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CQ WILLDAN I Your
Engineering reach
December 23, 2008
Lucien J. LeBlanc, P.E.
City Engineer
Public Works Business Unit
City of Rosemead
8838 East Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Professional Engineering Services
Sewer System Management Plan and Sewer Master Plan Update
Dear Mr. LeBlanc:
Willdan is currently providing like services on 10 Sewer System Management Plans (SSMP), and within
the past six years has developed four Sewer Master Plans (SMP) and numerous sewer feasibility studies
and pipeline/system designs. Our recent work for the City of Paramount SSMP is quite similar to
the needs of the City of Rosemead since they also are a Consolidated Sewer Maintenance District
(CSMD) contract agency.
First is our proposal to assist the City in the preparation of the SSMP. The plan must be in accordance
with the State Water Resources Control Board's adopted Order No. 2006-0003-DWQ (Order). We
understand the City wishes to adopt its required SSMP in two elements. The first element is that which
was prepared by the Los Angeles County Department of Public Works under its scope of sewer
maintenance and repair operations performed for the City as an agency member of the CSMD. The
second element is that which will be prepared to supplement the first element and to complete the City's
obligation under the Order. Preparation of the second element is a key part of this combined proposal.
Second is our proposal to update the City's 1984 Master Plan of Sewers for the entire community. Since
a portion of the SSMP development encompasses some of the SMP content, we are proposing to work on
both plan reports concurrently for coordination and efficiency of work products. Additionally, we
propose to consider and integrate the applicable information from the City's 1988 Infrastructure
Management Report and from the April 1996 Sewer Master Plan covering the area south of Interstate 10.
We acknowledge the receipt of Addendum No. 1 and have signed and included it in our proposal.
We look forward to the opportunity to serve the City of Rosemead. If you have any questions about the
contents of this proposal or if you would like to schedule a meeting to discuss the proposal in detail,
please call Mr. Ray Wellington, P.E. at (714) 978-8231 or Mr. Ken Taylor, P.E. at (714) 978-8206. This
proposal shall be effective for 45-days from the above date.
Sincerely,
WILLDAN ENGINEERING
(C)ajt
David L. Hunt, P.E.
Chief Operating Officer/Senior Vice President
Engineering I Geotechnical I Environmental Sustainability i Financial I Homeland Security
714.978.8200 1 800.424.9144 1 fax: 714.978.8299 2401 East Katella Avenue, Suite 450, Anaheim, CA 92806-6073 1 w .willdan.com
ADDENDUM NO. 1
City of Rosemead
December 11, 2008
Request for Proposal
Development of Sewer System Management Plan (SSMP)
Notice is hereby given that the following section contained in the above referenced
Request for Proposal is being amended as follows:
• Under the "Scope of Work" Section of the RFP, page 5, the following
deadlines are hereby extended as follows:
1. "Mailing Addendum Addressing Requests for Clarification": Date
extended from Dec. 9, 2008 to Dec. 16, 2008.
2. "Receipt of Consultant Proposals": Date extended from Dec. 17,
2008 to Dec. 23, 2008.
3. Interviews/ Presentation: Week of January 12, 2009.
4. "Award of Contract by City Council" Date extended from Jan. 13,
2009 to Jan. 27, 2009.
This Addendum is hereby identified as Addendum No. 1 to the Request For
Proposal (RFP) for the Development of Sewer System Management Plan (SSMP).
THEREFORE: All proposers are required to note this Addendum No. 1, sign this
page, and submit this page with their sealed proposal.
Signature
December 23, 2008
Date
David L. Hunt, Chief Operating Officer, Sr. Vice President
Name, Title
Willdan
Company Name
**This form must be included with your bid proposal packet.
Table of Contents
FIRM PROFILE AND QUALIFICATIONS .............................................1
Willdan Group, Inc 1
PROJECT UNDERSTANDING .............................................................2
PROJECT APPROACH ........................................................................4
SCOPE OF SERVICES .........................................................................5
Items to be Provided by the City 15
COMPREHENSIVE PROJECT SCHEDULE .......................................15
KEY PERSONNEL ..............................................................................18
Staff Logistics 20
RELATED EXPERIENCE AND REFERENCES ..................................21
QUALITY ASSURANCE AND CONTROL ..........................................25
Quality Management .................................................................................................25
Objective Review of Projects by Peers 25
Quality Assurance/Quality Control 25
FINANCIAL UNDERSTANDING .........................................................26
PROPOSED FEE ................................................................................27
Proposed Fee (includes man-hours and rates) 27
Schedule of Hourly Rates 27
SSMP Project Deadlines 27
1AIW I LLDAN Proposal for the Development of a Sewer System Management Plan
and update of Existing Master Plan of Sewers
for the City of Rosemead
Firm Profile and Qualifications
Our mission is to extend
the reach of our clients
by consistently delivering
quality solutions and to
leverage our culture of
service excellence,
technical expertise, and
community support by
working collaboratively to
expand the horizons of
our clients, our firm, our
employees, and our
stakeholders.
Willdan Group, Inc.
Willdan, a publically-traded California corporation with NASDAQ ticker WLDN,
is a nationwide firm serving more than 800 public agency and private sector
clients in 35 states. Founded in 1964, Willdan was originally established as a
civil engineering firm specializing in providing solutions for our public agency
clients. Since that time, we have evolved into a professional consulting firm
offering a broad array of services that allow us to provide a comprehensive
and integrated approach to our clients' technical, financial, facility, safety,
environmental, and energy management challenges. Today, Willdan has over
600 employees operating out of 16 offices located throughout California, as
well as offices in Arizona, Nevada, Utah, Colorado, Florida, Maryland, New
York, North Carolina, Tennessee, and Wisconsin.
Willdan provides engineering, management, and consultant services that
ensure the quality, value, and security of our clients' infrastructure, systems,
facilities, and environment. The firm has been a consistent industry leader in
providing all aspects of civil engineering; energy efficiency and conservation
consulting; financial and economic consulting; planning; geologic and
geotechnical engineering; and environmental health and safety and homeland
security solutions and services. Currently, we are ranked 154 on the
Engineering News Record list of the Top 500 engineering firms.
Building on a legacy of providing innovative solutions to traditional problems,
our services have evolved to include consulting support in all phases of
project development. Our mission is to extend the reach of our clients by
consistently delivering quality solutions and to leverage our culture of service
excellence, technical expertise, and community support by working
collaboratively to expand the horizons of our clients, our firm, our employees,
and our stakeholders.
Engineering Services
Willdan Engineering offers a complete range of engineering and support
services under the guidance of qualified professional engineers. Our team
has both practical knowledge and technical expertise to develop solutions that
are unique and customized to meet current needs and projected challenges.
Willdan professionals understand the importance of agency, business, and
public community goals associated with public works projects. Our staff
consists of highly trained professionals, most with municipal backgrounds,
who have a high degree of understanding for the needs of a governmental
entity. These team members have participated in a variety of projects as both
agency representatives and consulting professionals. Such projects include
bridges, freeways, streets, flood control, sewer, water, and public facility site
development, staffing augmentation, and construction management.
WW I LLDAN Proposal for the Development of a Sewer System Management Plan
~l and Update of Existing Master Plan of Sewers 1
for the City of Rosemead
lip
0
Willdan's Services
• Water/Wastewater
Resources
• Plan Check and Design
Review
• Transportation
• Traffic Engineering
• Structural Engineering
Willdan has dedicated itself to providing public agencies with reliable
engineering and consulting services for 44 years and has earned its reputation
as a problem-solver across a wide range of client interests. Our organization
enables staff to efficiently communicate individual project challenges and
goals companywide, thus capitalizing on all of Willdan's resources to deliver
the highest quality and most cost-effective product.
Project Understanding
• Landscape Architecture
• Geotechnical Engineering
Effective May 2, 2006, the State Water Resources Control Board (SWRCB)
• Survey/Mapping
• Flood Control Design
adopted Order No. 2006-0003-DWQ (Order) titled: "Statewide General Waste
'
• Ri
ght-of-Way Engineering
Discharge Requirements (WDR
s) for Sanitary Sewer Systems". The specific
• ater
Water
emphasis of the order is the elimination of Sanitary Sewer Overflows (SSO's).
• Construction onstruction
To facilitate compliance, each sewering entity must develop and implement a
Management/Inspection
Sewer System Management Plan (SSMP) prior to the specified deadlines.
