CC - Item 3A - Minutes of December 16, 2008•
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Minutes of the
REGULAR CITY COUNCIL MEETING
December 16, 2008
The regular meeting of the Rosemead City Council was called to order by Mayor Tran at 7:00 p.m.
in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead,
California.
FLAG SALUTE: Council Member Low
INVOCATION: Council Member Taylor
ROLL CALL OF OFFICERS PRESENT: Council
Nunez, Mayor Tran.
OFFICIALS PRESENT: City Manager Chi, City A
Assistant City Manager Hawkesworth, Director of
Montgomery-Scott, Economic Development Admi
Marcarello, and City Clerk Molleda. In,
Low, Taylor, Mayor Pro Tern
,ssistant City Ma"nager'Saeki,
Director of Parks and Recreation
Deputy Public Works Officer
• PRESENTATION - Rosemead High
couch Matt Kofler.
was very
of the football team and introduced their
Matt Kofler-stated he
of the classrooif Mr.,K
very effort the team had given them in and out
proud to have represented the City of
The'Mayol called a short recess at 7:13f m. and reconvened at 7:16 p.m.
The Mayor announced that Item`5B would be moved up for discussion because there were
students that were going to speak on the item and had to go to school the next morning.
M. Janet Chin Youth Foundation Funding Request
Recently, the M. Janet Chin Youth Foundation submitted for City Council
consideration a funding request to assist with the development of a youth
engagement project here in the City of Rosemead.
The proposal request seeks a City contribution in the amount of $57,000 to
develop what the Foundation has termed, Operation Civic Pride Service Learning
Program, an initiative that seeks to accomplish the following objectives:
•
Rosemead City Council Meeting
Minutes of December 16, 2008
Page I of 19
• Establish of a legitimate voice for Rosemead youth.
• Creation of a youth advisory board.
• Help youth in decision making.
• Mentoring.
Based on current funding restraints and existing City efforts in the realm of youth
programming, staff does not believe it to be prudent to grant this request at this
time.
Recommendation: That the City Council deny the funding.request by the M.
Janet Chin Foundation. _.e ~
Janet Chin - addressed the City Council and reviewed the program and~stated that if there were
any questions she was available to answer them. She also introduced a few .of the students who
are involved in the Janet Chin Foundation. k,
Michael Wonq - spoke in support of the foundation arid'asked the,City Council for'theii,support.
He stated he had previously participated in a Washington D:C. trip'the,City had funded and stated
his achievements since his return from that trip.
us
Patty She added Santos the - project spoke ect in was not support only of the run b fo y Janet' ndation Cand asked thy t Council for their support.
z She also by heNouth advisory board.
Tony Hong - spoke in
explained how the pro
y Council for their support. He
the community.
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Amanda Lee spoke m support of the foundation and a"sked the City Council for their support.
Stated there was not much that targeted the,youth infthe City of Rosemead.
Calvin Furenberry - spokelin support-of the program and stated he served in the board of the
Steven Ly ""Stated the City should not fund one organization when there are many in need.
Added the City§fi d help theiyouth find outside funding for the program.
Mayor Pro Tern Nun'eimade a motion, seconded by Council Member Low, to donate $25,000
to the Janet Chin fountlation. Vote resulted in:
Yes: Low, Nunez, Tran
No: Taylor
Abstain: Clark
Absent: None
Rosemead City Council Meeting
Minutes ofDeeember 16, 2008
Page 2 of 19
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1. PUBLIC HEARING
A. Municipal Code Amendment 08.01- A Request to Amend Zoning Ordinance
Section 17.56.050(B), Light Manufacturing and Industrial, Permitted Uses, to
Allow Live Poultry Slaughtering and Processing with our Without Retail
Sales as a Permitted Use
Mr. Quan Phu, owner of the Cal Poultry slaughtering and retail facility located at
8932 Garvey Avenue, has submitted an application requesting a municipal code
amendment to allow poultry slaughtering and processing, with or without retail
sales, as a permitted use in the Light Manufacturingtand Industrial (M-1) zone.
Recommendation: That the City Council appro the e gaffe Declaration and
adopt Ordinance No. 868, modifying thezoning,code with respect to permitted
uses in the M-1 (Light Manufacturing aid Industrial) zone, ther'b"k pproving
Municipal Code Amendment 08-014 > 5
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Mayor Tran opened the Public Hearing at 8:04 p.m.
