CC - Agenda - 11-14-2023CITY OF ROSEMEAD CITY COUNCIL
SPECIAL AND REGULAR JOINT
MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
Tuesday, November 14, 2023,
6:00 P.M. - Special & 7:00 P.M. - Regular Meeting
City Council
Steven Ly, Mayor
Margaret Clark, Mayor Pro Tem
Sandra Armenta, Council Member
Sean Dang, Council Member
Polly Low, Council Member
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda,
or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate
and/or schedule certain matters for consideration at a future City Council meeting.
Public Comment from the Audience
• Public may provide public comment as instructed in the Public Comment section of the agenda.
• Written comments may be submitted via email at publiccommentAcityofrosemead.or¢ by 5:00 p.m.
• The City Council will hear public comments on matters not listed on the agenda during the Public
Comments from the Audience period. Opportunity to address the City Council (on non -agenda items) is
limited to 3 minutes per speaker.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the
City Clerk's Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable
arrangements to ensure accessibility to the meeting or service.
Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this
agenda will be made available forpublic inspection in the City Clerk's Office during normal business hours.
Rosemead City Council
Special & Regular Joint Meeting Agenda November 14, 2023
6:00 P.M.
CALL TO ORDER
ROLL CALL
1. WORKSHOP
A. Legislative Update Presentation by Senator Susan Rubio, Representing the
22nd District
B. Strategic Plan Review Report, Discussion, and Direction Regarding the 2030
Imagine Rosemead Strategic Plan
On October 26, 2021, the Rosemead City Council adopted a new Strategic Plan that
imagines what the City will be like in the coming 10 years. The Strategic Plan has
acted as a roadmap for implementing Rosemead's vision for the City as well as
ongoing improvements. This update outlines the first two years of the plan and
provides a progress report on the goals and items that were identified in the 2030
Strategic Plan.
Recommendation: That the City Council discuss and provide direction on the
Strategic Plan.
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Council Member Low
INVOCATION — Mayor Ly
2. PUBLIC COMMENT
Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per
speaker. The public may address comments in person or via zoom using Meeting ID:
825 8085 0226 and Passcode: 256575 or by dialing: (669) 900-9128, enter Meeting ID and
Passcode. Written comments may be submitted to publiccommentAcitvofrosemead.org
before 5:00 p.m. on the night of the meeting. All comments are public record and will be
recorded in the official record of the city.
2
Rosemead City Council
Special & Regular Joint Meeting Agenda
November 14, 2023
3. PRESENTATIONS
A. Proclamation Declaring the Month of November 2023, as "Family Court Awareness
Month" in the City of Rosemead
B. Proclamation Declaring November 25, 2023, as "Small Business Saturday" in the
City of Rosemead
4. PUBLIC HEARING
5. CONSENT CALENDAR
CEQA: The following items are not subject to the California Environmental Quality Act,
unless noted on the item.
A. Claims and Demands
• Resolution No. 2023-67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $1,736,705.91 CHECKS
NUMBERED 115252 THROUGH NUMBER 115364, DRAFTS
NUMBERED 6834 THROUGH NUMBER 6845 AND EFT
NUMBERED 51937 THROUGH NUMBER 51977 INCLUSIVELY
Recommendation: Adopt Resolution No. 2023-67.
• Resolution No. 2023-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $2,000,585.40 CHECKS
NUMBERED 115365 THROUGH NUMBER 115434, DRAFTS
NUMBERED 6846 THROUGH NUMBER 6887, AND DRAFT
NUMBER 6905, AND EFT NUMBERED 51978 THROUGH NUMBER
51990 INCLUSIVELY
Recommendation: Adopt Resolution No. 2023-71.
