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RFP 2022-03 - Environmental Consulting Services to the Community Development Department CITY OF ROSEMEAD REQUEST FOR PROPOSAL NO. 2022‐03 ENVIRONMENTAL CONSULTING SERVICES TO THE COMMUNITY DEVELOPMENT DEPARTMENT SUBMITTALS: Three (3) bound copies, one (1) unbound reproducible copy, and one (1) electronic PDF file on a flash drive of the proposal in sealed envelope(s) must be received by the City of Rosemead’s City Clerk’s Office by no later than Thursday, February 17, 2022 at 5:00 p.m. CONTACT PERSON: Lily Valenzuela, Planning & Economic Development Manager City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 (626) 569‐2142 ltrinh@cityofrosemead.org PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE CONSIDERED. FACSIMILE AND E‐MAIL PROPOSAL WILL NOT BE ACCEPTED. INQUIRIES: Direct questions for clarification on Request for Proposal documents to Lily Valenzuela, Planning & Economic Development Manager at (626) 569‐2142 or ltrinh@cityofrosemead.org MODIFICATIONS: Any modification of this Request for Proposal will be provided to consultants who request notification of any modifications. ISSUANCE DATE: January 25, 2022 City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 2 of 11 A. OVERVIEW On January 11, 2022, the Rosemead City Council approved the 6th Cycle Housing Element for planning period 2021‐2029. The Housing Element has been submitted to the California Department of Housing and Community Development (HCD) for review and certification. In the Housing Element, the City identified a number of parcels that may provide opportunity to accommodate additional housing, if rezone efforts were undertaken. It was assumed that these parcels would fall under the Residential/Commercial‐Mixed‐Use, Design Overlay (RC‐MUDO) at 30 dwelling units per acre (du/ac). In addition, the City will rezone areas along commercial corridors suitable for residential and/or residential/commercial mixed‐use development (Garvey Avenue, Rosemead Boulevard, San Gabriel Boulevard, Temple City Boulevard, Valley Boulevard, and Walnut Grove Avenue). To comply with Assembly Bill (AB) 1398, the City is now pursuing to rezone sites to accommodate for the City’s RHNA, as identified in Appendix C, Table B of the 6th Cycle Housing Element. AB 1398 requires all jurisdictions that do not have an adopted Housing Element found to be substantial compliant with HCD by February 11, 2022, to complete all necessary rezoning within one year of the housing element due date (October 15, 2022). The City is proposing to amend the Zoning and General Plan Land Use Maps to extend the existing Residential/Commercial‐Mixed‐Use, Design Overlay (RC‐MUDO) or Freeway Corridor Mixed‐Use Overlay (FCMU Overlay) areas to include these parcels. The consultant will prepare the environmental analysis/report for the project. The City is seeking proposals from qualified land use planners, urban designers, and environmental professionals interested in providing assistance with the environmental consulting services for the preparation of the amendments to the Zoning Map and Land Use Map. A copy of the 6th Cycle Housing Element is available at: https://www.cityofrosemead.org/HEU. B. BACKGROUND ABOUT THE CITY The City of Rosemead is located in the San Gabriel Valley in the eastern portion of Los Angeles County and encompasses 5.2 square miles. Rosemead was incorporated as a City in 1959. The City enjoys good access to major transportation corridors including San Bernardino Freeway (Interstate 10), San Gabriel River Freeway (Interstate 605), Rosemead Boulevard ‐ a California State Highway (Route 19), Mission Drive, Temple City Boulevard, Valley Boulevard, and Walnut Grove Avenue. Strong municipal services and specialized programs distinguish Rosemead as one of the region’s leading communities in which to live and work. C. ORGANIZATION Rosemead operates under the Council/Manager form of government. The City Council is elected at large to four year, overlapping terms. The Mayor is elected by a majority vote of the City Council and rotates each year. The City Manager is appointed by and serves at the pleasure of the City Council. Gloria Molleda currently serves as the City Manager. City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 3 of 11 The Planning Division serves under the direction of the Community Development Director. The Community Development Department combines the functions of Planning, Building & Safety, and Economic Development. D. FIRM QUALIFICATIONS In selecting one firm to provide these services, the City of Rosemead seeks the following qualifications: 1. Education, experience, and background in environmental consulting. 2. Qualifications of the Proposal Team. Has the firm been in this type of business for a reasonable length of time? Are referenced prior consulting engagements clearly related to the scope of services desired? Were clients of this firm satisfied that they received high quality professional work? 3. Adequacy of the consultant’s staff to perform the work, including sufficient depth of staff to ensure completion in the event the assigned principals or project managers are unable to perform their duties. 