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CC - Item 6B - Memorial Bench, Tree and Garden NominationsROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: BEN KIM, CITY MANAGERI'/" ( DATE: NOVEMBER 14, 2023 SUBJECT: MEMORIAL BENCH, TREE AND GARDEN NOMINATIONS The Parks and Recreation Department has received two applications for the Memorial Bench, Tree, and Garden Program. A donor, Steven Ly, would like to recognize Jean Hall, by dedicating a tree and garden around the Skate Park. The Iniguez Family would like to honor their son, James Iniguez, by dedicating a tree in front of the Garvey Park Gymnasium. On November 7, 2023, the Parks Commission supported the nominations and made a recommendation for the City Council to approve the program applications. Administrative Policy 50-08 states that "The Parks Commission shall have the authority to accept or deny memorials bench or tree applications and ensures all guidelines are met. The City Council will ratify all approvals or denials the first year and will revisit therefore after." Staff recommends that the City Council approve the Memorial Program applications to honor Jean Hall and James Iniguez. DISCUSSION The City Council approved the Administrative Policy 50-08, which provides guidelines for a Memorial Bench, Tree, and Garden Program. This program provides Rosemead the opportunity to commemorate or honor family, friends, and business professionals whom have passed away or have had a positive impact on the community. The dedication helps enhance and beautify the City of Rosemead's parks while helping to meet the City's vision of developing a premiere park, recreation and open space system. The purpose of this policy is to outline the terms and conditions of commemoration on a memorial bench and/or tree. There are two applications that were recommended for approval by the Parks Commission. Jean Hall - Jean Hall honorably served the City of Rosemead both as a Traffic Commissioner and as a Councilmember. Jean demonstrated what a good and genuine person can do to promote a better community. As a mom and grandmother, an activist, and a policy maker, Jean effectively improved Rosemead over 50 years. AGENDA ITEM 6.11 City Council Meeting November 14, 2023 Paae 2 of 3 As Chair of the Traffic Commission, she led the formation of the traffic calming measure toolbox, creating a series of policies that can make our streets safer and more efficient for our residents. She also led a campaign to promote bicycle education for those utilizing alternative transportation models. As a Councilmember, Jean Hall strongly advocated for the development, and eventual approval, of Rosemead's first-ever Skate Park. The donor, Steven Ly, would like to recognize Jean Hall by dedicating a tree and garden in the Skate Park at Rosemead Park. James Iniguez — James Iniguez was a long-time employee of the Parks and Recreation Department. During his employment James made significant contributions to the sports programs. James was a positive force with his co-workers and the residents whom he guided in the department's programs. He was dedicated to the City of Rosemead through refereeing games, overseeing the youth and adult basketball leagues, as well as coaching countless youth participants. His leadership will always be remembered. The donors, the Iniguez family, would like to recognize him by dedicating a tree in front of the Garvey Park Gymnasium. STAFF RECOMMENDATION Staff recommends that the City Council approve the Memorial Program applications to honor Jean Hall and James Iniguez. FISCAL IMPACT The costs associated with the memorial plaques will be paid for by the donors. STRATEGIC PLAN IMPACT - None PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. City Council Meeting November 14, 2023 Page 3 of 3 Prepared by: Tom B ec ' g Director of Parks an ecreation Attachment A: Jean Hall Application Attachment B: Jean Hall Location of Dedication Attachment C: James Iniguez Application Attachment D: James Iniguez Location of Dedication Attachment E: Administrative Policy 50-08 - Memorial Bench, Tree and Garden Program Attachment F: Parks Commission Meeting Minutes — November 7, 2023 OSE AD lod,'s Small Town America Memorial Bench, Tree and Garden Program Application The Memorial Bench, Tree and Garden Program provides the opportunity to commemorate or honor family, friends, and business professionals whom have passed away or who have had a positive impact on the Rosemead community. Name of Donor Steven Ly Phone _ Address City Rosemead Type of dedication: Tree - In Celebration of Garden In Celebration of 0 DONOR INFORMATION IT-re"777M CA Lp Code 91770 Tree - In Honor of O Bench - In