B. Second Reading and Adoption of Ordinance No. 1018, Municipal Code Amendment
23-02, Amending Sections 17.20.020, 17.40.010, 17.40.020, 17.40.030, 17.40.040,
17.40.050 and Adding Sections 17.40.060 and 17.40.070 to be in Compliance with
Senate Bill 1186 (Medicinal Cannabis Patients' Right of Access Act)
On October 24, 2023, the City Council approved for first reading
Ordinance No. 1018, Municipal Code Amendment 23-02 (MCA 23-02) to bring
Chapter 17.40 (Cannabis Facilities, Cultivation, and Deliveries) of the Rosemead
Municipal Code (RMC) and RMC Section 17.20.020 (Commercial and Industrial
Land Uses and Permit Requirements) up to compliance with Senate Bill (SB) 1186
(Medicinal Cannabis Patients' Right of Access Act), which will become effective on
January 1, 2024.
3
Rosemead City Council
Special & Regular Joint Meeting Agenda
November 14, 2023
Recommendation: That the City Council approve the second reading, by title only,
and adopt Ordinance No. 1018, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, FOR THE APPROVAL OF MCA 23-02,
AMENDING SECTIONS 17.20.020, 17.40.010, 17.40.020,
17.40.030, 17.40.040, 17.40.050 AND ADDING SECTIONS
17.40.060 AND 17.40.070 TO BE IN COMPLIANCE WITH
SENATE BILL 1186 (MEDICINAL CANNABIS PATIENTS'
RIGHT OF ACCESS ACT)
C. Professional Services Agreement with Rosemead Animal Hospital for Animal
Shelter and Care Services
The Professional Services Agreement with Rosemead Animal Hospital ("RAH") for
animal shelter and care services agreement is to expire on December 31, 2023. For
the past five years, RAH has provided temporary/short-term kenneling and veterinary
care services to the City, in addition to supporting the City's network of animal care
services.
Recommendation: That the City Council authorize and direct the City Manager to
execute a Professional Services Agreement with Rosemead Animal Hospital for
temporary/short-term kenneling and veterinary care services.
D. Second Amendment to the Professional Services Agreement with Max Power
Technology, LLC
On December 10, 2019, the City of Rosemead approved a Professional Services
Agreement with Max Power Technology, LLC for information technology services
for a three-year period, with two one-year optional renewals. The initial Agreement
was set to expire in December 2022, and the City Council approved the first
amendment to the Agreement to extend the contract for an additional
one-year term ending in December 2023. This is a second amendment to the
Agreement, that the City Council exercise the optional renewal for a period of
one year in an amount not -to -exceed $125,685, which is a $5,985 increase from the
first amendment.
Recommendation: That the City Council approve, authorize, and direct the
City Manager to execute the second amendment to the Professional Services
Agreement with Max Power Technology, LLC in amount not -to -exceed $125,685
for a period of one year.
E. Appointment to the Youth Advisory Committee
The City has continued to solicit applications for the Youth Advisory Committee,
which will advise the City Council on matters pertaining to youth. The Youth
Advisory Committee is overseen by the Parks and Recreation Department and will
submit an annual update to the City Council.
4
Rosemead City Council
Special & Regular Joint Meeting Agenda
November 14, 2023
Recommendation: That the City Council approve the appointments of Kristen Kim
and Kyan Chau to the Youth Advisory Committee.
F. Approval of Tract Map No. 83705 for 8601 Mission Drive
The proposed Tract Map No. 83705 related to the subdivision and development at
8601 Mission Drive has been prepared in accordance with the approved tentative tract
map and is being submitted for approval.
Recommendation: That the City Council approve Tract Map No. 83705 and direct
the City Clerk to arrange for the recordation of the map.
G. City Council Designation and Appointment of Interim City Engineer as a
Retired Annuitant Position
The City has opened the recruitment for a permanent City Engineer due to the
resignation of the previous City Engineer in May 2023. To ensure the continuity
of operations during this vacancy, staff is recommending the City Council adopt
a resolution to appoint Mr. Albert Leung as a Retired Annuitant to the position of
City Engineer as authorized per California Government Code Sections 7522.56
and 21221(h).
