400 24,311 25,400 25,400 26,200 Total Expenditures 51,400$ 61,096$ 63,100$ 62,900$ 73,100$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 51,400$ 61,096$ 63,100$ 62,900$ 73,100$ Total Funding Sources 51,400$ 61,096$ 63,100$ 62,900$ 73,100$ 238 City of Rosemead, California Youth & Adult Sports, Division 4010 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 4010 5010 Part-time salaries & wages 28,000$ 34,035$ 33,800$ 33,800$ 41,400$ 101 4010 5025 Overtime - 551 600 400 - 101 4010 5105 Social security/medicare 200 502 600 600 600 101 4010 5110 Worker's comp 400 400 1,400 1,400 3,300 101 4010 5115 Retirement contributions 400 1,297 1,300 1,300 1,600 101 4010 Salaries & Benefits - General Fund 29,000 36,785 37,700 37,500 46,900 Operations and maintenance 101 General Fund 101 4010 5340 Facilties repair & Maintenance 5,000 4,934 5,000 5,000 2,500 101 4010 5435 Travel & meeting 1,300 1,160 1,300 1,300 1,300 101 4010 5605 General supplies 13,000 16,867 16,000 16,000 19,300 101 4010 5630 Small tools & equipment 3,100 1,350 3,100 3,100 3,100 101 4010 Operations & maint - General Fund 22,400 24,311 25,400 25,400 26,200 4010 Total Recreation Fee & Charge 51,400$ 61,096$ 63,100$ 62,900$ 73,100$ 239 GENERAL FUND – FUND 101 PERSONNEL: 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various duties. 5025 Overtime Covers the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5340 Facilities Repair & Maintenance Provide funds for gym floor cleaning supplies ($500), safety padding ($1,000) and an industrial fan for gym ($1,000). 5435 Travel and Meeting Expense Provide funds for CPRS regional and district workshops ($800), and SCMAF Institute training ($500). 5605 Department Supplies Provide funds for general supplies, adult basketball supplies ($1,300), basketball & volleyball clinic supplies ($2,000), youth basketball ($8,000), Start Smart sports ($5,000) youth volleyball ($1,500) and youth futsal ($1,500). 5630 Small Tools & Equipment Provide funds for purchases or replacement of equipment for volleyball ($300), basketball ($2,500) and futsal ($300). YOUTH & ADULT SPORTS Budget Detail 4010 240 Activity: Aquatics Organization: 4015 Function: To provide recreational aquatic programs including summer recreation swim, lap swim, aqua aerobics, special events including luau and dive-in movies. The division oversees maintenance of Rosemead and Garvey Pools. Work Plan: Description When Expected Result Introduce year-round triathlon training programs. FY 2019-20 Increased revenues. Continue to expand corporate Swim program. FY 2019-20 Increased participation in aquatics programs. Contract out routine maintenance. FY 2019-20 Consistent maintenance operations and preventative care of the Splash Zone and RAC. Increase facility rental promotions. FY 2019-20 Increased revenues. 241 City of Rosemead, California Aquatics, Division 4015 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 474,200$ 439,936$ 425,200$ 421,200$ 626,100$ Operations and maintenance 239,816 284,478 285,500 239,800 271,800 Total Expenditures 714,016$ 724,414$ 710,700$ 661,000$ 897,900$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 714,016$ 724,414$ 710,700$ 661,000$ 897,900$ Total Funding Sources 714,016$ 724,414$ 710,700$ 661,000$ 897,900$ 242 City of Rosemead, California Aquatics, Division 4015 Budget Overview and Significant Changes Expenditures 101-4015-5005 Salaries & Wages The budget provides for one Recreation Supervisor and one Recreation Coordinator to run the Aquatic Division. The prior year budget only budgeted for one Recreation Coordinator. This results in the Aquatic budget increasing by $74,000. 101-4015-5010 Part-time Salaries & Wages Part-time salaries increase is due to minimum wage increase from $12 to $13 per hour and PT hours increasing by 4,041 hours for additional lifeguards. 101-4015-5115 Retirement The budget provides for one Recreation Supervisor and one Recreation Coordinator to run the Aquatic Division. The prior year budget only budgeted for one Recreation Coordinator. The Recreation Supervisor has Tier 1 benefits; therefore, the retirement costs increased by $49,000. 101-4015-5505 Class Instruction The budget reflects an increase in class instruction fees for the swim class; however, this increase will be offset by an increase in revenues generated. 101-4015-5820 Machinery & Equipment The budget does not anticipate any cost for major repairs for the Aquatic division. The City replaced two ADA pool lifts in the prior year. 243 City of Rosemead, California Aquatics, Division 4015 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 4015 5005 Salaries & wages 105,900$ 114,370$ 46,900$ 46,900$ 120,700$ 101 4015 5010 Part-time salaries & wages 250,400 205,544 298,700 298,700 345,800 101 4015 5025 Overtime - 3,633 6,000 2,000 - 101 4015 5105 Social security/medicare 13,200 12,111 8,800 8,800 15,000 101 4015 5110 Worker's comp 11,200 11,200 28,600 28,600 38,000 101 4015 5115 Retirement contributions 50,000 49,833 14,400 14,400 63,000 101 4015 5130 Cafeteria benefit 43,500 43,246 21,800 21,800 43,600 101 4015 Salaries & Benefits - General Fund 474,200 439,936 425,200 421,200 626,100 4015 Total Salaries & Benefits 474,200 439,936 425,200 421,200 626,100 Operations and maintenance 101 General Fund 101 4015 5305 Electricity 41,500 37,525 41,500 40,000 40,000 101 4015 5310 Water 9,000 15,282 15,000 15,000 15,500 101 4015 5315 Gas 34,200 28,091 34,200 50,000 35,000 101 4015 5340 Facilities repair & maintenance 6,300 3,866 6,300 6,300 6,300 101 4015 5345 Pool maintenance 47,800 48,472 47,800 47,800 51,800 101 4015 5435 Travel & Meetings 2,100 1,236 1,300 1,300 1,900 101 4015 5460 Training - 70 - - - 101 4015 5505 Class Instruction - 43,533 85,000 25,000 100,000 101 4015 5605 General supplies 15,000 15,614 15,000 15,000 17,100 101 4015 5655 Uniforms 3,400 2,343 3,400 3,400 4,200 101 4015 5820 Machinery & equipment 80,516 88,446 36,000 36,000 - 101 4015 Total operations & maintenance 239,816 284,478 285,500 239,800 271,800 4015 Total Aquatics 714,016$ 724,414$ 710,700$ 661,000$ 897,900$ 244 GENERAL FUND – FUND 101 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Recreation Supervisor and Recreational Coordinator. Refer to the Position Distribution on pages 22-25. 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various duties. 5025 Overtime Cover the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5305 Electrical Provide funds for RAC ($20,000) and Splash Zone ($20,000). 5310 Water Provide funds for RAC ($10,450) and Splash Zone ($5,050). AQUATICS Budget Detail 4015 245 5315 Natural Gas Provide funds for RAC and Splash Zone ($35,000). 5340 Facilities Repair & Maintenance Provide funds for Splash Zone repairs ($2,000), Splash Zone tools ($1,000), RAC tools ($2,000) and RAC repairs ($1,300). 5345 Pool Maintenance Provide funds for RAC chlorine ($25,000), RAC equipment maintenance ($3,000), Splash Zone chlorine ($12,300), Splash Zone equipment ($3,000) and dry chemicals for both pools ($8,500). 5435 Travel and Meeting Provide funds for employees attending SCCPOA ($600), CPRS meetings and trainings ($100), staff in-service ($500), and certifications ($700). 5505 Class Instruction Provide funds for class instructors who teach both at RAC and Splash Zone ($100,000). 5605 General Supplies Provide funds for various department supplies ($6,700), office supplies ($2,900) City events ($2,000), mermaid tales ($1,000) and State and County fees ($4,500). 5655 Uniforms Provide funds for summer staff ($4,200). 246 THIS PAGE INTENTIONALLY LEFT BLANK 247 Activity: Instructional Classes Organization: 4020 Function: The contract classes division provides classes covering a variety of cultural, physical fitness, special interest, and self-improvement subjects (Contract instructors are paid a percentage of the fees collected for their class). The pre-school program also is operated from this division at Garvey Center and Rosemead Park. Work Plan: Description When Expected Result Review instructional class offerings and expand at Garvey Center, RCRC, and Garvey Park Recreation Center. Ongoing Increased variety of class offerings and class participation. Research and implement participant and instructor liability insurance. Ongoing Increased contract class revenue. 248 City of Rosemead, California Instructional Classes, Division 4020 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 87,800$ 69,481$ 108,300$ 108,300$ 95,900$ Operations and maintenance 160,000 145,338 130,000 130,000 135,200 Total Expenditures 247,800$ 214,819$ 238,300$ 238,300$ 231,100$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 247,800$ 214,819$ 238,300$ 238,300$ 231,100$ Total Funding Sources 247,800$ 214,819$ 238,300$ 238,300$ 231,100$ 249 City of Rosemead, California Instructional Classes, Division 4020 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 4020 5010 Part-time salaries & wages 43,500$ 40,111$ 58,800$ 58,800$ 52,000$ 101 4020 5105 Social security/medicare 7,200 2,645 7,400 7,400 5,000 101 4020 5110 Worker's comp 2,300 2,300 3,200 3,200 5,300 101 4020 5115 Retirement contributions 19,800 19,991 23,200 23,200 19,000 101 4020 5130 Cafeteria benefit 15,000 4,434 15,700 15,700 14,600 101 4020 Salaries & Benefits - General Fund 87,800 69,481 108,300 108,300 95,900 Operations and maintenance 101 General Fund 101 4020 5505 Class instruction 160,000 145,126 130,000 130,000 130,000 101 4020 5550 Recruiting expense - (188) - - - 101 4020 5605 General supplies - 400 - - 5,200 101 4020 Operations & maint - General Fund 160,000 145,338 130,000 130,000 135,200 4020 Total Instructional Classes 247,800$ 214,819$ 238,300$ 238,300$ 231,100$ 250 GENERAL FUND – FUND 101 PERSONNEL: 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various duties. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5505 Class Instruction Provide funds for class instructors who teach both at RCRC and Garvey Center ($130,000). 5605 General Supplies Garvey Center Preschool ($3,000), Rosemead Park Preschool ($2,200), INSTRUCTIONAL CLASSES Budget Detail 4020 251 Activity: Community Center Operations Organization: 4025 Function: The division is responsible for oversight of the Garvey Center and Rosemead Community Recreation Center for public use for receptions, events, meetings, and to facilitate contract classes. Work Plan: Description When Expected Result Research and identify facility upgrades. FY 2019-20 Begin facility enhancements and upgrades to interior and exterior. Develop strategies for expanded use of community centers to focus on efficiency and revenue generation. FY 2019-20 Expanded recreational opportunities for Rosemead families. Review and update existing department wide policies and procedures to improve efficiencies. FY 2019-20 Increased facility-related revenues. 252 City of Rosemead, California Community Center Operations, Division 4025 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 363,300$ 389,555$ 397,900$ 398,900$ 376,000$ Operations and maintenance 13,500 15,631 12,500 12,500 17,400 Capital outlay 38,302 33,050 26,207 16,000 24,900 Total Expenditures 415,102$ 438,235$ 436,607$ 427,400$ 418,300$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 415,102$ 438,235$ 436,607$ 427,400$ 418,300$ Total Funding Sources 415,102$ 438,235$ 436,607$ 427,400$ 418,300$ 253 City of Rosemead, California Community Center Operations, Division 4025 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 4025 5005 Salaries & wages 80,800$ 88,602$ 70,600$ 70,600$ 70,000$ 101 4025 5010 Part-time salaries & wages 192,200 199,000 230,600 230,600 238,000 101 4025 5025 Overtime - 642 600 1,600 - 101 4025 5105 Social security/medicare 9,000 10,226 8,700 8,700 9,100 101 4025 5110 Worker's comp 8,500 8,500 19,800 19,800 21,000 101 4025 5115 Retirement contributions 51,000 44,334 45,500 45,500 16,100 101 4025 5130 Cafeteria benefit 21,800 38,006 21,800 21,800 21,800 101 4025 5140 Unemployment charges - 245 300 300 - 101 4025 Salaries & Benefits - General Fund 363,300 389,555 397,900 398,900 376,000 4025 Total Salaries & Benefits 363,300 389,555 397,900 398,900 376,000 Operations and maintenance 101 General Fund 101 4025 5340 Facilities repair & maintenance - - - - 1,300 101 4025 5435 Travel & meeting 1,500 2,240 500 500 500 101 4025 5605 General supplies 10,000 11,630 12,000 12,000 12,600 101 4025 5630 Small tools & equipment 2,000 1,760 - - - 101 4025 5655 Uniforms - - - - 3,000 101 4025 Operations & maint - General Fund 13,500 15,631 12,500 12,500 17,400 Capital Outlay 101 General Fund 101 4025 5820 Machinery & equipment 38,302 33,050 26,207 16,000 24,900 4025 Total Community Ctr Operations 415,102$ 438,235$ 436,607$ 427,400$ 418,300$ 254 GENERAL FUND – FUND 101 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Recreational Supervisor. Refer to the Position Distribution on pages 22-25. 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various duties. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5340 Facilities Repair and Maintenance Provide funds for repair of blinds at Garvey Center ($1,300) 5435 Travel and Meeting Provide funds for CPRS Regional & district workshops ($300) and SCMAF Institute workshop ($200). COMMUNITY CENTER OPERATIONS Budget Detail 4025 255 5605 General Supplies Provide funds for various office supplies at RCRC ($6,000) and Garvey Center ($6,000) water ($300) and laminating supplies ($300). 5655 Uniforms Provides funds for uniforms for staff ($3,000). 5820 Machinery & Equipment Provide funds for Garvey Center Bingo Machine ($11,000), Garvey Center Mahjong table ($3,000), Garvey Center Preschool outdoor padding ($2,000), RCRC round tables ($5,000), RCRC TV with cart ($1,200) and RCRC new stove ($2,700). 256 THIS PAGE INTENTIONALLY LEFT BLANK 257 Activity: Senior Services Organization: 4030 Function: The Senior Services division provides services to seniors to include lunch services, social activities, excursions, special events, instructional classes for ongoing personal development, health & medical screenings to assist seniors with personal wellness. Also, to partner with clubs, community organizations, and El Monte-Rosemead Adult School to meet the social, physical, and recreational needs of local seniors. Work Plan: Description When Expected Result More effectively market senior programs to Rosemead (particularly, those in our senior housing complexes) to increase awareness of and participation in programs. FY 2019-20 Increased participation of resident seniors in the senior instructional class program and events. Enhance Senior Lunch Program to include improved environment, better quality meals, and festive activities (i.e., music, crafts, games, etc.). FY 2019-20 Increased participation of resident seniors in the senior daily lunch program. Increase social service opportunities. FY 2019-20 Implement a calendar of social service opportunities for seniors. 