Celebration of 0 Bench - In Honor of Garden - In Honor of RECIPIENT INFORMATION (IF DIFFERENT THAN ABOVE) Recipient of Dedication Bench/Tree/Gorden Honorable Jean E Hall Shipping Address: City State Memorial Location (please select a park): Councilmember and Traffic Commissior Garvey Park 0 Guess Park O Klingerman Park 0 Jess Gonzalez Sports Complex Rosemead PorkO Rosemead Plaza O Sally Tanner Park 0 Zapopan Park RECIPIENT SUMMARY Please include a brief summary on the impact and contributions of the recipient in the City of Rosemead. (The statement will be considered by the selection committee in approving the application). Please attach separate form if needed Complete and submit the application to: City of Rosemead 8838 E. Valley Blvd., Rosemead, CA 91770 Attn: Memorial Bench/Tree Program Jean Hall honorably served the City of Rosemead both as a Traffic Commissioner and as a Councilmember. Jean demonstrated what a good and genuine person can do to promote a better community. As a mom and grandmother, an activist, and a policy maker, Jean effectively improved Rosemead over 50 years. As Chair of the Traffic Commission, she led the formation of the traffic calming measure toolbox, creating a series of policies that can make our streets safer and more efficient for our residents. She also led a campaign to promote bicycle education forthose utilizing alternative transportation models. As a Councilmember, Jean Hall strongly advocated forthe development, and eventual approval, of Rosemead's first-ever Skate Park. She recognized in building infrastructure forthe next generation to enjoy and utilize. My request and sponsorship is a series of rose/flower bushes and a tree inside or near the skate plaza, honoring Jean's impact and legacy to the community. Jean believed that "flowers (are) for the living". Though we cannot do this while she was alive, we can certainly leave this for the next generation to know her impact. Attachment A Jean Hall Application Attachment B Jean Hall Location of Dedication Aw 111" or3111 - riml IN J-7 lbs...2 4; 0 Attachment C James Iniquez Application OSE EAD a._ Memorial Bench, Tree and Garden Program Application The Memorial Bench. Tree and Garden Program provides the opportunity to commemorate or honor family, friends. and business professionals whom have passed away a who have had a positive impact on the Rosemead community. DONOR INFORMATION IJane of Donor Au3EQ-m SNiGuEz rFATTASA-� 7 Type of dedication: .Tree - h Celebration of O Tree -In Honcrof ! Bench -In Celetrafionof O Bench-hHcmof O Gcrderrh Celebmfionof O Garden-InHonorof O RECIPIENT INFORMATION (IF DIFFERENT THAN ABOVE( Code Garvey Pork • Guess Park Kfngerman Park O Jess Gonzalez Sports Complex O C(p REFe lY Az CLC.5e-To1-"z r"VM { e4SS1 Bl.E-� Rosemead Pak O Rosemead Pkua O Sally Tanner Park II Zapopan Pak O RECIPIENT SUMMARY Please include a brief summary on the impact and contributions of the recipient in the City of Rosemead - (The statement will be considered by the selection committee in approving the application). Please attach separate forth it needed Complete and submit the application to: City of Rosemead 8838 E. Valley Blvd.. Rosemead CA 91770 Atm: Memodol Bench/Tree Program 9125123,12A2 PM Yahoo Mail - Joe saucedo James summary Joe Saucedo: James summary From. Alberto Iniguez To: Date: Monday, September 25, 2023 at 11:48 AM PDT Growing up with James will be something I will cherish forever. He was a responsible, wring, and loving person. He has always shown love for sports, especially love for basketball. I believe he has had an incredible impact in the City of Rosemead by leading the basketball program to the success it has today. James was very dedicated to the city of Rosemead by being involved with all types of recreational activities for many years whether it was refereeing games, overseeing the youth/adult basketball leagues, and even coaching teams. He showed great leadership by being Prepared for anything and having everything planned for the adults and children. He taught me the importance of running a great program by representing the City of Rosemead through our programs so the community would beneft from our efforts to mentor youth through these recreational programs. His leadership will always be remembered. The City of Rosemead lost a light that will be hard to replace but will never be forgotten. He has left a footprint in the community that will always have a place in the department of parks and recreation. Sent from Yahoo Mail on Android We had known Coach James since about 7 years ago when our son went to an after school program at Dewey elementary. Later on James told us that it was his first job and