CC - Item 1A - Budget Workshop 2 - PresentationBudget Workshop 2
Fiscal Year 2019/20
Parks & Recreation Changes
1.Staff is no longer requesting for the Parks & Recreation Manager position -$130k
2.Under General Recreation Division, staff is no longer requesting for an increase in
hours for Summer Day Camp (initial request was for an increase of 420 hours) -$7k
3.Under Community Promotions/Special Events, staff is reducing part-time request
hours of an additional 2,400 hours to 670 hours to reflect actual staff usage in the
past -$24k
4.Decrease the overall budget request by $161k
2
Parks & Recreation Overview
Expenditures FY 17/18 Actual FY 18/19 Budget FY 19/20 Proposed $ Change % Change
Parks & Recreation $2,487,832 $2,694,406 $2,873,800 $179,394 6.7%
Significant changes shown below:
Division FY 18/19
Budget
FY 19/20
Budget
Increase
P&R Administration 4001 557,000 435,500 (121,500)
General Recreation 4005 315,400 374,700 59,300
Youth &Adult Sports 4010 63,100 73,100 10,000
Aquatics 4015 710,700 897,900 187,200
Senior Services 4030 140,300 182,900 42,600
Community Promotions/Special Events 4040 224,000 251,300 27,300
Total $2,010,500 $2,215,400 $204,900
3
General Recreation 4005 –Increase $59k
Prior Year budget hours 9,515 hours versus Current Year hours 15,223, Increase of 5,708 hours
o Increase PT hours to match level of services provided
o Increase Pay Rate from $12 to $13 per hour to comply with Minimum Wage requirements
Category 17/18
Budget
17/18
Actual
18/19
Budget
18/19
Estimate
19/20
Proposed
Increase over
PY Budget
Reason for increase
Evening & Weekend
Roving Supervision
2,300 5,168 2,300 5,500 5,512 3,212 Correct budget hours to reflect
staffing hours used in the past
Field Supervision --936 936 New hours request
Gym Rental
Supervision
1,560 1,560 New hours request
New Hours Request --2,496 2,496
5,708 Total PT Hours Increase
4
Evening & Weekend Roving Supervision
19/20 Request:
Roving Park Supervision:
Monday thru Sunday: 5:00 to 10:00 pm
5 hours per day x 2 staff x 7 days x 52 weeks = 3,640 hours
Saturday & Sunday: 8:00 am to 5:00 pm
9 hours per day x 2 staff x 2 day x 52 weeks = 1,872 hours
TOTAL HOURS: 5,512
17/18 Budget: 2,300 hours 17/18 Actual: 5,168 hours
Deficit: 2,868 hours
18/19 Budget: 2,300 hours Estimated 18/19: 5,500 hours
(estimate based on 4,804 hours worked during the
last 10.5 months)
5
Part-time Salaries & Wages History Budget to Actual Comparison
Division 17/18
Budget
17/18
Actual
Diff 18/19
Budget
18/19
Projected
Diff 19/20
Request
General
Recreation 4005
$101,900 $133,984 ($32,084)132,900 130,000 2,900 199,700
Youth & Adult
4010
28,000 34,035 (6,035)33,800 38,500 (4,700)41,400
Aquatics 4015 250,400 205,544 44,856 298,700 285,000 13,700 345,800
Instructional
Class 4020
43,500 40,111 3,389 58,800 52,400 6,400 52,000
Community
Center 4025
192,200 199,000 (6,800)230,600 230,600 0 238,000
Senior Services
4030
0 3,737 (3,737)0 4,000 (4,000)35,000
Community
Promotions/
Special Events
4040
6,300 2,817 3,483 7,700 13,000 (5,300)16,500
$622,300 $619,226 $3,074 $762,500 $753,500 $9,000 $928,400
General Recreation:
Evening & Weekend Roving –Deficit of 2,868 hours•How was the deficit covered?•Staff used budgeted hours from the After
School Youth Program & Summer Camp
Program to cover the deficit. •The remaining hours used were from
budgeted hours of the 3/4 staff (budgeted
separately).
