CC - Agenda - 06-11-2019CITY OF ROSEMEAD
CITY COUNCIL SPECIAL MEETING AND
CITY COUNCIL REGULAR MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
www.citvofrosemead.ore
Tuesday, June 11, 2019, at
6:00 P.M. Special Meeting & 7:00 P.M. — Regular Meeting
City Council
Margaret Clark, Mayor
Sandra Armenta, Mayor Pro Tem
Sean Dang, Council Member
Polly Low, Council Member
Steven Ly, Council Member
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COE EAD
Public Comment from the Audience
• If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting.
• The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period.
• Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker.
• The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The City Council may direct staffto investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules ofpropriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation ofthis rule
shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in
unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, Byou need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the
meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in
the City Clerk's office during normal business hours.
Rosemead City Council Special and Regular Meeting Agenda June 11, 2019
6:00 P.M.
CALL TO ORDER
ROLL CALL
1. WORKSHOP
A. HUD 2019-2023 Consolidated Plan Workshop
Discussion and overview of the upcoming five-year HUD 2019-2023
Consolidated Plan (CDBG and HOME Allocation) preparation and requirements.
2. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL EXPOSURE TO
LITIGATION
Pursuant to Government Code Section54956.9 (d)(2): 1 potential case
B. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d)(1)
Case Name: City of Rosemead and City of Temple City v. City of El Monte
LASC Case No. 19STCP00254
RECONVENE TO THE REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Council Member Ly
INVOCATION — Mayor Clark
3. PUBLIC COMMENT
4. PRESENTATIONS
A. Presentation of Retirement Service Recognition of Colleen Ishibashi, Finance
Services Supervisor and John Scott, Public Works Superintendent
B. Los Angeles County Temple Sheriff's Station Quarterly Report
5. PUBLIC HEARING - None
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Rosemead City Council Special and Regular Meeting Agenda June 11, 2019
6. CONSENT CALENDAR
A. Claims and Demands
Resolution No. 2019-27
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$1,281,522.46 NUMBERED 103270 THROUGH
NUMBER 103376
Recommendation: Adopt Resolution No. 2019-27.
B. Approval of Minutes
Recommendation: That the City Council approve the regular meeting minutes of
February 26, 2019.
C. Ordinance Amending Chapter 3.24 (Purchasing System), Adding Chapter 3.28
(Public Works Bidding Procedure), and Adopting Other Conforming Amendments,
to the Rosemead Municipal Code
Staff is recommending the City Council to adopt an ordinance amending and
restating Chapter 3.24 (Purchasing System), adding Chapter 3.28 (Public Works
Bidding Procedure), and adopting other conforming amendments.
Recommendation: That the City Council move to waive further reading and
introduce Ordinance No. 988; and set a date for a second reading and adoption of
Ordinance No. 988, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING
AND RESTATING ROSEMEAD MUNICIPAL
CHAPTER 3.24 (PURCHASING SYSTEM), AND
ADDING CHAPTER 3.28 (PUBLIC PROJECT BIDDING
PROCEDURES)
D. Municipal Law Enforcement Services Agreement and Annual Services Level
Authorization with Los Angeles County Sheriff's Department
The Municipal Law Enforcement Services Agreement (MLESA) is the underlying
contract that allows the Sheriff s Department to provide law enforcement services
to contract cities. The previous MLESA was approved in March 2014 and will
expire June 30, 2019.
The Annual Service Level Authorization (ASLA) is provided annually and
identifies the service levels and cost. The FY 2019-20 ASLA maintains the existing
Rosemead City Council Special and Regular Meeting Agenda June 11, 2019
service levels of twelve (12) 56 -hour patrol shifts, seven (7) special assignment
deputies, two (2) motor deputies, a Sergeant and a Lieutenant.
Recommendation: That the City Council approve and authorize the City Manager
to execute the Municipal Law Enforcement Services Agreement; and execute the
Annual Service Level Authorization Forms, and any additional necessary
documentation.
E. The United States Conference of Mayors 87th Annual Meeting — June 28th - July 1 st
Honolulu, HI
The City Council will consider authorizing the attendance of the Mayor who wishes
to attend the United States Conference of Mayors 87th Annual Meeting in Honolulu,
HI on June 28 — July 1, 2019.
Recommendation: That the City Council authorize the attendance, at City expense
of registration cost only, of the Mayor to attend the United States Conference of
Mayors 87th Annual Meeting in Honolulu, HI on June 28 — July 1, 2019.
7. MATTERS FROM CITY MANAGER & STAFF
A. Adoption of the Fiscal Year 2019-20 Operating and Capital Improvement Budget
The City Council will consider the adoption of the City's Fiscal Year 2019-20
Operating and Capital Improvement Budget, which provides for total
appropriations of $38,873,700. The General Fund operating budget of
$23,891,700, is balanced with a surplus for the upcoming year. Consequently, a
full scope of services to residents will be continued without service reductions.
