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CC - Item 4B - Minutes of October 26, 2021MINUTES OF THE CITY COUNCIL SPECIAL AND REGULAR MEETING OCTOBER 26, 2021 The special meeting of the Rosemead City Council was called to order by Mayor Low at 5:39 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Polly, Mayor Pro Tem Dang, Council Members Armenta and Clark ABSENT: Council Member Ly STAFF PRESENT: City Manager Molleda, City Attorney Richman and City Clerk Hernandez 1. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS — Pursuant to Government Code Section 54957.6: AGENCY DESIGNATED ORGANIZATION: City Manager Molleda, Interim Finance Director Chamberlain, and Katy Suttorp from Burke, Williams and Sorensen, LLP EMPLOYEE ORGANIZATION: Rosemead Employee Association B. LIABILITY CLAIMS — Pursuant to Government Code Section 54956.95 Claimant: Chris Daste Agency claimed against: City of Rosemead C. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant Government Code Section 54956.9(d)(2): (I potential case) D. ` PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section: 54957 Title: City Manager City Attorney Richman stated the City Council would go to Closed Session and would announce any reportable actions taken at the 7:00 p.m. regular meeting. Mayor Low adjourned the meeting to Closed Session at 5:42 p.m. The City Council regular meeting reconvened at 7:41 p.m. PRESENT: Mayor Polly, Mayor Pro Tem Dang, Council Members Armenta, and Clark ABSENT: Council Member Ly PLEDGE OF ALLEGIANCE — Mayor Low INVOCATION — Council Member Clark Rosemead City Council Special & Regular Meeting AGENDA ITEM 4.11 Minutes of October 26, 2021 Page 1 of 9 2. PUBLIC COMMENT City Clerk Hernandez read resident Barbara Murphy's comment received via email commending the Parks and Recreation Department for the Pumpkin Dive event. City Attorney Richman announced that the City Council discussed items A and B from the Closed Session meeting and there was no reportable action. She noted the City Council would adjourn back to Closed Session at the end of the regular meeting to continue discussion of Closed Session items C and D. 3. PRESENTATIONS A. Proclamation Declaring September 15 - October 15, 2021, as "Hispanic Heritage Month" in the City of Rosemead The City Council declared September 15 — October 15, 2021 as Hispanic Heritage Month. City Clerk Hernandez stated the proclamation would be shared on social media. Council Member Armenta thanked the City Council for honoring Hispanic Heritage month. B. Presentation by the Los Angeles County Economic Development Corporation — Most Business -Friendly City Gold Certificate of Recognition. Leonard Barrales, Regional Manager from Los Angeles County Economic Development Corporation presented the City Council with the Gold Award recipient finalist for 2021 for Most Business Friendly in a population under 60,000 category. Mr. Barrales elaborated that the award recognizes and celebrates The City for demonstrated contributions to the economic development in region that create a supportive environment to business recovery, reinvention, resilience, and growth during and in response to the pandemic. Mayor Low thanked Mr. Barrales for the certificate and thanked City staff for being creative and working closely with the business community. Council Member Armenta congratulated the Community Development Department and their ongoing hard work to place the City as a finalist. Interim Director of Community Development Persico thanked the City Council and commended the hard work of the Community Development staff to continue the tradition. Mayor Pro Tem Dang thanked Mr. Barrales for the Gold Award certificate and recognition. Commended City staff for their proactive and creative ways to work with businesses during the pandemic. Rosemead City Council Special & Regular Meeting Minutes of October 26, 2021 Page 2 of 9 4. PUBLIC HEARING — NONE. 5. CONSENT CALENDAR Mayor Low pulled Consent Calendar items D and G for separate votes. ACTION: Moved by Mayor Pro Tem Dang and seconded by Council Member Armenta to approve Consent Calendar Items A, B, C, E and F. The motion was carried out by the following roll call vote: AYES: Clark, Armenta, Dang, Low; NOES: None; ABSENT: Ly A. Claims and Demands • Resolution No. 2021-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD,_ CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,370,900.60 CHECKS NUMBERED 109925 THROUGH NUMBER 110010, DRAFTS NUMBERED 5312 THROUGH NUMBER 5323, AND EFT NUMBERED 50762 THROUGH NUMBER 50773 INCLUSIVELY Recommendation: Adopt Resolution No. 2021-46. B. Approval of Minutes Recommendation: That the City Council approve the