CC - Item 5G - COVID-19 Related Budget Transfer and Authority E M e
g5
O 4 ,.,
`~ ROSEMEAD CITY COUNCIL
` CIVIC
PRIDE STAFF REPORT
, ATEO P
/NCORPORATED 19y9
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: GLORIA MOLLEDA, CITY MANAGER j‘ 0 .
DATE: MARCH 24, 2020
SUBJECT: COVID-19 RELATED BUDGET TRANSFER AND AUTHORITY
SUMMARY
The City Council will consider a recommendation to Transfer $105,000 from Account 101-1115-
5699 (City Clerk Elections) to Account 101-2035-5637 (Emergency Preparedness) for
emergency supplies and expenses related to the recent COVID-19 Virus Emergency and to
authorize the City Manager to make other inter-departmental transfers (not to exceed the Council
approved FY 2019-20 operations budget) for other emergency needs and operations while the
COVID-19 emergency is in effect.
STAFF RECOMMENDATION
It is recommended that the City Council by minute motion:
1. Approve a Transfer of $105,000 from Account 101-1115-5699 (City Clerk Elections) to
Account 101-2035-5637 (Emergency Preparedness); and
2. Authorize the City Manager to make other emergency transfers (not to exceed the Council
approved FY 2019-20 operations budget) as necessary while the COVID-19 emergency is in
effect.
BACKGROUND
1. On March 4, 2020 the Governor of the State of California declared a Medical Emergency
covering the State of California due to the spread of the COVID-19 virus and its effect on the
State's general population;
2. On March 13, 2020, the President of the United States declared a National State of
Emergency to deal with the effects of the COVID-19 virus and to begin emergency
operations to combat the virus's effects on the general population.
AGENDA ITEM 5.G
City Council Meeting
March 24,2020
Page 2 of 3
3. These two declarations and others from the County of Los Angeles Public Health
Department are requiring Local and State Government to react and enact measures to
operationally deal with this emergency within very strict time limits and with sometimes
hours to implement. The City Administration needs flexibility to operationally handle these
emergencies efferently and effectively and to follow the City Council's policies for the best
interests of the City and the City's residents.
ANALYSIS
During this State and National Emergency, the City is being required to change operations and
administration to deal with the COVID-19 disaster. This includes, switching resources and
priorities around, closing certain facilities and implementing other life-saving and emergency
measures to deal with this crisis.
Since the current FY 2019-20 budget does not have budgeted funds to cover any COVID-19
expenses, the City Manager and Finance Department are requesting we transfer budgeted but
unneeded Election Expense dollars, to cover COVID-19 expenses. These funds are no longer
needed since the City did not hold any City Elections during the March 2020 Primary, as detailed
in the City Council report approved on December 19, 2019.
Also, since this is the first time in recent history such State and National Declarations were
enacted, and with the rapidly changing nature of this emergency (sometimes hour to hour), City
Administration needs flexibility to deal with these constant changes in operations to secure the
safety and well-being of the community and the employees of the City.
APPROPRIATION REQUESTS: -
There are no new appropriations from General Fund Reserves in tonight's requests, just a
reallocation of already budgeted and appropriated funds for another purpose; to deal with the
COVID-19 virus emergency expenses.
REVENUES REVISION REQUESTS:
There are no revisions requested at this time to total General Fund revenues.
FISCAL IMPACT
Staff projects no impact in General Fund balances at this time. However, staff will come back to
the City Council with a report to update the Council on City actions as they relate to the COVID-
19 emergency and the effects on the FY2019-20 City Budget.
City Council Meeting
March 24,2020
Page 3 of 3
STRATEGIC PLAN IMPACT—None
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
Tess Anson, Finance Manager
Scott Miller, Financial Consultant