• Building Safety
• City Engineering/Capital
Additionally, the City of Rosemead's existing Sewer Master Plan (SMP) was
• Program Management
prepared twenty-fours years ago and many fiscal and regulatory issues have
• Development Services
changed in that time period. Further, the City did obtain an Infrastructure
• EnvironmentaVPlanning
Management Report in 1988 and a SMP for the Redevelopment Area in 1996.
All three documents relative to the community sewer system need to be
integrated into an updated SMP, and that is what the City desires to
accomplish concurrent with the preparation of the required SSMP. Since both
plan documents have certain elements in common, this approach of working
concurrently is both time and expense efficient.
The City of Rosemead has a population of approximately 60,000 people with
14,700 housing units and is approximately 5.5 square miles in area. The City
is bordered by the City of Temple City and unincorporated county area to the
north; the Cities of El Monte, South El Monte and the Whittier Narrows
Recreational area to the east; the City of Montebello and unincorporated
county area to the south; and the Cities of Monterey Park and San Gabriel to
the west. A few sewer facilities located along the common boundaries are
shared use facilities that require coordination.
The City of Rosemead owns and operates its own local sewage collection
system, which consists of 81 miles of sewer piping with the vast majority
(96%) being 8-inch pipe and 1,714 manholes (source: L.A. Co. GIS map
base). The City's sewer system discharges to the Los Angeles County
Sanitation Districts trunk lines for transport and eventual treatment. [System
map follows]
The City's sewer system is entirely within the Consolidated Sewer
Maintenance District (CSMD) formed by the County of Los Angeles and 42
municipal jurisdictions. The District was formed for the purpose of collective
operations and maintenance of sewer collection systems, which are
performed by the County of Los Angeles Department of Public Works,
Waterworks and Sewer Maintenance Division.
L W I LLDAN Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 2❑
for the City of Rosemead
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Those services also include urgent repairs to the agencies sanitary sewer
systems. However, regional trunk sewer lines are the exception. These
pipelines are owned, operated and maintained by the County Sanitation
Districts of Los Angeles County.
As contract operations and maintenance provider, the CSMD team has
developed certain portions of the required SSMP in order to comply with the
Order. Those prepared elements were presented to the L.A. County Board of
Supervisors for approval last April and have been distributed to the respective
member agencies for their review and action prior to the regulatory deadline.
Project Approach
The intent of this project is to develop the remaining SSMP elements (those
not included in the CSMD prepared report) so that when the two reports are
combined, they constitute a full and complete SSMP that meets all
requirements of the referenced Order. Concurrently, information and
evaluation work will be performed and utilized to update the City's SMP
Report. In summary, this project approach will include:
Review the CSMD prepared report and materials to confirm those
required SSMP components that remain to be addressed in the City's
overall plan obligation. Our preliminary reviews indicate there will be
need to develop local organizational roles, local legal authorities, local
involvement in the operational audit function, local roles in
communication with the community and stakeholders having interest in
the City sewer system, local spill containment roles, sewer
rehabilitation role and local involvement in design and performance of
the sewer that is in addition to roles of the CSMD.
Willdan is committed to
assigning the necessary
personnel required to
complete the project in a
timely manner.
WILLDAN
2. Review CSMD records and condition reports on the City's existing
sewer system.
3. Review the existing 1984 SMP, the 1988 Infrastructure Management
Report and the 1996 SMP for the redevelopment area and related
documents and mapping.
4. Review/update facilities mapping to include sewer system features that
are necessary to prepare a hydraulic model assessment of the existing
sewer system.
5. Identify system capacity deficiencies, if any, and submit
recommendations for any urgent corrections needed.
6. Provide recommendations for Capital Improvements to minimize SSO
risk, including main replacement or sewer lining projects, based upon
available records.
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers ❑4
for the City of Rosemead
•
•
7. Review and update applicable sewer regulations, General Plan land
use information, sewage discharge factors and financing options.
8. Assist the City in the required public hearing and adoption process of
its full SSMP prior to the regulatory deadline of August 2, 2009.
9. Provide an updated SMP pursuant to the City RFP.
Willdan's current
workload allows us to
begin work immediately
after receipt of a written
notice-to-proceed
Our current workload allows us to begin this project promptly after receipt of a
written notice-to-proceed and receipt of available information and applicable
records. The August Z 2009 certification deadline is the controlling
factor in this project schedule- All scheduled activities along the critical
path must be accomplished on or before each scheduled completion
date in order to meet the certification deadline- Willdan is committed to
assigning the necessary personnel required to complete the project in a timely
manner.
Scope of Services
In accordance with the State Water Board Order, SSMP's must include
provisions to:
1. Provide proper and efficient management, operation, and maintenance
of sanitary sewer systems, while taking into consideration risk
management and cost benefit analysis.
*Z,WILLDAN
2. Contain a spill response plan that establishes standard procedures for
immediate response to an SSO in a manner designed to minimize
water quality impacts and potential nuisance conditions.
Currently it is understood that the County DPW has scheduled but not yet
begun CCTV inspections of the City's sewer system. Therefore, this proposal
does not contain any work products relative to sewer system assessment of
maintenance or structural status of the existing sewer pipes or manholes.
The following is a complete scope of required content and the remaining work
necessary to provide a SSMP that will conform to the SWRCB Order. The
work product provided by the County Department of Public Works, on behalf
of the CSMD, contains many of the required elements of the SSMP. In order
to provide the Ctiy with a complete and full SSMP, Willdan will develop the
remaining required elements, pursuant to the Order. The two resulting
elements can then be merged into one report or bound as companion reports
for the City's reference and use. The Order requires a total of eleven
elements to be addressed within the SSMP; these are described within
following Tasks 2 through 12 below for clarity and reference. Concurrently,
Willdan will provide updates for the existing SMP to being it into conformance
with applicable elements of the SSMP Report and to include planning and
financial updates for use and consideration by the City in the further
implementation of its sewer facilities. This work is described in Task 13.
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers ❑5
for the City of Rosemead
Task 1 - Coordination, Meetings & Review Records, Documents,
Mapping, Codes
1. Upon receiving the written notice to proceed, Willdan will schedule
a kick-off meeting with City staff to review the scope of work,
project schedule, project budget, and to obtain all records, reports,
drawings, maps, policies and practices and related project
information available from the City.
2. Within this function, Willdan will perform necessary coordination
and participate in meetings or teleconferences as necessary to
accomplish the objective of the project.
3. Review documents pertaining to the sewer system, including those
available through the CSMD for services performed within the City
of Rosemead.
4. Interview appropriate City and/or County employees regarding
required information for incorporation into the SSMP and SMP.
5. Prepare and submit monthly status reports on the project.
6. Willdan will assist City staff in making a presentation of the draft
SSMP to the City Council in the forum of a public hearing.
7. Willdan will finalize the SSMP and assist in presenting it to the City
Council for adoption.
Task 3 Deliverables
Willdan will prepare
Task 2 - Goals and Actions [Provided in the CSMD Report]
The goal of the SSMP is "To provide a plan, actions and schedule to properly
manage, operate, and maintain all parts of the local sanitary sewer system."
The purpose is "To help reduce and prevent SSOs, as well as mitigate any
SSOs that do occur."
supplemental
Task 3 - Organization [Partially provided in the CSMD Report, needs to be
organizational descriptions
completed with City-specific information]
to include the names,
The Plan must identify:
contact information and
authority and chain of
• The name of the responsible or authorized representative as described
in Section J of Order No.2006-0003-DWQ.
responsibility of city
personnel involved in
The names and telephone numbers for management, administrative,
and maintenance positions responsible for implementing specific
responding to and
measures in the SSMP program. The SSMP must identify lines of
supporting of an SSO
authority through an organization chart or similar document with a
narrative explanation.
event.
WWILLDAN
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers ❑
for the City of Rosemead
The chain of communication for reporting SSOs, from receipt of a
complaint or other information, including the person responsible for
reporting SSOs to the State and Regional Water Board and other
agencies if applicable (such as County Health Officer, County
Environmental Health Agency, Regional Water Board, and/or State
Office of Emergency Services (OES)
2. Description of routine preventive operation and maintenance activities
by staff and contractors, including a system for scheduling regular
maintenance and cleaning of the sanitary sewer system with more
frequent cleaning and maintenance targeted at known problem areas.
The Preventative Maintenance (PM) program should have a system to
document scheduled and conducted activities, such as work orders.
