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CC - Agenda - 12-10-2019CITY OF ROSEMEAD CITY COUNCIL, SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION REGULAR JOINT MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.or2 Tuesday, December 10, 2019, at 7:00 P.M. - Regular Joint Meeting City Council Margaret Clark, Mayor Sandra Armenta, Mayor Pro Tem Sean Dang, Council Member Polly Low, Council Member Steven Ly, Council Member W Public Comment from the Audience 'q%Wr • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (017 non -agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a f iture City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules ofpropriety, decorum, good conduct, and refrain frons impertinent or slanderous remarks. Violation of this rade shall result in such persons being barred from farrther audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's Office during normal business hours. 1 Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE — Council Member Ly INVOCATION — Mayor Pro Tem Armenta 1. PUBLIC COMMENT 2. PRESENTATIONS A. Introduction of Newly Hired Public Works Manager Erik Garwick and Interim Finance Director Robert Torrez 3. PUBLIC HEARING - None 4. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2019-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,441,758.97 NUMBERED 104865 THROUGH NUMBER 104958 INCLUSIVELY Recommendation: Adopt Resolution No. 2019-63. • Resolution No. 2019-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,297,142.52 NUMBERED 104959 THROUGH NUMBER 105086 INCLUSIVELY Recommendation: Adopt Resolution No. 2019-64. • Resolution No. 2019-12 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $53.35 2 Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 NUMBERED 10274 THROUGH NUMBER 10274 INCLUSIVELY Recommendation: Adopt Resolution No. 2019-12 SA. • Resolution No. 2019-13 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $36,737.97 NUMBERED 10276 INCLUSIVELY Recommendation: Adopt Resolution No. 2019-13 SA. • Resolution No. 2019-12 RDHC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $204,800 NUMBERED 1613 INCLUSIVELY Recommendation: Adopt Resolution No. 2019-12 RHDC. B. Approval of Minutes Recommendation: That the City Council approve the special and regular meeting minutes of May 14, 2019 and October 8, 2019. C. City Council Meeting Calendar Schedule for 2020 City Council meetings are held on the second and fourth Tuesdays of each month at 7:00 p.m. Historically, the City Council has cancelled the second meeting in August (summer break), November (Thanksgiving), and December (Christmas). Adopting a meeting schedule will give the City Council, staff, and the community the ability to plan their schedules accordingly. The City Council maintains the ability to adjust, cancel, and/or add other meeting dates, as deemed appropriate. Recommendation: That the City Council adopt a City Council meeting schedule for the 2020 calendar year. D. Ordinance No. 990 — Second Reading and Adoption: Amending Chapter 3.24 to Tile 3 of the Rosemead Municipal Code Creating a Local Area Veteran Vendor Preference in Non-public Works City Contracting Procedures On November 12, 2019, the City Council introduced for first reading, by title only, Ordinance No. 990, by amending Chapter 3.24 to Title 3 of the Rosemead 3 Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 Municipal Code creating a local area veteran vendor preference in non-public works city contracting procedures. Recommendation: That the City Council approve the second reading and adoption of Ordinance No. 990 by title only, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTER 3.24 TO TITLE 3 OF THE ROSEMEAD MUNICIPAL CODE RELATING TO PREFERENCES FOR LOCAL AREA VETERAN VENDORS E. Transmittal of Fiscal Year 2018-19 City of Rosemead and Rosemead Housing Corporation Annual Financial Reports The City of Rosemead Comprehensive Annual Financial Report and Rosemead Housing Development Corporation Financial and Compliance Report provide a complete presentation of the finances of the City of Rosemead and the Housing Development Corporation. Recommendation: That the City Council receive and file the City of Rosemead Comprehensive Annual Financial Report and Rosemead Housing Development Corporation Annual Financial Statement for the Fiscal Year ending June 30, 2019. F. Assignment of Freeway Corridor Mixed -Use Overlay Zone and CEQA Analysis/Report Award of Contract to RRM Design Group In accordance with Strategic Plan Strategy 1(C), on July 29, 2019, the Community Development Department issued a Request for Proposal to seek qualified land use planners, urban designers, and environmental professionals to assist the Planning Division with preparing a Freeway Corridor Mixed -Use Overlay Zone for areas along the Interstate 10 Freeway corridor on -and off -ramps within the City limits (project area). The project includes the preparation and completion of project related General Plan, Zoning Code, and Zoning Map amendments. The Planning Division will utilize the Senate Bill 2 grant funds to compensate all Consultant fees. Recommendation: That the City Council take the following actions: 1. Authorize the