258 City of Rosemead, California Senior Services, Division 4030 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-4030-5010 Part-time Salaries & Wages The budget reflects CDBG funding reallocation for new projects. Part-timers that served senior lunches were previously funded by CDBG are now funded by General Fund. As a result, General Fund expenditures increased by $25,000. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 97,300$ 98,583$ 114,700$ 114,700$ 141,300$ Operations and maintenance 62,200 48,655 162,400 162,400 161,500 Total Expenditures 159,500$ 147,237$ 277,100$ 277,100$ 302,800$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 129,000$ 127,112$ 140,300$ 140,300$ 182,900$ Proposition A Fund - - 20,000 20,000 20,000 Proposition C Fund - - 80,000 80,000 80,000 CDBG Fund 30,500 20,125 36,800 36,800 19,900 Total Funding Sources 159,500$ 147,237$ 277,100$ 277,100$ 302,800$ 259 City of Rosemead, California Senior Services, Division 4030 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 4030 5005 Salaries & wages 30,500$ 36,479$ 37,500$ 37,500$ 37,700$ 101 4030 5010 Part-time salaries & wages - 3,737 - - 35,000 101 4030 5105 Social security/medicare 2,700 3,023 3,200 3,200 3,300 101 4030 5110 Worker's comp 400 400 900 900 3,700 101 4030 5115 Retirement contributions 15,800 17,652 18,800 18,800 23,700 101 4030 5130 Cafeteria benefit 17,400 17,167 17,500 17,500 18,000 101 4030 Salaries & Benefits - General Fund 66,800 78,457 77,900 77,900 121,400 Salaries & Benefits 260 CDBG Fund 260 4030 5005 Salaries & wages 7,700$ 8,216$ 10,000$ 10,000$ 9,200$ 260 4030 5010 Part-time salaries & wages 12,600 1,955 15,200 15,200 - 260 4030 5105 Social security/medicare 700 722 800 800 800 260 4030 5110 Worker's comp 600 600 700 700 200 260 4030 5115 Retirement contributions 4,500 4,340 5,500 5,500 5,500 260 4030 5130 Cafeteria benefit 4,400 4,292 4,600 4,600 4,200 260 4030 Salaries & Benefits - CDBG Fund 30,500 20,125 36,800 36,800 19,900 4030 Total Salaries & Benefits 97,300 98,583 114,700 114,700 141,300 260 City of Rosemead, California Senior Services, Division 4030 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 4030 5560 Food service contract 26,000 25,816 26,000 26,000 26,000 101 4030 5605 General supplies 1,000 953 1,000 1,000 1,000 101 4030 5710 Community events 9,000 9,626 9,000 9,000 11,000 101 4030 5715 Excursions 26,200 12,259 26,400 26,400 23,500 101 4030 Operations & maint - General Fund 62,200 48,655 62,400 62,400 61,500 215 Prop A Fund 215 4030 5715 Excursions - - 20,000 20,000 20,000 215 4030 Operations & maint - Prop A Fund - - 20,000 20,000 20,000 220 Prop C Fund 220 4030 5725 Bus Pass Subsidy - - 80,000 80,000 80,000 220 4030 Operations & maint - Prop C Fund - - 80,000 80,000 80,000 4030 Total Operations & maint 62,200 48,655 162,400 162,400 161,500 4030 Total Senior Services 159,500$ 147,237$ 277,100$ 277,100$ 302,800$ 261 GENERAL FUND – FUND 101 CDBG FUND – FUND 260 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Recreational Coordinator. Refer to the Position Distribution on pages 22-25. 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various duties. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5560 Food Services Contract Provide funds for senior meals at Garvey Center ($26,000). 5605 General Supplies Provide funds for various department supplies for senior activities at Garvey Center ($1,000). 5710 Community Events Provide funds for various senior events Bingo & Movie day ($1,000), Christmas party ($1,000), Halloween party ($1,000), Salute to Seniors ($2,000), Summer Beach party ($1,000), Monthly Senior Arts & Crafts ($1,000), Sweethearts Jamboree ($3,000), Senior Health Fair ($500) and Spring breakfast for seniors ($500). SENIOR SERVICES Budget Detail 4030 262 5715 Excursions Provide funds for senior excursions ($23,500). PROP A FUND – FUND 215 OPERATIONS: 5715 Excursions Provide funds for senior excursions ($20,000). PROP C FUND – FUND 220 OPERATIONS: 5725 Bus Pass Subsidy Provide funds for Bus Pass Subsidy ($80,000). 263 Activity: Community Promotions / Special Events Organization: 4040 Function: The Community Promotions / Special Events division strives to provide high quality annual citywide special events including Citywide Yard Sale, Easter Eggstravaganza, July 4th Parade and Celebration, Rockin’ Rosemead Summer Concerts, Moon Festival, Fall Fiesta, Trunk or Treat, Christmas Tree Lighting and Dinner with Santa. These events serve tens of thousands of residents annually. This division is also responsible for the tri annual publication of the Rosemead Resource brochure as well as all department marketing and promotions. Work Plan: Description When Expected Result Improve attendance/participation at Special Events through quality activities, attractions, and entertainment. Ongoing Increase revenue. Develop sponsorship program for special events. Ongoing Create a multi-tier sponsorship program for various levels of support. Create a department wide volunteer program to service various divisions. Ongoing Create marketing campaigns specific to events and promotions. 264 City of Rosemead, California Community Promotions/Special Events, Division 4040 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-4040-5010 Part-time Salaries & Wages The budget reflects an increase in part-time hours of 2,400 more hours for special events, which results in an increase of $36,000. 101-4040-5710 Community Events The budget reflects an increase of $18,500 for special events, mainly for the following events: $5,000 increase for Concerts in the Parks, $1,500 increase for Trunk or Treat, $1,000 increase for Christmas Tree Lighting and Dinner with Santa, $500 increase for Easter Eggstravaganza, $200 increase for Memorial Day, $300 increase for 9/11 event, and $10,000 increase for the 60th Anniversary Celebration. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 7,000$ 3,264$ 8,500$ 8,500$ 44,100$ Operations and maintenance 140,900 188,348 225,500 225,500 242,500 Total Expenditures 147,900$ 191,611$ 234,000$ 234,000$ 286,600$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 147,900$ 191,611$ 224,000$ 224,000$ 276,600$ Proposition A Fund - - 10,000 10,000 10,000 Total Funding Sources 147,900$ 191,611$ 234,000$ 234,000$ 286,600$ 265 City of Rosemead, California Community Promotions/Special Events, Division 4040 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 4040 5010 Part-time salaries & wages 6,300$ 2,817$ 7,700$ 7,700$ 39,000$ 101 4040 5105 Social security/medicare 100 41 200 200 600 101 4040 5110 Worker's comp 300 300 300 300 3,000 101 4040 5115 Retirement contributions 300 106 300 300 1,500 101 4040 Salaries & Benefits - General Fund 7,000 3,264 8,500 8,500 44,100 Operations and maintenance 101 General Fund 101 4040 5440 Advertising 37,500 36,631 38,700 38,700 38,700 101 4040 5605 General Supplies 3,000 3,331 1,600 1,600 - 101 4040 5665 Postage - - 9,300 9,300 9,300 101 4040 5710 Community events 100,400 148,386 165,900 165,900 184,500 101 4040 Operations & maint - General Fund 140,900 188,348 215,500 215,500 232,500 215 Prop A Fund 215 4040 5440 Advertising - - 10,000 10,000 10,000 215 4040 Operations & maint - Prop A Fund - - 10,000 10,000 10,000 4040 Total operations & maint 140,900 188,348 225,500 225,500 242,500 4040 Total Community Promotion 147,900$ 191,611$ 234,000$ 234,000$ 286,600$ 266 GENERAL FUND – FUND 101 PERSONNEL: 5010 Part-Time Salaries & Wages Provide for part-time staff to perform various duties. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5440 Advertising Provide funds for Easter Eggstravganza ($2,500), 4th of July & Summer Concerts ($2,500), Aquatics ($2,500), Youth Sports ($1,000), Fall Fiesta & Trunk or Treat ($2,500), Tree Lighting & Dinner w/Santa ($2,500), Translation ($1,200), and 3 Recreation Brochures ($24,000). 5665 Postage Provide funds for postage ($9,300) 5710 Community Events Provide funds for 4th of July ($74,000), 6 Summer Concerts ($15,000), Moon Festival ($8,000), Fall Fiesta ($10,000), Trunk or Treat ($4,000), Christmas Tree Lighting ($6,000), Dinner w/Santa ($2,000), Easter Eggstravaganza ($2,500), City Yard Sale ($1,500), Memorial Day ($500), 60th Year Anniversary Celebration ($60,000), and 9/11 ($1,000). PROP A FUND – FUND 215 OPERATIONS: 5440 Advertising Provide funds for advertising transit ($10,000). COMMUNITY PROMOTIONS/SPECIAL EVENTS Budget Detail 4040 267 Activity: Dinsmoor Heritage House Organization: 4045 Function: This division is accountable for providing maintenance and oversight of the facility and grounds of the Dinsmoor Heritage House Cultural Museum. This effort is done in cooperation with the local heritage society. Work Plan: Description When Expected Result Strategy 5: Historical, Cultural, and Environmental Resources: Continue to increase awareness of and access to the Dinsmoor House. Ongoing Increased awareness and use of the Dinsmoor Gardens and continued physical improvement of the facility by residents. Improve promotional efforts regarding Dinsmoor Gardens. Offer special events that attract more rental uses. Increased awareness and use of the Dinsmoor Gardens and continued physical improvement of the facility by local residents. Work with the Dinsmoor Heritage Group to expand programming at Dinsmoor House to increase public awareness and access. Increased awareness and use of the Dinsmoor Gardens and continued physical improvement of the facility by local residents. 268 City of Rosemead, California Dinsmoor Heritage House, Division 4045 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 9,000$ 2,025$ 9,000$ 9,000$ 9,000$ Total Expenditures 9,000$ 2,025$ 9,000$ 9,000$ 9,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 9,000$ 2,025$ 9,000$ 9,000$ 9,000$ Total Funding Sources 9,000$ 2,025$ 9,000$ 9,000$ 9,000$ 269 City of Rosemead, California Dinsmoor Heritage House, Division 4045 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 4045 5330 Grounds repair & maintenance 5,000$ -$ 5,000$ 5,000$ -$ 101 4045 5340 Facilities repair & maintenance 4,000 2,025 4,000 4,000 5,000 101 4045 5605 General supplies - - - - 4,000 101 4045 Total operations & maintenance 9,000 2,025 9,000 9,000 9,000 4045 Total Dinsmoor Heritage House 9,000$ 2,025$ 9,000$ 9,000$ 9,000$ 270 GENERAL FUND – FUND 101 OPERATIONS: 5340 Facilities Repair & Maintenance Provide funds for upkeep and maintenance ($5,000). 5605 General Supplies Provide funds for supplies ($4,000). Dinsmoor Heritage House Budget Detail 4045 271 City of Rosemead, California Community Development Organizational Chart 272 City of Rosemead, California Community Development 2019-20 Strategic Plan Goals and Objectives Planning  Use the Planning Division website more efficiently to provide the public with updated information including, a list of active projects and their status and an interactive Zoning Map.  Initiate the Freeway Corridor Overlay Zone study. This may not be completed within this year, but the process will be started.  Parking Standards Study. Rather than the typical study of “what the other cities are doing…” Staff would also reach out to the national tenants and ask what their parking standards are. We would not want to implement other cities standards that are ineffective just because that’s what other cities are doing, but we would want to develop industry standards that are true and implementable.  Economic Development – Complete three commercial façade applications and two groundbreaking/opening events.  Business License - Review and place into process a streamline business license procedure in order to issue licenses quicker and remove unnecessary submittal requirements. Building  Initiate online inspection scheduling and inspection appointment confirmation on the City’s website.  Provide greater information on the website and on submittal requirements (plan check, inspection, code external resource links, and contract information). Develop “how-to” and “step- by-step” handouts for customers to use. The goal is to help our customers better navigate what is sometimes a complex permitting process. As part of this item, Building will create additional fillable forms to expedite the permitting process.  Participate in community outreach events and educate the public on building requirements.  Begin scanning of building records (plan, permits, documents, studies, etc.) for records retention. 273 Code Enforcement  Business License Verification Check – Code Enforcement will perform a citywide business license verification check. If a business is operating without a license, Code will follow up with corrective measures. This will remedy illegal business in the City and also ensure that appropriate fees are collected.  Community Education Program - Code will develop and put into place an educational program of city services and code standards. This program will not be an enforcement activity, such as responding to complaints by issuing a notice of violation or citations. But rather, Code will allocate specific time and resources to “walk” the community and educate our residents and businesses. Example would be to: 1) canvas a neighborhood and educate the owners/residents that Republic provides bulky item pickup and give phone numbers. 2) pass out a list of City services available (e.g. graffiti removal hotline number); 3) talk to the owner/resident about the importance of property upkeep and maintenance. This will enhance our relationship with the community, while providing information of City services and removing blight. Housing  Develop and implement procedures for the effective use of Federal funds. This includes an accurate projection of the City’s home rehabilitation loan and grant programs based on performance levels, and to develop new programs that would provide the greatest benefit for the City’s resident and businesses.  Enhance the community awareness of the City’s programs (e.g. home rehab loans and grants, commercial façade program, summer youth program, etc.) by having a presence at City events (handing out information packets) and by actively reaching out to owners of dilapidated properties. 