Jean Hall - spoke against the approval
having this project approved and having
Marlene Shinen - spoke
approved this project the)
Vella Navarro - Gr
at 2239 N. Angelus
Mr. Tran, ah„Maybe
was talking about on•h
the trash~that goes with
Mayor Tra6V sponded that
Ms. Navarro contiriu
for the residents tha
run off of the poultry
Iment'°iShe expressed concerns in
come in toff City and doing the same.
the approval of the;dode amefdinent. She added that if Council
.4w.
eJgnorinq the people's complaints.
and ah Coundl;people, my name is Vella Navarro and I live
>ope.that allll.t ave to say will be in the minutes verbatim.
stiohed.JiErZyou. Are you re-zoning the ah, area that Marlene
ere they are having the ah this poultry slaughter and uh all
on the agenda as an action item.
`can I ask, I'm going to ask you another question. Is this beneficial
by that are going to be infective by the feces, the blood, and all the
Mayor Tran responded that this property had been there since 1991 and explained further how this
item had come to the City Council for review.
Ms. Navarro continued - Okay so how long have you've been in office.
Mayor Tran responded about three and a half years.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 3 of 19
Ms. Navarro continued - and you have been aware of this, okay what happened twenty years ago
or a decade ago, and you are aware of this for three and a half years and you feel the filtration and
everything that is going to be put in this building is going to uh be a solution to the problem,
polluting the environment, causing young children uh that are run down the street on their
skateboards or, or on their bikes, tricycles or whatever that they will not be infected, you can
guarantee that?
Mayor Tran responded that this was an opportunity to fix the problem and if not then the City will
have the tool to shut them down.
Ms. Navarro continued - ok, I'm gonna keep your word to that because ahwhen you were running
for office there was a lot of promises and promises that the three offyou had made and um, I
haven't seen to many or heard to many or seen too many of thechanges ,All I see that is going on
is that uh, like Marlene had mentioned you know about the virus-,avian, ahtotithis day to my
understanding, correct me if I'm wrong, there isn't a cure fog' it: Sohow, would,you live next door to
that place or close by to that place and let your childrerrride their bikes down th'att
Polly...I don't know how old your children are, ah, at ah,Councilmen Nunez, I don
have grandchildren but would you allow them to be in thattype o
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my grandchildren to be around there if they are going to b6 bontc-
ah, ah, because of birds, you know. And; and it should be really=
filtration, it should be looked at in saving ttiecommunity of Roser
destroy our young children, even the elderly'<You kr
down there and run the risk of getting ill. And um, th
should really consider and really monitor under 'a fin
what brought that upon and I'm:glad l know about4
lot of people and I know;that for a fact and I don't w<
beginning to be, uh, it seems to me tOat uh, you like
I'm
You,
if you
t want
:led by some deathly illness
d at more than just the
not,trying to pollute and
deg, I don't want to walk
disease in which I think you
nicroscope and uh, I don't know, you know
now but 6h, um, you have a big influence a
to go into detail or anything but you're
ioowerment, and I don't like to feel that I'm
being empowered by anyone individual that works fog the City and I think that our concern should
be your concern because you'are, representing otir community that we voted you in, you know you
live and learn, did I make a mistake by doing what I did, I don't know. I'll see if you can rectify all
the mistakes that have been ,occurnng and_uh, I'll come back at the next meeting and maybe there
will be some kind of better answer that. 66 can give me than by saying maybe the filtration. I don't
want a maybe;) want a positive;.` Are our children and grandchildren going to be safe from the avian
disease, which is'life threating?;-And another thing....
Mayor Tran asked if she could be brought during public comment to speak on her remaining issues
because this portion was only for the public hearing.
Ms. Navarro - okay, that's fine, if you keep your word to it, I'll wait.
Brian Lewin - stated he had mixed feelings about this project. Stated that if this project was
approved he would ask that staff keep a very close eye on Cal Poultry and make sure they keep up
with the regulations.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 4 of 19
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Steven Ly - spoke against the approval of the code amendment. He stated this business has
• always been a problem and asked that this project be brought back to Council after all the
regulations are being met by Cal Poultry.
Sandra Armenta - stated she was concern on how some of the Council Member's votes would be
cast. She stated that anyone who had received contributions from this business or anyone
affiliated with this business should refrain from voting on this issue given that she felt it was a
conflict of interest.
There being no other speakers on the Public Hearing, Mayor Tran closed4he public hearing at 8:31
p.m.