Recommendation: That the City Council take the following actions:
1. Approve the position of Interim City Engineer and authorize the position as a
Retired Annuitant Position per California Government Code Sections 7522.56
and 21221(h);
2. Approve the appointment and authorize the City Manager to sign the agreement
on behalf of the City with Mr. Albert Leung as the Interim City Engineer; and
3. Adopt Resolution No. 2023-68, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, APPOINTING A RETIRED
ANNUITANT TO THE POSITION OF INTERIM CITY
ENGINEER FOR A LIMITED DURATION PURSUANT TO
GOVERNMENT CODE SECTIONS 7522.56 AND 21221(h)
H. Receive and File the 1st Quarter Budget Report; Adoption of Resolution
No. 2023-69 Amending the FY 2023-24 Operating and Capital Improvement
Program Budgets
This report summarizes the City's financial position for FY 2022-23 (unaudited)
and FY 2023-24 through September 30, 2023 (1st Quarter) for the General
Fund. Also included are carryover appropriations for the Capital Improvement
Program, recommended budget amendments, and the FY 2024-25 Budget
Preparation Calendar. The actions recommended include the adoption of Resolution
5
Rosemead City Council
Special & Regular Joint Meeting Agenda
November 14, 2023
No. 2023-69, to amend the FY 2023-24 Operating and Capital Improvement Program
budgets. In summary, the data presented indicates that the actual revenue for the
General Fund in FY 2023 exceeded the estimated budget by $5.2 million, while
expenditures were $2.5 million lower than the budgeted appropriations. For Fiscal
Year 2023, the General Fund's fund balance experienced a net increase of
$3.9 million, rising from an initial amount of $28.5 million to a final amount of
$32.4 million. Additionally, there is a total of $46.0 million in prior year
appropriations across 16 funds that will be carried forward to FY 2023-24 for
34 Capital Improvement Program projects. Furthermore, the first quarter receipts
for FY 2023-24 account for 6.3% of the total revenue, representing 25% of the year,
while expenditures for the same period amount to 20%. Lastly, it is noted that the
budget cycle for FY 2024-25 will commence in mid-January.
Recommendation: That the City Council take the following actions:
1. Receive and file the 1" Quarter Budget Report; and
2. Adopt Resolution No. 2023-69, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE FY 2023-24
OPERATING BUDGET AND CAPITAL IMPROVEMENT
PROGRAM BUDGETS
L Adding "Family Court Awareness Month" Proclamation to the Approved List of
Proclamations
On October 23, 2023, the Mayor and City Clerk received a request via email from
Family Court Awareness Month Committee requesting a proclamation declaring the
month of November 2023, as "Family Court Awareness Month" in the City of
Rosemead. Since the request came after the last meeting of October and only one
meeting in November is scheduled due to the Thanksgiving holiday, Mayor Ly asked
that the proclamation request and presentation be placed in the same meeting.
Recommendation: That the City Council approve adding the "Family Court
Awareness Month" Proclamation to the list of approved proclamations.
J. Purchase of Annual Microsoft Office 365 Licensing and Additional Microsoft
Entra ID Premium 2 Licensing
In light of recent numerous incidents of ransomware and other security incidents
targeting government entities, the City of Rosemead has a need to improve its
security posture relative to accessing City computers and business systems. After a
thorough analysis of the options, the Information Technology Division believes the
Microsoft Entra ID Premium 2 licensing provides the best value and functionality to
meet the City's security needs. The proposed quote is in the amount of $44,880 for
the purchase of the annual Microsoft Office 365 licensing ($32,232) and the
additional purchase of Microsoft Entra ID Premium 2 licensing ($12,648).
6
Rosemead City Council
Special & Regular Joint Meeting Agenda
November 14, 2023
Recommendation: That the City Council authorize the City Manager to execute the
purchase of the annual Microsoft Office 365 licensing and Microsoft Entra ID
Premium 2 licensing with Microsoft via the authorized retailer Intelli-Tech in the
amount of $44,880.
6. MATTERS FROM CITY MANAGER & STAFF
CEQA: The following items are not subject to the California Environmental Quality Act,
unless noted on the item.
A. Consideration of an In -Kind Donation to the Volunteers in Defense of Animals for
Animal Shelter and Care Services
Currently, the City of Rosemead has a Professional Services Agreement with
Volunteers in Defense of Animals ("VIDA") for animal shelter and care services.