Task 4 Deliverables
Willdan will review the
existing codes and
uncodified ordinances of
the City that pertain to the
above criteria and
operation of the
Wastewater Collection
System, and make
recommendations as to any
necessary amendments
that if adopted, will comply
with the Order.
Task 5 Deliverables
Willdan will review the
CSMD document and
recommend as necessary
to conform to the Order.
Task 4 - Legal Authority [Partially provided in the CSMD Report, needs to
have local City Code provisions clearly referenced]
The City must demonstrate, through sanitary sewer system use ordinances,
service agreements, or other legally binding procedures that it possesses the
necessary legal authority to:
1. Prevent illicit discharges into its sanitary sewer system (examples may
include 1/I, oils grit, storm water, chemical dumping, unauthorized
debris and cut roots, etc.)
2. Require that sewers and connections be properly designed and
constructed
3. Ensure access for maintenance, inspection, or repairs for portions of
the lateral owned or maintained by the Public Agency
4. Limit the discharge of fats, oils, and grease and other debris that may
cause blockages
5. Enforce any violation of its sewer ordinances.
Task 5 - Operation and Maintenance Program [Provided in the CSMD
Report]
The SSMP must include at minimum those elements listed below:
1. An up-to-date map of the sanitary sewer system, showing all gravity
line segments and manholes, pumping facilities, pressure pipes and
valves and applicable storm water conveyance facilities (and
interconnections with other agencies).
3. A rehabilitation and replacement plan to identify and prioritize system
deficiencies and implement short-term and long-term rehabilitation
W, rWILLDAN
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers ❑7
for the City of Rosemead
actions to address each deficiency. The program should include
regular visual and TV inspections of manholes and sewer pipes, and a
system for ranking the condition of sewer pipes and scheduling
' rehabilitation. Rehabilitation and replacement should focus on sewer
pipes that are at risk of collapse or prone to more frequent blockages
due to the pipe defects. Finally, the rehabilitation and replacement plan
should include a capital improvement plan (CIP) addressing proper
management and protection of the infrastructure assets. The plan shall
include a schedule for implementing the short- and long-term plans,
plus a schedule for developing the funds needed for the CIP.
4. Provide training on a regular basis for staff involved in sewer system
O&M, and require contractors to be appropriately trained. Include a
listing of references and materials for use in training.
5. Provide equipment and replacement part inventories, including
identification of critical replacement parts. (The SSMP should include
recommendations on the type of equipment needed, and the type and
quantity of materials required to be available for prompt incident
response).
Task 6 Deliverables
Willdan will review the
CSMD document and
recommend as necessary
to conform to the Order.
Task 6 - Design and Performance Provisions [Provided in the CSMD
Report]
At a minimum, this plan must address the following:
Design and construction standards and specifications for the
installation of new sanitary sewer systems, pump stations and other
appurtenances; and for the rehabilitation and repair of existing sanitary
sewer systems.
,
S
2. Procedures and standards for inspecting and testing installation of new
sewers, pumps, and other appurtenances and for rehabilitation and
repair projects.
lip
Task 7 Deliverables
Task 7 - Overflow Emergency Response Plan [Partially provided in the
1 CSMD Report, needs a response, containment and notification element
411
Willdan will
prepare
I provision from the City]
language pertaining to an
SSO response by the City,
At a minimum, this plan must include the following:
timely containment and
1. Proper notification procedures so that the primary responders and
notification role of the City
regulatory agencies are informed of all SSOs in a timely manner.
in the handling of a
2. A program to ensure an appropriate response to all overflows.
lip
reported SSO. This section
3. Procedures to establish prompt notification to appropriate regulatory
will fit with the CSMD role.
agencies and other potentially affected entities (e.g. health agencies,
Regional Water Boards, water suppliers, etc.) of all SSOs that
.mow/WI ~LDAA I
I V
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers ❑8
•
for the City of Rosemead
:i
potentially affect public health or reach the Waters of the State in
accordance with the Monitoring and Reporting Program (MRP). All
SSOs shall be reported in accordance with this MRP, the California
Water Code, other State Law, and other applicable Regional Water
Board waste discharge orders (WDRs) or NPDES permit
requirements. The SSMP should identify the officials who will receive
immediate notification.
4. Procedures to ensure that appropriate staff and contractor personnel
are aware of and follow the Emergency Response Plan (ESP) and are
appropriately trained.
Task 8 Deliverables
Willdan will review the
CSMD document and
recommend as necessary
to conform to the Order.
We will also include
suggested BMP's for use in
managing FOG and for
public notifications.
5. Procedures to address emergency operations, such as traffic and
crowd control and other necessary response activities.
6. A program to ensure that all reasonable steps are taken to contain and
prevent the discharge of untreated and partially treated wastewater to
waters of the United States, and to minimize or correct any adverse
impact on the environment, resulting from the SSOs, including such
accelerated or additional necessary monitoring as may be necessary
to determine the nature and impact of the discharge.
Task 8 - Fats Oils, & Grease (FOG) Control Program [Provided in the
CSMD Report]
The plan must include the following as appropriate:
1. An implementation plan and schedule for a public education outreach
program promoting proper disposal of FOG.
2. A plan and schedule for the disposal of FOG generated within the
sanitary sewer system service area. This may include a list of
acceptable disposal facilities and/or additional facilities needed to
adequately dispose of FOG generated within a sanitary sewer system
service area.
3. The legal authority to: (see Legal Authority Section above)
a. Prohibit discharges to the system and identify measures to
prevent SSOs and blockages caused by FOG.
b. Requirements to install grease removal devices (such as traps
or interceptors); design standards for the removal devices,
maintenance requirements, BMP requirements, record keeping
and reporting requirements.
c. Authority to inspect grease producing facilities, enforcement
authorities, and whether the Enrollee has sufficient staff to
inspect and enforce the FOG ordinance.
WWILLDAN
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 9❑
for the City of Rosemead
4. An identification of sanitary sewer system sections subject to FOG
blockages and establishment of a cleaning maintenance schedule for
each section.
5. Development and implementation of source control measures for all
sources of FOG discharged to the sanitary sewer system for each
section subject to FOG blockages.
Task 9 Deliverables
Task 9 - System Evaluation and Capacity Assurance Plan
Willdan will develop a
The SSMP shall include a Capital Improvement Plan (CIP) that will provide
hydraulic model to evaluate
hydraulic capacity of key sanitary sewer system elements for dry weather
peak flow conditions, as well as the appropriate design storm or wet weather
the sewer system capacity
event. This element is also a component of the SMP Update activity.
status and prepare the
required CIP pursuant to
the terms of this section of
the Order and the
concurrent SMP Update
activity.
At a minimum, the plan must include:
Evaluation: Actions needed to evaluate those portions of the sanitary
sewer system that are experiencing or contributing to an SSO
discharge caused by hydraulic deficiency. The evaluation must
provide:
a. Estimates of peak flows (including flows from SSOs that
escape from the system) associated with conditions similar to
those causing overflow events.
b. Estimates of the capacity of key system components, hydraulic
deficiencies (including components of the system with limiting
capacity) and the major sources that contribute to the peak
flows associated with overflow events.
2. Design Criteria: Where design criteria do not exist or are deficient,
undertake the evaluation identified above to establish appropriate
design criteria.
3. Capacity Enhancement Measures: The steps needed to establish a
short-and long-term CIP to address identified hydraulic deficiencies,
including:
a. Prioritization, alternatives, analysis, and schedules.
b. The CIP may include
i. increases in pipe size
ii. 1/1 reduction programs
iii. increases and redundancy in pumping capacity
iv. storage facilities.
c. The CIP must include:
i. an implementation schedule
ii. identity of sources of funding.
W I LLDAN Proposal for the Development of a Sewer System Management Plan
W / and Update of Existing Master Plan of Sewers 10
for the City of Rosemead
4. Schedule: The Enrollee must develop a schedule of completion dates
for all portions of the CIP developed under this item. This schedule
must be reviewed and updated consistent with the SSMP review and
update requirements as described in Section D-14 of The Order.
This scope of work takes into account, that the City's sewer system mapping
is available through the County web site, but that sewer data does not contain
any depth (invert) sewer data or possibly other related attributes at this time.
Therefore, Willdan anticipates the need to supplement the available data by
reviewing "as-built" sewer construction plans to obtain the additional
information necessary to prepare and run a hydraulic model of the sewer
system. This work will be done using GIS based mapping and data files to
record the features and prepare map exhibits for display and reference use.