regular meeting minutes of October 12, 2021. C. Adoption of Resolution No. 2021-53 Approving the City of Rosemead 2030 Strategic Plan A strategic plan is a vital tool for local jurisdictions to ensure that the priorities set by the City Council are conveyed in the organization's goals, that strategies are clearly developed to meet the goals, and that the overall City government is accountable for meeting community needs. The City of Rosemead 2030 Strategic Plan will be used by the City Council and City Departments to develop a roadmap consistent with the vision that identifies best practices and continuous enrichment to improve efficiencies and strengthen internal operations and customer service. This Plan will help bring the vision, mission, and goals to fruition over the next 10 years. Recommendation: That the City Council adopt Resolution No. 2021-53, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPROVING THE CITY OF ROSEMEAD 2030 STRATEGIC PLAN Rosemead City Council Special & Regular Meeting Minutes of October 26, 2021 Page 3 of 9 D. Adoption of Resolutions No. 2021-47 Establishing Salary and Benefits for the City Council of The City of Rosemead and Resolution No. 2021-50 Establishing Annual Salary and Benefits for Classifications in the Unrepresented Executive Management Group Through June 30, 2023 Resolution No. 2021-47 describes the salary and benefits for the City Council while Resolution 2021-50 describes salary and benefits for Executive Management (formerly known as Management) employees of the City effective July 1, 2021 through June 30, 2023. Recommendation: That the City Council adopt Resolution No. 2021-47, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING SALARY AND BENEFITS FOR THE CITY COUNCIL OF THE CITY OF ROSEMEAD; • And Resolution No. 2021-50, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR EXECUTIVE MANAGEMENT EMPLOYEES OF THE CITY OF ROSEMEAD City Manager Molleda explained Resolution No. 2021-47 and 2021-50, include changes to health and welfare benefits to all employee groups, and changes to Council benefits. The changes include an additional $100 a month of city contribution for out-of-pocket health care premiums, and for members elected or appointed after November 30. The elimination of the ability to receive unused city contributions as deferred comp. The Wellness Program has also been reinstated for Council Members. City Council compensation is set by ordinance and remains unchanged from its current amount. Resolution No. 2021-50 covers employees and the Executive Management Group, which includes the Assistant City Manager, Directors of Community Development, Finance, Parks and Recreation and Public Works. These are unique positions in that their jobs involve complete responsibility for the operation of the major functions of the City's organization. She explained that the salaries of City Manager and City Clerk are negotiated separately, and were not part of the resolutions, but do receive the benefits afforded to the group. Council Member Armenta asked for clarification about what is considered out-of- pocket. Interim Finance Director Chamberlain explained out-of-pocket is when the Pers premium costs more than the $1,700 allowance given a month. Rosemead City Council Special & Regular Meeting Minutes of October 26, 2021 Page 4 of 9 ACTION: Moved by Mayor Pro Tem Dang and seconded by Mayor Low to approve Item D. The motion was carried out by the following roll call vote: AYES: Clark, Armenta, Dang, Low; NOES: None; ABSENT: Ly E. Adoption of Resolution No. 2021-48 Approving a Two (2) Year Memorandum of Understanding Between the City of Rosemead and the Rosemead Employee Association, AFSCME Local 321 From July 1, 2021 Through June 30, 2023 The City Council will consider approval of a two-year Memorandum of Understanding (MOU) with the Rosemead Employee Association (REA), Local 321 of the American Federation of State, County, and Municipal Employees (AFSCME) covering all General Services employees. The MOU details the terms and conditions of employment and salary ranges effective July 1, 2021 through June 30, 2023. City representatives negotiated the tentative agreement with the Union which has also been ratified by the Union. AFSCME is the exclusive representative of employees on the City's General Service Unit. Recommendation: That the City Council adopt Resolution No. 2021-48, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPROVING A TWO (2) YEAR MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD EMPLOYEE ASSOCIATION, AFSCME LOCAL 321, FROM JULY 1, 2021 THROUGH JUNE 30, 2023 F. Adoption of Resolution No. 2021-49 Establishing Annual Salary and