Loading...
CC - Item 6B - Resolutions to Adopt Fiscal Year 2020-2021 Budget for City and Housing Development CorporationROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: GLORIA MOLLEDA, CITY MANAGER ,—� - N DATE: JUNE 9, 2020 SUBJECT: ADOPTION OF THE CITY OF ROSEMEAD'S FISCAL YEAR 2020/21 PROPOSED OPERATING, CAPITAL IMPROVEMENT BUDGETS AND FINANCIAL POLICIES AND ADOPTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION'S FISCAL YEAR 2020/21 PROPOSED OPERATING AND CAPITAL IMPROVEMENT BUDGETS SUMMARY The City Council will consider the adoption of the City's Fiscal Year (FY) 2020/21 Proposed Operating and Capital Improvement Budget, which provides for total appropriations of $41,098,700. The City's Fiscal Year (FY) 2020/21 Proposed General Fund operating budget revenues are $21,866,200 and expenditures are $25,545,150, which results in an end of year deficient of $3,678,950. General Fund revenues are negatively affected primarily by the economic upheavals of the COVID-19 Emergency and its effect on Rosemead's general fund revenue sources which began in FY 19/20 and continue into in FY 2020/21. This end of year deficit will require a general fund reserve allocation of $3,678,950 to balance the FY 2020/21 budget as required by California State Law. This will bring General Fund Reserves to a projected balance of $17,510,320 as of June 30, 2021. In an effort to minimize the negative impacts of the revenue shortages, staff attempted to curtail general fund budget expenditures to 0.54% of FY 19/20's budget. However, with the Economic Stimulus changes that were approved at the May 28, 2020 Council meeting, the FY 2020/21 Proposed General Fund operating budget's expenditures increased by 4.82%. The Rosemead Housing Development Corporation Board will consider the adoption of the Corporation's FY 2020/21 Proposed Operating and Capital Improvement Budget, which provides for total appropriations of $1,129,800 and revenues of $1,129,800. AGENDA ITEM 6.13 City Council Meeting June 9, 2020 Page 2 of 6 ANALYSIS FY 2020/21 Budget Revenue -Expenditure Assumptions The national, state and local economies have been devastated by the COVID-19 Emergency and every California City's traditional general fund revenue streams have seen material decrease. Rosemead is no exception. Many of the same financial issues that affected the City in its FY 19/20 budget, will carry-over into the FY 2020/21 budget as well. However, unlike the FY 19/20 budget year, staff sees room for greater improvement in FY 2020/21 as the economy and business environment begins to return to normalcy over the next two or three quarters. Staff is still recommending a conservative approach to the budget and hopes the economy and the businesses in Rosemead return far quicker than the staff's estimates may suggest. Thus, staff still estimates a 9%-20% drop in various general fund revenues for FY 2020/21 (as opposed to a relatively normal year) and the proposed budget document reflects these conservative estimates. With these revenue decreases; even with the staff's efforts to hold expense increases to a minimum, certain City cost increases are beyond the control of city staff (i.e. LA County Sheriff's Office contract, increases in liability insurance costs, increases in utility costs, inflation increases, etc.) and thus, a general fund budget deficit is projected at the end of FY 2020/21. This will require General Fund Reserves to be used to adopt a balanced budget for FY 2020/21 as required by California State Law. If the economy improves ahead of estimates and City revenues increase in FY 2020/21 beyond the current revenue projections, then less City General Fund Reserves will be used to balance the budget. Staff will have a better idea of what is happening with City revenues when staff returns to the City Council for the mid -year budget report in January 2021. Proposed Position Changes 1. Addition of One Code Enforcement Officer- It is important in Public Safety Department to provide consistency in the rules, delivery of high customer service values and to protect the integrity of the City and the neighborhoods when dealing with code violations and private property. While part-time staff can provide many of these things, for the understanding and customer service required in the position, full-time staff can provide better quality and dedication to the job. In addition, this request actually saves the City dollars while achieving these goals. Staff proposes eliminating significant part-time hours equaling ($70,600) and taking another part-time position and upgrading it to a full-time entry level position that will cost approx. $49,700 thus saving the City a net amount of $20,900. 