my son helped him to conquer his nervousness. But in fact, Coach James was the one who helped my son a lot in that program. The biggest thing that is still carried out until now is the love, passion, and talent that my son has found in basketball. It was all started by Coach James. He shared a lot of basketball skills with our son, and we will never forget. Coach James was also the one who introduced us to the Parks and Recreation Department in Rosemead. Every time we saw him in any programs run by the City of Rosemead, he would always say hi and talk to us. His friendship, leadership, and positive attitude will always be remembered. He was not only a dedicated employee, but also a great person and mentor to the kids in the city programs. May Coach James rest in peace, and may his family always feel blessed to have him. Best regards, Rafael's parents 1 � 43 �{+ � Al Attachment D James Iniquez Location of Dedication 0 .10a i.5.&. Attachment E Administrative Policy 50-08 — Memorial Bench, Tree and Garden Program CITY OF ROSEMEAD err Administrative Policy Manual Policy Number: 50-08 Date: April 23, 2019 Revised: January 14, 2020 City Manager Approval: SUBJECT: MEMORIAL BENCH, TREE AND GARDEN PROGRAM POLICY PURPOSE: To establish guidelines for the establishment of a Memorial Bench, Tree and Garden Program Policy. The City of Rosemead supports allowing memorial benches, trees and gardens in parks and green space areas, with the mindset that these facilities have many uses and are enjoyed by the public. The program is reserved for memorial purposes only for individuals who resided in Rosemead at some time in their life, or who provided public service to the community of Rosemead. The purpose of this policy is to establish guidelines with respect to the memorial bench, tree and garden program. The policy will ensure that appropriate oversight is provided in preserving our City parks, to protect park resources, and enhance the park visitor experience. Responsibilities with the City for services provided by this program will be assigned as follows: 1. The Director of Parks and Recreation or his/her designee (Hereinafter referred to as Director) shall work with other Departments within the City such as the Public Works Department to ensure compliance with this policy. 2. The Parks Commission shall have the authority to accept or deny memorial bench or tree applications and ensures all guidelines are met. The City Council will ratify all approvals or denials the first year and will revisit therefore after. DEDICATION GUIDELINES: 1. The policy establishes and limits eligibility for a memorial bench, tree and garden for individuals who resided in Rosemead at some time in their life, or who provided public service to the community of Rosemead. 2. The dedication of a bench, tree or garden will be acknowledged by an accompanying custom plaque. The plaque is symbolic of the dedication and does not entitle the donor to ownership of the particular donated item. 3. Memorials cannot have a commercial appearance or corporate label. The City of Rosemead will provide a plaque template and will have final approval of commemorative plaque, style, and wording. The donor will cover 100% cost of the bench/tree/garden and associated plaque. 4. The type and material of the bench, type and size of tree, and locations will be consistent with the City of Rosemead landscape plans, standards and policies. The donor, with the approval and guidance of the Director, will select the park and location for the memorial, Page 2 of 4 Memorial Bench, Tree and Garden Program Policy Policy 50-08 5. The dedication of a garden will only be given to existing garden spaces with in the City of Rosemead. Temporary Community Gardens are not eligible as dedication locations. 6. A ceremony or gathering at the time of dedication is permitted but must be arranged in advance with the City of Rosemead and must be done in accordance with City of Rosemead ordinances and policies. To ensure public use and safety; memorial wreaths, flowers and any other items placed for a private gathering or ceremony must be removed immediately following the dedication by the donor. PROCEDURES: 1. The potential donor will meet with the Parks and Recreation Department staff to share ideas and ask questions regarding the City's Memorial Application and Agreement Form. 2. The potential donor will submit a completed Memorial Application and Agreement Form to the Parks and Recreation Department. As part of the application process the donor will also submit the potential wording of plaque to the Parks and Recreation Department who will work with donor and internal staff to approve. 