,.:t
Mayor Pro Tern Nunez made a motion, seconded by Council Member.Low, to approve the
Negative Declaration and adopt Ordinance No. 868, modifying the zoning code with respect
to permitted uses in the M-1 (Light Manufacturing and] ndustrial) zone,`thereby approving
Municipal Code Amendment 08.01. Vote resulted ini
Yes: Low, Nunez, Tran
T.t
No: Clark, Taylor
Abstain: None
Absent: None
2. PUBLIC COMMENT FROM THE AUDIENCE
• Marlene Shinen - addressed . Council regarding the CPRA submitted by her to the City on October
14, 2008 requesting a copy of the final settlement agreement between Wal-Mart and Save Our
Community. ` .
Velia Navarro - Ok ah, I would like to see a`dated copy because I, I, I'm a or was, I don't know
how to say it, was part of SOC. So if there was a settlement of $400 thousand I haven't even
received :a Lincoln pennycome towards me and I would like to see a dated copy and I think
everyone would like to see acopy. Okay w
ell Marlene covered everything......
Mayor Tran asked; if maybe staff could receive a copy from the court where this agreement was
settled.
Attorney Bonifacio Garcia responded (inaudible).
Ms. Navarro continued - buying a deposition from the attorney who handled this case.
Mayor Tran responded that the attorney hung up on the City Manager's when he tried to reach him.
Ms. Navarro continued - well maybe you can give your City Manager a directive to keep pursuing
till you are blue in the face... I don't think you have reach that point yet. I said maybe if you give a
directive to your city manager to pursue this issue until you're blue in the face and there is no other
• Rosemead City Council Meeting
Minutes of December 16, 2008
Page 5 of 19
end to the rainbow, I said, maybe we can come up with something. There are many, many,
shades of blues and I don't think it has reached that capacity.
Okay so Marlene covered everything you've heard my point on that issue and I'm concerned even
if they don't toss me a Lincoln penny.
Okay, let me take one thing at a time ...okay now the next thing. Okay I was shocked; I don't get
home till ten, eleven o'clock at night and I don't go the way where I live I just go the opposite way
which is closer... well anyway let me get to the point about the massage parlor. It's located at 2236
South Gate ah South San Gabriel Boulevard in the City of Rosemead, right on the corner of
Angelus, no San Gabriel and Klingerman there is a dentist office, donlt'ask me about north,
south, cause I get confuse. I'm not saying it is and I'm not saying itsnot, it can possibly become
more than just a message parlor it can become ah intimate mas'sa`ge parlor, which that parlor is
like maybe five six blocks from Rice Elementary School okay, and children', walk through there.
And that would be in my opinion a place for pedophiles, possibly they can hangout there and that
would put the children of our community in danger. I want to know why they weregiving ah, ah,
ah, business license... generally speaking these massage parlors,-,Iike I said, end up being intimate
massages. Which it can turn into prostitution, Garvey atone,, ah Rosemead at one time had
prostitutes walking on Garvey and San Gabriel Boulevard, are,we going to see that again?
And you know this is uh, I mean how cl
make sure they are legitimate and how
City Manager Chi responded it is annually.
Assistant City Manager`Saeki addedthat he
check businesses that you give license to, to
check on this location.
Ms. Navarro continued - it isright nez
parlor, I don't know'if its in Chinese,
parlor. a,
Mayor Pro Tern Nunez asked if:.it was
the dentist office, there is no way...... it's a massage
se,'or Korean writing, its not in English but there is a
place.
Ms. Navarro responded - no its not, I mean they might be acupuncturing but I don't know what kind
of puncturing
Assistant City ManagerSaeki assured Ms. Navarro the City would investigate that location.
Ms. Navarro continued - it just blossomed from one day to the next, that that, I don't know how
long it has been there cause I haven't gone through that part of the street till that one day that I did,
my eyes opened up this wide, I said you know what's wrong with the city of Rosemead, you know.
Mayor Tran responded it could have been recent because Council had put through two year
moratorium that had been lifted.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 6 of 19
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• Council Member Taylor asked what her third issue was.
Ms. Navarro responded -oh no that that was it because Marlene covered about the Wal-Mart, oh,
oh I see, okay I see what you are talking about, the next issue. No but you can assure me again
that you will look into thoroughly.
Mayor Tran responded yes.
Ms. Navarro continued - and consider the children of the community... how they can be
endangered so that... you know this really upset me, it really, really has me.,upset...and as you
know I don't want to stereotype but usually these parlors end up for sexual' activity prostitution for
whoever male or female, I can't just blame the male there's are a lot;of crazy women that walk
through there too okay anyhow I would appreciate it if you would inform me....the next meeting,
when's the next meeting?
,,J 1
Assistant City Manager Saeki responded he would contact her tomorrow and
Ms. Navarro continued - okay the next thing is um...l'm going to speak to Mr. Oliver the City
Manager, okay. How you can help me, get rid of all this pollution that we are getting with the bird
feathers, I want to live till I'm a hundred to. come and agitate thse;council...okay the next thing.