2. Upgrade a Public Safety Supervisor to a Public Safety Manager- As it is important to provide consistency in code enforcement and public safety duties, it's important to provide consistent and dedicated management and administration to one of the City Council's highest priorities, Public Safety. Staff believes by approving this upgrade, we City Council Meeting June 9, 2020 Page 3 of 6 will be providing a future growth path for entry level and mid-level employees to develop and grow into future leaders while also providing needed administration and supervision expertise and focus which is especially needed in any Public Safety Department. The additional cost to upgrade this position is $10,000. This combined with the requested code enforcement position still saves the City a net amount of $10,900 but increases the operational capabilities of the Public Services Department. 3. Upgrade a Senior Accounting Specialist to a Management Assistant — Administrative needs of Finance Department get more demanding each year. In trying to avoid having our accounting clerks work out of class to handle these more management/technical oriented duties, Finance is requesting this upgrade to solve several issues at once. The additional cost for this upgrade to the General Fund is $2,200 dollars a year and in total it is $3,000 a year. It's important that every department has this "utility" player to do none clerk related functions and Finance is the last department to have such a position. 4. Addition of a Part -Time Accountant — the world of public accounting is getting more complex and demanding by the month, with additional regulations, standards, accounting pronouncements and procedures that are required. The Finance Department 10 years ago had maybe 5 reports to send annually to the State of California, we now have 12. The number of grant related and federal related fund reports have also increased significantly. In that same 10 years, the Department had to prepare for maybe 3 audits a year and one or two every other year. Today, the Finance Department has to prepare for 6 a year and two every other year. Ten years ago, the Finance Department had to follow 34 Governmental Accounting Standards Board (GASB) "pronouncements"- now there are over 90 mandated pronouncements and about 40 "best practices" standards the City (the Finance Department) are supposed to follow. In addition to these regulatory increases, the City is not using its finance computer system to its fullest potential and is trying to follow accounting best practices but is falling behind in that and other City Auditor related recommendations. All of these issues indicate a demand in requirements that is outpacing the current capabilities of our Finance Dept staff. All of these items require certain education and experience that needs a certain level of accounting or finance judgement. To successfully deal with. The request is for a part-time .75 position. The cost of this request is $33,810 in general fund dollars annually and a total of $48,300 from all funds. 5. Elimination of 5 full time positions including: 1) a Parks and Recreation Manager; 2) a Public Works Inspector; 3) an Associate Civil Engineer; 4) a Civil Engineering Assistant, and 5) a Housing Project Coordinator. These total ($382,600) in City savings. Overall, staff is requesting one additional full-time position, two upgraded positions and one part-time position for a total of $111,000 and eliminating five full-time positions and significant part-time dollars totaling a City savings of ($453,200) or a net City savings of ($342,200). City Council Meeting June 9, 2020 Page 4 of 6 Changes in currently Proposed FY 2020/21 Budget from Budget Introduction Meetingon n May, 26, 2020 A budget introduction workshop with the City Council was held on May 26, 2020. In its presentation, staff explained the proposed budget and provided the City Council and the community the actual printed budget document. As mentioned at that meeting and again in an earlier section of this report, the General Fund FY 2020/21 Operating and Capital Improvement Project budget is projected to have fiscal year end deficit of ($3,678,950). After the City Council discussion that took place with that agenda item and from the discussion and actions of the City Council on the Economic Stimulus Plan item report, the Proposed FY 2020/21 Proposed General Fund revenues/expenditures presented that night has been revised to $25,545,150 from the previous proposal of $24,239,000 or an increase of $1,306,150. The significant changes are summarized as follows: 1. Addition of seven CIP projects to be funded by the General Fund totaling $1,216,000. 2. An augmentation of General Fund dollars to the CDBG-CV/HOME Rental/Mortgage Assistance Program of $86,000. 3. A Business License permit reduction of 50% for all new and renewal licenses in FY 2020/21 thus decreasing general fund revenue estimates by ($ 85,000). 