However, should the 1996 hydraulic model electronic data file be
obtained and its sewer attributes be compatible with the current
modeling tool, a significant reduction could be made in the time and
effort required to input needed sewer data. Also, based upon past (1996)
hydraulic model results and the system operations and maintenance
records, the City may elect to eliminate certain sewer drainage areas
(those having minimal overflow risk potential) from modeling; thereby,
reducing the amount of time and costs associated with model
development and reporting as currently shown in the work plan and fee
schedule.
This phase of the work will include:
1. Review available sewer documents and construction plans to assess
indicators of capacity problems and to prepare additional data files for
the hydraulic modeling work.
2. Develop updates for the existing sewer system GIS mapping as
needed for preparing a hydraulic model of the sewer system, integrate
the General Plan Land Use information into the GIS map data, then
run the model.
•
WWILLDAN
3. Identify any high priority inspection or repair locations for action.
4. Assess possible SSO event risks.
5. Correlate local sewer flows with those of CSD trunk sewer
interceptors.
6. Assess the need and locations for conducting selected flow monitoring
within the sewer system.
7. Review findings with City representatives.
8. Prepare both a near and long term CIP for the sewer system.
j Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 11
for the City of Rosemead
I
I
Task 10 Deliverables Task 10 - Monitoring, Measurement, and Program Modifications
[Partially provided in the CSMD Report, needs monitoring, evaluation and
Willdan will work with City modification element provisions from the City]
staff to enhance or develop At a minimum, the Enrollee shall:
its monitoring functions and
1. Maintain relevant information that can be used to establish and
records in concert with the prioritize appropriate SSMP activities.
CSMD records in order to 2. Monitor the implementation and, where appropriate, measure the
properly track or measure effectiveness of each element of the SSMP.
the SSMP and to allow for 3. Assess the success of the preventative maintenance program.
its modification as
appropriate. 4. Update program elements, as appropriate, based on monitoring or
performance evaluations.
5. Identify and illustrate SSO trends, including: frequency, location, and
Task 11 Deliverables volume.
46
4i Willdan will work with City Task 11- SSMP Program Audit
16 staff to prepare this As part of the SSMP, the Enrollee must conduct periodic internal audits,
element in accordance with appropriate to the size of the system and number of SSOs. At a minimum,
these audits must occur every two years and a report must be prepared and
the designated criteria and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP
to accomplish the objective. and the Enrollee's compliance with the SSMP requirements identified in The
• Order, including identification of any deficiencies in the SSMP and steps to
correct them.
Task 12 Deliverables Task 12 - Communication Program
Willdan will work with City staff The Enrollee shall communicate on a regular basis with the public on the
development, implementation, and performance of its SSMP. The
to identify and develop various communication system will provide the public the opportunity to provide input
means of communication to to the Enrollee as the program is developed, implemented and modified. The
the community and Enrollee shall also create a plan of communication with systems that are
lip stakeholders having interest in tributary and/or satellite to the Enrollee's sanitary sewer system.
and use of the community Report Adoption and Disposition
sewer system. The Once the draft SSMP is compiled, review copies will be provided to the City
communication tools will for review and feedback. Responses will be incorporated into the SSMP and
provide for information to and copies provided for public review and reference in the required public hearing
before the City Council. Based upon further feedback directed from the public
feedback from the interested hearing, a final SSMP draft will be prepared and presented to the City for
parties. adoption. Upon adoption the SSMP can then be certified on the CIWQS
I reporting system in compliance with the Order.
I
WI LLDAN Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 12
• for the City of Rosemead
,
ask 13 Deliverables
The final adopted SSMP must be available upon request of the State and/or
Regional Water Boards. Copies of the document must be publicly available at
City Hall, the local Public Library, and for use in the Public Works Department
and maintenance yard offices.
Task 13 - Update elements of the Sewer Master Plan (SMP)
City comments from the
In addition to the preceding work products, Willdan will provide updates or re-
draft master plan report will
writes to various sections of the City's 1984 SMP. This will include integration
of applicable information from the 1988 Infrastructure Management Report
be fully addressed and
and the 1996 SMP for the Redevelopment Agency area. Both City and sewer
incorporated into a Final
system changes that have occurred in the last 24 years will be evaluated and
Master Plan Report
It is
documented. Future changes in population, development, infrastructure age
'
.
and condition, and policies and regulations affecting the City
s sewer system
estimated that up to seven
will also be evaluated and documented. A sewer master plan update will be
(7) copies of the final bound
prepared separate from the SSMP Report. Each report will reference the
other where appropriate. Elements not asked for or stressed in the SSMP
report will be delivered to
report but that are commonly found in a master plan document, including the
City's 1984 master plan, will be documented in the Sewer Master Plan
the City.
Update. The report will be a comprehensive planning guide for improving the
City's sewer system over the next 10 years.
13.1 Review Population, Land Use, Planning, Customers
As part of this task work the following will be reviewed, evaluated, and
documented: 1) historical and forecasted changes in City population and
housing, 2) existing and General Plan land use, 3) the City's Land Use and
Circulation Element, 4) City specific plan documents and other planning
documents, 5) and wastewater connections by customer class.
13.2 Review Wastewater Data and Develop Wastewater Generation
Existing wastewater flow/generation data including wastewater flow metering
data will be reviewed, evaluated, and documented. This data will be
compared with land use and wastewater connections by customer class to
develop unit wastewater generation factors and wastewater flows. Wastewater
hydrographs by customer class and wastewater peaking factors will be
developed based on the evaluation of existing wastewater data. System inflow
and infiltration from rain will be evaluated to the extent that City data is
j
available.
}
If existing wastewater flow generation data is lacking, the City might want to
consider conducting flow monitoring at select sites as part of this project.
Flow monitoring is presented as an optional task in this proposal. The
methodologies and results of wastewater flow development (including a flow
monitoring program if the City elects to conduct flow monitoring as part of this
project) will be documented in the master plan report.
.~-/W I ~~D~A 1 Proposal for the Development of a Sewer System Management Plan
rl lr I V and Update of Existing Master Plan of Sewers 13
for the City of Rosemead
13.3 Evaluate Wastewater Facilities
Sewers and lift stations will be assessed for capacity, condition, performance,
and risk. Sewer size, age, material, and slope will be evaluated. The City's
sewage lift station will also be assessed for capacity, performance, and risk.
Pump and wetwell capacities to safely accommodate future peak flow will be
evaluated. Available City sewer and sewer manhole data and inspection
reports will be reviewed. Based on the sewer and manhole evaluations, the
risks of sewer and manhole structural failure will assessed.
13.4 Document Studies, Reports and Regulations
Important studies and reports regarding or influencing the City's sewer system
that have occurred since 1984 including the 1988 Infrastructure Management
Report and the 1996 SMP for the Redevelopment Agency area will be
summarized. Policies, ordinances, regulations, and other issues affecting the
sewer system since 1984, and pending issues and regulations affecting the
sewer system will also be documented.
4
46
411-
13.5 Document Hydraulic Model Development and Analysis Results
The procedures and methodologies for developing a hydraulic model of the
City's sewer system will be documented as will the methods and results to
calibrate the model. The hydraulic criteria for evaluating system sewers and
the lift station will be documented. The types and results of the hydraulic
analyses will be detailed. The actual model development information and run
results will be imported from the SSMP capacity assessment work effort.
13.6 Document Projects, Project Costs and CIP
Projects to correct identified system deficiencies, including hydraulic capacity
deficiencies, will be recommended along with development of corresponding
estimates of probable cost. The projects will be prioritized and then placed
within a 10-year Capital Improvement Program, which will be documented.
Elements from the corresponding work effort accomplished under the SSMP
services will be imported in order to complete this section.
13.7 Prepare Sewer Master Plan Report
A comprehensive master plan document will be developed that will
! consolidate deliverables listed above (along with the information and data
gathered), narratives and exhibits detailing the assessments and evaluations
performed, findings and conclusions, and recommendations for capital
projects.
A comprehensive 90% Draft Master Plan Report will be prepared that
addresses all aspects of the project in a thorough and orderly manner through
text, tables, graphs, figures, and maps. Figures will be developed to show
- f~ ~~D~A I Proposal for the Development of a Sewer System Management Plan
Wj V V I ~l i and Update of Existing Master Plan of Sewers 14
for the City of Rosemead
sewer system facilities, identified system deficiencies; and recommended
projects. An Appendix will be provided to provide supporting information. It is
estimated that five copies of the draft report will be submitted to the City for
review and comments.