3. Department staff will work with the donor to get internal approval with appropriate staff on final park choice and location of the bench/tree. 4. The Director will review and determine the appropriateness of the proposal, 5. Department staff will notify the donor in writing of results of City evaluation of proposal identifying any final conditions of approval. 6. With a positive review decision, department staff will finalize the Memorial Application and Agreement Form between the City and donor and submit to the Director for final approval. 7. The Director's approval must be received before ordering and installing the memorial, 8. Once location is agreed upon, donor will submit payment in full to: City of Rosemead Parks and Recreation Department Memorial Program 8838 Valley Blvd. Rosemead, CA. 91770 9. The complete fee payment must be received before the materials are ordered or construction is initiated. LOCATION: While the potential donor is free to suggest the proposed location, certain location requirements shall apply. The appropriate members of Parks and Recreation and Public Works Departments shall make the final precise determination of location. Page 3 of 4 Memorial Bench, Tree and Garden Program Policy Policy 50-08 2. Benches or trees under this program shall be located in accordance with the following criteria: a. The location does not interfere with any active park facility; b. The location does not interfere with any components or displays; c. Sufficient space is provided for the proposed bench or tree and accompanying plaque; d. The bench will meet the facility accessible design standards; e. The tree will meet the current City guidelines for tree species and size that has been recommended by the City arborist and approved by the City. This will ensure the tree has the best chance at a successful lifespan within our climate and meets the City's overall design guidelines; and f. The location is appropriate for a bench or tree installation. 3. The following are possible locations within the City for memorial installations: a. Garvey Park b. Guess Park c. Klingerman Park d. Jess Gonzalez Sports Complex e. Rosemead Park f Rosemead Plaza g. Sally Tanner Park h. Zapopan Park INSTALLATION, MAINTENANCE AND OPERATIONS 1. Installation a. Once the bench or tree and plaque are received from the suppliers, the City will contact the donor. The timing of the installation will be determined by a variety of factors including the availability of City staff, weather, time of the year etc. b. The donor shall pay full cost for the purchase, supply, delivery, and installation of the bench or tree and plaque. The costs shall be established by the City, based upon the City's normal providers, and shall be updated from time to time. c. The complete fee payment must be received before the process is initiated. d. The City will oversee the installation. 2. Relocation of Benches/Trees a. When the useful life of the bench or tree has expired, a new bench or tree may be installed but the existing plaque will not be replaced. b. The City reserves the right to relocate a bench or tree. In the eventuality that such a move is necessary the City will attempt to contact the donor for consultation prior to relocation to discuss alternative locations. The City of Rosemead will make the final determination. Page 4 of 4 Memorial Bench, Tree and Garden Program Policy Policy 50-08 3. Maintenance and Replacement a. The routine cleaning and general maintenance of the memorial bench, tree or garden and plaques are the responsibility of the City of Rosemead. If any benches, trees, gardens or plaques are damaged, the City will attempt to make minor repairs with City forces. If this cannot be done, the bench, tree, garden or plaque will be removed and not replaced. b. There is a ten-year (10) guarantee of bench maintenance and replacement. The furniture will be kept in place as long as it is serviceable beyond the 10 year period. When a bench is no longer serviceable, applicants will be advised and given the opportunity to purchase a new bench under the terns and conditions then in effect. c. There is a ten-year (10) guarantee of plaque maintenance and replacement. The plaque will be kept in place as long as it is serviceable beyond the 10 year period. When a plaque is no longer serviceable, applicants will be advised and given the opportunity to purchase a new plaque under the terms and conditions then in effect. d. The City will not be responsible for acts of nature, survivability of trees, damage or vandalism to benches or trees. At the City's sole and absolute discretion, the City may replace memorial trees and make repairs or replacement of memorial benches.