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CC - Agenda - 04-25-2023 - RegularCITY OF ROSEMEAD CITY COUNCIL REGULAR MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 Tuesday, April 25, 2023, 7:00 P.M. - Regular Meeting City Council Sean Dang, Mayor Steven Ly, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clark, Council Member Polly Low, Council Member Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Public Comment from the Audience Public may offer comments in-person or via zoom by using Meeting ID and Passcode information provided in the Public Comment section of the agenda. Written comments may be submitted at publiccommentgcitvofrosemead.ore by 5:00 p.m. The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's Office during normal business hours. Rosemead City Council Regular Meeting Agenda April 25, 2023 7:00 P.M. 1. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE — Council Member Clark INVOCATION — Mayor Dang 2. PUBLIC COMMENT Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. The public may address comments in person or via zoom using Meeting ID: 865 4019 7401 and Passcode: 765301 or by dialing: (669) 900-9128, enter Meeting ID and Passcode. Written comments may be submitted to publiccommentAcitvofrosemead.org by 5:00 p.m. All comments are public record and will be recorded in the official record of the city. 3. PRESENTATIONS A. Introduction of Los Angeles County Sheriff's Special Assignment Officers Designated to the City of Rosemead B. Proclamation Declaring April 2023 as "DMV/Donate Life Month" in the City of Rosemead C. Proclamation Declaring the Week of April 30, through May 6, 2023, as "Municipal Clerk's Week" 4. PUBLIC HEARING A. Continued Public Hearing on Modification 21-01 - Friendly Inn Motel — 2146 San Gabriel Boulevard On July 27, 2021, the City Council approved Modification 21-01 and adopted Resolution No. 2021-37, which revised the conditions of approval to thereby amend Conditional Use Permit 88-447 for the Friendly Inn, located at 2146 San Gabriel Boulevard. Since the approval of Modification 21-01, the City Council has conducted a five-month review and a six-month review of the conditions of approval. At the six-month review on December 13, 2022, the City Council determined that due to the reduction in the number of calls for service/responses and the severity of the crimes, the security conditions should be revised to require one armed security guard to be stationed within the parking lot from 9:00 p.m. to 5:00 a.m., the installation of an automatic license plate reader, and a four-month review shall be conducted on Modification 21-01. Recommendation: That the City Council take the following actions: 2 Rosemead City Council Regular Meeting Agenda April 25, 2023 1. Conduct the Public Hearing and hear all public testimonies. 2. Adopt Resolution No. 2023-21, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, TO REVISE THE CONDITIONS OF APPROVAL OF MODIFICATION 21-01, FOR THE FRIENDLY INN. THE MOTEL IS LOCATED AT 2146 SAN GABRIEL BOULEVARD; and 3. Find that the CEQA determination of Modification 21-01 is classified as Class 1 and Class 9 Categorical Exemptions, pursuant to Sections 15301 and 15309 of the California Environmental Quality Act. 5. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item. A. Claims and Demands • Resolution No. 2023-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $792,904.92 CHECKS NUMBERED 113734 THROUGH NUMBER 113811, DRAFTS NUMBERED 6352 THROUGH NUMBER 6364 AND EFT NUMBERED 51602 THROUGH NUMBER 51613 INCLUSIVELY Recommendation: Adopt Resolution No. 2023-22. B. NALEO Policy Institute on Economic Mobility - April 27-28, 2023, - New York, NY Council Member Sandra Armenta received a scholarship to attend the NALEO Policy Institute on Economic Mobility, scheduled for April 27-28, 2023, in New York, NY. The scholarship will cover the cost of the conference, lodging, and airfare. However, additional expenses like transportation will be incurred by Council Member Armenta during her attendance at the conference. City Council Resolution No. 2005-47 requires prior City Council approval for out-of-state travel beyond an adjacent state to receive any reimbursement incurred while attending a conference for city business. The City Council will consider authorizing the attendance of Council Member Armenta to the NALEO Policy Institute on Economic Mobility, which will be held on April 27-28, 2023, in New York, NY. Recommendation: That the City Council authorize the attendance of Council Member Sandra Armenta to attend the NALEO Policy Institute on Economic Mobility, which will be held on April 27-28, 2023, in New York, NY. 3 Rosemead City Council Regular Meeting Agenda April 25, 2023 C. Introduction of Ordinance No. 1015 of the City Council of the City of Rosemead, California, Amending Sections 2.35.020 and 2.35.040 of the Rosemead Municipal Code Relating to the Public Safety Commission At the February 28, 2023, City Council Meeting, the City Council directed that an ordinance be brought back to the City Council for introduction to amend the Municipal Code relating to the membership and corresponding terms of members appointed to the Rosemead Public Safety Commission. Specifically, Ordinance No. 1015 amends the number of appointed members from five to up to seven, consisting of four residents and three members of the business community. Therefore, it is recommended