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PKC - Item 2A - Minutes of November 5, 2019 MINUTES OF THE ROSEMEAD PARKS COMMISSION REGULAR MEETING NOVEMBER 5, 2019 The regular meeting of the Rosemead Parks Commission was called to order by Chair Morten at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Chair Morten, Vice-Chair Lin, Commissioners Nguyen, Ruvalcaba and Tocki ABSENT: None PLEDGE OF ALLEGIANCE was led by Commissioner Nguyen INVOCATION was led by Vice Chair Lin 1. PUBLIC COMMENTS FROM THE AUDIENCE - None 2. CONSENT CALENDAR A. Approval of minutes – October 1, 2019 Chair Morten motioned the approval of the meeting notes at 7:03 p.m. ACTION: Moved by Commissioner Ruvalcaba and seconded by Commissioner Lin to approve the October 1, 2019 minutes: Motion carried by the following vote: AYES: Lin, Morten, Nguyen, Ruvalcaba, Tocki 3. MATTERS FROM STAFF A. Garvey Park Restroom Renovation Director of Parks and Recreation Boecking shared that ground broke on the project on Friday, November 1. The construction team met the previous Thursday to discuss small issues; nonetheless, the project is moving forward smoothly. The project should be finalized by February 2020 or sooner. Updates on the timeline will be reported in future meetings. During the renovation, the restrooms next to the baseball field and snack bar are open for public use. Commissioner Nguyen inquired about the total cost for the restroom renovation. Director of Parks and Recreation Boecking mentioned he did not have the total cost; however, would provide an update in a future meeting. B. Garvey Dog Park Director of Parks and Recreation Boecking stated that the grant agreement was received from the California State Department of Parks and Recreation. The grant for the park is being funded as a matching grant. It will be matched at 50 percent with a total of $290,000 being received from the state and the City will match up to $290,000. The total cost of completing the project is approximately $580,000. There is a completion deadline for the project of June 2022. Staff will move along with park designers to finalize the design. Chair Morten asked regarding the location of the dog park. Director of Parks and Recreation Boecking replied that the dog park would be built at Garvey Park next to the restrooms. Once the design is finalized it will go to the Parks Commission for suggestions. Currently, the area holding old City vehicles will be the new site of the dog park. Commissioner Ruvalcaba asked whether there is a new location for the vehicles. Director of Parks and Recreation Boecking responded that the vehicles are being sold off in an auction, disposed or donated. Commissioner Tocki asked about the official award date for the grant and how long the period of performance would be. Also, the project is set to go until June 2022 and Commissioner Tocki asked whether there is the opportunity to extend beyond that date. Director of Parks and Recreation Boecking replied that a request can be made to the state to move and extend the date. The state asked for completion and submission of all documents by June 30, 2020 and although it is a tight timeline, Director of Parks and Recreation Boecking mentioned he is confident the project can be completed in the allotted time. C. Monthly Parks & Recreation Department Review Director of Parks and Recreation Boecking mentioned the adult and youth sports programs have been successful. The Adult Basketball League will begin in January and the commissioners were invited to participate and form a team. The Youth Basketball Clinic had a total of 30 participants. Registration for the Basketball League is now open with 72 participants already registered. Playschool had open houses in the end of September which were successful giving people the opportunity to view the classroom areas and meet teachers. Fall session began on October 28. The Rosemead Rapids swim team has been very successful with 115 participants. There was a donation of pool tarps made by the Newhall Land and Farming Company and installed by Knorr Systems, which saved the City thousands of dollars. The Garvey Community Center has been busy and went through an emergency drill. They were able to clear out the center without no one being left behind or injured along with very little complaints. The center recently celebrated Halloween with a Monsters Inc. Spooktacular social event. The excursions have been successful. There have been some upgrades to the facility as well with the most recent being lighting and a new water fountain, which was donated. Garvey Park is working on the restroom renovations. The Rosemead Community Center hosted the Wealth by Health Community Clinic on Sunday, November 3. The free event was brought in by a non-profit group and serviced a lot of people. The event featured free services such as dentistry, cardiology, family medicine, eye exams, acupuncture, massage therapy and flu shots. Fall Fiesta was held on October 12 and was one of the most well attended in years. The weather was great and the activities were well received. The Trunk or Treat event was held on October 31 with over 3,337 people participating. There were over 1,800 people going through the Haunted House and over 400 people attending the previous weekend. The Annual Fitness Day and Health Fair is coming up on November 17 in the Plaza area as well as the Annual Tree Lighting and Dinner with Santa on December 3. There are many engaged community groups that participated in the Trunk or Treat with a total of 23 cars. The groups bring in their own candy to distribute and the City also provides additional candy. Commissioner Ruvalcaba mentioned that she appreciated that the flyers are being sent to other schools. She saw students from other districts like Monterey Park in attendance. 4. MATTERS FROM COMMISSION A. Commission Comments Commissioner Tocki requested to have the preliminary dog park design presented in the next meeting to review whether that design is still viable, especially with the approval of the grant. Director of Parks and Recreation Boecking mentioned the initial plan is simple but hopes to add to the plan and include more amenities. Chair Morten asked whether there were any updates with the tentative park on Mission. Director of Parks and Recreation Boecking stated that there was information provided by the state regarding clarification to the application. Also, there was a meeting with the representative at the proposed site to go over the standard procedures with the request. Director Boecking is hoping to hear back on the decision by early 2020; however, there were over 430 totaling 1.3 billion dollars with only 254 million available to give out. The new decision date has been pushed out to Spring 2020 with a possibility to hear back in the end of March. There have been no changes to the park design and will not do so unless the grant is awarded and then the design would be revised. There would be the need to go through a process and include community meetings. It is a positive step that the representative visited the site. Commissioner Ruvalcaba asked whether the Parks and Recreation Department can water the empty plots. Chair Morten mentioned she waters the plots to ensure that the soil doesn’t become compacted with water and then cause the soil to become sterile. She also mentioned that at one point there was a mention of getting lockers in the garden as it makes it difficult to bring tools. Sports lockers would be beneficial for people to use. 5. ADJOURNMENT The meeting adjourned at 7:19 p.m. The next Parks Commission meeting will be held on Tuesday, December 3, 2019 at 7:00 p.m. in the Council Chambers. __________________________________ Jennifer Pineda, Administrative Specialist APPROVED: _________________________ Beverly Morten, Chair