After school youth programs –Budget 2,200 hours•Operation: 5 days (M-F) x 4 hours x 2 staff x
52 weeks = ~2,000•Low Participation –utilized only 1 PT staff•Actual PT Hours in FY 17/18 was ~1,000
hours•Went under budget by ~ 1,200 hours
Summer Camp Program –Budget 2,200 hours•Anticipated 400 registration fee, actual was
114 •Low Participation since it was the 1st Year of
the Program•Actual PT Hours in FY 17/18 was ~1,000
hours•Went under budget by ~ 1,200 hours
6
Field Supervision –NEW Request
19/20 Request:
Field Supervision at Garvey & Rosemead Park:
Saturday & Sunday: 8:00 am to 5:00 pm
9 hours per day x 1 staff x 2 day x 52 weeks = 936 hours
Total Hours: 936
Fiscal Impact $13,800
No Cost Recovery
Gym Rental Supervision –NEW Request
19/20 Request:
Rental Supervision at Garvey Park Gym:
Monday thru Sunday: Times Vary
30 hours per week x 1 staff x 52 weeks = 1,560 hours
Total Hours: 1,560
Fiscal Impact $23,000
Cost Recovery is over 100%
17/18 Gym Rental Revenue: $49,200 (includes staff time & facility rental)
7
Youth & Adult Sports 4010–Increase $10k
Current year proposed hours increase 600 hours to implement new programs
o Increase PT hours to match level of services provided
o Increase Pay Rate from $12 to $13 per hour to comply with Minimum Wage
requirements
o General Supplies increase $3,300 for new programs
o Fiscal Impact –GF increase of $8k for PT salaries & $3k for General Supplies
o Cost Recovery 100%
Programs Hours
Increase
Reason for increase
Youth Sports Clinics –Volleyball & Basketball 192 New hours request
Adult Basketball League 240 New hours request
Start Smart Program 168 New hours request
Total PT Hours Increase 600
8
Community Promotions/Special Events 4040 –Increase $10K
Increase PT hours by 670 to provide coverage for special events. Fiscal year 19/20 request:
4th of July:
▪14 hours x 30 staff = 420 hours
60th Anniversary Celebration:
▪8 hours x 10 staff = 80 hours
Moon Festival:
▪6 hours x 6 staff = 36 hours
Fall Fiesta:
▪10 hours x 30 staff = 300 hours
Haunted House:
▪10 hours x 4 staff = 40 hours
Trunk or Treat:
▪8 hours x 15 staff = 120 hours
Dinner with Santa & Tree Lighting:
▪5 hours x 10 staff = 50 hours
City Yard Sale:
▪7 hours x 6 staff = 42 hours
911 Event:
▪4 hours x 6 staff = 24 hours
Memorial Day Event:
▪2 hours x 1 staff = 2 hours
Concerts in the Parks:
▪4 hours x 4 staff x 6 concerts = 96 hours
Easter Eggstravagnza:
▪6 hours x 10 staff = 60 hours
Total Hours Required 1,270
Total Hours Budgeted for FY 17/18 *600
Additional Hours Requested 670
* Scheduled PT staff hours for FY 18/19 special events are estimated at
approximately 1,100 hours
9
Community Promotions/Special Events 4040 –Increase $18,600
Events Budget
17/18
Actual
17/18
Budget
18/19
Actual
18/19
Requested
19/20 Increase
911 Memorial $700 $1,276 $700 $1,203 $1,000 $300
Christmas Tree Lighting/Dinner w/Santa *7,000 7,136 7,000 10,592 8,000 1,000
Citywide Yard Sale 1,500 166 1,500 2,460 1,500 -
Easter Eggstravaganza 1,500 2,247 2,000 1,930 2,500 500
Fall Fiesta *7,000 7,314 10,000 12,837 10,000 -
4th of July *74,000 80,965 74,000 78,505 77,000 3,000
Memorial Day Program 200 356 200 150 500 300
Moon Festival 6,000 6,665 8,000 8,329 8,000 -
Summer Concert Series 10,000 12,753 10,000 10,893 12,000 2,000
Trunk or Treat 2,500 3,218 2,500 6,307 4,000 1,500
Jay Imperial Park Opening -2,766 ----
Rec -Military Hero Banner Program *-905 ----
60TH Anniversary Celebration --50,000 -60,000 10,000
Total $110,400 $125,767 165,900 $123,206 $184,500 $18,600
* Partial Cost
Recovery
10
General Fund Budget
General Fund FY 19/20
Revenues $24,862,900
Expenses 23,691,700
Surplus $1,171,200
Grants
Reimbursements
$810,533
GF Surplus 360,667
Total Surplus $1,171,200
Fund Balance
Fund Balance 7/1/19 $19,249,234
Surplus 1,171,200
Fund Balance 6/30/20 $20,420,434
11
Other Follow Up Item –Metro Grant
On January 26, 2016, the City held a workshop on Metro Grants for Improvements to Garvey Ave
Garvey Avenue (from New Ave to East City Limit)
•Funding allocated for FY 19/20 & FY 20/21
•Awarded $2.3 million with local match of $992,273 (30% match), for a total project of $3.3 million
•Decision to accept/deny grant will have to be made when executing the grant funding agreement with
Metro in early FY 19/20
•Implementing the grant requires:
▪Removal of certain convenient on-street parking during peak hours
o Restrict parking on the north side of the street between 6:00 a.m. and 9:00 a.m., to provide a 3rd
westbound through lane
o Restrict parking on the south side of the street between 4:00 p.m. and 7:00 p.m., to provide a 3rd
eastbound through lane
▪It would facilitate both vehicular and transit flow on Garvey Avenue
▪3rd Lane would serve as deceleration lane for ingress to adjacent businesses
▪Grant can be used for street furnishings, landscaping enhancements, traffic signal upgrades, and
sidewalk improvements
•Staff requests City Council for additional time to research this grant and bring a staff report to the City
Council
12
Other Follow Up Item –Unfunded CIP Projects
Garvey Park Main Office Renovations
❑Staff was unable to locate a budget carryover from prior years
❑Staff seeks direction from the City Council to move the project to funded status
or leave it on the Unfunded Projects List
▪General Fund Fiscal impact is $200,000
13
Discussion & Questions