Ah, the...what I'm really concern about is thee"twentybucks you are charging for the CDs, it may
sound petty but it's a lot of money....
Council Member Taylor asked`Ms'. Navarro to clarify. y
Ms. Navarro responded -,for the minutes for the minutes....
Council MemberJaylor responded that it was only`five dollars.
City Manager Chi responded it was five`dollars just like it has always been.
Ms. Navarro'responded Oh ,,was told it was twenty dollars. Its five dollars? Okay, then I
apologize, I won't pick on you tonight um, but any how I hope everything that is said in the City
Council is verbatim on;the CD;'like it had been in the past ...ah, with the computerized papers that
we would go in and buy:.
But um, anyhow, ah, there is one more thing I'll say before I am finished. Across from the dentist
on the corner, I guess it would be going north, I'm thinking about the mountains. There's been a
business there and I have brought it to the Council's attention, I'm not sure that I had brought it to
your attention. It is very shady, you know, you see people go in and out at night, and, and
everything goes on lockdown what kind of business is it? Its says um, first it said something
about real estate, it said construction, I don't have the address I forgot to get it but I would like to
see what kind of business is across the street from the dentist. Where, I mean it's in lockdown, like
if you were in prison. You can't even look in, one day the door was open and I was walking buy
• with my grandchildren and I went like that and boom the door was slammed.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 7 of 19
Mayor Tran asked if it was on San Gabriel.
Ms. Navarro continued - on San Gabriel Boulevard its facing San Gabriel Boulevard in the corner
of Klingerman, its facing the dentist office.
Council Member Taylor asked that they get the address so that no one goes to the wrong building.
Ms. Navarro stated - I'll get the address, I'll call in tomorrow....
Mayor Tran asked that she have the address available and give it to Mr.
Ms. Navarro continued - I certainly will, cause that has been
think that something is going on and quite a few years back
kind of business, I saw a gentlemen with I don't know what
about this long at about ten o'clock at night, pocking it out~a
it's a sheriff but I've never seen a sheriff with a gun thislong
couldn't give you a date or time but that's what I say: snd tha
and there are a lot of children in the area.
Audience Member-gave the address to the location.
Mr. Saeki asked if it was across the street.
Ms. Navarro responded - no not across the
corner, Klingerman and San-Gabriel. So am
you
3. CONSENT
C.
the
Demands
me cause I live.inth"at area
~t from the dentist on the same
me I appreciate your help.
esolution No. 2008-83, for payment of City
of $962,122.31 numbered 60023 through 60076 and
D. California Contract Cities Association - Legislative Orientation Tour
The 2009 Annual Sacramento Legislation Orientation Tour will be held on January
12-14 2009 in Sacramento, CA.
Recommendation: That the City Council authorize any Council Member, the City
Manager, and staff designee to attend the event at City's expense.
E. League of California Cities 2009 Mayors and Council Members Academy
The League of California Cities 2009 New Mayors and Council Members Academy
will be held on January 21-23, 2009 in Sacramento, CA.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 8 of 19
reallybothering me, that makes me
when?thebusiness started whatever
kind of gun buf~the barrel was this
idtl,looked again and_said well maybe
,the barrel this long; okay. So I
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• Recommendation: That the City Council authorize any Council Member, the City
Manager, and staff designee to attend the event at City's expense.
Authorization to Attend National League of Cities 2009 Annual
Congressional City Conference
The National League of Cities 2009 Annual Congressional City Conference will be
held on March 14-18, 2009 in Washington, DC.
Recommendation: That the City Council authorize any Council Member, the City
Manager, and staff designee to attend the event at;Cty's expense.
G. Radar Speed Survey- Second Reading and Adoption'of;an Ordinance
Update the Speed Limit Zones in the City of Rosemead'
At its November 18, 2008 meeting; the City Council introduced an ordinance that
updates the speed limit zones Citywide The California Vehicle Code requires that
the City conduct a radar speed survey analysis'everyseven years in order to allow
the use of radar in speed,enforcement of locafstreets. For state-owned highways
the City must complete the:analysis every ten yea'rs,for speed limits to be
enforceable. "
• Recommendation: That the City Councl adopt;Ordinance 869 on Second
Reading,
H. Resolution Reciting the Fact of the Special Municipal Election held
November4;2008 and;Declaring the Results as Required by Law
r,
On becember 9,' M8, the City Clerk's office received the final official statement of
votes castand the Certificate of the Canvass of the election returns for Measure
CC from the County of'Los Angeles, Election Department. The final tally for that
election came„to 3845 votes yes, and 6399 votes no. Resolution No. 2008-84
"which declarers the official results of the election for Measure CC, is submitted to
Ciiy Council for approval.