274 City of Rosemead, California Community Development Budget Summary FY 2018 FY 2019 FY 2020 Amended FY 2018 Amended Requested Budget Actual Budget Budget No. of Full-time Team Members 7 7 10 11 Expenditures: Planning 1,044,100 830,525 901,300 1,012,700 Building 736,100 1,202,058 846,100 847,000 Code Enforcement - 345 533,800 558,900 CDBG 559,300 263,822 665,971 555,100 HOME 849,900 147,270 1,235,137 1,480,200 Total Expenditures 3,189,400 2,444,020 4,182,308 4,453,900 Funding Sources General Fund 1,780,200 2,032,928 1,920,700 2,379,600 Proposition A - - - - CDBG 559,300 263,822 1,026,471 584,100 HOME 849,900 147,270 1,235,137 1,490,200 Total Funding Sources 3,189,400 2,444,020 4,182,308 4,453,900 % Change 6% General Fund 53% CDBG13% HOME34% Prop A 0% 19/20 Funding Sources (by Fund) Planning 23% Building 19% Code Enforce ment 13% CDBG 12% HOME 33% 19/20 Expenditures (by division) 275 City of Rosemead, California Community Development Department Performance and Workload Measures 2017-18 2018-19 Performance and Workload Measures Actual Estimate 1. Building Division a. Plan Checks 670 758 b. Permits 2,183 2,101 c. Inspections 6,769 6,883 2. Planning Division a. Discretionary Applications 54 34 b. Administrative Applications 338 215 3. Code Enforcement Division a. Cases Opened 957 766 b. Cases Closed 922 618 c. Inspections 3,289 2,777 4. Housing a. CDBG Programs 4 3 b. HOME Programs 4 2 276 City of Rosemead, California Community Development Accomplishments 1. Building Division Inspection Schedule and Appointment Confirmation - Improved customer service by creating a fillable online webpage for inspection request and appointment confirmation on the City’s website. This has streamlined the request/confirmation process and improved efficiency to both the customer experience and staffing workload. 2. Code Enforcement Community Education Program – Code Enforcement developed an education program of the City’s services and code standard to improve community relations and health of the community. This program will not be an enforcement activity, such as responding to complaints by issuing a notice of violation or citations. But rather, Code will allocate specific time and resources to “walk” the community and educate our residents and businesses. Examples would be to: 1) canvas a neighborhood and educate the owners/residents that Republic provides bulky item pickup and give phone number; 2) pass out a list of City services available (e.g., graffiti removal hotline number); 3) talk to the owner/residents about the importance of property upkeep and maintenance. This will enhance our relationship with the community while providing information on city services and removing blight. 3. Housing – Updated the CDBG Policies and Procedures manual for effective use of HUD funds. Also implemented accurate projection of the City’s home rehabilitation loan and grant programs based on performance levels and develop new programs that would provide the greatest benefit for the City’s residents and businesses. New programs include: Summer Youth Employment, Commercial Façade Improvement, Public Works CIP, and affordable housing (Veterans Housing). 4. Planning – Amended the Zoning Ordinance (Minor Exception Application) to streamline the approval process. Planning Division also processed the Vacant Lot Ordinance and Short-Term Rental Ordinance that lead to the beautification of the City and resolved transient rental of residential home issues. 277 City of Rosemead, California Community Development Personnel Title 2019/20 Salaries Director of Community Development 162,600 Planning & Economic Development Manager 104,800 Public Safety Supervisor 79,800 Associate Planner 68,000 Senior Code Enforcement Officer (2) 138,200 Housing Project Coordinator 78,800 Management Analyst 58,850 Assistant Planner 57,750 Code Enforcement Officer 49,800 Administrative Assistant 59,000 Total Personnel Salaries $ 857,600 278 City of Rosemead, California Community Development Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 1,057,900$ 896,350$ 1,518,700$ 1,490,900$ 1,554,400$ Operations and maintenance 2,131,500 1,547,670 2,663,608 1,500,400 2,899,500 Total Expenditures 3,189,400$ 2,444,020$ 4,182,308$ 2,991,300$ 4,453,900$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 1,780,200$ 2,032,928$ 1,920,700$ 2,067,000$ 2,379,600$ CDBG Fund 559,300 263,822 1,026,471 490,100 584,100 HOME Fund 849,900 147,270 1,235,137 434,200 1,490,200 Total Funding Sources 3,189,400$ 2,444,020$ 4,182,308$ 2,991,300$ 4,453,900$ 279 Activity: Planning Organization: 5105 Function: Responsible for the orderly development of the community; to ensure that new development is attractive and compatible with the surroundings and consistent with the City’s codes and policies; to analyze land use and development proposals from an environmental, zoning, land use, and design review standpoint; to provide information and assistance to the public on the City’s planning process; to encourage public participation in land use and design review matters; to mediate neighbor disputes associated with land use and/or design proposals; to serve as the coordinators between the various City departments and other outside agencies in land use/design matters; and to staff and advise the Planning Commission and City Council. Work Plan: Strategy 1 (Economic Development) Description When Expected Result Study the potential for increases to existing Floor Area Ratio (FAR) limitations for future developments on commercially-zoned properties. Ongoing Attract new businesses and sustain established ones. Initiate processes to update Sign Code regulations in the Municipal Code. December 2019 Updated sign code that implements the goals and policies of the General Plan and complies with State law. Facilitate development of annual broker's roundtable to promote Rosemead as a Business Friendly City. Annually Assist property owners and/or developers in finding quality, long- term local, national, and/or regional tenants. Explore the potential of reducing the appeal period under the Rosemead Municipal Code, Section 17.60 "Appeals and Request for Review". Ongoing Reduction in waiting time to begin project. 280 City of Rosemead, California Planning, Division 5105 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 816,800$ 698,584$ 751,800$ 761,400$ 864,800$ Operations and maintenance 227,300 131,941 149,500 92,600 147,900 Total Expenditures 1,044,100$ 830,525$ 901,300$ 854,000$ 1,012,700$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 1,044,100$ 830,525$ 901,300$ 839,200$ 910,200$ CDBG Fund - - - 14,800 92,500 HOME Fund - - - - 10,000 Total Funding Sources 1,044,100$ 830,525$ 901,300$ 854,000$ 1,012,700$ 281 City of Rosemead, California Planning, Division 5105 Budget Overview and Significant Changes Expenditures 101-5105-5005 Salaries & Wages The prior year budget did not include salaries and benefits cost for an Assistant Planner position that was approved by the City Council. It was staff’s oversight that the salary was not picked up from the Excel spreadsheet calculating the salary costs. During FY 2018/19, the Associate Planner position was vacant for many months which created a cost savings; therefore, the actual salaries and benefits for the division did not go over budget. This budget reflects all staff’s salary costs. 260-5105-5005 Salaries & Wages The budget reflects the salaries and wages for the Community Development Director for administering the CDBG program and Planning & Economic Development Manager for implementing the new Commercial Façade Program. 270-5105-5005 Salaries & Wages The budget reflects the salaries and wages for the Director of Community & Development for administering the HOME program. 282 City of Rosemead, California Planning, Division 5105 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 5105 5005 Salaries & wages 449,500$ 411,030$ 455,700$ 450,000$ 449,100$ 101 5105 5010 Part-time salaries & wages 19,600 18,892 17,000 20,000 27,600 101 5105 5025 Overtime - 6,233 4,500 3,000 4,000 101 5105 5105 Social security/medicare 40,000 36,511 38,000 37,000 38,700 101 5105 5110 Worker's comp 5,300 5,300 11,400 11,400 11,300 101 5105 5115 Retirement contributions 177,500 98,599 110,300 110,300 106,900 101 5105 5125 Automobile Allowance 4,900 5,620 6,000 6,000 4,400 101 5105 5130 Cafeteria benefit 120,000 116,399 108,900 108,900 120,300 101 5105 Salaries & Benefits - General Fund 816,800 698,584 751,800 746,600 762,300 260 Community Development Block Grant 260 5105 5005 Salaries & wages - - - 13,000 60,000 260 5105 5105 Social security/medicare - - - 1,000 4,500 260 5105 5110 Worker's compensation - - - - 1,500 260 5105 5115 Retirement contributions - - - 800 15,800 260 5105 5125 Auto allowance - - - - 1,300 260 5105 5130 Cafeteria benefit - - - - 9,400 260 5105 Salaries & Benefits - CDBG Fund - - - 14,800 92,500 270 HOME Fund 270 5105 5005 Salaries & wages - - - - 7,500 270 5105 5105 Social security/medicare - - - - 500 270 5105 5110 Worker's compensation - - - - 100 270 5105 5115 Retirement contributions - - - - 600 270 5105 5125 Auto allowance - - - - 300 270 5105 5130 Cafeteria benefit - - - - 1,000 270 5105 Salaries & Benefits - HOME Fund - - - - 10,000 5105 Total Salaries & Benefits 816,800 698,584 751,800 761,400 864,800 283 City of Rosemead, California Planning, Division 5105 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 5105 5299 Other professional/technical serv.125,200 42,267 67,000 5,600 65,000 101 5105 5435 Travel & meetings 5,700 3,342 6,000 10,000 9,900 101 5105 5455 Printing & binding - 1,564 - - - 101 5105 5465 Membership dues 34,400 30,315 34,200 34,200 32,200 101 5105 5475 Recording & filing 23,500 17,036 9,500 10,000 9,500 101 5105 5605 General supplies 3,300 3,216 4,300 4,300 4,300 101 5105 5905 Technology services allocation 26,700 26,700 26,500 26,500 27,000 101 5105 5910 Equipment replacement allocation 7,500 7,500 1,000 1,000 - 101 5105 5940 Other expenditures 1,000 - 1,000 1,000 - 101 5105 Operations & maint - General Fund 227,300 131,941 149,500 92,600 147,900 5105 Total Operations & maintenance 227,300 131,941 149,500 92,600 147,900 5105 Total Planning 1,044,100$ 830,525$ 901,300$ 854,000$ 1,012,700$ 284 GENERAL FUND – FUND 101 CDBG FUND – FUND 260 HOME FUND – FUND 270 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Community Development Director, Planning & Economic Development Manager, Associate Planner, Management Analyst, Assistant Planner, and Administrative Assistant. Refer to the Position Distribution on pages 22-25. 5010 Part-time Salaries & Wages Provide for one part-time staff to perform various clerical duties. 5025 Overtime Cover the cost of overtime for non-management staff. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5125 Automobile Allowance Provide funds for an Automobile Allowance for the Community Development Director. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. Planning Division Budget Detail 5105 285 GENERAL FUND – FUND 101 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for miscellaneous planning project studies ($10,000), sign code update ($25,000), and various consultants for Project Processing ($30,000). 5435 Travel and Meeting Expense Provide for travel and meeting expenses for the ICSC booth for the City ($5,000), mileage reimbursement ($100), 2 Planning Commissioners Academy ($2,400), and 4 Planning staff workshops/trainings ($2,400). 5465 Memberships Dues Provide for APA memberships ($1,000), ARC GIS ($2,500), Digital Map Products GIS ($26,000), LA Country Assessor maps ($200), and LAEDC membership ($2,500). 5475 Recording & filing Provide for miscellaneous public notification labels for posting ($3,500), newspaper posting ($5,000), and recording & filing ($1,000). 5605 General supplies Provide for general office supplies ($4,000) and ACEC publications ($300). 5905 Technology Replacement Allocation Allocate technology replacement costs to all departments ($27,000). 286 Activity: Building Organization: 5110 Function: To regulate construction and occupancy of buildings in accordance with local, county, state, and federal laws; to provide plan check and inspection services; to manage building permit records; and to provide public information regarding code requirements and property history information. Work Plan: Description When Expected Result Digitize Building Permit Files (depending on budget). Ongoing Electronic storage of documents will control staff costs by minimizing staff time spent searching through paper documents and making copies. It will provide an efficient document retrieval system that will also provide improved document accessibility to the Community, realtors, and developers. 287 City of Rosemead, California Building, Division 5110 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and maintenance 736,100$ 1,202,058$ 846,100$ 807,300$ 847,000$ Total Expenditures 736,100$ 1,202,058$ 846,100$ 807,300$ 847,000$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 736,100$ 1,202,058$ 846,100$ 807,300$ 847,000$ Total Funding Sources 736,100$ 1,202,058$ 846,100$ 807,300$ 847,000$ 288 City of Rosemead, California Building, Division 5110 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 101 General Fund 101 5110 5485 Building inspections 545,000 686,488 500,000 500,000 500,000 101 5110 5490 Plan checking 185,000 510,836 340,000 300,000 340,000 101 5110 5605 General supplies 1,600 1,288 1,600 2,500 2,500 101 5110 5940 Other expenditures 4,500 3,446 4,500 4,800 4,500 101 5110 Operations & maint - General Fund 736,100 1,202,058 846,100 807,300 847,000 5110 Building Total 736,100$ 1,202,058$ 846,100$ 807,300$ 847,000$ 289 GENERAL FUND – FUND 101 OPERATIONS 5485 Building Inspections Services Provide for building inspection services ($500,000). 5490 Plan Check Provide for plan check and inspection services ($340,000). 5605 General Supplies Provide funds for department supplies such as business cards ($300), ink cartridges ($1,000), and office supplies ($1,200). 5940 Miscellaneous Expenses Provide funds for building code books ($500) and permit tracking software from HDL ($4,000). Building Division Budget Detail 5110 290 Activity: Code Enforcement Organization: 5115 Function: To enforce the City’s Land Use and Development Code and the Municipal Code in a fair, sensitive, and timely manner; maintain and improve the quality of the community’s neighborhoods and commercial areas and enforce codes relating to property maintenance, zoning, public nuisances, signs, lighting, noise, and development; work with all City departments and a myriad of outside agencies. The Code Enforcement business unit both responds to resident complaints and conducts a proactive inspection program. Work Plan: Description When Expected Result Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Public Safety Enhancement Ongoing Improved code enforcement services and community appearance. Focus on compliance with City codes and improved appearance of businesses and residences, while removing blight from the commercial corridors. Work closely with sheriff personnel in utilizing both municipal and criminal codes to correct violations and improve quality of life. Actively working to evict problematic gang members, narcotics dealers and public nuisances. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Enhance the Administration Citation process. Ongoing Improved compliance on Code Enforcement violations while reducing the City’s cost of enforcement. Increased compliance from properties where a public nuisance exists. Ability to pro-actively address complaints of gambling and unlawful massage establishments via the City code/administrative citation process. Strategy 2: Continue to make Rosemead a safer and more secure community by combating crime and preparing for emergencies. Take a Proactive approach to Code Enforcement. Ongoing Improve compliance with municipal code by working with resident to inform them on ways to become compliant in regarding to code violations. 291 City of Rosemead, California Code Enforcement, Division 5115 Budget Summary by Major Category FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits -$ -$ 508,200$ 505,300$ 533,300$ Operations and maintenance - 345 25,600 25,500 25,600 Total Expenditures -$ 345$ 533,800$ 530,800$ 558,900$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund -$ 345$ 173,300$ 358,000$ 558,900$ CDBG Fund - - 360,500 172,800 - Total Funding Sources -$ 345$ 533,800$ 530,800$ 558,900$ 292 City of Rosemead, California Code Enforcement, Division 5115 Budget Overview and Significant Changes Expenditures xxx-5115-xxxx Salaries & Wages The total division budget reflects an increase of $28,000 in salaries and benefits due to the reclassification of one Senior Code Enforcement to a Public Safety Supervisor and two Code Enforcement Officers to two Senior Code Enforcement Officers. The prior year budget included salaries and benefits cost for 1 Senior Code Enforcement Officer and 3 Code Enforcement Officers using CDBG funding of $360,500 and General Fund of $147,700. The current budget uses only General Fund to fund the entire Code Enforcement division salaries and benefits in the amount of $533,300, which is an increase in General Fund of $385,600. The City will no longer fund the Code Enforcement division with CDBG funding because there was administrative burden placed on staff to track their time spent on CDBG project areas and cases. The City reallocated CDBG funding for CIP projects and professional services totaling $365,700. The budget reflects CIP funding of $316,000 and professional service costs of $49,700 for the installation of a new HVAC system at the Garvey Park Gymnasium and to rehabilitate the asphalt pavement on several alleys as identified in the Pavement Management Program. The net increase in General Fund is only $20,000. 293 City of Rosemead, California Code Enforcement, Division 5115 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 5115 5005 Salaries & wages -$ -$ 82,000$ 184,000$ 268,000$ 101 5115 5025 Overtime - - - 500 - 101 5115 5105 Social security/medicare - - 6,700 16,000 23,800 101 5115 5110 Worker's comp - - 7,000 7,000 24,800 101 5115 5115 Retirement contributions - - 21,000 60,000 129,500 101 5115 5130 Cafeteria benefit - - 31,000 65,000 87,200 101 2015 Salaries & Benefits - General Fund - - 147,700 332,500 533,300 260 CDBG Fund 260 5115 5005 Salaries & wages - - 183,400 80,000 - 260 5115 5105 Social security/medicare - - 16,100 8,000 - 260 5115 5110 Worker's comp - - 16,800 16,800 - 260 5115 5115 Retirement contributions - - 88,000 53,000 - 260 5115 5130 Cafeteria benefit - - 56,200 15,000 - 260 5015 Salaries & Benefits - CDBG Fund - - 360,500 172,800 - 5115 Total Salaries & Benefits - - 508,200 505,300 533,300 Operations and maintenance 101 General Fund 101 5115 5299 Other professional/tech. services - - 9,600 9,600 9,600 101 5115 5460 Training classes - - 2,000 2,000 2,000 101 5115 5605 General supplies - - 11,500 11,500 11,500 101 5115 5655 Uniforms - 345 2,500 2,400 2,500 101 5015 Operations & maint. - General Fund - 345 25,600 25,500 25,600 Total operations & maintenance - 345 25,600 25,500 25,600 5015 Total Code Enforcement -$ 345$ 533,800$ 530,800$ 558,900$ 294 GENERAL FUND – FUND 101 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide funds the compensation for the Public Safety Supervisor, two Senior Code Enforcement Officers, and one Code Enforcement Officer. Refer to the Position Distribution on pages 22-25. 5105 Social Security/Medicare Provide funds for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide funds for workers compensation for department employees. 5115 Retirement Contributions Provide funds for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide funds insurance for medical, dental, vision, life, and short-term and long- term disability funding for all full-time City employees. GENERAL FUND – FUND 101 OPERATIONS: 5299 Other Professional/Technical Services Provide funds for Data Ticket citations contract ($9,600). 5460 Training Classes Provide funds for skills enhancement and safety and educational workshops including Animal Academy ($2,000). 5605 General Supplies Provide funds for various department supplies ($500), fingerprinting supplies ($1,000) and CRM Code Enforcement Module ($10,000). 5655 Uniforms Provide funds for purchase of uniforms ($2,500). CODE ENFORCEMENT Budget Detail 5115 295 City of Rosemead, California CDBG Programs, Division 5205 Budget Summary by Major Categories Budget Overview and Significant Changes Expenditures 101-5205-5005 Salaries & Wages 260-5205-5005 Salaries & Wages The budget reflects the Housing Coordinator’s salaries and wages cost. The prior year budget reflected the Community Development Director, Senior Management Analyst, and Housing Coordinator’s salaries and benefits costs. FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 226,900$ 183,476$ 241,800$ 200,000$ 86,100$ Operations and maintenance 332,400 80,346 424,171 165,000 469,000 Total Expenditures 559,300$ 263,822$ 665,971$ 365,000$ 555,100$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund -$ -$ -$ 62,500$ 63,500$ CDBG Fund 559,300 263,822 665,971 302,500 491,600 Total Funding Sources 559,300$ 263,822$ 665,971$ 365,000$ 555,100$ 296 City of Rosemead, California CDBG Programs, Division 5205 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 101 General Fund 101 5205 5005 Salaries & wages - - - 32,000 32,000 101 5205 5025 Overtime - - - - - 101 5205 5105 Social security/medicare - - - 2,500 2,800 101 5205 5110 Worker's comp - - - - 800 101 5205 5115 Retirement contributions - - - 19,000 19,000 101 5205 5125 Automobile Allowance - - - - - 101 5205 5130 Cafeteria benefit - - - 9,000 8,900 101 5205 Salaries & Benefits - CDBG Fund - - - 62,500 63,500 260 Community Development Block Grant 260 5205 5005 Salaries & wages 121,100 95,450 129,000 66,200 11,400 260 5205 5025 Overtime - 286 - - - 260 5205 5105 Social security/medicare 10,500 8,004 11,000 5,000 1,000 260 5205 5110 Worker's comp 1,400 1,400 1,800 1,800 300 260 5205 5115 Retirement contributions 62,500 50,182 67,500 45,000 6,800 260 5205 5125 Automobile Allowance 1,100 380 1,500 1,500 - 260 5205 5130 Cafeteria benefit 30,300 27,774 31,000 18,000 3,100 260 5205 Salaries & Benefits - CDBG Fund 226,900 183,476 241,800 137,500 22,600 5205 Total Salaries & Benefits 226,900 183,476 241,800 200,000 86,100 Operations and maintenance 260 CDBG Fund 260 5205 5299 Other professional services - - - - 80,000 260 5205 5605 General supplies 6,500 1,799 3,100 - - 260 5205 5705 Program expense 226,000 34,806 319,371 120,000 308,400 260 5205 5720 Community contributions 86,100 38,402 89,800 40,000 80,600 260 5205 5940 Other expenditures 13,800 5,339 11,900 5,000 - 260 5205 Operations & maint - CDBG Fund 332,400 80,346 424,171 165,000 469,000 Total CDBG Division 559,300$ 263,822$ 665,971$ 365,000$ 555,100$ 297 GENERAL FUND - FUND 101 CDBG - FUND 260 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Housing Project Coordinator. Refer to the Position Distribution on pages 22-25. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5125 Automobile Allowance Provide funds for an Automobile Allowance for the Department Directors. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. COMMUNITY DEVELOPMENT BLOCK GRANT - FUND 260 OPERATIONS: 5299 Other Professional/Technical Services HUD program consultant services ($70,000) and . Housing Rights Center ($10,000). 5705 Program Expenses Provide funds for emergency grants ($1,700), grants ($82,000), lead/asbestos remediation ($12,300), lead/asbestos testing ($3,300), rebates ($4,100) and Commercial Façade Improvements ($205,000). 5720 Community Contributions Community contributions from Family Promise of San Gabriel Valley ($5,000), Senior Nutrition Program ($55,100), and Summer Youth Employment Program ($20,500). CDBG Division Budget Detail 5205 298 City of Rosemead, California HOME Programs, Division 5210 Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits 14,200$ 14,290$ 16,900$ 24,200$ 70,200$ Operations and maintenance 835,700 132,980 1,218,237 410,000 1,410,000 Total Expenditures 849,900$ 147,270$ 1,235,137$ 434,200$ 1,480,200$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget HOME Fund 849,900$ 147,270$ 1,235,137$ 434,200$ 1,480,200$ Total Funding Sources 849,900$ 147,270$ 1,235,137$ 434,200$ 1,480,200$ 299 City of Rosemead, California HOME Programs, Division 5210 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget 270 HOME Fund 270 5210 5005 Salaries & wages 7,400 7,412 8,000 15,000 35,400 270 5210 5025 Overtime - 32 - 300 - 270 5210 5105 Social security/medicare 700 609 1,000 1,000 3,100 270 5210 5110 Worker's comp 100 100 300 300 800 270 5210 5115 Retirement contributions 3,800 3,941 4,800 4,800 21,100 270 5210 5130 Cafeteria benefit 2,200 2,196 2,800 2,800 9,800 270 5210 Salaries & Benefits - HOME Fund 14,200 14,290 16,900 24,200 70,200 Operations and maintenance 270 HOME Fund 270 5210 5605 General supplies 7,000 45 7,000 5,000 - 270 5210 5705 Program expense 130,100 - 590,337 100,000 - 270 5210 5940 Other expenditures - - 19,000 5,000 - 270 5210 Operations & maint - HOME Fund 137,100 45 616,337 110,000 - 275 HOME Program Admin Fund 275 5210 5705 Program expense 698,600 132,935 601,900 300,000 1,410,000 270 5210 Operations & maint - HOME 698,600 132,935 601,900 300,000 1,410,000 Total HOME Division 849,900$ 147,270$ 1,235,137$ 434,200$ 1,480,200$ 300 HOME FUND - FUND 270 PERSONNEL: 5005 Regular Full Time Salaries & Wages Provide the compensation for the Housing Project Coordinator. Refer to the Position Distribution on pages 22-25. 5105 Social Security/Medicare Provide for employer's share of FICA/Medicare for all department employees. 5110 Workers Compensation Provide for workers compensation for department employees. 5115 Retirement Contributions Provide for retirement plan funding for all full-time City employees. 5130 Cafeteria Benefit Provide insurance for medical, dental, vision, life, and short-term and long-term disability funding for all full-time City employees. HOME ADMIN FUND - FUND 275 OPERATION: 5705 Program Expense Provide funds for first-time homebuyer ($100,000), OOR Loan ($150,000), and CHDO Affordable Housing ($1,160,000). HOME Budget Detail 5210 301 City of Rosemead, California Capital Improvement Program Overview Each year, portions of the City budget are devoted to projects that maintain and improve the City’s physical infrastructure of streets, sidewalks, buildings, parks, right-of-way landscaping, streetlights, and traffic signals. Those projects that the City will undertake during the next five years (and for which there is available funding) make up the Capital Improvement Program (CIP). Most of these projects are paid from “dedicated funds,” monies that are mandated for use in capital improvements and cannot be used for operating expenses. However, some General Fund monies are also used to build and maintain the physical infrastructure of the City. The amount of General Fund money budgeted for CIP projects is balanced with the City’s other programmatic needs approved by the City Council. In order to develop the CIP budget, the following steps are taken: • CIP project proposals with estimated costs of $25,000 or more are submitted by each business unit. • CIP requests are analyzed by staff to determine need and funding availability. • The proposed CIP is reviewed by the City Manager. • The CIP is presented to the City Council for review in the proposed budget document. • The City Council approves the CIP budget. The CIP financial plan has a goal of fully maintaining the City’s infrastructure with a zero backlog of preventative and routine maintenance. In doing so, the allocation of funds to address infrastructure and capital needs present today will lead to savings tomorrow. All operational expenses associated with the fiscal year 2019/20 CIP projects have been addressed in the operating budget. 302 City of Rosemead, California Capital Improvement Program Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Capital Projects 4,123,100$ 3,454,597$ 4,150,850$ 1,000,000$ 4,300,800$ Total Expenditures 4,123,100$ 3,454,597$ 4,150,850$ 1,000,000$ 4,300,800$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget General Fund 57,000$ 806,798$ 285,000$ 260,000$ 245,000$ State Gas Tax Fund - 1,165,055 981,250 360,000 800,000 RMRA SB1 Fund - - 1,226,600 - 914,800 Local Transportation Grant Fund - 100,000 37,000 37,000 133,000 Proposition C Fund 650,000 619,768 325,000 110,000 500,000 Measure R Fund 766,100 590,636 503,000 151,000 692,000 Measure M Fund 350,000 - 693,000 52,000 700,000 Air Quality Mgt. District Fund 50,000 30,430 - - - Street Lighting District Fund 50,000 141,910 100,000 30,000 - CDBG Fund - - - - 316,000 Capital Projects Fund 2,200,000 - - - - Total Capital Projects 4,123,100$ 3,454,597$ 4,150,850$ 1,000,000$ 4,300,800$ 303 City of Rosemead, California Capital Improvement Program Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and Maintenance General Fund 101 6005 5225 Engineering - 29,470 - 10,000 - 101 6005 5299 Other professional/technical serv.- - - - - 101 6005 5395 Construction services 57,000 777,328 285,000 250,000 245,000 101 6005 Operations & maint - General Fund 57,000 806,798 285,000 260,000 245,000 Gas Tax Fund 201 6005 5225 Engineering - 7,718 - 10,000 - 201 6005 5395 Construction services - 1,157,337 981,250 350,000 800,000 201 6005 Operations & maint - Gas Tax Fund - 1,165,055 981,250 360,000 800,000 RMRA SB1 Fund 202 6005 5225 Engineering - - - - - 202 6005 5395 Construction services - - 1,226,600 - 914,800 202 6005 Operations & maint - RMRA SB1 Fund - - 1,226,600 - 914,800 Transportation/Sidewalk Fund 205 6005 5225 Engineering - - - - - 205 6005 5395 Construction services - 100,000 37,000 37,000 133,000 205 6005 Operations & maint - Transportation - 100,000 37,000 37,000 133,000 Prop C Fund 220 6005 5225 Engineering - 61,240 - - - 220 6005 5395 Construction services 650,000 558,528 325,000 110,000 500,000 220 6005 Operations & maint - Prop C Fund 650,000 619,768 325,000 110,000 500,000 304 City of Rosemead, California Capital Improvement Program Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and Maintenance Measure R Fund 225 6005 5225 Engineering - 118,968 - 51,000 - 225 6005 5395 Construction services 766,100 471,668 503,000 100,000 692,000 225 6005 Operations & maint - Measure R 766,100 590,636 503,000 151,000 692,000 Measure M Fund 226 6005 5395 Construction services 350,000 - 693,000 52,000 700,000 226 6005 Operations & maint - Measure M 350,000 - 693,000 52,000 700,000 Air Quality Management District 230 6005 5395 Construction services 50,000 30,430 - - - 230 6005 Operations & maint - AQMD 50,000 30,430 - - - Street Lighting Fund 245 6005 5395 Construction services 50,000 141,910 100,000 30,000 - 245 6005 Operations & maint - Street Lighting 50,000 141,910 100,000 30,000 - Community Development Block Grant 260 6005 5395 Construction services - - - - 316,000 260 6005 Operations & maint - CDBG - - - - 316,000 301 Capital Projects Fund 301 6005 5225 Engineering - - - - - 301 6005 5395 Construction services 2,200,000 - - - - 301 6005 Operations & maint - Capital Outlay 2,200,000 - - - - 6005 Total Capital Projects 4,123,100 3,454,597 4,150,850 1,000,000 4,300,800 305 CITY OF ROSEMEAD FY 2019/20 CAPITAL IMPROVEMENT PROGRAM 306 Road Resurfacing CIP Funding Requests FY 2019/20 Project # Project Total Project Cost Funding Source CIP Budget Request 1. 