that the City Council introduce Ordinance No. 1015 amending Sections 2.35.020 and 2.35.040 of the Rosemead Municipal Code relating to the Public Safety Commission. Recommendation: That the City Council introduce and read by title only, Ordinance No. 1015, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING SECTIONS 2.35.020 AND 2.35.040 TO CHAPTER 2.35 TO TITLE 2 OF THE ROSEMEAD MUNICIPAL CODE TO INCREASE THE NUMBER OF MEMBERS AND ASSOCIATED TERMS OF MEMBERS APPOINTED TO THE ROSEMEAD PUBLIC SAFETY COMMISSION D. Authorization to Acquire Two Used Toyota RAV4 LE Hybrid Vehicles in an Amount Not -to -Exceed $90,000 The City is seeking to acquire two used Toyota RAV4 LE Hybrid vehicles utilizing funding received from the South Coast Air Quality Management District ("AQMD'). Due to a lack of inventory, high mark-ups, and long lead times to acquire new vehicles on the open market, the Public Safety and Public Works Departments are requesting purchase order authority to acquire two used vehicles pursuant to the City Purchasing Policy as outlined in Rosemead Municipal Code Section 3.24.090. Therefore, it is recommended that the City Council adopt Resolution No. 2023-20 amending the City's Fiscal Year 2022-23 CIP Budget to appropriate additional funds in the amount of $10,000 from AQMD Fund Reserve and authorize and direct the City Manager to execute a purchase order in an amount not -to -exceed $90,000 for the acquisition of two used Toyota RAV4 LE Hybrid vehicles. Recommendation: That the City Council take the following actions: 1. Adopt Resolution No. 2023-20, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, TO AMEND THE FISCAL YEAR 2022-23 BUDGET AND APPROPRIATE ADDITIONAL FUNDS FOR THE ACQUISITION OF HYBRID VEHICLES; and 4 Rosemead City Council Regular Meeting Agenda April 25, 2023 2. Authorize and direct the City Manager to execute a purchase order in an amount not -to -exceed $90,000 for the acquisition of two Toyota RAV4 LE Hybrid vehicles. E. Citywide Arterial Street Improvements - Project No. 43010 — Award of Construction Contract As part of the City's Fiscal Year 2022-2023 Capital Improvement Program, the City Council approved the Citywide Arterial Street Improvements Project (Project). The Project consists of asphalt concrete cold mill and overlay, localized full depth asphalt concrete replacement (pothole repairs), traffic loop restoration, and installation of striping and pavement markers at various citywide locations. On April 18, 2023, the City received four (4) sealed bids. Based on staff s comprehensive bid analysis, the bid submitted by All American Asphalt in the amount of $3,322,222, is determined to be the lowest responsive bid. Recommendation: That the City Council take the following actions: 1. Authorize the City Manager to execute a construction contract with All American Asphalt in the amount of $3,322,222. In addition, authorize an amount of $332,222 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total construction budget of $3,654,444. 2. Find that the proposed work involves the rehabilitation of an existing public facility; therefore, the project is Class 1 Categorically Exempt pursuant to the California Environmental Quality Act. F. Sidewalk Replacement Program FY 22-23 - Project No. 24009 and ADA Curb Ramps — Project No. 28008 — Award of Construction Contract As part of the City's Fiscal Year 2022-2023 Capital Improvement Program, the City Council approved the Sidewalk Replacement Program FY 22-23 and ADA Curb Ramps projects (Project). The Project consists of removal and replacement of existing damaged concrete sidewalk, curb and gutter, ADA curb ramps, and removal and replacement of existing trees that have caused damage to concrete infrastructure in the City's right-of-way. On April 13, 2023, the City received three (3) sealed bids. Based on the staff's comprehensive bid analysis, the bid submitted by CT&T Concrete Paving, Inc. in the amount of $479,053.68, is determined to be the lowest responsive bid. Recommendation: That the City Council take the following actions: 1. Authorize the City Manager to execute a construction contract with CT&T Concrete Paving, Inc., in the amount of $479,053.68. In addition, authorize an amount of $47,905.36 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total construction budget of $526,959.05. 2. Adopt Resolution No. 2023-24, entitled: 5 Rosemead City Council Regular Meeting Agenda April 25, 2023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, TO AMEND THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROPRIATE ADDITIONAL FUNDS FOR THE SIDEWALK REPLACEMENT PROGRAM FY 22-23 - PROJECT NO. 24009 AND ADA CURB RAMPS — PROJECT NO. 28008 3. The proposed work involves the rehabilitation of an existing public facility; therefore, the project is Class 1 Categorically Exempt pursuant to the California Environmental Quality Act. 6. MATTERS FROM CITY MANAGER & STAFF CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item. A. Review and Discussion of Draft Website Redesign The City of Rosemead website (www.cityofrosemead.org) is the primary communication tool for residents, businesses, and visitors to access information regarding City services, community events, and much more. On January 10, 2023, the City Council awarded a contract to Revize, LLC ("Revize") to update the City's website. An internal working group comprised of staff from the City Manager's