CC - Agenda - 06-09-2020CITY OF ROSEMEAD
CITY COUNCIL SPECIAL AND CITY COUNCIL AND
HOUSING DEVELOPMENT CORPORATION REGULAR
JOINT MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
Teleconference Locations:
1039 La Presa Ave., & 8838 Valley Blvd.,
(Council Conference Room) Rosemead, CA 91770
Tuesday, June 9, 2020, at
6:00 p.m. Special & 7:00 P.M. - Regular Joint Meeting
City Council
Sandra Armenta, Mayor
Polly Low, Mayor Pro, Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
To adhere to the Los Angeles County Health Officer's March 21, 2020, Revised Safer at Home Order, this City
Council Meeting will be held via teleconference and the public will have access to observe and address the
meeting telephonically and to watch online. Please note that, in accordance with Governor Newsom's Executive
Order N-29-20, there will not be a physical location from which the public may attend. If you have a request
for an accommodation under the ADA contact: Ericka Hernandez (626) 569-2100.
Agenda: City Council agenda materials may be viewed online at www.cityofrosemead.org
Streaming: The meeting will be streamed live on the City's meeting web portal:
hLtp://www.ciiyofrosemead.org/govermnent/ciiy departments/city clerk/meeting agendas and minutes
Listen to the meeting only by phone by dialing: 1 (267) 866-0999, Code ID: 6246079406
Remote Public Comments: Public comments will be received by calling (626) 569-2100 or via email at
publiccomment@cityofrosemead.org by 6 p.m. You also have the option to text your comment to the provided
email address. Please identify the topic you wish to comment in your email's subject line. All comments are
public record and will be recorded in the official record of the City.
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting Agenda June 9, 2020
6:00 P.M.
CALL TO ORDER
ROLL CALL
1. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4):
(1 potential case)
B. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representative: Gloria Molleda, City Manager and Elizabeth
Popescu, Human Resources Manager
Employee Organization: Rosemead Employee Association
RECONVENE TO REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE – Council Member Ly
INVOCATION – Council Member Clark
2. PUBLIC COMMENT
Public comments will be received by calling (626) 569-2100 or via email at
publiccommentgci!yofrosemead.oM by 6 p.m. You also have the option to text your comment to
the provided email address. Please identify the topic you wish to comment in your email's subject
line. All comments are public record and will be recorded in the official record of the City.
3. PRESENTATION
A. Announcement of Recipients of the Republic Services 2020 Rosemead Scholarship
Program
4. PUBLIC HEARING
A. Adopting Resolution No. 2020-22, Establishing the Traffic Threshold of
Significance for California Environmental Quality Act to Vehicle Miles Traveled
Rather Than Level of Service
2
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting Agenda
June 9, 2020
J
Changes in State law require the City to adopt new CEQA thresholds of
significance for transportation impacts. For the purposes of CEQA these changes
will modify how the City evaluates projects for transportation impacts.
Specifically, the City is required to use Vehicle Miles Traveled (VMT) instead of
Level of Service (LOS) as the metric to evaluate transportation impacts in CEQA
documents such as Environmental Impact Reports. Outside of the CEQA process
the City can choose to continue to evaluate projects using the LOS metric. Based
on guidance provided through an implementation process led by the San Gabriel
Council of Governments, City staff has prepared new CEQA transportation impact
thresholds for consideration by the City Council. This report summarizes the state
mandate that requires modifying CEQA thresholds, discusses City staff's
recommendations, and includes a draft Resolution to adopt the new CEQA
transportation thresholds.
Recommendation: That the City Council take the following actions:
1. Adopt Resolution No. 2020-22, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, ADOPTING "VEHICLE
MILES TRAVELED" THRESHOLDS OF
SIGNIFICANCE FOR PURPOSES OF ANALYZING
TRANSPORTATION IMPACTS UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT; and
2. Find that the action is exempt from CEQA and adopt the proposed thresholds
of significance.
5. CONSENT CALENDAR
A. Claims and Demands
• Resolution No. 2020-20
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$875,886.46 NUMBERED 106498 THROUGH NUMBER
106589 INCLUSIVELY
Recommendation: Adopt Resolution No. 2020-20.
B. Approval of Minutes
Recommendation: That the City Council approve the regular meeting minutes of
September 24, 2019.