21033 Valley Boulevard Resurfacing Project Phase II $ 1,811,800 RMRA SB1/Measure M/ Prop C $ 1,786,800 2. 21030 Walnut Grove Ave Resurfacing Project Phase I 28,000 RMRA SB1 28,000 3. 21032 Various Residential Street Repairing 610,000 Gas Tax 600,000 4. 21034 Annual Slurry Project 370,000 Measure M/General Fund 360,000 5. 28007 Localized Pavement Repairs 345,000 Gas Tax/Measure R 330,000 5. 28009 Rosemead Blvd. Median Landscaping 205,000 Measure R 200,000 6. 24009 Sidewalk Replacement Project 105,000 Measure R 100,000 7. 28012 Alley Way Improvements 123,400 CDBG 105,200 8. 28008 ADA Curb Ramps 65,000 Measure R 60,000 9. 24010 Sidewalk ADA Master Plan 60,000 Measure R 55,000 TOTAL $3,723,200 $3,625,000 307 Valley Boulevard Resurfacing Phase II (Project #21033) Requesting Department: Public Works Category: Road Resurfacing The Public Works Department is requesting a CIP project to rehabilitate the asphalt pavement on Valley Boulevard from Rosemead Boulevard to the east City limit. This project is a continuation of the Valley Boulevard Resurfacing Phase 1 project that extends from the west City limit to Rosemead Boulevard. The pavement on Valley Boulevard was last resurfaced in 1998 and is showing signs of deterioration. The project will involve cold milling the existing asphalt pavement, constructing a rubberized asphalt overlay, adjusting utility manhole/vaults to grade, and restoring the traffic striping and pavement markings. Construction Funding: Measure M, Prop C and SB-1 Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $25,000 General Fund (Project Mgmt) * $25,000 Engineering 100,000 Measure M Fund 400,000 Construction 1,636,800 Proposition C Fund 500,000 Other Costs 50,000 SB-1 RMRA Fund 886,800 Total $1,811,800 Total $1,811,800 *Salaries and benefits are budgeted in the Project Management Division (101-3036). 308 Various Residential Street Resurfacing (Project #21030) Requesting Department: Public Works Category: Road Resurfacing The Public Works Department is requesting a CIP project to rehabilitate the asphalt pavement on several residential streets as identified in the Pavement Management Program (PMP). The proposed project will include residential streets identified in the PMP as having a Pavement Condition Index (PCI) in the “poor” to “very poor” range. The project will involve cold milling the existing asphalt pavement, constructing a rubberized asphalt overlay, adjusting utility manhole/vaults to grade, and restoring the traffic striping and pavement markings. Construction Funding: Gas Tax Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $10,000 General Fund (Project Mgmt) $10,000 Engineering 40,000 Gas Tax Fund 600,000 Construction 540,000 Other Costs 20,000 Total $610,000 Total $610,000 309 Annual Slurry Project (Project #21034) Requesting Department: Public Works Category: Road Resurfacing The Public Works Department is requesting a CIP project to slurry seal the city streets in the next quadrant of the city bound by the I-10 Freeway, San Gabriel Boulevard, Garvey Avenue, and the east City limit. This is an ongoing annual project to slurry seal designated areas of the city on a 5-7-year cycle and preserve and extend the life of the city’s street pavement. This project will involve the application of a “Type II” asphalt emulsion seal coat on the pavement surface and restoration of the traffic striping and pavement markings. The seal coat will provide an additional wearing surface and help prevent water from infiltrating and damaging the street pavement. Construction Funding: General Fund and Measure M Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $10,000 General fund (Project Mgmt) $10,000 Construction 350,000 General Fund 60,000 Other Costs 10,000 Measure M 300,000 Total $370,000 Total $370,000 310 Localized Pavement Repairs (Project #28007) Requesting Department: Public Works Category: Sidewalks, Curbs & Gutters The Public Works Department is requesting a CIP project to repair localized pavement failures such as potholes, sinkholes, and old utility trench cuts. While the City’s streets are in generally good condition (Pavement Condition Index of 77 per the Pavement Management Program), there are numerous locations around the city where large potholes have formed, small sinkholes are undermining the street pavement, or old utility cuts have subsided, creating a roadway nuisance for residents and drivers. This project will involve the localized removal of the pavement failures, backfilling and/or re-compaction of the underlying roadway base material, and construction of solid asphalt patches to restore the pavement at each location. Construction Funding: Measure R Fund and Gas Tax Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $15,000 General Fund (Project Mgmt) $15,000 Construction 315,000 Gas Tax 200,000 Other Costs 15,000 Measure R 130,000 Total $345,000 Total $345,000 311 Rosemead Boulevard Median Landscaping (Project #28009) Requesting Department: Public Works Category: Road Resurfacing The Public Works Department is requesting a CIP project to update the landscaping and irrigation within the median islands on Rosemead Boulevard from the I-10 Freeway to the north City limit. The landscaping along Rosemead Boulevard has become dated and neglected, and in need of freshening up. This project will bring in new attractive low-maintenance, drought-tolerant trees and ground cover to replace the old landscaping and enhance this high-visibility corridor. The project will also include a new smart irrigation system to conserve and use water more efficiently. Construction Funding: Measure R Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $5,000 General Fund (Project Mgmt) $5,000 Engineering 15,000 Measure R 200,000 Construction 175,000 Other Costs 10,000 Total $205,000 Total $205,000 312 Sidewalk Replacement (Project #24009) Requesting Department: Public Works Category: Road Resurfacing The Public Works Department is requesting a CIP project to replace damaged or uplifted sidewalk sections citywide. The City’s sidewalks can often be damaged or displaced by parkway tree roots, creating potential trip hazards for residents and pedestrians. This is an ongoing project to remove and repair the damaged sidewalk sections and reduce the number of trip hazard claims. Construction Funding: Measure R Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $5,000 General Fund (Project Mgmt) $5,000 Construction 95,000 Measure R 100,000 Other Costs 5,000 Total $105,000 Total $105,000 313 Alley Improvements (Project #28012) Requesting Department: Public Works Category: Other Circulation Projects The Public Works Department is requesting a CIP project to rehabilitate the asphalt pavement on a number of alleys as identified in the Pavement Management Program (PMP). The proposed project will include certain alleys identified in the PMP as having a Pavement Condition Index (PCI) in the “very poor” range. The project will involve cold milling the existing asphalt pavement, constructing a rubberized asphalt overlay, and adjusting utility manhole/vaults to grade. Construction Funding: CDBG Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $5,000 General Fund (Project Mgmt) $5,000 Engineering 13,200 CDBG 105,200 Construction 100,200 CDBG (Engineering) 13,200 Other Costs 5,000 Total $123,400 Total $123,400 314 ADA Curb Ramps (Project #28008) Requesting Department: Public Works Category: Sidewalks, Curbs & Gutter The Public Works Department is requesting a CIP project to construct curb ramps at street intersections where none exist, in compliance with the Americans with Disabilities Act (ADA) and Complete Streets Policy. The ADA curb ramps will be installed in high pedestrian areas, primarily in the vicinity of schools and commercials districts in order to improve accessibility for individuals in wheelchairs and the visually impaired. This project will involve the saw-cutting and removal of concrete sidewalk and curb & gutter, and construction of new curb ramps including detectable warning panels at various locations identified by City staff. Construction Funding: Measure R Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $5,000 General Fund (Project Mgmt) $5,000 Construction 55,000 Measure R 60,000 Other Costs 5,000 Total $65,000 Total $65,000 315 Sidewalk ADA Master Plan (Project #24010) Requesting Department: Public Works Category: Sidewalks, Curbs & Gutter The Public Works Department is requesting a CIP project to develop a sidewalk master plan that complies with the Americans with Disabilities Act (ADA) and the City’s Complete Streets Policy. The sidewalk master plan will identify the street segments where sidewalk is either missing or not compliant with ADA standards. The master plan will also identify street intersections and other locations where ADA curb ramps are missing or not compliant with ADA standards. The master plan will serve as a guide for identifying and budgeting for future capital improvement projects. Construction Funding: Measure R Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $5,000 General Fund (Project Mgmt) $5,000 Engineering 55,000 Measure R 55,000 Total $60,000 Total $60,000 316 Parks/Facilities CIP Funding Requests FY 2019/20 Project # Project Total Cost Funding Source Budget Request 1. 49007 Rosemead Park Walking Trail $285,000 Measure R/TDA $280,000 2. 31019 Replace HVAC System at Garvey Center 252,300 General Fund 210,800 3. 31020 Public Safety Center Upgrade Design 52,000 General Fund 50,000 4. 49008 Community Garden 41,000 General Fund 40,000 5. 49010 Picnic Tables and Trash Receptacles, Phase II 30,000 General Fund 30,000 6. 31021 Garvey Park Security Cameras 30,000 General Fund 30,000 7. 31022 RCRC Audio Visual 35,000 General Fund 35,000 Total $ 725,300 $675,800 317 Rosemead Park Walking Trail Replacement (Project #49007) Requesting Department: Public Works Category: Parks The Public Works Department is requesting a CIP project to replace the rubberized walking surface at the Rosemead Park Walking Trail. The existing trail is a half-mile loop around Rosemead Park, and its rubberized surfacing is over 10 years old. The rubberized surfacing has hardened over time and the City has received a number of complaints about the trail, and requests that the rubberized surfacing be replaced. The project will involve the removal and replacement of the rubberized surface material, and the underlying base material as necessary. Construction Funding: Measure R Fund and TDA Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $5,000 General Fund (Project Mgmt) $5,000 Engineering 10,000 Measure R 147,000 Construction 260,000 TDA 133,000 Other Costs 10,000 Total $285,000 Total $285,000 318 Replace HVAC System at Garvey Center (Project #31019) Requesting Department: Public Works Category: Facilities The Community Development Department is requesting a CIP project to install a new Heating, Ventilation, and Air Conditioning (HVAC) System at the Garvey Park Gymnasium. The Garvey Park Gymnasium does not currently have an HVAC System, and is frequently rented out to various sports teams and groups of individuals during the evenings throughout the year. During the summer time, the gym can get very warm and uncomfortable; thus, the City has received complaints and requests for installation of an HVAC System. The project will involve the sizing and installation of all the duct work, vents, insulation, and related HVAC equipment needed to properly heat and cool the Garvey Park Gymnasium as necessary. Construction Funding: CDBG Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $5,000 General Fund (Project Mgmt) $5,000 Engineering 36,500 CDBG 210,800 Construction 200,800 CDBG (Engineering) 36,500 Other Costs 10,000 Total $252,300 Total $252,300 319 Public Safety Center Upgrades – Design (Project #31020) Requesting Department: Public Works Category: Facilities The Public Safety Department is requesting a CIP project to upgrade the Public Safety Center at Zapopan Park to a more functional Sheriff Substation. Currently, Los Angeles County Sheriff deputies assigned to the City of Rosemead commute into Rosemead from the Temple Station located on Las Tunas Drive in the City of Temple City. Due to the lack of amenities and security features, the Public Safety Center is not adequate as a home base for Sheriff’s deputies and is not conducive to the Sheriff’s investigative work and responsiveness. The following upgrades are recommended for the Public Safety Center: secured parking lot with gated keypad entry and lighting; locker room; redesign of lobby/public counter, office space and meeting room; updated communication systems and computer technology; new doors; carpeting; paint; landscaping; monument sign; flag pole; EV charging station; and temporary holding area for animals. The design of this project will require the services of an experienced architect to prepare construction drawings, bid specifications, and construction cost estimate. Construction Funding: General Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $2,000 General Fund (Project Mgmt) $2,000 Engineering 50,000 General Fund 50,000 Total $52,000 Total $52,000 320 Community Garden (Project #49008) Requesting Department: Public Works Category: Parks The Parks and Recreation Department is requesting a CIP project to construct another community garden on the vacant on Del Mar Avenue just north of Emerson Place. The recently completed community garden on Glendon Way was so well received by the residents and area schools that all the planter boxes were immediately rented. This created the impetus for a second community garden that would be more accessible to residents and schools in the southern portion of the city. Similar to the first garden, the project will include the design and construction