4. Revising the City Clerk's Budget by $30,000 due to a clerical error that accidently decreased the City Clerk's budget by that same amount. Capital Improvement Projects (CIP) The FY 2020/21 Proposed Budget contains $2,498,800 in new dollars for 2 new CIP projects and 6 "underfunded" projects. As mentioned earlier, Council also instructed staff to add 7 additional previously unfunded CIP projects, to be funded by the General Fund for $1,216,000. Thus, the total CIP Projects budget, including previously approved funding before FY 19/20, encumbered funding from FY 19/20 and new funding as requested in FY 2020/21 is approximately $17,344,000 The FY 2020/21 Proposed Budget, upon approval of the City Council, will allow the previously Council approved CIP projects of approximately $13,629,500, that remain unexpended as of June 30, 2020, to also be carried over as approved as part of the FY 2020/21 Budget. City Council Meeting June 9, 2020 Page 5 of 6 General Fund Reserves FY 19/20 General Fund Reserves were $21,477,000 as of June 30, 2019. Due to an estimated deficit in FY 19-20's general fund budget, we anticipate the General Fund Reserve to be approximately $17,720,000 as of June 30, 2020. Also, with the projected deficit balance of $3,679,000 for the FY 2020/21 General Fund budget, staff estimates the General Fund Reserve balance to be $14,041,000 as of June 30, 2021. The $14,041,000 is a 54.9% uncommitted General Fund Reserve balance. This amount exceeds the City Council's General Fund Reserve Policy that requires the City to maintain a required minimum 31% of uncommitted General Fund Balance against expenditures. STAFF RECOMMENDATION It is recommended that the City Council take the following actions: 1. Adopt Resolution No. 2020-19, Adopting an Appropriation Limit for the Fiscal Year 2020/21; 2. Adopt Resolution No. 2020-23, approving the City of Rosemead's Operating, Capital Improvement Budgets and Financial Policies for the 2020/21 Fiscal Year and Appropriating Funds (with changes if appropriate); and Adopt Resolution No. 2020-05, approving the Rosemead Housing Development Corporation's Operating and Capital Improvement Budget for the 2020/21 Fiscal Year. FISCAL IMPACT The FY 2020/21 Proposed Operating and Capital Improvement Budget (All Funds), include total revenues of $40,134,000 and total expenditures of $41,079,650. This total includes $3,731,100 in new expenditures toward Capital Improvement Projects. The Rosemead Housing Development Corporation's FY 2020/21 Proposed Operating and Capital Improvement Budget, provides for total expenditures of $1,129,800 and revenues of 1,129,800. STRATEGIC PLAN IMPACT — None PUBLIC NOTICE PROCESS City Council Meeting June 9, 2020 Page 6 of 6 This item has been noticed through the regular agenda notification process. Prepared by: Tess Anson, Finance Manager Dr. Scott Miller, Finance Consultant Attachment A: City Council Resolution No. 2020-19 Attachment B: City Council Resolution No. 2020-23 Attachment C: Housing Development Corporation Resolution No. 2020-05 Attachment A Resolution No. 2020-19 ATTACHEMENT A RESOLUTION NO. 2020-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATION LIMIT FOR THE FISCAL YEAR 2020-21 WHEREAS, Article XIII -B of the Constitution of the State of California provides that total annual appropriations subj ect to limitation of the City shall not exceed the appropriations limit of the City for the prior year as adjusted for annual adjustment factors; and WHEREAS, Article XIII -B was modified in June, 1990 by the approval of Proposition 111 and SB 88 (Chapter 60/90) which revised the annual adjustment factors to be applied to the 1986-87 Appropriation Limit and each year thereafter; and WHEREAS, the decision as to which factors: a) either the California Per Capita Income or the percentage change in the local assessment roll due to local non-residential construction; b) either the change in population in the City or County; must be done by a recorded vote of the City Council; and WHEREAS, the City Council wishes to set an appropriation limitation for the 2020-21 Fiscal Year on those appropriations subject to limitation under Article XIII -B; and WHEREAS, the required computation to determine the City of Rosemead's Appropriation Limit for fiscal year 2020-21 has been performed by the Finance Department and is on file with the Finance Department, and available for public review, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The City of Rosemead Appropriation Limit for Fiscal Year 2020-21 is $52,226,576. SECTION 2. The City Council selects the California per Capita Personal Income and the greater of the county or city population increase as allowable inflation factors. SECTION 3. This Appropriation Limit is subject to amendments, deletions and additions, which may be provided pursuant to Article XIIIB of the California Constitution and legislation implementing thereof. This limitation may be amended from time to time to reflect new or changed information