City Manager to execute a contract agreement with RRM Design Group in the amount of $160,000; and 2. Appropriate $160,000 from the unassigned General Fund Balance from the Fiscal Year 2019-20 Budget. G. Ratify Emergency Expenditures and Accept Traffic Signal Improvements at Valley Boulevard and Ivar Avenue PTM General Engineering Services, Inc. completed the field work for Traffic Signal Improvements at Valley Boulevard and Ivar Avenue. Emergency repairs on existing traffic signal equipment, which were not part of the project, became 4 Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 necessary to complete in order to maintain traffic signal operations at this intersection. The field work is completed; therefore, staff is requesting the City Council to ratify a change order to cover the final construction cost including emergency expenditures and authorize the staff to file Notice of Completion for the project. Recommendation: That the City Council take the following actions: 1. Accept the Traffic Signal Improvements at Valley Boulevard and Ivar Avenue project as complete; 2. Approve change order of $20,655.09 for emergency expenditures to cover the final construction cost totaling $137,230.37; 3. Appropriate additional funding of $12,231 in Measure R funds; and 4. Authorize staff to file Notice of Completion for the project. H. Ratify Emergency Expenditures on Walnut Grove Avenue Sink Hole Repairs Contractor completed the field emergency work to repair a sinkhole on Walnut Grove Avenue, south of Valley Boulevard and Walnut Grove Avenue, over the Rubio Wash. The field work is completed; therefore, staff is requesting the City Council to ratify a change order to cover the emergency repair cost. Recommendation: That the City Council take the following actions: 1. Ratify emergency expenditures totaling $69,675.00; and 2. Authorize staff to file a Notice of Completion for the project. I. A Resolution of the City Council of the City of Rosemead Adopting a Policy Which Delegates Tort Liability Claims Processing Responsibilities to the California Joint Powers Insurance Authority (CJPIA) and Non -covered CJPIA Claims to the City Manager as Provided for in Government Code Section 910, et seq. and Rosemead Municipal Code Chapter 3.20. The City of Rosemead is a member of the California Joint Powers Insurance Authority and pursuant to Government Code Sections 990.4, et seq. and 6500 et seq. pools its self-insured liability claims and losses with other California JPIA members under a Memorandum of Coverage. The Joint Powers Agreement creating the California JPIA authorizes it to exercise powers common to members and when appropriate to defend and indemnify members, including the City, from liability claims under the Memorandum of Coverage terms for the City. The City Council previously adopted Resolution 2009-48 delegating authority for processing claims against the City to the California JPIA. In addition to those claims covered by the Memorandum of Coverage with California JPIA, there are also claims that must be processed that are not covered by the Memorandum of Coverage and the City Council now desires to delegate 5 Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 responsibility for processing those claims to the City Manager or her designee to better streamline the process. Recommendation: That the City Council adopt Resolution No. 2019-66, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING A POLICY WHICH DELEGATES TORT LIABILITY CLAIMS PROCESSING RESPONSIBILITIES TO THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) AND NON -COVERED CJPIA CLAIMS TO THE CITY MANAGER AS PROVIDED FOR IN GOVERNMENT CODE SECTIONS 910, ET SEQ AND ROSEMEAD MUNICIPAL CODE CHAPTER 3.20 J. Extensions to Animal Shelter and Care Services Agreements The animal shelter and care services agreements with Rosemead Animal Hospital and Volunteers in Defense of Animals are scheduled to expire on December 31, 2019. The proposed extensions would extend the Rosemead Animal Hospital and VIDA Agreements in order to continue the ongoing animal control services operated by the Rosemead Public Safety Department. Recommendation: That the City Council take the following actions: Execute the First Amendment to the Agreement with Rosemead Animal Hospital with authority to negotiate and execute any contract amendments or extensions on behalf of the City; and 2. Execute the First Amendment to the Agreement with Volunteers in Defense of Animals with authority to negotiate and execute any contract amendments or extensions on behalf of the City. K. Traffic Commission's Recommendation to the City of Rosemead City Council to Partially Close Olney Street Between Rio Hondo Avenue and Temple City Boulevard Traffic issues on Olney Street came before the Traffic Commission and the City Council at prior meetings. The City Council directed staff to solicit proposals to perform a traffic study in the vicinity of Olney Street, Temple City Boulevard and Rio Hondo Avenue. That traffic study, conducted by the selected Traffic Engineer Elie Farah of EFI, was presented to the Traffic Commission on November 7, 2019. The Traffic Commission voted to recommend to the City Council a