of a parking area, decorative fencing, pergola, planter boxes, hose bibs, landscaping, seating areas, and related features residents and visitors can enjoy. Construction Funding: General Fund Description Project Costs Funding Sources CIP Budget Requests Staff Time $1,000 General Fund (Project Mgmt) $1,000 Engineering 3,000 General Fund 40,000 Construction 36,000 Other Costs 1,000 Total $41,000 Total $41,000 321 Picnic Tables and Trash Receptacles Phase II (Project #49010) Requesting Department: Public Works Category: Parks The Parks and Recreation Department is requesting a CIP project to install additional picnic tables and trash receptacles at Rosemead Park and Garvey Park. This is the second phase and continuation of the Phase I project to install picnic tables and trash receptacles at Rosemead and Garvey Parks included in the 2018-19 budget. Both Rosemead and Garvey Parks are heavily used, and City staff has received many requests for more picnic tables and trash receptacles. Construction Funding: General Fund Description Project Costs Funding Sources CIP Budget Requests Construction $30,000 General Fund $30,000 Total $30,000 Total $30,000 322 Garvey Park Security Cameras (Project #31021) Requesting Department: Public Works Category: Facilities The Parks and Recreation Department is requesting a CIP project to install a security camera system at the Garvey Park Main Office and Gymnasium. The security cameras are intended to discourage loitering, vandalism and other illicit activity in the vicinity of these facilities. Construction Funding: General Fund Description Project Costs Funding Sources CIP Budget Requests Construction $30,000 General Fund $30,000 Total $30,000 Total $30,000 323 RCRC Audio Visual Installation (Project #31022) Requesting Department: Public Works Category: Facilities The Parks and Recreation Department is requesting a CIP project to install new audio-visual equipment at the Rosemead Community Recreation Center (RCRC). The large banquet room at the RCRC is often rented during the weekends for various private parties, receptions, and other gatherings. Many patrons have complained that the current audio-visual system at the RCRC is outdated and provides poor audio-visual quality. Therefore, staff would like to upgrade the system to one with all the modern features and meets the needs of the community. Construction Funding: General Fund Description Project Costs Funding Sources CIP Budget Requests Construction $35,000 General Fund $35,000 Total $35,000 Total $35,000 324 UNFUNDED PROJECTS Funding is not available to complete the following projects. 325 CARRYOVER PROJECTS The following projects are underway and continuing to proceed from the previous three fiscal years. Progress made to date may include pre- design functions, design functions, permitting, property acquisition, environmental inspection, or construction. These projects were approved and continued from FY 2013/14, FY 2014/15, FY 2015/16, FY 2016/17, FY 2017/18 and FY 2018/19. Estimated Project #Project Funding Fiscal Year Funding Source Expended Carryover 21009 Rosemead Blvd HSIP 430,000$ 2013-14 HSIP Grant 23,803 406,197$ 250,000 2013-14 Lighting District Funds 26,018 223,982 70,000 2013-14 Gas Tax 33,243 36,757 50,000 2013-14 Measure R 50,000 - 266,100 2017-18 Measure R - 266,100 Subtotal 1,066,100 133,064 933,036 26006 City Signage Replacement Project 50,000 2016-17 Gas Tax 3,828 46,172 28004 High Intensity Activated Crosswalk - Mission/Ivar 241,300 2016-17 HSIP Grant 13,000 228,300 28005 Circulation Study for Klingerman/Angelus 50,000 2016-17 Measure R 7,738 42,262 27005 Battery Backup System Trafffic Signals 50,000 2017-18 Lighting District Funds 5,037 44,963 75,000 2017-18 Measure R 5,217 69,783 125,000 10,254 114,746 28006 Walnut Grove Underground Project 110,000 2017-18 Lighting District Funds 4,868 105,132 326 CARRYOVER PROJECTS Estimated Project #Project Funding Fiscal Year Funding Source Expended Carryover 31017 Garvey Park Restroom Renovations 210,000 2017-18 General Fund 29,109 180,891 390,000 Community Development Block Grant - 390,000 600,000 29,109 570,891 41015 Duff Park Improvement Project 284,500 2017-18 General Fund - 284,500 520,533 2017-18 Urban Greening Grant - 520,533 805,033 - 805,033 41022 Dog Park 290,000 2017-18 General Fund - 290,000 290,000 2017-18 Land Water Conservation Grant - 290,000 580,000 - 580,000 21028 Walnut Grove Ave Resurfacing Project Phase I 1,100,000 2018-19 RMRA SB1 43,891 1,056,109 21030 Walnut Grove Ave Resurfacing Project Phase II 440,000 2018-19 Measure M - 440,000 21029 SR2S Sidewalk Gap Closure - Delta Ave 75,000 2018-19 Measure R 33,641 41,359 24007 Colored Crosswalk Installation 126,600 2018-19 RMRA SB1 - 126,600 327 CARRYOVER PROJECTS Estimated Project #Project Funding Fiscal Year Funding Source Expended Carryover 21031 Valley Blvd. Resurfacing Project Phase I 300,000 2018-19 Gas Tax - 300,000 300,000 2018-19 Measure R - 300,000 200,000 2018-19 Measure M - 200,000 800,000 - 800,000 49006 Landscape Median Bioswale 150,000 2018-19 Proposition C - 150,000 26007 City Entry Monuments 175,000 2018-19 Proposition C - 175,000 43007 Street Light Installation 70,000 2018-19 Lighting District Funds - 70,000 43008 Underpass Lighting System 30,000 2018-19 Lighting District Funds 10,000 20,000 12050 Tree Planting Project - Fire Grant 298,250 2018-19 Cal Fire Grant - 298,250 96,000 2018-19 Gas Tax - 96,000 394,250 394,250 31018 City Hall Basement Improvements 140,000 2018-19 General Fund 100,000 40,000 43009 Picnic Tables & Trash Receptables Phase I 30,000 2018-19 General Fund - 30,000 Total Carryovers 7,158,283$ 389,393$ 6,768,890$ 328 THIS PAGE INTENTIONALLY LEFT BLANK 329 Rosemead Housing Development Corporation 330 Rosemead Housing Development Corporation Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and Maintenance 853,400$ 831,882$ 876,200$ 826,200$ 910,400$ Total Expenditures 853,400$ 831,882$ 876,200$ 826,200$ 910,400$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget Housing Development Corp. Funds 853,400$ 831,882$ 876,200$ 826,200$ 910,400$ Total Funding Sources 853,400$ 831,882$ 876,200$ 826,200$ 910,400$ 331 THIS PAGE INTENTIONALLY LEFT BLANK 332 Activity: Senior Housing Organization: 5220/5225 Function: To maintain affordable housing units for low-income seniors living in the community. Work Plan: Description When Expected Result Ensure on-going occupancy of two affordable senior complexes (Angelus & Garvey). Ongoing Maintain lease-up rates and rental income. 333 Rosemead Housing Development Corporation Senior Housing Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Operations and Maintenance 853,400$ 831,882$ 876,200$ 826,200$ 910,400$ Total Expenditures 853,400$ 831,882$ 876,200$ 826,200$ 910,400$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget Housing Development Corp. Funds 853,400$ 831,882$ 876,200$ 826,200$ 910,400$ Total Funding Sources 853,400$ 831,882$ 876,200$ 826,200$ 910,400$ 334 Rosemead Housing Development Corporation Angelus Senior Housing Project, Divisions 5220 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 280 Rosemead Housing Develop Corp 280 5220 5215 Accounting & auditing 2,200$ 2,699$ 3,000$ 3,000$ 2,000$ 280 5220 5340 Facilities repair & maintenance - - - - 34,200 280 5220 5387 Property lease 91,200 91,200 91,200 91,200 91,200 280 5220 5410 Property insurance 17,700 11,437 17,700 17,700 18,000 280 5220 5545 Admin expense 113,100 113,100 113,100 113,100 113,100 280 5220 5555 RHDC Mgmt housing service 175,000 176,435 175,000 175,000 184,200 280 5220 5605 General supplies 500 20 500 500 - 280 5220 Total operations & maintenance 399,700 394,891 400,500 400,500 442,700 5220 Total Rosemead Housing Dev. Corp.399,700$ 394,891$ 400,500$ 400,500$ 442,700$ 335 HDC SENIOR HOUSING - FUND 280 OPERATIONS: 5215 Accounting & Auditing Provide funds for audits ($2,000). 5340 Facilities Repair & Maintenance Provide funds for facilities repair and maintenance ($34,200). 5387 Property Lease Provide funds for property lease ($91,200). 5410 Property Insurance Provide funds for property insurance ($18,000). 5545 Administrative Expenses Provide funds for admin expense ($113,100). 5555 Senior Housing Management Provide funds for senior housing management ($184,200). SENIOR HOUSING OPERATING - ANGELUS Budget Detail 5220 336 Rosemead Housing Development Corporation Garvey Senior Housing Project, Division 5225 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Operations and maintenance 280 Rosemead Housing Develop Corp 280 5225 5215 Accounting & auditing 2,200$ 1,368$ 2,300$ 2,300$ 2,000$ 280 5225 5340 Facilities repair & maintenance 29,000 - 50,000 - 34,200 280 5225 5387 Property lease 92,200 92,200 92,200 92,200 92,200 280 5225 5410 Property insurance 17,200 16,354 18,100 18,100 19,000 280 5225 5545 Admin expense 113,100 113,100 113,100 113,100 113,100 280 5225 5555 RHDC Mgmt housing service 200,000 213,969 200,000 200,000 207,200 280 5225 Total operations & maintenance 453,700 436,991 475,700 425,700 467,700 5225 Total Rosemead Housing Dev. Corp.453,700$ 436,991$ 475,700$ 425,700$ 467,700$ 337 HDC SENIOR HOUSING - FUND 280 OPERATIONS: 5215 Accounting & Auditing Provide funds for audits ($2,000). 5340 Facilities Repair & Maintenance Provide funds for facilities repair and maintenance ($34,200). 5387 Property Lease Provide funds for property lease ($92,200). 5410 Property Insurance Provide funds for property insurance ($19,000). 5545 Administrative Expenses Provide funds for admin expense ($113,100). 5555 Senior Housing Management Provide funds for senior housing management ($207,200). SENIOR HOUSING OPERATING - GARVEY Budget Detail 5225 338 THIS PAGE INTENTIONALLY LEFT BLANK 339 Successor Agency to the Rosemead Community Development Commission 340 Successor Agency to the Rosemead Community Development Commission Budget Summary by Major Categories FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Expenditures:Budget Actual Budget Total Budget Salaries and benefits -$ 26,911$ -$ 30,000$ 80,000$ Operations and Maintenance - 4,077,455 - 3,907,400 3,925,600 Total Expenditures -$ 4,104,366$ -$ 3,937,400$ 4,005,600$ FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Funding Sources:Budget Actual Budget Total Budget Successor Agency -$ 4,104,366$ -$ 3,937,400$ 4,005,600$ Total Funding Sources -$ 4,104,366$ -$ 3,937,400$ 4,005,600$ 341 Successor Agency to the Rosemead Community Development Commission Successor Agency, Division 5230 Budget Detail FY 2019 FY 2018 FY 2019 Estimated FY 2020 Amended FY 2018 Amended Year-End Requested Fund Division Object Expenditures:Budget Actual Budget Total Budget Salaries & Benefits 315 Successor Agency 315 5230 5005 Salaries & Wages -$ 26,911$ -$ 30,000$ 80,000$ 315 5230 Total Salaries & Benefits - 26,911 - 30,000 80,000 Operations and maintenance 315 Successor Agency 315 5230 5255 Bank fees -$ 2,800$ -$ 2,900$ 3,000$ 315 5230 5925 Principal - 2,320,000 - 2,160,000 2,205,000 315 5230 5930 Interest expense - 1,309,821 - 1,275,000 1,229,000 315 5230 5205 Legal - 5,281 - 4,000 5,000 315 5230 5215 Accounting & auditing - 3,125 - 4,500 5,000 315 5230 5299 Other professional/technical services - 15,950 - 20,000 27,000 315 5230 Total operations & maintenance - 3,656,977 - 3,466,400 3,474,000 Transfers 315 Successor Agency 315 0000 5960 Transfers out - 420,478 - 441,000 451,600 315 Total Transfers out - 420,478 - 441,000 451,600 5220 Total Successor Agency -$ 4,104,366$ -$ 3,937,400$ 4,005,600$ 342 SUCCESSOR AGENCY - FUND 315 PERSONELL: 5005 Salaries & Wages Provide funds to reimburse City staff’s salaries & wages for the administration of Successor Agency activities ($80,000). OPERATIONS: 5340 Bank Fees Provide funds for bank fees ($3,000). 5925 Principal Provide funds for principal payments of the 2010A and 2016 Tax Allocation Bonds ($2,205,000). 5930 Interest Provide funds for interest payments of the 2010A and 2016 Tax Allocation Bonds ($1,229,000). 5215 Legal Provide funds for legal fees ($5,000). 5215 Accounting & Auditing Provide funds for audits ($5,000). 5299 Other Professional/Technical Services Provide funds for other professional services ($27,000). 5960 Transfer Out Provide funds for subsidy payments for Senior Housing ($451,600). Successor Agency Budget Detail 5230 343 Additional Information 344 City of Rosemead, California Fiscal Policies The budget document allocates resources such as personnel, materials, and equipment in tangible ways to achieve the general goals of the community. It is prudent, therefore, for the City to have in place adopted fiscal policies to guide the City Manager and the City Council through the budget decision-making process. These policies are: Fiduciary Responsibilities – Guiding Principles • Always live within your means. • Employ cost recovery when setting fees for “individualized” services. • Use “reserves” only for one-time expenditures or temporary stop-gap measures. • When in doubt, contract out (and periodically go out to bid). • Provide for transparency. Balanced Budget • To develop a budget that consists of ongoing revenues sufficient to sustain ongoing operational expenditures. Revenues • To investigate new revenue sources, particularly those that will not add to the tax burden of residents or local businesses. • To seek Federal and State grants and reimbursements for mandated costs whenever possible. • To charge fees for services that reflect the true cost of providing such services and to review fee schedules on a regular basis. • To maximize the availability of revenue proceeds through responsible collection and auditing of amounts owed the City. • To utilize uncertain or one-time revenue for specific projects or capital expenses not requiring ongoing costs. Operational Efficiencies • To implement internal operating efficiencies whenever possible. • To utilize private contractors when the same or higher level of service can be obtained at a lower total cost. • To staff each department according to adopted service levels, and to utilize consultants and temporary help instead of hiring staff for special projects or peak workload periods. 