For the past five years, VIDA has provided long-term kenneling, adoption, and
veterinary care services to the City in addition to supporting the City's network of
animal care services.
On October 24, 2023, the Public Safety Department received an email from VIDA
notifying the City of their financial challenges stemming from increased operational
expenses and decreased pet adoptions. VIDA is seeking an in-kind donation totaling
$6,000 per month to ensure the shelter's continued operation and to avoid closure on
December 31, 2023. This $6,000 per month would be a shared cost ($3,000 each)
between the City of Rosemead and the City of La Puente, since each have a
Professional Services Agreement with VIDA.
Recommendation: That the City Council approve the in-kind donation consideration
to VIDA in an amount not -to -exceed $3,000 per month. If VIDA's financial
hardship improves within these 12 months, the in-kind donation will expire at the end
of the 12th month. However, if the financial situation does not improve, staff will
re-evaluate the situation and bring back further options for the Council to consider,
including extending the in-kind donation period. The in-kind donation will assist
their operational costs, enhancing the well-being of the animals in care, and the ability
to continue VIDA's essential animal services to the City of Rosemead.
B. Memorial Bench, Tree and Garden Nominations
The Parks and Recreation Department has received two applications for the Memorial
Bench, Tree, and Garden Program. A donor, Steven Ly, would like to recognize Jean
Hall, by dedicating a tree and garden around the Skate Park. The Iniguez Family
would like to honor their son, James Iniguez, by dedicating a tree in front of the
Garvey Park Gymnasium.
On November 7, 2023, the Parks Commission supported the nominations and made
a recommendation for the City Council to approve the program applications.
Administrative Policy 50-08 states that "The Parks Commission shall have the
7
Rosemead City Council
Special & Regular Joint Meeting Agenda
November 14, 2023
authority to accept or deny memorials bench or tree applications and ensures all
guidelines are met. The City Council will ratify all approvals or denials the first year
and will revisit therefore after."
Recommendation: That the City Council approve the Memorial Program applications
to honor Jean Hall and James Iniguez.
7. MATTERS FROM MAYOR & CITY COUNCIL
A. Resolution Casting Rosemead's Votes for San Gabriel Basin Water Quality
Authority Board Member
The San Gabriel Basin Water Quality Authority (WQA) was established by the
State Legislature (SB 1679) on February 11, 1993, to develop, finance and implement
groundwater treatment programs in the San Gabriel Basin. The WQA is under the
direction and leadership of a seven -member board. The Board is comprised of one
member from each of the overlying municipal water districts, one from a city with
prescriptive water pumping rights, one from a city without prescriptive water
pumping rights, and two members representing water purveyors in the San Gabriel
Basin. The Cities without prescriptive water pumping rights include Baldwin Park,
Bradbury, Duarte, La Puente, La Verne, Rosemead, San Dimas, San Gabriel, San
Marino, Sierra Madre, South El Monte, Temple City, and West Covina.
Under the WQA's enabling legislation, the term of the board member and alternate
representing cities without pumping rights expires on January 1, 2024. The thirteen
cities without prescriptive water pumping rights must hold an election. An election
to fill this seat is scheduled for December 20, 2023, at 12:00 p.m., at the
San Gabriel Basin Water Quality Authority Headquarters.
The nomination period for the election of the WQA Board Member representing
cities without water pumping rights was closed on October 19, 2023.
Mayor Pro Tem Margaret Clark was duly nominated as a candidate.
Each city has one vote for each 10,000 residents or majority thereof, as determined
by the 2020 U.S. census data. Per the U.S. census, the City of Rosemead has a
population of 51,185 and is therefore eligible to cast five votes. The City must cast
its votes for a representative by resolution of the City Council and must be delivered
to the San Gabriel Basin Water Quality Authority no later than December 19, 2023,
at 12:00 p.m.