4. Outstanding communication and work skills, including the ability to work in a team environment within a demanding public atmosphere. 5. Documentation of errors and omissions insurance, other insurance as required by City policy, and equal employment opportunity as required by law. 6. For continuing services subject to annual renewal, willingness to participate in an annual cost‐effectiveness and performance evaluation in writing by the City’s Finance Director and Community Development Director prior to contract renewal. E. PROPOSAL REVIEW Selection will follow these steps: 1. Proposal Review: Upon receiving a satisfactory number of proposals, candidates and firms will be evaluated by Community Development personnel. If needed, the best‐ qualified firms will be invited to participate in an interview. 2. Interview: If needed, a panel consisting of at least two (2) staff members from the City of Rosemead will interview firm/s. Each firm will be given an hour’s space, with the first 10 minutes allocated for a brief presentation. Work samples are encouraged; fancy audio‐visual presentations are discouraged. 3. Professional Services Agreement: Upon identification of a preferred provider, the Community Development Director or his/her designee will request a Professional Services Agreement subject to negotiation of precise work program, terms of payment, and other City requirements. City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 4 of 11 F. BACKGROUND INFORMATION All proposals shall include the following material: 1. Contact Information: name, address, and contact information including fax, e‐mail, and other means of contacting the firm. 2. Firm Profile: Include size and organization, rates, functions and capabilities, and firm philosophy. 3. Relevant Experience and Skills: focusing on the specific needs identified in this proposal, including a description of at least three (but no more than six) prior assignments of the firm within the past five years in which services similar in scope to those outlined in this RFP. Each description must be limited to one page. For each of these prior assignments, provide the following: a. The name of the organization, mailing address, contact name, and telephone number. b. The dates during which the services were performed. c. A summary of the products delivered for the contracted work. 4. Project Approach, where applicable: Include an outline of how services would be made available to the City. 5. Project Team: Include precise designation of responsible principals and project managers handling day‐to‐day work program; names and resumes of back‐up personnel supporting the project managers; and designation of an alternate project manager in the event illness or other occurrence prevents the project managers from overseeing the contract. 6. Resumes of Key Project Personnel demonstrating experience and capabilities in the subject areas requested. 7. Documentation of Recent Projects specifically addressing the types of work products and activities contained in the request for proposals; the budget employed; references or contacts currently available to answer City questions. 8. Current and Accessible References: References must have experience with the particular individuals assigned rather than to the firm. Proposal should be clear and correct with respect to what firm the respondent was with when performing the work. 9. Falsification of work experience by documenting projects not handled by the firm or individuals will be grounds to eliminate the proposal from further consideration. 10. Cost breakdown: A bid proposal for one initial study and Negative Declaration (ND), Mitigated Negative Declaration (MND), or Environmental Impact Report (EIR) with a dollar amount break down is requested along with hourly rates for the team’s personnel. City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 5 of 11 11. Timeline: A detailed timeline should be provided for the environmental documents, including the initial study and either an ND, MND, or EIR proposal. G. DOCUMENT SUBMITTALS The sole source of contact regarding this RFP is Lily Valenzuela, Planning & Economic Development Manager at (626) 569‐2142 or ltrinh@cityofrosemead.org. 1. To be considered, please submit three (3) bound copies one (1) unbound reproducible copy, and one (1) electronic PDF file on a flash drive of the proposal in sealed envelope(s) that shall be clearly marked: “REQUEST FOR PROPOSAL NO. 2022‐03 ENVIRONMENTAL CONSULTING SERVICES DO NOT OPEN WITH REGULAR MAIL” 2. All proposals must be received at the address below no later than 5:00 p.m. on Thursday, February 17, 2022. 3. All proposals received will be date and time stamped. Proposals received after the due date and time will be returned unopened. 