Benefits for Classifications in the Unrepresented Middle Management, Professional, and Confidential Service Through June 30, 2023 and Resolution No. 2021-51 Establishing Salary and Benefits for Part -Time Employees Resolution No. 2021-49 describes the salary and benefits for Middle Management, Professional, and Confidential (MMPC) employees effective July 1, 2021 through June 30, 2023, while Resolution No. 2021-51 describes the salary and benefits for all Part -Time employees of the City. Recommendation: That the City Council adopt Resolution No. 2021-49, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE OF THE CITY OF ROSEMEAD; • And Resolution No. 2021-51, entitled: Rosemead City Council Special & Regular Meeting Minutes of October 26, 2021 Page 5 of 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY AND BENEFITS FOR PART-TIME CLASSIFICATIONS IN THE SERVICE OF THE CITY OF ROSEMEAD G. Adoption of Resolution No. 2021-52 Amending the City of Rosemead's Salary Schedule for Fiscal Year 2021-22 to Meet the California Code of Regulations Title 2, Section 570.5 and 571 to Reflect New Salary Rates Approved for All Full -Time Employees California Code of Regulations (CCR) Section 570.5 and amendments to 571(b) require a consolidated Salary Schedule which shows all City classifications and salary ranges for purposes of determining eligible salary compensation for retirement be publicly available. The consolidated salary schedule must be adopted by the City Council even though the compensation changes were approved via a Memorandum of Understanding and/or employee salary and benefit Resolutions. The attachment to Resolution 2021-52 represents the Citywide Salary Schedule including salary increases for concurrent approval. If any changes are made to salary related resolutions presented concurrently, a modification would need to be made to the attached Schedule. Recommendation: That the City Council adopt Resolution No. 2021-52, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT APPROVED RATES FOR ALL FULL-TIME EMPLOYEES OF THE CITY OF ROSEMEAD City Manager Molleda reported that Resolution No. 2021-52 included the amendment of the City' salary schedules to meet the California Code of Regulations Title 2, Section 570.5 and 571 to reflect new salary rates approved. ACTION: Moved by Council Member Armenta and seconded by Mayor Pro Tem Dang to approve Item G. The motion was carried out by the following roll call vote: AYES: Clark, Armenta, Dang, Low; NOES: None; ABSENT: Ly 6. MATTERS FROM CITY MANAGER & STAFF — None Rosemead City Council Special & Regular Meeting Minutes of October 26, 2021 Page 6 of 9 7. MATTERS FROM MAYOR & CITY COUNCIL A. Appointment of Rosemead Park Walking Trail Subcommittee At the September 29, 2021, City Council Meeting, the City Council provided staff with direction on developing a Rosemead Park Walking Trail Subcommittee to assist in identifying additional options for improvements to the Rosemead Park Walking Trail (Walking Trail). The close collaboration between staff and an appointed subcommittee will assist the City in evaluating possible options for the Walking Trail that was completed in December 2020, and further reviewing Staff recommended options to improve the Walking Trail developed in response to a January 12, 2021 community petition, as presented at the April 27, 2021, City Council Meeting. Recommendation: That the City Council take the following actions: 1. Appoint the Rosemead Park Walking Trail Subcommittee by selecting two (2) members of the City Council; and Direct Public Works Department staff to obtain a representation of one (1) member of the Parks Commission. City Clerk Hernandez read resident Barbra Murphy's comment received via email expressing that residents should be part of the Rosemead Park Walking Trail subcommittee since residents use the trail. Mayor Low elaborated that two Council Members and a Parks Commissioner would serve on the subcommittee. Mayor Pro Tem Dang suggested having future Council Member John Tang to serve on the subcommittee. Mayor Low agreed with Mayor Pro Tem Dang. Council Member Armenta suggested herself to serve on the subcommittee. Mayor Low suggested appointing Council Member Ly to serve on the subcommittee, being that he brought it up for discussion. Mayor Low goes on to say, in the wake of Council Member Ly's absence, having future Council Member John Tang serve on the committee. She stated if future Council Member John Tang is not available, she was willing to serve on the subcommittee. Council Member Armenta stated she appreciates resident Murphy's comment and that a member of the public has been appointed to be part of a