3
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting Agenda
June 9, 2020
C. Garvey Park Gym Cooling System Project No. 31019 — Award of Contract
The Garvey Park Gym Cooling Project was approved by the Council as part of the
FY 2019-20 adopted budget and included in the Capital Improvement Program
(CIP) and the Annual Action Plan for CDBG activities. The Notice Inviting Bid
(NIB) for this project was published on February 27, 2020 and March 5, 2020 with
a March 18, 2020 submission deadline. Two bids were received and after reviewing
for responsiveness it was determined that one bid did not meet SB 854 requirements
(a subcontractor was not registered with the State Department of Industrial
Relations for Public Works), and second bid was significantly over the City
Engineer's estimated project cost. The two bids were presented to the Council on
April 14, 2020, and both bids were rejected and the project to be readvertise. Project
was rebid by publishing NIB on April 23, 2020 and April 30, 2020 with a
submission deadline of May 14, 2020. One bid was received, reviewed, and has
been determined to be responsive.
Recommendation: That the City Council take the following actions:
1. Approve a contract award to F.M. Thomas Air Conditioning; and
2. Authorize the City Manager to enter into a contract with F.M. Thomas Air
Conditioning, for the based bid amount of $332,725 for the gym cooling system.
In addition, authorize an amount of $33,272 (10%) as a contingency to cover
the cost of unforeseen construction expense, for a total amount of $365,997.
D. Subscription Renewal with Granicus, Inc., for Live Web Streaming and Archival
Video Services
The City currently utilizes the Granicus software for live web streaming and
archiving of various public meetings. The current subscription with Granicus, Inc.,
for video streaming services, will expire on June 30, 2020. Staff received a new
three-year subscription renewal agreement for 2020-2023. The annual subscription
total cost of service is $28,206.31 for Fiscal Year (FY) 2020-2021 which is within
the City Manager's purchasing authority. However, there is an annual cost increase
for FY 2021-2022 for $30,180.75 and FY 2022-2023 for $32,293.40, which
exceeds the maximum allowed requiring Council approval.
Recommendation: That the City Council authorize the subscription renewal for live
web streaming and archival video services and authorize the City Manager to
execute a three-year subscription renewal agreement with Granicus, Inc.
E. Senior Nutrition Meals Provider — Award of Contract
Currently, the City is contracted with Bateman Community Living, LLC d.b.a.
TRIO Community Meals to provide meals for the Senior Nutrition Program. The
contract for meal services will expire on June 30, 2020. The City published a
Request for Proposal on March 5, 2020, with an April 5, 2020 submission deadline,
which was extended to April 16, 2020. One bid was received by Bateman
Community Living, LLC d.b.a. TRIO Community Meals. Staff is recommending
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting Agenda June 9, 2020
that the City Council approve a new three-year agreement for meal services
beginning July 1, 2020 through June 30, 2023.
Recommendation: That the City Council take the following actions:
1. Approve the proposed contract with Bateman Community Living, LLC. d.b.a.
TRIO Community Meal; and
2. Authorize the City Manager to execute the contract on behalf of the City.
6. MATTERS FROM CITY MANAGER & STAFF
A. Consideration of Award of Contract for Street Sweeping
On May 12, 2015, the City Council awarded Athens Services a three-year Agreement with
the two (2) one-year options. At the February 27, 2018, City Council Meeting, the City
Council awarded Athens Services an additional two years per the Agreement which ends
on June 30, 2020. On May 12, 2020, the City of Rosemead received a letter from Athens
Services (Attachment A) with the offer that they will continue services at the current rate
for one year, and after one year, asked that the Agreement be adjusted in conjunction with
the current Consumer Price Index (CPI) for year two and year three of the Agreement
Recommendation: That the City Council approve an agreement with Athens
Services for three -years allowing for a CPI annual adjustment for year two and year
three.
B. Adoption of the City of Rosemead's Fiscal Year 2020-21 Proposed Operating,
Capital Improvement Budgets and Financial Policies and Adoption of the
Rosemead Housing Development Corporation's Fiscal Year 2020-21 Proposed
Operating and Capital Improvement Budgets
The City Council will consider the adoption of the City's Fiscal Year (FY) 2020-
21 Proposed Operating and Capital Improvement Budget, which provides for total
appropriations of $41,098,700.
The City's Fiscal Year (FY) 2020-21 Proposed General Fund operating budget
revenues are $21,866,200 and expenditures are $25,545,150, which results in an
end of year deficient of $3,678,950. General Fund revenues are negatively affected
primarily by the economic upheavals of the COVID-19 Emergency and its effect
on Rosemead's general fund revenue sources which began in FY 19-20 and
continue into in FY 2020-21. This end of year deficit will require a general fund
reserve allocation of $3,678,950 to balance the FY 2020-21 budget as required by
California State Law. This will bring General Fund Reserves to a projected balance
of $17,510,320 as of June 30, 2021.
In an effort to minimize the negative impacts of the revenue shortages, staff
attempted to curtail general fund budget expenditures to 0.54% of FY 19-20's
budget. However, with the Economic Stimulus changes that were approved at the
May 28, 2020 Council meeting, the FY 2020-21 Proposed General Fund operating
budget's expenditures increased by 4.82%.