as such is encountered. SECTION 4. The City Clerk shall certify to the adoption of this resolution and hereafter the same shall be in full force and effect. PASSED, APPROVED, AND ADOPTED this 9th day of June, 2020. Sandra Armenta, Mayor APPROVED AS TO FORM: ATTEST: Rachel Richman, City Attorney Ericka Hernandez, City Clerk Attachment B Resolution No. 2020-23 ATTACHMENT B RESOLUTION NO. 2020-23 RESOLUTION OF THE COUNCIL OF THE CITY OF ROSEMEAD APPROVING THE OPERATING BUDGET, CAPITAL IMPROVEMENT PROJECT BUDGET AND FINANCIAL POLICIES FOR THE 2020/2021 FISCAL YEAR AND APPROPRIATING FUNDS THEREFORE WHEREAS, appropriations are the legal authority for a City to spend its funds; and WHEREAS, from time to time it is necessary to amend the budget with additional appropriations and or adjustments; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. That certain document entitled "City of Rosemead 2020/2021 Fiscal Year Budget", a copy of which is on file in the office of the City Clerk and on the City's Web Site, which may hereafter be amended by the Council, is hereby approved as the operating budget for the City of Rosemead for the Fiscal Year 2020/2021. Section 2. Appropriations in the amount not to exceed $41,079,700 are authorized from the General Fund and all Special Revenue Funds for the purpose of carrying on the business of the City. Section 3. In adopting the Budget, the City Council hereby gives authority to the City Manager, to re -appropriate all unencumbered Fiscal Year 2019/2020 appropriated fund balances, unanticipated revenues and unexpended encumbrances to the Fiscal Year 2020/2021 Operating and Capital Improvement Program Budgets. Section 4. The City Manager, may transfer appropriations between and among all funds, as defined in the Fiscal Year 2020/2021 budget, up to the amount of the Council approved $41,079,700. A quarterly report shall be made to the City Council describing any transfers between funds and the reason therefore for amounts over $30,000. Section 5. The City Manager or designee, may make budget adjustments to accounts within the same fund, provided that the fund is within the approved budget by the City Council. Section 6. In the case of fee-based programs, if the revenues for such programs exceed the amount budgeted, the City Council hereby authorizes the Finance Director, upon approval of the City Manager, to increase the appropriation of said program in the same amount of the increased revenue. A semi-annual report shall be made to the Council describing each transfer and the reasons therefore. Section 7. Pursuant to the provisions of Section 37208 of the Government Code, the Council, from time to time, by motion or resolution, may ratify the prior payment of budgeted demands from those funds which have been certified or approved by the Finance Director and may appropriate such funds for budgeted items, and any such appropriation for budgeted items shall constitute an approval to issue a warrant in payment of a proper demand or demands therefore. Section 8. The City Council hereby adopts the Comprehensive Financial Policies of the City for Fiscal Year 2020/2021, as included in the FY 2020-21 City of Rosemead Proposed Operating and Capital Improvement Projects Budget as part of this resolution. Section 9. The City Clerk shall certify to the adoption of this resolution and hereafter the same shall be in full force and effect. PASSED, APPROVED, AND ADOPTED this 91h day of June 2020. APPROVED AS TO FORM: Sandra Armenta, Mayor ATTEST: Rachel Richman, City Attorney Ericka Hernandez, City Clerk Attachment C Housing Development Corporation Resolution No. 2020-05 ATTACHMENT C RESOLUTION NO. 2020-05 RHDC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR 2020-21 WHEREAS, a proposed annual budget for the Rosemead Housing Development Corporation for the Fiscal Year commencing July 1, 2020 and ending June 30, 2021 was submitted to the Housing Development Corporation Board of Directors for its review and consideration and the proposed annual budget is on file in the Corporation Secretary's office; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The 2020-21 Annual Operating and Capital Improvement Program Budget is hereby adopted in the amount of $1,129,800 SECTION 2. There is hereby appropriated to each account group set forth in the "Printed Budget" of said budget attached hereto, and made a part hereof as fully set forth in the City of Rosemead FY 2020/21 Operating Budget Book herein, the sums shown for such account group in the FY2020-21 Proposed Budget for the RHDC SECTION 3. The Corporation Secretary shall certify to the adoption of this resolution and hereafter the same shall be in full force and effect. PASSED, APPROVED, AND ADOPTED this 9th day of June, 2020. Sandra Armenta, Board President APPROVED AS TO FORM: ATTEST: Rachel Richman, Board Counsel Ericka Hernandez, Board Secretary