partial permanent shut down of Olney Street, and short-term mitigating measures to help ease speeding on Olney Street. For this to occur, the City Council Will need to approve a traffic study to determine if an additional lane for the 2 houses is feasible and the approximate cost of a permanent partial closure. Recommendation: That the City Council take the following actions: 6 Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 Accept the Traffic Commission's recommendation to a partial permanent shut down of Olney Street, and short-term mitigating measures to help ease speeding on Olney Street; and 2. Approve a traffic study to determine if an additional lane for the 2 houses is feasible and the approximate cost of a permanent partial closure. L. Titles of Officers Authorized to Make Deposits and Withdrawals in the Local Agency Investment Fund (LAIF) The City of Rosemead invests its funds with the State Local Agency Investment Fund. LAIF must have on file a City resolution listing the exact names and titles of officers authorized to make deposits to and withdrawals from the City's LAIF account. On October 22, 2019, the City Council adopted Resolution No. 2019-59, designating the City Manager, Assistant City Manager and Director of Finance as the officers authorized to make deposits to and withdrawals from the LAIF account. Since the adoption of that Resolution, the Finance Director is no longer with the City and an Interim Finance Director has been appointed. Recommendation: That the City Council adopt Resolution No. 2019-65, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, DESIGNATING THE CITY MANAGER, ASSISTANT CITY MANAGER, AND THE DIRECTOR OF FINANCE AS OFFICERS OF THE CITY M. Management Analyst Positions for Public Works and Human Resources The City Council will consider approval of a Management Analyst position in the Public Works Department and a Human Resources Management Analyst in the Human Resources Division. The Housing Coordinator position in Community Development Department became vacant on September 2, 2019. Subsequently the position and work load level were evaluated, and it was determined that a full-time staffing level is no longer needed in Community Development. As such, Staff is requesting to eliminate the Housing Coordinator position and transfer the applicable general fund balance to the Public Works Department and Human Resources Division for the addition of two Management Analysts positions. Recommendation: That the City Council take the following actions: 1. Adopt Resolution No. 2019-67, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING THE COMPREHENSIVE SALARY SCHEDULE FOR ALL FULL-TIME CLASSIFICATIONS IN THE CITY OF ROSEMEAD Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 2. Resolution No. 2019-68, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE OF THE CITY OF ROSEMEAD 5. MATTERS FROM CITY MANAGER & STAFF A. Award of Contract for Professional Information Technology Management Services The City of Rosemead has historically contracted Information Technology (IT) management professional services. Interwest Consulting Group has supported the City with IT services since December 2016 and their contract is scheduled to expire on December 31, 2019. In the interest of the City, staff released a Request for Proposal to ensure the City retains the highest qualified consulting services at a competitive cost. After careful consideration of each proposal submitted, including but not limited to: responses to the Request for Proposal requirements, firms' history and ability to provide services, proposed staff qualifications, proposed fee structures, and interviews with all qualified bidding firms, staff believes that entering into a new contract with Acorn Technology Services would be the best course of action for the City at this time. Recommendation: That the City Council take the following actions: 1. Authorize the City Manager to enter into a three-year Management Professional Services Agreement with Acorn Technology Services for Information Technology (IT) Management Services for the period ending December 31, 2023;and 2. Appropriate $15,300 from the IT Technology Replacement fund balance -to offset the current IT Services budget for FY 2019-20. 6. MATTERS FROM MAYOR & CITY COUNCIL A. Council Comments 7. ADJOURNMENT The next regular scheduled City Council meeting will take place on January 14, 2020, at 7:00 p.m. in the Rosemead City Hall Council Chamber. s Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and on the City's website (www.cityofrosemead.org) December 6, 2019 Ericka Hernandez, City Clerk Date 9 Rosemead City Council, Successor Agency to the Community Development Commission And Housing Development Corporation Regular Joint Meeting Agenda December 10, 2019 -<g 40 CD p n =m rt fL o � a CD 2) = =CL CD O ho n CD :r0 rr � CD ® N l s w rt CL o z C OD r c _ Cu cu h m 0 B O' CD CD 0 c �' m 0 cD �. f D M 0 � = cL �. N cn � rn ��0 �+ CD n N � ,�,� `� n N Q < C-— -. v -. — � 0 o v O 3 3 0 sLp. 3 cr 0.3 s ■ ■ O S cn N j Z CD N N N �D a) O N ^ �. CD lCJ lCJ � @�� c� �� �Cn�� o opo �,CDo 0 o ilu CD o 0 o-3 3 .o .� ' n n D n Z n m m m m r r r r r rm m m 0 v OD r c _ Cu cu h m 0 B O'