Items to be Provided by the City
1. City will provide copies of all sewer system operations and
maintenance records, related agreements, codes, policies, criteria,
plans and studies, and related facility information to the consultant.
2. City will provide copies of all sewer "as-built" construction plans, within
the City, to the consultant for use in developing the hydraulic model for
the capacity assurance element of the SSMP
3. City will provide copies of available data concerning the flow
measuring results and any measuring devices in use at the sewer
connection points to the trunk pipelines of the County Sanitation
Districts of Los Angeles County.
4. City will prepare and conduct the CEQA requirements, if any,
associated with planning process and work products addressed in this
proposal.
0
a WILLDAN
Comprehensive Project Schedule
Following is the proposed project schedule which does contain estimated
periods to allow for City actions on contract award and submittal reviews.
Should those estimated time frames be shortened or extended, the proposed
schedule dates would also be adjusted to fit.
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 15
for the City of Rosemead
i
•
Duration I y 10-09 May 31 09 Jun 21 09
•
ID
Task Name
I 5/10 5/31 6/21
1
City issues RFP for SSMP and update to its SMP
3 days I
•
2
Wind-an-provides proposal to the City
24 days'
•
3
City awards Contract for Services
25 tlays j
4
Contract execution & Notice to Proceed received
10 days
•
5
Task No. 1 - Coordination, Meetings & Review
123 days
•
Records, Documents Mapping, Codes
6
1.1 Initial project 'Kick-off" mfg w/record notes and obtain
3 days.
•
all relevant records, reports, mapping, GIS, videos, codes,
i
etc. from city
•
7
12 Mfg's & interviews with involved entities & employees
10 days
to gather relevant info (4 expected).
8
1.3 Examine Information received & correlate with team
10 days
•
(note discrepancies, summarize,compare, evaluate, discuss
w/city staff)---
...............a
•
9
1.4 Prepare & submit monthly progress reports (work
66 days
•
performed, migs,issues, task status, schedule & budget) [4
anticipated]
F
-
10
1.5 Teleconferences to review draft task reports
66 days
•
(E-mailad) as completed [4 anticipated[
11
1.6 Presentation of draft SSMP to City Council at public
13 days
•
hearing
2 d
12
1.7 OA / QC review of work products
ays
•
13
1.8 Presentation of final SSMP to City Council for
10 days
adoption
-
.
14
2 - Goals & Actions [Provided by the CSMD1
Task
1 day?
•
15
Task 3-Organization
1 day? i
•
16
3.1 Prepare the list of names, contacts numbers, lines of
10 days'
authority and chain of reporting/responding to emergencies
•
of city personnel to supplement the CSMD organization
•
17
3.2 OA / OC Review of product
1 day
18
Task 7 - Overflow Emergency Response Plan
1 day? 1
•
19
7.1 Provide supplemental response, containment and
10 days
•
notification info to fit with CSMD report elements
•
20
7.2 DA / OC Review of findings
1 day
21
Task 4 - Legal Authority
1 day?
•
22
4.1 Review and recommend necessary changes in city
10 aays I
codes, existing agreements & other binding terms for
•
conformance w/WDR
23
42-CA-1 QC review of findings
1 day
•
24
Task 5 - Operation & Maintenance Program
1 day? {
•
[Provided by the CSMD]
25
5.1 Review CSMD element and city documents and
10 days
•
recommend appropriate changes
26
Task 8 -FOG Control Program [Provided by the
1 day?;
•
27
CSMD]
8.1 Review CSMD element and city documents and
10 days
•
28
-recommend appropriate changes
Task 6 - Review Design & Performance Criteria
1 day?
[Provided by the CSMD]
•
29
6.1 Review CSMD element and city documents and
10 days'
•
recommend appropriate changes
-
4
30
Task 9 - System Evaluation &
Capacity Assurance Plan
8
days
•
31
9.1 Review the 1984, 1988 & 1996 reports & subsequent
10 days
projects completed to correct previous noted deficiencies.
•
Review available CSMD and O&M Reports for capacity
problem indicators and compile list of suspected deficient
•
segments
•
•
•
Task
Project
: Rosemead SSMP&SMP
•
Date: T
ue 12123/08 Split
•
•
LA
•
i
•
•
ID
Task Name
Duration a 10, '09 Ma 31, '09 Ju
5/10 5/31
32
9.2 Utilize the County GIS sewer mapping/data files and
25 tlays'
•
the city's G.P. Land Use map/data for r the the modeling info
base and to define possible flow monitoring locations.
•
Develop the GIS data base by adding in sewer invert data
from city sewer records and
•
J
33
9.3 Build the hydraulic sewer model using available GIS
20 days
i
•
data and model for both typical and peak flow conditions
Clarify the number and location of flow monitoring sites to
•
be measured and obtain city concurrence on the locations,
scheduling and cost
•
1
34
9.4 Correlate local sewer flows/capacities with those of
5 days
•
CSD trunk sewer interceptors serving the community.
•
35
ts
Incorporate
constrained
capacity th
CIP f
it
t
t
m
i
t
d l
7 days
or
sewer sys
erm
e c
y
e
n
o
an
ong
•
36
9.6 Prepare maps tables and exhibits for inclusion in the
15 days
SSMP document section.
•
37
9.7 OA / OC review of work products
2 days
•
38
Task 10 - Monitoring, Measurment & Modifications
1 day? )
Program
•
39
10.1 Prepare supplemental guideline for information to be
15 days
obtained and retained by the city to assess the progress
and success of the O&M and CIP Programs and policies
•
and practices utilized in the sewer system. Edit after review
•
40
by city.
10
2 OA / OC
i
f
l
d
f
rev
ew o
.
resu
ts
1
ay
•
41
Task 11 - SSMP Audit Plan
1 day?
42
11.1 Prepare an internal audit guide for use in evaluating
15 days
•
the city's SSMP, also utilizing CSMD info, in conformance
with the SW RCB Order.
•
43
11.2 OA / OC review of results
1 day
•
44
Task 12 - Communication Program
1 day?
i
45
12.1 Identify and evaluate the existing means and tools
15 lays
•
for communicationg issues and receiving citizen feedback
within the city. Recommend changes or additions in
•
communications relative to the SSMP and its pertinent
issues.
•
46
12.2 OA / QC review of results
1 day
47
Task 13 - Update elements of the SNIP
80 days
•
48
13.1 Review planning data and related information for
10 days
use in the updated SMP
•
49
13.2 Review wastewater data and develop generation
10 days 1
•
50
as
3 E
l
13
t
i
ti
t
t
f
ili
i
'
~
va
.
ua
e ex
s
ng was
ewa
er
ac
t
es
10 days
•
51
13.4 Document studies, reports and regulations
10 days 1
52
13.5 Document hydraulic model development and analysiv
10 tlays
•
53
13.6 Document CIP projects and estimates of cost and
10 days
•
54
schedule
13
7 P
SMP d
f
d
.
repare
ra
t up
ate report
10 days
•
55
13.8 CA / QC review of results
2 days -
56
13.9 Discuss with city, incorporate revisions and prepare
10 days
final SMP Update _
57
Supplemental Services (Optional)
102 days
•
58
5
1
0 Fl
M
i
i
-
.
ow
on
tor
ng at up to 8 M.H. locations in system
16 days
•
59
for wet weather conditions
5-1
0 Fl
M
i
i
.
ow
on
tor
ng at up to 8 M.H. locations in system
16 days
,
for dry weather conditions
• 60 S-1.1 Receive and review flow monitoring results for 10 days
applicability, utilize flow monitoring results to calibrate the
• hydraulic sewer model and re-run the model for new
• findings. _
• Project: Rosemead SS1, 1 5I Task
• Date: Tue 12123/08 Split
•
Key Personnel
The following organization chart identifies key personnel and shows the
communication and reporting relationships among the Willdan Team staff.
ri
•
Education
BS, Civil Engineering
Registration
Civil Engineer, California, No.
56185
Our Principal-in-Charge, Mr. Kenneth Taylor, PE, has over 19 years of
experience. As Division Manager at Willdan, Mr. Taylor is responsible for
managing improvement projects for various agencies and for providing plan-
checking services, reviewing grading, street and storm drain plans, including
the review of associated hydrology and hydraulic calculation reports. Mr.
