CC - Item 4E - Homeless Prevention and Diversion Program Memorandum of Agreement with SGVCOGROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: GLORIA MOLLEDA, CITY MANAGER J. 0.
DATE: JULY 14, 2020
SUBJECT: HOMELESS PREVENTION AND DIVERSION PROGRAM
MEMORANDUM OF AGREEMENT (MOA) WITH SGVCOG
SUMMARY
The San Gabriel Valley Council of Governments (SGVCOG) is a regional planning entity
comprised of thirty cities, the County of Los Angeles, and the water districts in the San Gabriel
Valley. The SGVCOG advocates for regional and member interests and develops and manages
regional programs to support its member jurisdictions.
In fiscal year 2019-20, the SGVCOG received funding for the development and implementation
of homeless programs. The SGVCOG was allocated $5,625,000 in the FY 2019-20 State Budget,
included at the request of State Senator Susan Rubio. The SGVCOG was also allotted
$1,541,876 by the County of Los Angeles, through a newly developed Innovation Funds
program, which allocated carry-over Measure H funding to the County's Councils of
Governments.
In January 2020, the SGVCOG worked with staff from its member cities to identify regional
homeless programs and to develop a framework and approach to distribute funding. The
proposed programs and formulas were designed to maximize regional programs in order to take
advantage of economies of scale, ensure equity, and provide cities with the ability to more easily
access funds that could be used to implement their homeless plans.
Cities which already had homeless plans were provided the opportunity to receive funding based
on population for the implementation of their plans. Cities that did not yet have a homeless plan,
were provided the opportunity to develop a plan with the assistance of a consultant procured by
the SGVCOG. Each city was also allocated funding to develop and implement a homeless
prevention and diversion program, and those with existing homeless plans could apply for
funding to implement an innovative pilot program. Finally, each city could opt -in to a regional
landlord outreach and incentive program. A Memorandum of Agreement (MOA) is required
between each city and the SGVCOG.
AGENDA ITEM 4.E
City Council Meeting
July 14, 2020
Page 2 of 3
The MOA with the SGVCOG outlines the responsibilities of both the City and the SGVCOG.
Responsibilities of the SGVCOG include administering and managing regional programs,
reviewing and paying cities' eligible invoices within thirty days of approval, reviewing and
approving procurement processes, and providing regional coordination through meetings and
calls. Responsibilities of the City include participating in regular working group meetings and
other regional coordination meetings, abiding by approved procurement processes, administering
contracts and programs, submitting quarterly invoices and reports, and submitting deliverables as
required. The draft MOA is included as Attachment A.
DISCUSSION
To access funding, each city was required to submit an application and scope of work outlining
the proposed activities, approach, and budget, and, upon submittal of the applications, to execute
a Memorandum of Agreement (MOA) with the SGVCOG which defines the programs and
activities to be completed.
An overview of the activities and programs included in the City's scope of work can be found
below:
Homeless Prevention & Diversion Programs ($15,000)
The City prepared a funding application for $15,000 to develop and implement a homeless
prevention and diversion program. The proposed homeless prevention and diversion program is
targeted towards residents at -risk of becoming homeless due to an "at no fault" unforeseeable life
emergency. The program will utilize a "problem solving" approach to identify actions needed to
ensure that residents remain housed. The target program participants will be persons who have
fallen behind in rent and are facing imminent eviction because of a life emergency and who are
not receiving other financial or housing assistance. The rental assistance will be up to $2,500.
Due to the limited funding, it is expected that six households will be served. One of the program
goals is to ensure that participants are still housed and in good standing; therefore, participants
will be contacted for a monthly follow up for six months and, if necessary, referrals to social
service and community-based organizations will be provided for further assistance.
Ten percent of funding must be expended by May 31, 2021, and the all remaining funding must
be expended by December 31, 2021.
Regional Landlord Outreach and Incentive Program (no direct funding)
The SGVCOG allocated $400,000 to a regional landlord outreach and incentive program that
was open to any city for participation. The intent of this program is to augment an existing
Homeless Incentive Program (HIP) operated by the County of Los Angeles, which encourages
and incentivizes landlords to rent their available units to homeless Section 8 voucher holders.
Monetary incentives include providing holding fees, application fees, move -in assistance (e.g.
security deposit), and vacancy loss payments. The SGVCOG procured and selected two
City Council Meeting
July 14, 2020
Page 3 of 3
consultants to implement this program: (1.) Union Station Homeless Services — a homeless
services provider in the San Gabriel Valley; and (2.) S. Groner Associates — a public outreach
and engagement firm. The selected consultants will work with each participating city to develop
a plan and approach to engage landlords and to implement the incentive program in each
participating city.