4. Proposals must be addressed to: City of Rosemead City Clerk’s Office Attn: Ericka Hernandez, City Clerk 8838 E. Valley Boulevard Rosemead, California 91770 Faxed or e‐mailed proposals will not be accepted. Hand carried proposals will be accepted before the response due date and time at the address above during normal business hours of 7:00 a.m. through 6:00 p.m., Monday through Thursday. The City of Rosemead City Hall is closed on Fridays. ATTACHMENTS: A. Zoning and General Plan Land Use Maps B. Scope of Work C. Distribution List City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 6 of 11 Attachment “A” – Zoning and General Plan Land Use Maps City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 7 of 11 City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 8 of 11 Attachment “B” – Scope of Work CEQA Related Tasks: 1. Project Scoping i. Research and Investigation ii. Agency Consultation iii. Field Reconnaissance iv. Initial Study v. Notice of Preparation 2. Preparation of Administrative Draft ND, MND, or EIR ii. Executive Summary iii. Introduction and Purpose iv. Project Description v. Cumulative Projects to be Considered Environmental Analysis (a) Aesthetics (b) Agricultural Resources (c) Air Quality (d) Biological Resources (e) Cultural Resources (f) Geology and Soils (g) Hazards and Hazardous Materials (h) Hydrology and Water Quality (i) Land Use (j) Mineral Resources (k) Noise (l) Population and Housing (m) Public Services (n) Recreation (o) Transportation/Traffic (p) Tribal Cultural Resources (q) Utilities and Service Systems vi. Growth Inducement vii. Cumulative Impacts viii. Graphic Exhibits 3. Draft ND, MND, or EIR i. Preliminary Draft ND, MND, or EIR (noticing, recording, etc.) ii. Completion of the Draft ND, MND, or EIR (noticing, recording, etc.) 4. Final ND, MND, or EIR i. Response to comments – administrative final Draft ND, MND, or EIR ii.. Mitigation Monitoring and Reporting Program (if required) City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 9 of 11 iii. Final ND, MND, or EIR (noticing, recording, etc.) 5. Finding and Statement of Overriding Considerations (if required) 6. Project Coordination, Meetings and Public Hearings (Meeting attendance at up to five meetings and/or public hearings ‐ Planning Commission and City Council) City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 10 of 11 Attachment “C” – Distribution List Civic Solutions Attn: George Buell 27362 Calle Arroyo San Juan Capistrano, CA 92675 Phone: (949) 489‐1442 Email: buell@civicsolutions.com Comprehensive Planning Services Attn: Joann Lombardo 2916 Clay Street Newport Beach, CA 92663 Phone: (949) 243‐5274 Email: joann@jalcps.com Michael Baker International Attn: Eddie Torres 5 Hutton Centre, Suite 500 Santa Ana, CA 92707 Phone: (949) 855‐3612 Email: egtorrres@mbakerintl.com Kendall Planning & Design 2502 California Avenue Santa Monica, CA, 90403 Phone: (310) 586‐1557 Email: info@kendallplanning.com MIG | Hogle Ireland 1650 Spruce Street, Suite 106 Riverside, CA 92507 Phone: (951) 787‐9222 Email: info@migcom.com WSP Attn: Elijah David 515 Figueroa Street, Suite 1400 Los Angeles, CA 90071 Phone: (213) 362‐9482 Email: elijah.davis@wsp.com PlaceWorks Attn: Pamela Fahy 3 Macarthur Place, Ste 1100 Santa Ana CA 92707‐6075 Phone: (714) 966‐9220 Email: pfahy@placeworks.com ECORP Consulting, Inc. Attn: Kathy Kondor 2861 Pullman Street Santa Ana, CA 92705 Phone: (714) 648‐0630 Email: kkondor@ecorpconsulting.com Environmental Science Associates (ESA) Attn: Adrianne Bargbron 16755 Von Karman Ave, Suite 200 Irvine, CA 92606 Phone: (213)542‐6054 Email: abargeron@esassoc.com T&B Planning, Inc. Attn: Tracy Zinn, AICP 3200 El Camino Real, Suite 100 Irvine, CA 92602 Phone: (714) 505‐6360 Ext. 350 Phil Martin & Associates Attn: Phil Martin 2987 NW Fairway Heights Drive, Bend, OR 97703 Phone: (949) 454‐1800 Fax: (949) 454‐1801 Email: pmartin@philmartinassociates.com SWCA Environmental Consultants Attn: John Dietler 51 W Dayton Street Pasadena, CA 91105 Phone: (626) 240‐0587 Email: jdietler@swca.com Rincon Consultants, Inc. Attn: Joe Power 180 N. Ashwood Avenue Ventura, CA 93003 Phone: (805) 644‐4455, EXT 12 Email: jpower@rinconconsultants.com UltraSystems Environmental 16431 Scientific Way Irvine, CA 92618 Phone: (949) 788‐4900 Fax: (949) 788‐4901 City of Rosemead – Environmental Consulting Services Request for Proposal No. 2022-03 Page 11 of 11 Ganddini Group, Inc. 555 Park Center Drive, Suite 225 Santa Ana, CA 92705 Phone: (714) 795‐3100 Email: mail@ganddini.com LSA Associates, Inc. Attn: Marketing 20 Executive Park, Suite 200 Irvine, CA 92614 Phone: (949) 553‐0666 Email: marketing@lsa.net Gruen Associates Attn: Matthew Parrent 6330 San Vicente Boulevard, Suite 200 Los Angeles, CA 90048 Phone: (323) 937‐4270 Email: parrent@gruenassociates.com Chambers Group, Inc. 5 Hutton Centre Drive, Suite 750 Santa Ana, CA 92707 Phone: (949) 261‐5414 Fax: (866) 261‐3100 Email: marketing@chambersgroupinc.com