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting Agenda June 9, 2020
The Rosemead Housing Development Corporation Board will consider the
adoption of the Corporation's FY 2020-21 Proposed Operating and Capital
Improvement Budget, which provides for total appropriations of $1,129,800 and
revenues of $1,129,800.
Recommendation: That the City Council take the following actions:
1. Adopt Resolution No. 2020-19, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN
APPROPRIATION LIMIT FOR THE FISCAL YEAR
2020-21
2. Adopt Resolution No. 2020-23, entitled:
RESOLUTION OF THE COUNCIL OF THE CITY OF
ROSEMEAD APPROVING THE OPERATING BUDGET,
CAPITAL IMPROVEMENT PROJECT BUDGET AND
FINANCIAL POLICIES FOR THE 2020-2021 FISCAL
YEAR AND APPROPRIATING FUNDS THEREFOR; and
3. Adopt Housing Development Corporation Resolution No. 2020-05, entitled:
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION ADOPTING THE
ANNUAL OPERATING AND CAPITAL
IMPROVEMENT BUDGET FOR THE FISCAL YEAR
2020-21
C. COVID-19 Update
This is a recurring item that will be on the agenda to update the City Council on
items related to COVID-19.
Recommendation: That the City Council discuss and provide further direction.
7. MATTERS FROM MAYOR & CITY COUNCIL
A. Council Comments
8. ADJOURNMENT
The next regular scheduled City Council meeting will take place on June 23, 2020, at 7:00
p.m. in the Rosemead City Hall Council Chamber.
6
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting Agenda
June 9, 2020
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey
Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue;
United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley
Boulevard (temporarily closed due to the pandemic); and on the City's website
(www. ciiyofrosemead. org)
l _ June 4, 2020
Ericka. Hernandez, City Clerk Date
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting Agenda June 9, 2020
o g -n • • •
X (D O
= N a (D O N
,* 'a O v C C
O 77
(Q (D (n �. (D
Nn 0 N a) Di (D
((n n Q
N� o v o73< �cn av
0 = � 0 v v N Q o
O
oCAm (D
M7 m
(D D n
C (D v p
b U)
c a
cQ < (D o l o
7
O d► ZT v c p
n , n cQ
a 77 FT v
C (n (D�
3
M n (D
w N
O X O
U) `< (D (DO (D
(D O
3 O
CD D
o
CD n
N C. _ CD
� C
CD (Dcn
•
0 a, �'��o ��c
X N y m C rn—
CD o,� O O IO' C7 C
O o .�.
rn
3 m
N x rn
=
a•o �+ CL LA.
CD ro
(D w C c
n �
c�a
0
�C-<3 CD Q
CL ~' 0 `<M
X <, o <
c. N Y
o==,C-�
CD y °1
C.
CD
ELto
X (D O O
Do o m� 0 =m DioZT
o -T
(Qoz3v3--(Qa (D
3 (D -0 (n
(D 'Z � — r"') O
(D -- � a' C Rn (D � (D C7
Q-0 QOQa��o o o o
-3(D�� O�
�n(n-0
v� v O C Z3� O
D 3 -" O 0 Z cD cn
m -01C ,�, oom`�m
� =3 L. 3� Z3 Z3 3
(n Z3O fD O N O (D
CT - (D �, 3 G1
(D3�N" �wo(D
v 3� a� � C-�, N� -0
—(D
OQ �� �� �'ro v=vD.
�o
07N 7 lD N(D ((D C-+'0
O (� N v O (D
(rt=D(Q (D oCD cD n� 2
Q -.N
O �+ v
O N 0 0 'a O (n 0 ((nn Z
(DQFn-
(D
o
O N O y n (D (D O
n O (n 0 3 a
(D
r—=�R"!U nnrcn 07
O ZT(D x CD3 ,..'z3 o
(n (D n (D O . K (Q (n :3n'
X q
C
r
m
0
n D
m
c
m
z
m
o
X
O
N
O
D)
C.
CD CD
N, N
0o
l< CA
c ca
6 m
CL
a3i 0
� O
O
n
D)
O
z
O
z
m
E
9
v
m
v
m
C
n
cn
C. = W�.
(C1 C. O
N:oNCD
CD O a (D C
7
cy (D min
(D C 2
C
cc
O v► 3 -h
C s ((D
(� O
CD (D
N
CCD O (D
(n 2)
O a N
c �
ID C CD.
0 O O
0 y o
� a
`< 3 a-
o.
.� (D "CD C
C-
C
77
(D
M
O
U)
(D
(D
C.
n
O
c
3
3°
s
ID
N
0
N
0
n
C
3
N
C
n
CD
N
c
U)
N
N
0
z
Cl)
cn
0
0
v