345 • To enter into joint operating arrangements with other agencies to provide services more cost effectively. • To increase the use of volunteers. Reserves • To maintain an amount equal to 31% of the General Fund operating revenues in a reserve account by annually committing the funds necessary to achieve this objective. • Each year the Finance Director will review the five measurement criteria and certify that the assumptions and methodology remain appropriate and that 31% of General Fund estimated revenue remains a prudent rate. In the best judgment of the Finance Director the rate may be increased. City Council approval is required to reduce the rate. • Equipment Replacement Fund unreserved/undesignated fund balance is to be used to purchase new and replacement equipment as appropriated in the annual budget. Fund revenue will be provided by charges to the using departments in the amount of depreciation (straight line method with no residual value) plus 5 percent inflation factor. Infrastructure • To provide sufficient routine maintenance each year to avoid a deferred maintenance backlog. Employee Development • To attract and retain competent employees by providing a professional work environment, safe working conditions, adequate training opportunities, and competitive salaries as finances may allow. Economic Development • To aggressively pursue new developments and businesses that add to the City’s economic base, particularly those that generate sales tax and transient occupancy tax revenue and address the communities shopping needs. • To promote a mix of businesses that contribute to a balanced community. • To develop programs that enhance and retain existing businesses. • To charge the Community Development Commission Successor Agency its fair share of the cost of City support services. 346 New Services • To add new services only when a need has been identified and a permanent funding source developed. • To require agreements for specific services and monitor effectiveness on an ongoing basis. Fiscal Management • To maintain accurate accounting records to keep the City Manager and the City Council informed of the financial condition of the City at all times. • To file quarterly investment and financial reports that adhere to both state law and City policy, and which follows reasonable and prudent guidelines for investment of the City’s investable cash. • To provide performance level indicators for prior years. Investments • To manage all public funds and securities belonging to or under the control of the City and for the deposit and investment of those funds in accordance with principles of sound treasury management and with applicable laws and ordinances. • To accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. • To maintain the level of investment of all funds as near to 100% as possible through current and projected cash flow management. • To submit within 30 days of the close of each quarter, a written investment report and make an oral presentation to the Investment Committee as a regularly scheduled meeting. • To see safety and liquidity in all investments; yield is a secondary criterion for selecting investments. Capital Improvement Management • To establish a five-year plan that systematically plans, schedules, and finances capital projects to ensure cost-effectiveness as well as conformance with established policies. 347 • To establish a project manager who will prepare the project proposal, ensure that required phases are completed on schedule, authorize all project expenditures, ensure that all regulations and laws are observed, and periodically report project status. • To maintain a committee that will review project proposals, determine project phasing, recommend project managers, review and evaluate the draft CIP budget document, and report CIP projects progress on an ongoing basis. • To plan for new facilities only if construction and maintenance costs will not adversely impact the operating budget. Debt Management • To consider the use of debt financing only for one-time capital improvement projects and only under the following circumstances: 1. When the project’s useful life will exceed the term of the financing. 2. When project revenues or specific resources will be sufficient to service the long-term debt. • To carefully monitor the City’s level of general-purpose debt. • To obligate the General Fund to secure long-term financings only when marketability can be significantly enhanced. • To prepare an internal feasibility analysis for each long-term financing which analyzes the impact on current and future budgets for debt service and operations. This analysis will also address the reliability of revenues to support debt service. • To generally conduct financings on a competitive basis. However, negotiated financings may be used due to market volatility or the use of an unusual or complex financing or security structure. • To monitor all forms of debt annually coincident with the City’s Financial Plan preparation and review the process and report concerns and remedies, if needed to the City Council. • To diligently monitor compliance with bond covenants and ensure the City’s adherence to federal arbitrage regulations. • To maintain good, ongoing communications with bond rating agencies about the City’s condition. 348 City of Rosemead Fund Descriptions All City monies are categorized into funds depending on the ways they are collected and the ways they are planned for use. The largest single fund is the General Fund. Money in the General Fund can be used for any legal purpose to underwrite operating expenditures or to fund capital improvement projects and is the most flexible of all City funds. Other funds such as grants are restricted in their use by law. This means that these funds may only be used for designated activities. Some funds, such as the Equipment Replacement Fund, are restricted by City policy to certain activities. The City’s accounting and budgeting systems are in compliance with generally accepted accounting principles. This means that the modified accrual basis of accounting is used for governmental fund types and that the accrual basis of accounting is used for proprietary fund types. Funds and Fund Numbers Fund Designation FUND NO. NAME OF FUND General Government Funds: 101 General Fund Special Revenue Funds: 201 State Gas Tax 202 RMRA SB1 205 Local Transportation/Sidewalk Grant 210 Federal Highway Grants 215 Proposition A 220 Proposition C 225 Measure R Local Return 226 Measure M Local Return 230 Air Quality Management District 240 Narcotics Forfeiture & Seizures 245 Street Lighting District 349 FUND NO. NAME OF FUND 250 Development Impact Fee – Traffic 251 Development Impact Fee – Public Safety 252 Development Impact Fee – Gen. Gov’t 253 Development Impact Fee - Parks 260 Community Development Block Grant 270 HOME 275 HDC HOME Program Administration 280 HDC Senior Housing Capital Project Funds: 301 Capital Projects Proprietary Funds: 501 Equipment Replacement 505 Technology Fiduciary Funds: 615 Trust & Agency 350 City of Rosemead, California Explanation of Fund Designations 101 GENERAL FUND – Designed to account for those activities of the City, which utilize monies not restricted by law or policy to specific purposes. SPECIAL REVENUE FUNDS – Designed to account for those monies, which may be expended only in conformance with legal or policy directives as follows: 201 STATE GAS TAX – Highway User Tax Act (HUTA) (Gas Tax) monies are collected by the State under the title of Motor Vehicle Fuel License Tax and represent an additional + or - $.10 per gallon of gas sold. Gas Tax money is distributed to the City based upon population. Funds may be used for: (a) Select Streets: Right-of-way acquisition, construction, or maintenance. (b) Minor Streets: Right-of-way acquisition or construction is allowed as the City Council has determined that 90% or more of the City’s street system has already been constructed. 202 RMRA SB1 – The Road and Repair and Accountability Act of 2017 is created to address deferred maintenance on the state highway system and the local street and road system. These are revenues collected in the Highway Users Tax Account attributed to the increases in motor vehicle fuel excise tax pursuant to subdivision (c) of Section 7360 of the Revenue and Taxation Code. Funds may be used for: (a) Road maintenance and rehabilitation (b) Safety projects (c) Railroad grade separations (d) Complete street components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project. (e) Traffic control devices 205 LOCAL TRANSPORTATION/SIDEWALK – Monies made available by the state for mass transit, bike paths, and pedestrian walkways. City policy has been to use this money for construction of sidewalks, pedestrian access to schools, parks or commercial areas. 210 FEDERAL HIGHWAY GRANTS – Provides funds from Federal Highway/Transportation Acts which are used for pre-approved highway projects. Application and funding processes are administered by Caltrans. 215 PROPOSITION A – Effective July 1, 1982, this fund accounts for the City’s share of additional sales tax (2 cent) collected in the County of Los Angeles as a result of Proposition A. The funds are used to finance public transportation projects. 351 220 PROPOSITION C – 80% of the 2 cent Sales and Use Tax collected in the County of Los Angeles because of Proposition C. Monies to be used by the cities for public transit, to increase safety and improve road conditions by repairing and maintaining streets heavily used by public transit. 225 MEASURE R LOCAL RETURN - A county-wide one-half percent sales tax to fund transportation projects. Receipts can be used to synchronize traffic signals, repair potholes, keep senior, student and disabled bus fares low and provide community traffic relief. The tax receipts will be used primarily to improve public transit and street maintenance projects. 226 MEASURE M LOCAL RETURN - A county-wide one-half percent sales tax to fund transportation projects. Receipts can be used to fund several highways, transit, local street, walking and biking programs. The tax receipts will be used primarily to improve transportation and ease traffic congestion. 230 AIR QUALITY MANAGEMENT DISTRICT FUND – Accounts for the receipt of monies from the Department of Motor Vehicles. These funds shall be used to implement programs to reduce air pollution from mobile sources pursuant to the California Clean Air Act. 240 NARCOTICS FORFEITURE AND SEIZURE FUND – Funds received from the County of Los Angeles for monies forfeited, and the proceeds from the sale or assets seized from illegal narcotic activities within the City of Rosemead. The forfeited funds must be used by the law enforcement and prosecutorial agencies exclusively to support law enforcement and prosecutorial efforts. 245 STREET LIGHTING DISTRICT – Monies collected by ad valorem property tax based on $.2495 per $1,000 of assessed property value to provide for energy cost and maintenance of the Rosemead Lighting District, whose boundaries, except for the Southern California Edison Company property, coincide with the city’s boundaries. Proposition 13 has limited the ad valorem tax that can be collected. 250 DEVELOPMENT IMPACT FEE – TRAFFIC – Development Impact Fees will be imposed upon development projects for mitigating the impact of the development on the ability of the City to provide specified public improvements and services. The City prepared a Development Impact Fee Study and the Study identifies four categories of capital facilities and equipment required to serve and accommodate new development; and provides a summary of the portion of each improvement category’s costs that can be funded by new development. The four categories of capital facilities and equipment that will be funded by the development impact fee established by Ordinance 949 are: (1) traffic facilities; (2) park facilities; (3) general government facilities; and (4) public safety facilities. These capital facilities and equipment are needed to promote and protect the public health, safety and general welfare within the City, to facilitate orderly urban development, to maintain existing levels of service, and to promote economic and social well-being. 251 DEVELOPMENT IMPACT FEE - PUBLIC SAFETY – see Fund 250 above 252 DEVELOPMENT IMPACT FEE – GENERAL GOVERNMENT – see Fund 250 above 352 253 DEVELOPMENT IMPACT FEE – PARKS – see Fund 250 above 260 COMMUNITY DEVELOPMENT BLOCK GRANT FUND – Designed to account for those monies received from the United States Department of Housing and Urban Development, Community Development Block Grant Programs are to be expended for economic studies and economic development of the community. 270 HOME FUND – Pursuant to the HOME Investment Partnerships Act, the Department of Housing and Urban Development (HUD) allocates regular HOME funds to the City for the purpose of expanding the City’s supply of decent, safe, sanitary and affordable housing for very low and low income families. 275 HDC HOME PROGRAM ADMINISTRATION – This fund is used to account for low interest deferred payment loans and payment assistance to qualifying residents. The source of revenue is from program income offered by the Department of Housing and Urban Development (HUD). 280 HDC SENIOR HOUSING – Operating revenues and expenditures of the senior housing apartments are accounted for in this fund. CAPITAL PROJECTS FUNDS: 301 CAPITAL PROJECTS – This fund is used for accounting for the costs of capital projects (project costs greater than $25,000) and for the receipt of grant receipts for specific capital projects. PROPRIETARY FUNDS: 501 EQUIPMENT REPLACEMENT FUND – This fund accounts for regular, periodic charges to departments for equipment used by the departments. Replacement equipment is subsequently purchased with the accumulated revenue from the departments that used the equipment. 505 TECHNOLOGY FUND – Charges to departments for the use of technology equipment are accumulated here and used for future equipment replacement. FIDUCIARY FUNDS: 615 TRUST & AGENCY FUND – Used to account for assets held in a trustee or agency capacity. Included are such items as payroll withholding taxes, voluntary withholdings (i.e. credit union), etc 353 City of Rosemead, California Fund Accounting Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and how spending activities are controlled. Funds Governmental funds are presented using the modified-accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses a sixty-day availability period. Revenue recognition is subject to the measurable and available criteria for the government funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed derived tax revenues are recognized as revenues in the period in which the underlying exchange transaction on which they are based takes place. Imposed non-exchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government-mandated and voluntary non-exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. Basis of Accounting Governmental funds are presented using the current financial resources measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. The reported fund balance (net current assets) is a measure of "available spendable resources." Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Non-current portions of long-term receivables due to governmental funds are reported on their balance sheets despite their spending measurement focus. However, special reporting treatments are used to indicate that they should not be considered "available spendable resources," since they do not represent 354 net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures. When both restricted and unrestricted resources are combined in a fund, expenditures are paid first from restricted resources, and then from unrestricted resources. Proprietary Funds Proprietary fund includes Internal Service Funds. Internal Service Funds account for the financing of goods and services provided by one department to other departments on a cost reimbursement basis. The City has internal service funds for equipment replacement and technology replacement. Proprietary funds are accounted for using the “economic resources” measurement focus and the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which liability is incurred. Operating revenues in the proprietary funds are those revenues that are generated from the primary operations of the fund. All other revenues are reported as nonoperating revenues. Operating expenses are those expenses that are essential to the primary operations of the fund. All other expenses are reported as nonoperating expenses. Fiduciary Funds The City’s Fiduciary Funds are as follows: • Private-purpose Trust Fund – Accounts for the activity of the Successor Agency to the Community Development Commission of the City of Rosemead. • Agency Fund – Accounts for the assets held in a trustee capacity or as an agent. The cash being held primarily represents amounts placed on deposit for refundable permits and performance bonds The private-purpose trust fund uses the economic resources measurement focus and the accrual basis of accounting. The agency fund has no measurement focus. The agency fund is custodial in nature (assets equal liabilities) and does not involve the recording of City revenues and expenses. 355 City of Rosemead, California Successor Agency Debt The City does not have bonded debts; the Successor Agency for the Rosemead Community Development Commission had total bonded debt outstanding of $27,295,000 as of FY 2018/19. Of this amount, all of it is backed by future property tax increment revenue. On December 29, 2011, the California Supreme Court upheld AB lx 26 that provides for the dissolution of all redevelopment agencies in the State of California. This action impacted the reporting entity of the City that previously had reported the former Agency within the reporting entity of the City as a blended component unit. In June 2012, the Legislature adopted AR 1484, which amended portions of AB lx 26 and added certain new provisions. AB lx 26 and AB 1484 are collectively referred to herein as the "Bill." The Bill provides that upon dissolution of a redevelopment agency, either city or another unit local government will agree to serve as the "successor agency" to hold the assets until they are distributed to other units of state and local government. The successor agency is defined as being a separate legal entity from the City. On January 10, 2012, the City Council elected to become the Successor Agency for the former Redevelopment Agency in accordance with the Bill as part of City resolution number 28029. The assets and activities of the Successor Agency for the former Agency are reported in a fiduciary fund (private-purpose trust fund) in the financial statements of the City. Subject to the approval of the oversight board and the State of California Department of Finance (DOF), remaining assets can only be used to pay enforceable obligations in existence at the date of dissolution (including the completion of any unfinished projects that were subject to legally enforceable contractual commitments). Successor agencies are allocated property tax revenue in the amount that is necessary to pay the estimated installment payments on enforceable obligations of the former redevelopment agencies until all enforceable obligations of the prior redevelopment agencies have been paid in full and all assets have been liquidated. The following are the two bonds the successor agency issued. Tax Allocation Bonds, Series 2010A In July 2010, the Commission issued $11,230,000 in Merged Project Area Tax Allocation Bonds. The bonds mature in amounts ranging from $200,000 to $1,135,000 with interest rates ranging from 3.00% to 5.00% through December 1, 2023. The bonds were issued to provide funds to finance the costs of certain redevelopment projects within the Merged Project Area including infrastructure improvements and the acquisition of land. Principal is payable annually on December 1, beginning on December 1, 2011. Interest is payable semi-annually on June 1 and December 1. Per the bond indenture, a reserve is required to be maintained. As of June 30, 2019, the outstanding balance was $5,245,000. 356 2016 Subordinate Tax Allocation Refunding Bonds In October 2016, the Successor Agency to the Rosemead Redevelopment Agency (Successor Agency) issued the 2016 Subordinate Tax Allocation Refunding Bonds in the amount of $24,230,000 for the purpose of refunding, on a current basis, all of the outstanding Rosemead Community Development Commission Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2006A, initially issued in the principal amount of $14,005,000, and the Rosemead Community Development Commission Redevelopment Project Area No. 1 Tax Allocation Refunding Bonds, Series 2006B, initially issued in the principal amount of $24,230,000. Interest is payable semi-annually on April 1 and October 1. As of June 30, 2019, the outstanding balance was $22,050,000. 357 City of Rosemead, California Glossary ACCOUNT: A sixteen-digit numerical code of which digits one through three represent the fund number, four through seven the division number, eight through eleven the general ledger number, and twelve through sixteen the project number. ACCRUAL ACCOUNTING: A basis of accounting in which revenues are recognized in the period in which they are earned and become measurable, and expenses are recognized in the period incurred instead of when cash is received or spent. ACTUARIAL VALUATION: The determination, as of a point in time (the actuarial valuation date), of the service cost, total OPEB liability, and related actuarial present value of projected benefit payments for OPEB performed in conformity with Actuarial Standards of Practice unless otherwise specified by the GASB. ADA: Americans with Disability Act. The ADA prohibits discrimination based on disability in employment, State and local government, public accommodations, commercial facilities, transportation, and telecommunications. AGENCY FUND: A fund normally used to account for assets held by a government as an agent for individuals, private organizations or other governments and/or other funds. ANNUAL BUDGET: A plan of financial operation embodying an estimate of proposed means of financing them, the term usually applies to a single fiscal year. ANNUAL FINANCIAL REPORT: A financial report applicable to a single fiscal year. APPROPRIATED BUDGET: The expenditure authority created by the appropriate governing authority (City Council). APPROPRIATION: A legal authorization granted by the governing authority to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and in the time within which it may be expended. ASSESSED VALUATION: A valuation set upon real estate or other property by a government as a basis fora tax levy. AUDIT: A systematic collection of the sufficient, competent evidential matter needed to attest to the fairness of management's assertions in its financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. 358 AUDITOR'S REPORT: A statement by the auditor describing the scope of the auditing standards applied in the examination and setting forth the auditor's opinion on the fairness of presentation of the financial information in conformity with GAAP or some other comprehensive basis of accounting. BUDGET: A plan of financial operations embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. BUDGET AMENDMENT: A legal procedure utilized during the fiscal year by the City Council and City staff to revise a budget appropriation. BUDGETARY BASIS: The form of accounting utilized throughout the budget process. BUDGET CALENDAR: The schedule of key dates or milestones, which the City follows in the preparation and adoption of the budget. BUDGET TRANSMITTAL LETTER: Included in the opening section of the budget, it provides the Council and the public with a general summary of the most important aspects of the budget, changes from previous years, and the views and recommendations of the City Manager. CAPITAL IMPROVEMENT PROGRAM (CIP): A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the long-term work program or other capital needs. CAPITAL OUTLAY: Expenditures resulting in the acquisition of or addition to a government's general fixed assets. CASH MANAGEMENT: Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing idle funds to achieve the highest interest and return. COST-OF -LIVING ADJUSTMENTS: Salary changes intended to adjust salary payments for the effects of inflation. DEBT FINANCING: Borrowing funds as needed and pledging future revenues to make (finance) current expenditures or capital projects. DEPRECIATION: Expiration in the service life of a capital asset attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. ENCUMBRANCES: Commitments related to unperformed (executory) contracts for goods or services. Used in budgeting, encumbrances that represent the estimated amount of expenditures to result if unperformed contracts in process are completed. EXPENDITURE: The outflow of funds paid or to be paid for a service, supply or asset. This term applies to all funds. 359 FIDUCIARY FUNDS: The trust and agency funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and other funds. FISCAL YEAR: The 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. FLSA: Fair Labor Standards Act. The FLSA requires employers to pay covered employees who are not otherwise exempt at least the federal minimum wage and overtime pay for all hours worked over 40 in a workweek. FULL-TIME EQUIVALENT (FTE): The amount of time, 2,080 hours per year, worked by a full-time employee. FUND: A separate accounting entity with a self-balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, or balances and changes therein are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE: The excess of assets over liabilities and reserves. GENERAL FUND: The primary governmental fund used to account for all financial resources, except those required to be accounted for in another fund. This main operating fund should always be reported as a major fund per GASB Statement 34. GOAL: A statement of broad direction, purpose or intent. GOVERNMENT ACCOUNTING STANDARDS BOARD (GASB): The GASB is to establish and improve standards of state and local governmental accounting and financial reporting by issuing Statements, Interpretations, Technical Bulletins, and Concept Statements defining GAAP. GOVERNMENTAL FUNDS: Distinguished by their measurement focus on determining financial position and changes in financial position. GRANT: Contributions or gifts of cash or other assets from another government entity to be used or expended for a specified purpose. INFRASTRUCTURE: All City owned facilities supporting the operation of the governmental unit, including streets, roads, bridges, curbs and gutters, parks, water and sewer lines, storm drains, water pump stations and reservoirs, water wells, all government buildings and related facilities. INTERFUND TRANSFERS: Amounts transferred from one fund to another. MAJOR FUND: Per GASB Statement 34, the focus of governmental and proprietary fund financial statements is on major funds. When individual governmental and enterprise funds either meet certain major fund criteria or are particularly important to financial statement users, they should be presented in a separate column in the financial statements. 360 NONMAJOR FUND: Individual governmental and enterprise funds that do not meet the major fund criteria as defined by the GASB Statement 34. All nonmajor funds should be aggregated and presented in a single column. OBJECT: An individual expenditure account. OBJECTIVE: The desired output which can be measured and achieved within a given time frame. It is a statement of specific direction, purpose or intent based on the needs of the community and the goals established for a specific program. OPEB LIABILITY: The portion of the actuarial present value of projected benefit payments that is attributed to past periods of member service in conformity with the requirements of the GASB Statements. OPEB PLANS: Arrangements through which OPEB is determined assets dedicated for OPEB (if any) are accumulated and managed, and benefits are paid as they come due. OTHER POSTEMPLOYMENT BENEFITS (OPEB): Benefits (such as death benefits, life insurance, disability, and long-term care) that are paid in the period after employment and that are provided separately from a pension plan, as well as healthcare benefits paid in the period after employment, regardless of the manner of which they are provided. OPEB does not include termination benefits or termination payments for sick leave. PENSION PLAN: An arrangement through which pensions are determined assets dedicated for pensions (if any) are accumulated and managed, and benefits are paid as they come due. POSTEMPLOYMENT: The period after employment. PROGRAM DETAIL: Budget presentation by major account categories. PROGRAM MEASURES: Specific quantitative measures of work performed within an activity or program, Also, a specific quantitative measure of results obtained through a program or activity. PROGRAM SUMMARY: The major activities of each City department with accompanying budget totals. PROGRAM: A group of activities, operations or organizational units directed to attaining specific purposes or objectives. PROPRIETARY FUNDS: Sometimes referred to as commercial-type funds. All assets, liabilities, equities, revenues, expenses and transfers relating to the government's business and activities are accounted for through this fund. RESERVE: An account used to indicate that a portion of fund equity that is legally restricted for a specific purpose. REVENUES: Total amounts available for appropriation including estimated revenues, fund transfers and beginning fund balances. Also referred to as “resources." 361 RISK MANAGEMENT: An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. SUBVENTIONS: Revenues collected by the State (or other level of government) which are allocated to the City on a formula basis. The major subventions received by the City come from the State of California and include motor vehicle in-lieu, cigarette taxes in-lieu and gasoline taxes. UNENCUMBERED BALANCE: The amount of an appropriation that is neither expended nor encumbered. It is essentially the available funds for future purchases.