Recommendation: That the City Council take the following actions:
Adopt Resolution No. 2019-29 approving the City of Rosemead's Operating
and Capital Improvement Budget for the Fiscal Year 2019-20, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE
ANNUAL OPERATING AND CAPITAL
IMPROVEMENT BUDGET FOR THE FISCAL YEAR
2019-20
2. Adopt Resolution No. 2019-04 RHDC approving the Housing Development
Corporation's Operating and Capital Improvement Budget for the Fiscal Year
2019-20, entitled:
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION ADOPTING THE
ANNUAL OPERATING AND CAPITAL
IMPROVEMENT BUDGET FOR THE FISCAL YEAR
2019-20
Rosemead City Council Special and Regular Meeting Agenda June 11, 2019
B. Adoption of the City of Rosemead's Fiscal Year 2019-20 Appropriation Limit
Article XIII -B of the Constitution of the State of California was enacted by a vote
of the people as Proposition 4 (the Gann Initiative) in November 1979. This law
limits the level of most appropriations from tax sources that the state and most local
government entities are permitted to make in any given year. It also requires that
annually, each governmental unit calculate its Appropriations Limit and adopt it by
Resolution prior to the beginning of the Fiscal Year under consideration.
Recommendation: That the City Council adopt Resolution No. 2019-28, approving
the FY 2019-20 Appropriation Limit according to Article XIII -B of the
Constitution of the State of California, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN
APPROPRIATION LIMIT FOR THE FISCAL YEAR
2019-20
C. Landscape Maintenance Services Award of Contract
The current contract for landscape maintenance services with Mariposa Landscapes
Inc., will expire on June 30, 2019. A Request for Proposals was circulated to several
landscape maintenance providers, and on May 29, 2019, five proposals were
received. Staff reviewed the proposals for completeness, understanding of scope
of work, methodology, experience and cost.
Recommendation: That the City Council take the following actions:
1. Authorize the City Manager to enter into a three-year contract with Evergreen
Landscaping in the amount of $343,740 per year, with the option for up to two
one-year extensions;
2. Appropriate an additional $85,000 in General Funds in the Fiscal Year 2019-20
to cover the cost of the new landscape maintenance contract; and
3. Take such additional, related action that may be necessary.
D. Traffic Signal Maintenance Services Award of Contract
The current contract for traffic signal maintenance services with St. Francis Electric
will expire on June 30, 2019. A Request for Proposals was circulated to several
traffic signal maintenance providers, and on May 30, 2019, four proposals were
received. Staff reviewed the proposals for completeness, understanding of scope
of work, methodology, experience and cost.
Recommendation: That the City Council take the following actions:
Authorize the City Manager to enter into a three-year contract with St. Francis
Electric for an amount not -to -exceed $160,000 per year, with the option for up
to two one-year extensions; and
Rosemead City Council Special and Regular Meeting Agenda June 11, 2019
2. Take such additional, related action that may be necessary.
E. License Agreement of 3212, 3220, 3224 and 3232 Del Mar Avenue for use of
Community Garden
At the January 2018 City Council meeting, Council Member Ly requested that staff
study the option for putting to recreational use privately -owned vacant lots,
benefitting the community, on a temporary basis. The use of vacant lots would
activate the idle properties for public good until such time the lots are developed by
the owners. On April 24, 2018, the City Council approved a license agreement for
a temporary Community Garden at 8828 Glendon Way. On January 19, 2019 the
opening of the garden was successful with all 26 plots reserved and four people on
the waiting list.
Staff has identified another potential location for the 2nd temporary Community
Garden, located at 3212, 3220, 3224 and 3232 Del Mar Avenue, north of Emerson
Place. The property owner has agreed to license the lot to the city for a period of
one year, the term will automatically extend on a month-to-month basis thereafter.
Recommendation: That the City Council authorize the City Manager to execute a
License Agreement with Jenny Yan Yam and May Yam for a community garden
use of a property located at 3212, 3220, 3224 and 3232 Del Mar Ave, Rosemead,
CA 91770.
8. MATTERS FROM MAYOR & CITY COUNCIL
A. Discussion of Forming a Joint Powers of Authority — Transit Corridor Agency
This item is presented to the City Council at the request of Council Member Steve
Ly. Council Member Ly would like to discuss the possibility of forming a Joint
Powers of Authority — Transit Corridor Agency.
Recommendation: That the City Council discuss and provide further direction.
B. Council Comments
9. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on June 25, 2019, at 7:00
p.m. in the Rosemead City Hall Council Chamber.
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the
foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the
following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936
N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey
Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and
on the City's website (www citvofrosemead.ore)
rJune 6, 2019
Ericka Hernandez, City Clerk Date
Rosemead City Council Special and Regular Meeting Agenda June 11, 2019
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