Taylor is responsible for the design of sewer systems, storm drains, and
roadway and freeway improvement projects for several public agencies. He
has recently managed several large sewer improvement projects (more than
180,000 linear feet of mainline) for the City of La Canada Flintridge as well as
Sewer Master Plans for the Cities of Lakewood, Bellflower, and La Canada
X W ILLDAN Proposal for the Development of a Sewer System Management Plan
NA and Update of Existing Master Plan of Sewers 18
for the City of Rosemead
O I Flintridge, comprised of more than 300 miles of sewer main line over the last 5
years. His duties also include close coordination with various government
iD agencies, subconsultants, and utility agencies.
Education Our Project Manager, Mr. Ray Wellington, PE, has more than 37 years of
Graduate Course, Public experience in both civil and traffic engineering, project development and
Administration, Resident
management, construction oversight, municipal design responsibilities,
Engineer Academy
BS, Civil Engineering infrastructure master planning, service as a city engineer, public works
Registration director and a general manager, and delivery of services as a private
• Civil Engineer, CA, No. 25131 consultant. In his years of experience in the southern California area, Mr.
Traffic Engineer, CA, No. 958 Wellington has developed a solid understanding of public agency processes,
37 Years Experience
infrastructure design and construction, street and traffic design issues, facility
master planning, and funding/budgeting issues. He has managed the
construction of street improvement projects including utility relocations,
waterlines and reservoir improvements, storm drains and sewer lines, R/W
landscaping and traffic signal installations and the rehabilitation of a dumpsite
for a public building use. His combination of experiences and duties involving
coordination with entities are the reasons for his assignment as the
designated Project Manager.
Our Project Engineer, Mr. Robert Brandom, PE, has worked on a variety of
Education „eater, wastewater, and recycled water planning, preliminary design, and
BS, Civil Engineering,
BS Advertising design projects over the course of 23 years. He has managed and/or worked
Registration on a number of sanitary sewer master plans, sewer alignment studies, inflow
Civil Engineer, California, No. and infiltration studies, sanitary sewer management plans, and sewer/lift
.
50040
station feasibility studies. He also has experience on lift station, sewer, and
23 Years Experience nce
wastewater treatment plant preliminary de-sign and design projects.
20 Years Experience Our Hydraulic Modeler, Mr. Kenneth Krieger is a Senior Designer at
Willdan. Mr. Krieger has 20-years of experience at Willdan, and served as
part of the La Canada -Flintridge design team. Mr. Krieger has extensive
experience with Pizer Hydra Sewer Modeling Software and is well versed with
Micro Station and AutoCAD. He has developed improvement project cost
estimates and prioritized projects and capital improvement schedules for
several sewer master plans including the cities of La Canada Flintridge,
Lakewood, Bellflower, and La Canada Flintridge. He has calculated
hydrologies utilizing methodologies in use all over southern California.
Education Our Design Engineer, Mr. Jacob Hester, EIT, is a Senior Design Engineer I
• BS, Civil Engineering
Registration at Willdan. Mr. Hester has assisted in the design and preparation of plans and
,
• EIT, CA, No. 124298, Civil specifications for storm drains, sanitary sewers, and street and water
3 Years Experience improvements for several public agencies. He is proficient with AutoCAD and
engineering application software, such as, AES rational method hydrology
program, WSPG hydraulic modeling, and Excel spread sheets. In addition, he
has lead the data collection for use in sewer master plan modeling and
performed plan and report checking on grading, street, and storm drain
i improvements, including the review of the associated hydrology and hydraulic
analysis reports, and water quality management plans and storm water
pollution prevention plans.
W LL~AN Proposal for the Development of a Sewer System Management Plan
L and Update of Existing Master Plan of Sewers 19
for the City of Rosemead
Education
BS, Civil Engineering
Registration
Engineer-in-Training, Texas
State Board of Registration for
Professional Engineers
14 Years Experience
r
Willdan's key personnel
will be committed to the
project for the full
duration of the project..
YWILLDAN
Our GIS Analyst, Mr. Rex Miller, EIT, has 14 years of experience in civil
engineering and 8 years experience providing technical support to civil
engineering software users. He currently serves as Senior GIS Analyst and
coordinates all GIS-related activities at Willdan. He is responsible for training
engineers and technicians in the use of GIS. He works with the IT
Department to acquire, install and configure GIS hardware, software and
databases. Mr. Miller and the IT Department support survey data collection
crews by providing mobile mapping systems equipped with GIS, GPS and
customized data collection forms. Mr. Miller trains the field crews, provides
QA/QC continuously as the data is being collected, and provides technical
support to the field crews throughout the data collection effort. Mr. Miller is
also proficient in the use of CAD systems and provides expertise in CAD/GIS
interoperability. He is familiar with software for hydraulic modeling and
coordinate geometry calculations and has experience in optimizing GIS
databases for use as a data source for analysis and design applications. He
uses GIS to support administration, planning and management activities of
government agencies. He has experience in linking spreadsheets and
databases to interact with GIS. In addition, Mr. Miller provides GIS consulting,
training and staffing throughout the Willdan Group of Companies (WGI).
Staff Logistics
Willdan is committed to providing the staffing and resources required to
complete the City's project on schedule and within the allotted and agreed
upon budget. To ensure we meet this commitment, we prepare labor
projections and resource allocations for all of our projects. Projections are
made for each project and then aggregated by the Group/Regional Manager
to produce division/office-wide labor needs and to identify shortages or
surplus. Willdan's workload is reviewed on a weekly, monthly, and quarterly
basis.
Willdan, if selected, will make it a top priority to commit the labor resources
necessary to complete this specific project.
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 20
for the City of Rosemead
The following table illustrates the location and staff availability for this project.
Willdan's key personnel
are available to begin
work immediately upon
receipt of the notice-to-
proceed.
Key Personnel
Location
Availability
Kenneth Taylor, PE
Anaheim
Available Immediately and
throughout the duration of
the project.
Ray Wellington, PE
Anaheim
Available Immediately and
throughout the duration of
the project.
Robert Brandom, PE
Anaheim
Available Immediately and
throughout the duration of
the project.
Kenneth Krieger
Anaheim
Available Immediately and
throughout the duration of
the project.
Jacob Hester, EIT
Anaheim
Available Immediately and
throughout the duration of
the project.
Rex Miller, EIT
Anaheim
Available Immediately and
throughout the duration of
the project.
i
Related Experience and References
The following are descriptions of recent projects with similar characteristics to
the City's SSMP project the Willdan team have completed for clients in
southern California. Our clients are our best references, and we encourage
you to contact them.
I
Sewer System Management Plan
Client: City of Sierra Madre, CA
Contact: Mr. Bruce Inman, Director of Public Works, 626-355-7135
232 West Sierra Madre Blvd., Sierra Madre, CA 91024
Completion: Projected: February 2009
Key Personnel: Ray Wellington, Project Manager
Willdan assisted in the City's compliance with SWRCB Order No. 2006-0003-
DWQ "Statewide General Waste Discharge Requirements for Sanitary Sewer
Systems." Compliance required each sewering entity to develop and
implement a SSMP. The process involved review and evaluation of all sewer
system related codes, policies, practices, mapping, reporting, records,
financing and public information dissemination. The objective was to develop
composite reference and training guidelines that would be used by the City to
meet its sewer system operations and maintenance criteria, and to
prevent/reduce the risks and impacts associated with sanitary sewer
overflows. Willdan also provided through sub-contractors, the cleaning, CCTV
inspection and select flow monitoring to validate the condition and
WI LLDAN Proposal for the Development of a Sewer System Management Plan
VJ and Update of Existing Master Plan of Sewers 21
for the City of Rosemead
performance of the sewer system. Also, through Willdan Financial Services
we provided a sewer rate evaluation and recommendation report to address
fiscal adequacy of the sewer service function. The project's original budget
was $407,841.00 and upon completion, the total is expected to be
$350,000.00. This final figure includes added work activities of staff training
after plan adoption and a sewer rate study. The projected $58,000 savings
results from a reduction in the total linear footage of sewer pipeline to be
cleaned and inspected, fewer flow monitoring sites than initially anticipated,
and less total hours to prepare the report document than initially expected.