subcommittee in the past. She noted that a group of residents approached her and requested that the subcommittee meet on a Saturday to provide more participation from residents and hear what the public has to say. Council Member Armenta stated she did not know the process behind selecting a member of the public to partake in the subcommittee, but believed having a non -elected official or non -city staff would be beneficial in Rosemead City Council Special & Regular Meeting Minutes of October 26, 2021 Page 7 of 9 obtaining a different perspective. Mayor Low said that if it is open to one member of the public, then it should be open to all members of the public. Asked how the selection process would look like. City Attorney Richman interjected and stated it was within the Council's discretion. Council Member Armenta suggested having the first meeting of the subcommittee take place and see what the interest is in partaking in the subcommittee by the public. Council Member Clark agreed with having input from the public since the issue was brought up by the public. City Attorney Richman explained that if an individual from the public serves on the subcommittee, then an action would need to be taken at a later Council meeting to appoint the selected individual. Council Member Armenta asked City Attorney Richman if it was appropriate to wait until the first meeting and then bring back the discussion of including a member of the public, or if a decision had to take place that night. City Attorney Richman said that tonight's meeting could be the discussion of the subcommittee and at a later meeting, officially amended to include a member of the public to the subcommittee. Mayor Low suggested starting the subcommittee with two Council Members and a -Parks Commissioner. She stated she did not want this subcommittee to consist of staff just doing research. She proposed having a three-month time frame to bring back information to the City Council. Council Member Armenta agreed with the three months and suggested no more than six months. She explained that she wanted to take into consideration the elements, she did not want weather to be a factor that dictated whether or not the subcommittee could meet, being that the current weather is changing. Mayor Low reiterated the time frame would be six months from the first meeting. Mayor Low states the subcommittee would include the appointment of Council Member Armenta as well as future Council Member Tang. She also stated if future Council Member Tang cannot serve, she will do so. Council Member Armenta recommends asking Parks Commissioner William Tocki to serve on the subcommittee. Mayor Low suggested having the Parks Commission decide who would like to participate. Rosemead City Council Special & Regular Meeting Minutes of October 26, 2021 Page 8 of 9 ACTION: Moved by Mayor Low and seconded by Council Member Armenta to appoint Council Member Armenta and Future Council Member Tang to serve on subcommittee, Mayor Low will be alternate, and a Park Commissioner. The motion was carried out by the following roll call vote: AYES: Clark, Armenta, Dang, Low; NOES: None; ABSENT: Ly B. Council Comments Council Member Armenta congratulated and recognized CultivaLA, Parks and Recreation staff, and the Public Services Maintenance Team for a successful first pumpkin patch. She commended the Beautification Commission and congratulated City Clerk Hernandez and Deputy City Clerk Haworth for the installation of the first Little Free Library at the former Public Works facility at Garvey Park. Lastly, she stated the City seal should be on all City owned vehicles regardless of who is driving. Council Member Clark commended the Parks Commission and Beautification Commission on their projects. Mayor Pro Tem Dang praised the Health By Wealth foundation for their services during the community clinic for the public. Mayor Low thanked and commended the Beautification Commission, City Clerk Hernandez and Deputy City Clerk Haworth for the Little Free Library event. Also, congratulated the Parks and Recreation staff for their work during the pandemic. She adjourned the regular meeting to Closed Session. City Attorney Richman noted for the record there was no reportable action taken at Closed Session for items C and D. 8. ADJOURNMENT Mayor Low adjourned the regular meeting at 8:23 p.m. in memory of longtime resident Juan Nunez and Mayor of Duarte Brian Urias. The next regular meeting will take place on November 9, 2021, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Ericka Hernandez, City Clerk Sean Dang, Mayor Rosemead City Council Special & Regular Meeting Minutes of October 26, 2021 Page 9 of 9