Office, City Clerk's Office, and the Parks & Recreation Department have spent the past several months working on a draft design. Therefore, it is recommended that the City Council review the draft website design and provide feedback. Recommendation: That the City Council review the draft website design and provide feedback. B. Approval of Fifth Amendment to City Clerk Employment Agreement and Approval and Adoption of Salary Schedule Resolution No. 2023-23 The City and the City Clerk entered into an Employment Agreement ("Agreement") on April 10, 2018. Section 3 of the Agreement permits the City Council to conduct performance evaluations and grant increases in salary. Pursuant to Section 3(A)(2) of the Agreement, the City Council conducted the City Clerk's performance evaluation on April 11, 2023. The City Clerk received a "substantially exceeds expectations" review with a 5 rating. A substantially exceeds expectations review entitles the City Clerk to a 5% salary increase, bringing the City Clerk's total annual base salary from $122,054 to $128,157. Recommendation That the City Council take the following actions: 1. Approve the granting of a 5% salary merit increase for a "substantially exceeds expectations" performance evaluation and authorize the Mayor to execute the Fifth Amendment on behalf of the City Council to reflect the increase; and 6 Rosemead City Council Regular Meeting Agenda April 25, 2023 2. Adopt Resolution No. 2023-23, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING RESOLUTION NO. 2022-28 ESTABLISHING THE COMPREHENSIVE SALARY SCHEDULE FOR ALL FULL-TIME CLASSIFICATIONS IN THE CITY OF ROSEMEAD C. Proposed Founder's Park Discussion The City Council will discuss and give direction to staff regarding the licensed Southern California Edison Corridor property that is located between Mission Drive and Wells Street just west of Walnut Grove. Currently, the City has a five-year license agreement with SCE which is set to expire on August 31, 2026. Staff has been unable to secure a funding source to build the proposed Founder's Park at this SCE location. Staff recommends that the City Council provide direction relative to this matter. Recommendation: That the City Council provide direction relative to this matter. D. Presentation on Affordable Housing Project Counts This item is an update to the affordable housing production as requested by Mayor Pro Tem Ly at the March 14, 2023 meeting. Recommendation: That the City Council discuss and provide direction to staff. 7. MATTERS FROM MAYOR & CITY COUNCIL A. Report, Discussion, and Direction Regarding the Scope of Work for State Lobbyist and Advocacy Services At the February 28, 2023, City Council Meeting, the City Council requested that an item be brought forward at afuture meeting to discuss the scope ofwork for a Request For Proposals ("RFP") related to State Lobbyist and Advocacy Services. Additionally, the City Council requested a lobbying cost survey of comparable cities by population in the San Gabriel Valley, or broader Los Angeles County, if necessary. Both items are included in this report for City Council review and discussion. Therefore, it is recommended that the City Council provide direction on state lobbying and advocacy services. Recommendation: That the City Council provide direction on the state lobbying and advocacy services. B. Council Comments 7 Rosemead City Council Regular Meeting Agenda April 25, 2023 8. ADJOURNMENT The next schedule meeting will be held on May 9, 2023 at 7:00 p.m. in the Rosemead City Hall Council Chamber. POSTING AFFIDAVIT I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard (temporarily closed); and on the City's website (www.cityofrosemead.org) 25� April 20, 2023 Ericka Hernandez, City Clerk Date Rosemead City Council Regular Meeting Agenda April 25, 2023 MEETING SCHEDULE: Youth Advisory Committee Meeting 4 Wednesday, April 26 @ 4:30 p.m. Public Safety Commission Meeting 4 Thursday, April 27 @ 7:00 p.m. Planning Commission Meeting - CANCELLED 4 Monday, May 1 @ 7:00 p.m. Parks Commission Meeting 4 Tuesday, May 2 @ 7:00 p.m. Traffic Commission Meeting - CANCELLED 4 Thursday, May 4 @ 7:00 p.m. 111111111110MOV, at Starbucks 9403 Valley Blvd. (Corner of Valley Blvd. & For more information, contact Mandy Wong, Public Safety Supervisor, at (626) 569-2168 or rawo ng(@c ityofro se mead. org, or Interim Chief of Pollce, Lieutenant Tiwari at (626) 5692292. o Ave) y PUBLIC SAFE �-�- The Rosemead Public Safety Department, in partnership with the LA County Fire Department, is now accepting applications for the Community Emergency Response Team (CERT) training program. The CERT program educates participants about disaster preparedness for hazards that may impact specific neighborhoods and trains residents in basic disaster response skills. This training course will be held on three (3) consecutive Saturdays: May 6th, 13th, and 20th, from 9:00 a.m. to 5:00 p.m., at the Rosemead Public Safety Center, located at 8301 Garvey Ave. To become a CERT graduate, participants must complete the 24 hours of Mandatory CERT training. The CERT training program is open to all Los Angeles County residents. Class space is limited, and registra- tion is required. Application must be submitted by April 25th. For more information on the CERT training course and to register, please contact Mandy Wong, Public Safety Supervisor, at (626) 569-2168 or mwonq(&citvofrosemead.org.