Recommendation: That the City Council adopt Resolution No. 2023-70, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, CASTING ITS VOTES FOR
COUNCIL MEMBER MARGARET CLARK TO REPRESENT
CITIES WITHOUT PRESCRIPTIVE WATER PUMPING
RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN
WATER QUALITY AUTHORITY
8
Rosemead City Council
Special & Regular Joint Meeting Agenda
November 14, 2023
B. Discussion on Civic Center Plaza and Chamber Property
At the request of Mayor Steven Ly, he would like to discuss the Civic Center Plaza
open space and parking enhancements, and the Chamber of Commerce property.
Recommendation: That the City Council discuss and provide further direction to
City staff.
C. Council Comments
8. ADJOURNMENT
The regular meeting for November 28, 2023, will go dark. The next City Council meeting
will take place on December 12, 2023, at 7:00 p.m. in the Rosemead City Hall Council
Chamber.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue, Garvey
Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue,
United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley
Boulevard and on the City's website (www.cityofrosemead.org)
Ericka Hernandez, City Clerk
9
Rosemead City Council
Special & Regular Joint Meeting Agenda
November 8, 2023
Date
November 14, 2023
MEETING SCHEDULE:
Planning Commission Meeting - CANCELLED
4 Monday, November 20 @ 7:00 p.m.
Public Safety Commission Meeting - CANCELLED
4 Thursday, November 23 @ 7:00 p.m.
City Council Meeting - CANCELLED
4 Tuesday, November 28 @ 7:00 p.m.
Planning Commission Meeting
4 Monday, December 4 @ 7:00 p.m.
Parks Commission Meeting - CANCELLED
4 Tuesday, December 5 @ 7:00 p.m.
CITY HALL WILL BE
CLOSED THURS., NOV. 9TH
IN OBSERVANCE OF VETERANS' DAY.
WE WILL RESUME BUSINESS
ON MONDAY, NOV. 13TH.
aL
AV
IN OBSERVANCE OF THE
THANKSGIVING HOLIDAY,
CITY HALL WILL BE
CLOSED THURSDAY, NOV. 23".
WE WILL RESUME BUSINESS
ON MONDAY, NOV. 27TH.
4ljW*7#r4W4PAWqlJPWjW _W� Vim
y
v'Vvr 17_19
Friday: 5:30pm - 9:30pm
Saturday & Sunday: Sam - 6pm
OWALMART SUPERCENTER
1827 Walnut Grove Ave.
OSAT 11/18:12-5 PM, WED 11/29:1-6 PM
OROSS DRESS FOR LESS
3560 Rosemead Blvd.
OWED 12/06: 1-6 PM
WRITE A LETTER
TO SANTA
Tell Santa a little something about
yourself and don't forget to include
what you want for Christmas.
Letters can be dropped off or
mailed by December 15th to the
Rosemead Community Center,
3936 N. Muscatel Avenue, Rosemead.
Santa's response will be
delivered Wednesday,
December 21st.
Don't forget to snap a
photo of your child
dropping off their letter
and tag the City.
For more information,
please contact
(626) 569-2160.
oT4, 14,J't
OOSEEAD
;Wra&k JIN04
Be on the lookout fo
each night at appro:
at 9:30 p.m., weat
quadrants: Decembe
Quadrant #2 (South
December 18th -
please visit ww)A
r Santa from December 15th -18th. Santa will begin
:imately6:00 p.m. and will return to the North Pole
ier permitting. The Citywill be divided into four
r 15th - Quadrant #1 (South West); December 16th -
East); December 17th - Quadrant #3 (North West);
Quadrant 4 (North East). For more information,
.cityofrosemead.org or contact (626) 569-2160.
ROSEMEAD IS ABOUT TO GET
A LITTLE MERRIER AND BRIGHTER!
NOMINATIONS ACCEPTED FROM
NOVEMBER 20TH - DECEMBER 14TH
i
SHARE YOUR HOLIDAY SPIRIT
AND WIN PRIZES!
FOR MORE INFORMATION, CONTACT THE
CITY CLERK'S OFFICE AT (626) 569-2100 OR EMAIL
B EA U T I F Y I N G R O S E M E A D@ C I TY O F R O S E M EA D.0 R G