•
•
•
•
•
•
•
•
•
•
•
•
•
WWILLDAN
Approaches used to control expenses and deliver the required sections on or
ahead of deadline schedules included: 1) obtaining relevant information ahead
of performing work in certain labor intensive sectors to avoid stop-start
impacts that reduce efficiency, 2) discussing identified problems or
deficiencies with the client to allow for corrective action or changes to occur
without adverse schedule impacts, 3) interim reviews of progress and findings
to allow for any course changes and selections of options to be incorporated
in the work, 4) frequent use of E-mail and telephone to inform, check status,
present questions and responses to both the client and project team
members.
Sewer System Management Plan
Client: City of West Covina, CA
Contact: Miguel Hernandez, P.E., Associate, 626-939-8731
1444 West Garvey Avenue, West Covina, CA 91790
Date: Projected: April 2009
Key Personnel: Ray Wellington, Project Manager
Willdan assisted in the City's compliance with the SWRCB Order No. 2006-
0003-DWQ "Statewide General Waste Discharge Requirements for Sanitary
Sewer Systems." Compliance required each sewering entity to develop and
implement a SSMP. The process was structured into three phases. The first
phase involved data gathering of all sewer system related codes, policies,
practices, mapping, reporting, records, financing and public information
dissemination, followed by review, evaluation and preparation of the initial
three elements to meet the August and November 2007 deadlines. The
second phase involved gathering sewer system as-built data, building a GIS
map file of the sewer system, preparing and running a hydraulic model
analysis of the sewer system and preparing four major elements of the SSMP
to meet the November 2008 deadline. The final phase of work involves
compiling the hydraulic model results, establishing a CIP and preparing the
five remaining elements of the SSMP for reviews, public hearing, and adoption
of the complete SSMP prior to the May 2009 deadline.
The project's original budget was set at $165,416 and we anticipate
completing the project within the initial budget amount, regardless of some
data reduction oversights and late delivery of data from the client. The first
and second phases of work were delivered and certified by the City ahead of
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 22
for the City of Rosemead
set deadlines. The third phase is nearly ready for City review, subject to
receipt of remaining information to be provided by the client.
WWILLDAN
Approaches used to control expenses and deliver the required sections on or
ahead of deadline schedules included: 1) preparing draft text and tables in
anticipation of information yet to be received due to certain similarities with
other entities in the region, and minimizing stop-start impacts that reduce
efficiency, 2) exercising persistence in obtaining data/information and
feedback on materials submitted to avoid adverse schedule impacts, 3)
periodic reviews of progress and findings to allow for any course changes and
selection of possible options to be incorporated in the work, 4) frequent use of
E-mail and telephone to inform, check status, present questions and
responses to both the client and project team members.
Sewer System Management Plan
Client: City of Paramount, CA
Contact: Bill Pagett, City Engineer, 562-220-2020
16400 Colorado Avenue, Paramount, CA 90723
Completion: February 2009 (Projected)
Key Personnel: Ray Wellington, Project Manager,
Robert Brandom, Project Engineer
Willdan assisted in the City's compliance with SWRCB Order No. 2006-0003-
DWQ "Statewide General Waste Discharge Requirements for Sanitary Sewer
Systems." Compliance required each sewering entity to develop and
implement a SSMP. Because the City was member of the Consolidated Sewer
Maintenance District (CSMD) within Los Angeles County, Willdan had to
coordinate its efforts with the LACDPW, the maintenance provider under
contract. Our staff reviewed and evaluated many sewer system records,
policies, practices, mapping, reporting, financing, and public information
dissemination in areas not undertaken by the CSMD. The objective was to
develop a supplemental and linked reference document containing required
elements such as: sewer system organization within the City; legal authorities
behind design, permitting, construction inspection and enforcement; a capital
plan for replacement of deficiencies; capacity assurance plan; a monitoring,
measurement and modification plan; and elements of the internal audit and
communications plans not provided through the CSMD.
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 23
for the City of Rosemead
Sewer Master Plan
Client: City of Bellflower, CA
Contact: Brian Smith, Asst. Public Works Director (562) 804-1424 x 2270
16600 Civic Center Drive, Bellflower, CA 90706
Completion: September 2007
Key Personnel: Ken Taylor, Project Manager, Ken Krieger, Designer
Willdan was retained to prepare a sewer master plan report for the entire 111
miles of existing local collection sewers. The work effort involved obtaining all
available sewer system information, formatting a hydraulic computer model,
importing current land use records, performing calculations of the sewer
system capacity to determine any deficiencies, and obtaining representative
flow monitoring samples in order to calibrate the model to actual system
conditions. Then recommendations were prepared for capital improvements
over a ten-year period of time. (This work effort was followed by development
of contract specifications for CCTV inspections of the community sewers over
a ten-year period of time).
Sewer Master Plan
Client: City of Lakewood, CA
Contact: Lista Rapp, Director of Public Works, (562) 866-9771
50 , 50 Clark Avenue, Lakewood, CA 90712
Completion: December 2005
Key Personnel: Ken Taylor, Project Manager, Ken Krieger, Designer
Willdan was retained to prepare a sewer master plan report for the entire 160
miles of existing local collection sewers. The work effort involved obtaining all
industrial waste discharge permits, all sewer studies and maintenance reports
(including known deficiencies) from the LACDPW-Sewer Maintenance Div.
Select flow monito ling samples were also obtained for correlation of the model
to be used. Formatting a computer model and importing current land use
records was followed by performing an evaluation of the sewer system
capacity to determine any deficiencies and to develop recommendations for
capital improvements.
Client: City of Covina, CA
Contact: Steve Henley, Director of Public Works, (626) 858-7294
Completion: 2003
Key Personnel: Ker~, Taylor, Project Manager, Ken Krieger, Designer
Willdan was retained to prepare a sewer master plan report for the entire 80
miles of existing local collection sewers and one lift station facility. The work
effort involved obtaining all available sewer system information and CCTV
investigation reports on select segments of the sewer system. Formatting a
computer model and importing current land use records was followed by
performing an evaluation of the sewer system capacity to determine any
deficiencies and to develop recommendations for capital improvements.
W~ LL~AN Proposal for the Development of a Sewer System Management Plan
I / and Update of Existing Master Plan of Sewers 24
for the City of Rosemead
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w
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•
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i Emphasis of Willdan's
0A/0C Plan
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•
•
•
•
•
•
•
•
•
•
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•Specific quality control
procedures
• Special quality control
emphasis
• Responsibility and
Authority
• Budget and manpower
requirements
-Overall project schedule
and budget
• Project documentation
requirements
• Contract deliverables
W,rWILLDAN
i
Quality Assurance and Control
Quality Management
Our standard practice is to prepare a project-specific quality control plan,
obtain client's concurrence, and issue copies to our client and team members,
as specified by Willdan's Quality Assurance (QA) Manual. This manual
includes a series of checking procedures for all contract documents and
involves quality control reviews by senior level staff. The project QA plan will
identify checking procedures for computations, plans, and additional
submittals and procedures for corrections and back checking. It will define the
procedures for logging, disseminating, and filing all project correspondence
into proper indices. The QA plan includes the project description, objectives,
required services, organization, schedule, project procedures, and procedures
for preparing calculations, drawings, and reports.
The goal of the QA plan is to provide quality work delivered on time and within
budget. Quality control is an ongoing process with concepts and solutions
subject to change and improvement throughout the project. The primary tool
of our QA plan effort is the periodic project team meeting. Focus of the
meeting is to address interdisciplinary coordination issues, identify key dates
for information in order to maintain project schedule, assess status of work
efforts for tracking progress and budget and changes in scope or schedule.
Willdan will perform formal quality control plan/product reviews at three critical
stages - 35 percent, 65 percent, and 95 percent complete. Quality control
comments and resulting actions are noted and compiled for Willdan's review
and files. The quality control documents are available for client review also.
Objective Review of Projects by Peers
Prior to submitting of a project to the client, appropriate staff members review
the project to ensure all information is accurate and complete. The staff
assigned to do such review is those not directly involved in the project. This
enables objectivity in the review and catches mistakes that may not be caught
by staff members too close to the work.
Quality Assurance/Quality Control
The primary mission of our Quality Control (QC) Plan is to provide staff with
the technical and managerial expertise to plan, organize, implement, and
control the overall quality effort, thereby ensuring the completion of a quality
project within the time and budget established.
Proposal for the Development of a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 25
for the City of Rosemead
v."