STAFF RECOMMENDATION
That the City Council authorize the City Manager to execute the Memorandum of Agreement
(MOA) with the San Gabriel Valley Council of Governments (SGVCOG) for the development
and implementation of a Prevention and Diversion Program to prevent City residents from
becoming homeless; and accept $15,000 in funding to implement the Homeless Prevention and
Diversion Program upon notification of award from the SGVCOG.
FISCAL IMPACT
There is no impact to the general fund.
STRATEGIC PLAN IMPACT
The MOA between the City and SGVCOG implements the "Key Organizational Goal" of
enhance public safety and quality of life by ensuring that Rosemead residents remain housed and
proving viable resources to those experiencing homelessness.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
gelica rausto-Lupo
Director of Community Development
Attachment A: Homeless Prevention and Diversion Program MOA - DRAFT
Attachment A
Draft Homeless Prevention and Diversion MOA
MEMORANDUM OF AGREEMENT
CITY HOMELESS PROGRAM MEMORANDUM OF AGREEMENT BETWEEN THE CITY
OF ROSEMEAD AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
(SGVCOG)
This Memorandum of Agreement ("MOA") is by and between the City of Rosemead (City) and
the San Gabriel Valley Council of Governments (SGVCOG) to be effective as of the date signed
by both Parties.
RECITALS:
A. The SGVCOG was established to have a unified voice to mae resources and advocate for
regional and member interests to improve the quality of le' ti@ Gabriel Valley by the
member cities and other local governmental agencies; ;A
B. The SGVCOG entered into a contract withthe�i[nty of Los Angeles'gor, the purposes of
administering Measure H funding allocations in,tpptrt of the County's Homet`,initiative (HI)
strategies to combat homelessness in the San Ga i i alley-, s.
C. The SGVCOG received funding from the State of'Ibiia via the 2019 Budget Trailer bill
for the purposes of combating homele$sthe San GdW Valley;
D. The SGVCOG allocated a portion of the funding towards th&`ii
nplementation of member cities'
previously -developed homeless plans, the�deuelopm,t ofpxograrris fo prevent homelessness, the
implementation of pilot prb p" ,,and the ifi ifle rn ritatiori`o a; landlord education and incentive
program;
f: F
E. The City seeks to develop homeJle programs, ,,
F. The City'soelessresgtatx�s'w�ll supporategies and solutions to prevent and decrease
homelessi s v� tlun,:tihe City ,'$sed on local concerns and priorities;
G. The, City and the SGVCOG ha*`6 shared desire to successfully develop homeless programs,
as defino the attached sc"6' of work (Exhibit A), to combat homelessness in the San Gabriel
. r
Valley; anti
H. The City aril d`e�SGV QG desire to set forth the terms of their ongoing collaboration with
respect to this efforCthis '1VIOA.
NOW, THEREFORE, the Parties agree to the following:
I. TERM:
The term of this MOA shall commence upon execution of the MOA by all Parties and shall
continue through the date upon which all eligible expenditures have been reimbursed. The term of
this MOA may be extended by mutual agreement of both Parties by way of an amendment to this
MOA.
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II. RESPONSIBILTIES OF EACH OF THE PARTIES:
A. SGVCOG
1. Undertake procurement, execute, and manage consultant and service provider contracts
as necessary for regional homeless programs.
2. Review and pay properly submitted invoices for regional homeless programs and
eligible City homeless program activities.
3. Manage invoicing and reporting schedules and deadlines.
4. Review submitted deliverables and reports from the City and notify City as to any
additional that is required. ,
5. Coordinate participation in conference calls and/or meeting� as necessary.
�,
6. Review and approve procurement procedures for Clty'sts'e of funds.
7. Hold monthly Homeless Working Group meetings yvih City's project manager to
support information sharing. R
8. Provide payment to the City within 30 days of approval of a C's invoice.
B. City f
1. Must maintain membership in the SQ.-VCOG during Jhe entire term oNhis�MOA.
2. Participate in monthly Homeless Workij. G;roup.ee.tn?"
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, ,.4
3. Provide a point -of -contact with name, title;}JAnd co`tact information.
4. Participate in scheduled copfe>< nce calls and/bx fneetings throughout the term of this
MOA.
5. Manage the homeless progra6an&actiyities to be implemented by the City, as such
are described in Exhibit A.
6. Respond to SGVOG requests related to the Ci'S p{rograms in a timely manner.
7. Submit procurg ht-; roced se of lids under this MOA for approval
by the SGVC'OG.
8. Procure 3 t%0 administei ding re of ed from the SGVCOG in accordance with
SGVCOCr pproved prdcureinent proCe_Wes. Submit contracts or purchase orders
executed with third party Ve ,� or to tYi SGVCOG for authorization prior to the
Grmance of thereunder for wYuch the City will be requesting reimbursement.
Sbmrt xatE, dor Citysaff time for SGVCOG approval prior to City staff performing
work for whieheCi y yyill seek reimbursement.
5�10�. Submit deliverables arc eports to the SGVCOG in accordance with the schedule
¢ ncluded in Exhib *A.