The above activities will be a critical part of initiation and implementation of the
QC plan and will set the tone for successful team cooperation throughout the
life of the project. The following list defines the basic elements that will be
covered in the plan:
Specific quality control procedures
• Special areas of quality control emphasis
• Responsibilities and authorities
• Budget and manpower requirements
•
Overall project schedule and budget
• Project documentation requirements
Our proposed QC plan for this project will be integrally associated with
•
Willdan's in-house Quality Assurance Manual and our Project Manager's
Manual. Willdan's Quality Assurance Manual provides consistency in
completing the required professional services while retaining the flexibility to
respond to changing needs of the project.
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Financial Understanding
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We pride ourselves on
Willdan is completely committed to providing the staffing and resources
required to complete the entire Scope of Work on schedule and within the
successfully
allotted budget. In order to ensure we meet this commitment, we prepare
i
implementing resource
labor projections for all of our projects. Projections are made for each
individual project and then aggregated by the Group/Regional Manager to
management and cost
produce division/office-wide labor needs and to identify shortages or surplus.
•
control systems on
Willdan's workload is reviewed on a weekly, monthly, and quarterly basis.
Willdan, if selected, will commit on a priority basis, the labor resources
each of our projects.
necessary to complete the specific project.
I The control of project costs is an important part of Willdan's contract
•
administration. For this project, costs will be frequently monitored through
weekly reports generated by our accounting system. Willdan operates a
project management and billing system that is comprehensive and Generally
Accepted Accounting Principles (GAAP) compliant. Beginning with electronic
timekeeping, project hours are assigned to the appropriate phases and
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booked as work-in-process. Project managers review detailed work-in-
process reports each month or review effort charged to any given phase on a
weekly basis in our electronic accounting system. In addition, pre-bill reports
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are generated that identify the hours to be billed, along with any other direct
charges to the project. This is the information used to determine each
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month
s invoicing. Once hours and charges are billed, they are immediately
shifted to Accounts Receivable and out of Work-in-Process to ensure that
I billed hours are inactivated. Monitoring is easily accomplished by utilizing
team member progress updates and making comparisons between the scope
of work, schedule and budget.
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WW I LLDAN
Proposal for the Development a Sewer System Management Plan
and Update of Existing Master Plan of Sewers 26
for the City of Rosemead
i
Proposed Fee
Proposed Fee (includes man-ho
urs and rates)
Please see spreadsheet in the sealed en
velope for Willdan's fee breakdown.
Schedule of Hourly Rates
Please see Willdan's attached Schedule
of Hourly Rates
SSMP Project Deadlines
The State Order includes specific time sc
hedules for completion of the SSMP.
The schedules are dependent upon the population of the entity. The City's
population is between 10,000 and 100,000 (currently about 60,000); therefore,
the schedule for the major mile stones are as follows:
Task and Associated Section
Completion Date
SW RCB Order 2006-0003-DWQ Adopted
May 2, 2006
Application for Permit Coverage - Section B
6 Mos. after WDR adoption,
Nov. 2, 2006
Reporting Program - Section G
8 Mos. after WDR adoption,
Jan. 2, 2007
SSMP Development Plan and Schedule
18 Mos. after WDR adoption,
Nov. 2, 2007
Goal and Organization Structure - Section
18 Mos. after WDR adoption,
D13 i & ii
Nov. 2, 2007
Overflow Emergency Response Program -
36 Mos. after WDR adoption,
Section D13 vi
May 2, 2009
Legal Authority - Section D13 (iii)
36 Mos. after WDR adoption,
May 2, 2008
Operation and Maintenance Program
36 Mos. after WDR adoption,
Section D iv
May 2, 2008
Grease Control Program - Section D13 (vii)
36 Mos. after WDR adoption,
May 2, 2008
Design and Performance - Section D13 (v)
39 Mos. after WDR adoption,
Au . 2, 2009
System Evaluation and Capacity Assurance
39 Mos. after WDR adoption,
Plan - Section D13 viii
Au . 2, 2009
"Final SSMP, incorporating all SSMP
39 Mos. after WDR adoption,
requirements - Section D13"
Au . 2, 2009
WW I LLDAN I Proposal for the Development of a Sewer System Management Plan
1 and Update of Existing Master Plan of Sewers 27
for the City of Rosemead
WILLDAN ENGINEERING
Schedule of Hourly Rates
Effective July 1, 2008 to June 30, 2009
•
ENGINEERING
Principal Engineer
$200.00
Group Manager
180.00
City Engineer
180.00
Project Manager
180.00
Program Manager
180.00
Supervising Engineer
160.00
Senior Engineer
145.00
Senior Design Manager
145.00
Design Manager
135.00
Associate Engineer
135.00
Senior Designer
130.00
Senior Design Engineer II
130.00
Senior Design Engineer I
125.00
Designer 11
120.00
Designer I
115.00
Design Engineer II
120.00
Design Engineer I
115.00
Senior GIS Analyst
130.00
GIS Analyst I
120.00
Senior Drafter
110.00
Drafter II
100.00
Drafter I
95.00
Technical Aide
85.00
CONSTRUCTION-MANAGEMENT
Group Manager
180.00
Project Manager
180.00
Senior Construction Manager
155.00
Construction Manager
145.00
Assistant Construction Manager
120.00
Utility Coordinator
125.00
Labor Compliance Manager
120.00
Labor Compliance Specialist
95.00
INSPECTION-SERVICES
Supervising Public Works Observer 120.00
Senior Public Works Observer .............................110.00
Public Works Observer ..............................."100.00/110.00
Assistant Public Works Observer .............."100.00/110.00
SURVEYING
Group Manager
180.00
Supervisor - Survey 8 Mapping
155.00
Senior Survey Analyst
130.00
Senior Calculator
120.00
Calculator II
110.00
Calculator I
100.00
Survey Analyst II
115.00
Survey Analyst I
100.00
Survey Party Chief
115.00
Field Party (One)
..........180.00
Field Party (Two)..
235.00
Field Party (Three)
295.00
Additional billing classifications may be added to fire above listin
g during the year as net
appearances vAll be quoted separately. The above schedule Is
for straight time. Ovemn
rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at co
(15%) Wit be added to the direct cost or all subconsultant services to provide for the cos
2009, thereafter, the rates may be raised once per year to the value of change of the Co
percent per year.
LANDSCAPE ARCHITECTURE
Group Manager .........................................................180.00
Principal Landscape Architect 150.00
Senior Landscape Architect ......................................125.00
Associate Landscape Architect 115.00
Assistant Landscape Architect 100.00
BUILDING-AND-SAFETY
Group Manager
..............180.00
Supervising Plan Check Engineer
..............150.00
Building Official
..............150.00
Plan Check Engineer
..............140.00
Deputy Building Official
..............140.00
Inspector of Record
..............140.00
Senior Plans Examiner
..............125.00
Supervising Building Inspector
125.00
Plans Examiner
..............115.00
Senior Building Inspector
..............115.00
Supervisor Code Enforcement
115.00
Building Inspector
'"105.00/110.00
Supervising Construction Permit Specialist
105.00
Senior Construction Permit Specialist
100.00
Senior Code Enforcement Officer
95.00
Assistant Building Inspector
. "95.00/110.00
Code Enforcement Officer
80.00
Construction Permit Specialist
80.00
Assistant Construction Permit Specialist
85.00
Plans Examiner Aide
75.00
Assistant Code Enforcement Officer
70.00
PLANNING
Group Manager
......180.00
Principal Planner
......150.00
Principal Community Development Planner
......150.00
Senior Planner
......130.00
Senior Community Development Planner
......130.00
Associate Planner
115.00
Associate Community Development Planner
115.00
Assistant Community Development Planner
.....105.00
Assistant Planner
105.00
Planning Technician
85.00
Community Development Technician
85.00
F-- ADMINISTRATIVE
Computer Data Entry
65.00
Clerical
65.00
Word Processing
65.00
Personal Computer Time
30.00
Mileage reimbursement will be charged at the current Federal guideline rate
at the time of billing. Vehicles will be charged at a monthly rate of $500.00.
Prevailing Wage Project, Use $110.00
r positions are created. Consultation in connection with litigation and court
e will be charged at 1.25 Umes, and Sundays and holidays, 1.70 tunes the standard
A plus fifteen percent (15%). A subconsultant management fee of fifteen percent
of administration, consultation, and coordination. Valid July 1, 2008 thru June 30.
isumer Price Index for the Los AngeleSLOrange County area, but not more than five