�.,
11tlmit invoices tale SGVCOG in accordance with the schedule included in Exhibit
a. or hoi e.�hess plan implementation and pilot programs, submit quarterly
my61ces'on a reimbursement basis.
b. For prevention and diversion program, submit monthly invoices and provide
evidence to the reasonable satisfaction of SGVCOG that funds have been
expended in accordance with this MOA, as a condition precedent to receipt of
next allotment of $5,000.
III. PROJECT MANAGEMENT:
A. For purposes of this MOA, the SGVCOG designates the following individual as its
Project Manager:
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Samantha Matthews
SGVCOG Management Analyst
1000 S. Fremont Ave, Unit 42
Bldg. A10 -N, Suite 10210
Alhambra, CA 91803
626.457.1800
satthews@sgvcog.org
B. For purposes of this MOA, the City of Rosemead designates the following individual as
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to the other
my reason.
to the other
r additional
reasonable
entitled to
reimbursement for eligible expenses that are reasonably and necessarily incurred up
to the date that such termination is effective.
B. This MOA may be terminated for cause at any time for a material default by one of
the Parties upon written notice to the applicable Project Manager. In the event of
termination for cause, termination will be in effect three days after deposit of the
written notice in the U.S. Mail, postage pre -paid, unless otherwise stated at a later
time in the written notice.
V.
VI.
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INSURANCE AND INDEMNITY:
A. Neither the SGVCOG or its respective officers, employees, consultants or
volunteers (the "SGVCOG Indemnitees), shall be responsible for any damage or
liability occurring by reason of anything done or committed to be done by the City
or its respective officers, agents, employees, or volunteers under or in connection
with the performance of this MOA.
B. Neither the City or its respective officers, employees, consultants or volunteers (the
"City Indemnitees), shall be responsible for any damage, or liability occurring by
reason of anything done or committed to be done by t1i�, SGVCOG or its respective
officers, agents, employees, or volunteers underYr in connection with the
performance of this MOA s 1 =�
C. The City shall indemnify, defend and
from and against any liability, clam
without limitation, defense costs, any
death or personal injury of any Pei
any legal fees and any claims for dam
or resulting from the City's obligatio
negligence or willful mse,nduct of SC
D. The SGVCOG shall mda
from and against any liab
without limit@tion, defense
death or 0&96n�bry of
any legal fees and
or resulting from t
the "fence or,
VCOG'
hold_<,the SGVCOG,Lndemnitees harmless
S Dosses, actions, aidex enses, including
hI sts or liability on accouq 9,,f bodily injury,
or for damage to or loss oVi6$"`of property,
ages of any7nature whatsoever arising out of
Tis under=this MOA, unless caused by the
d and hol&the City Indemnitees harmless
losses, af6tiQns, and expenses, including
osts oltal�ility on account of bodily injury,
or for damage to or loss of use of property,
.ges of any nature whatsoever arising out of
ations under of this MOA, unless caused by
"the City of Rosemead.
A. In perforrnmg, this MMA, neither the City nor SGVCOG is a contractor, agent or
employer o,tlelother `NNgither the City or SGVCOG shall represent themselves as
contractors, agents or employees of the other Party and shall have no powers to bind
the other PartynJl, contract or otherwise.
B. This, 1OA, along with the applicable funding requirements of the SGVCOG's
agreeMe. the County of Los Angeles, constitute the entire understanding
between"the Parties, with respect to the subject matter herein. The MOA shall not be
amended except in writing signed by the Parties.
C. Neither Party hereto shall be considered in default in the performance of its
obligations hereunder to the extent that the performance of any such obligation is
prevented or delayed by unforeseen causes including acts of God, floods,
earthquake, fires, acts of a public enemy, pandemic, and government acts beyond
the control and without fault or negligence of the affected Party. Each Party hereto
shall give notice promptly to the other of the nature and extent of any such
4
circumstances claimed to delay, hinder, or prevent performance of any obligations
under this MOA.
D. Neither Parry shall assign this MOA, or any part thereof, without the prior written
consent and prior approval of the other Party, nor any assignment without consent
shall be void and unenforceable.
E. This Agreement shall be governed by California law and any applicable federal law.
F. If any provision of this MOA is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisiogss all nevertheless continue
in full force without being impaired or invalidated�� ny way.
G. The terms of this MOA shall inure to the benefi ff, andi l be binding upon, each
of the Parties and their respective approved successors and aigns.
In witness whereof, the Parties enter into th-1 SOA on the date of last e*cution by the
Parties.
FOR THE CITY OF ROSEMEAD
By:
Gloria Molleda
City Manager
Date:
City
APPROVED AS
Rachel Richman
City Attorney
FOR THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS
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By:
Marisa Creter
Executive Director
Date:
APpR ()VPn 0 C T(l PCYPTV -
Dai
Ger
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