Recommendation: That the City Council adopt and approve Resolution No. 2008-
84.
Mission Drivellvar Avenue Visibility and Sidewalk Concerns
The Traffic Commission reviewed a request to add street markings, a flashing
beacon, in-road warning lights, and a crossing guard at the intersection of Mission
Drive and Ivar Avenue. After visiting the site, staff recommended that the existing
street marking be updated and that red curbing be added on the north side of
• Mission Drive to help improve visibility concerns. Staff also found that existing
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 9 of 19
conditions do not warrant the implementation of additional traffic control devices at •
this location. Based on these observations, the Traffic Commission approved
staffs recommendation to update street markings, add red curbing, and deny the
request to add new traffic control devices.
Recommendation: That the City Council approve the Traffic Commission's
recommendation and authorize staff to take necessary steps to implement traffic
safety enhancements at Mission Drive and Ivar Avenue.
K. CaIPERS Waiver of 960-Hour Rule for Don Anderson
Public Employee Retirement Law prohibits a retired annuitaht from working more
than 960 hours in a fiscal year unless a resolution is adopted in accordance with
Government Code Section 21224(h). Don Anderson,a"retired CaIPERS annuitant
has been working for the City for approximately.two years,and is close to his hour
limit for the current fiscal year. Staff is currently working on'apermanent plan for
his position, and will be ready to move;forward by July 1, 2009 °:tt
Recommendation: That the City CouiibiVadopt Resolution No. 2008=79
R',f
requesting an employment extension per Government Code Section 21221(h).
N. Biennial Review and Uodate:of Citv Conflict-of=Interest Code
The Political Reform Act (Cal Gov't Code 81000 et seq.) controls conflicts of
interests of public officials through;,disclosure of,fihancial interests and prohibitions
on participatohtih,the making`'of decisionshin which the official knows or has
reason, know hb or she has a financial interest. Pursuant to Government Code
87300`and,,87306~~ each city is 'required to have a conflict-of-interest code.
Pursuant to Government Code section 87302, this code is required to designate
employees whor must`cisclose=certain investments, income, interests in real
property; .and business positions, and who must disqualify themselves from
making o ,participatng in-the making of governmental decisions affecting those
interests. r....
According to Government Code section 87306 and 87306.5, this code must be
reviewed every two years and amended when circumstances change, such as
wheri new,#sitions are created or duties of existing positions change. The code
must tie'consistent with the minimum requirements of the Political Reform Act.
RMC § 2.24.020 sets forth the current designated positions and disclosure
categories set forth in the code. The current biennial review of the City's conflict-
of-interest code reveals that certain changes need to be made as a result of the
addition of new job titles, the deletion of certain old job titles, and changes in the
job duties and descriptions. As a result staff is recommending that the RMC §
2.24.020 be amended to incorporate the updated "designated positions" that are
required to file FPPC Form 700 Statement of Economic Interests together with
updated disclosure categories. •
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 10 of 19
• Recommendation: That the City Council introduce for first reading Ordinance No.
870 amending Rosemead Municipal Code 2.24.020 which updates the designated
positions and disclosure categories required by Government Code Sections 87300
and 87302.
Mayor Pro Tern John Nunez made a motion, seconded by Council Member Polly Low, to
approve Consent Calendar with the exception of Items A, B, J, L, and M. Vote resulted in:
Yes: Clark, Low, Nunez, Taylor, Tran
No: None
Abstain: None
Absent: None
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A. Minutes
October 14, 2008 - Regular Meeting "'ti
Mayor Pro Tern John Nunez made a motion, seconded by Council Member
approve the Minutes of October 14, 2008. Vote resulted ih:,
Yes: Low, Nunez, Tran `
No: Clark, Taylor
Abstain: None
Absent: None.
~,rs
A. Minutes
Mayor Pro Tern John'Nuh
approve the Minutes of`N
Yes: Low,
-No; Clark,
,to
motion, seconded by Council Member Polly Low, to
K2008. Vote resulted in:
Tran
B. Resolution No. 2008.80 Claims and Demands
Recommendation: Adopt Resolution No. 2008-80, for payment of City
expenditures in the amount of $1,542,961.16 numbered 59982 through 60022
and 64415 through 64574.
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Mayor Pro Tem John Nuhez made a motion, seconded by Council Member Polly Low, to
approve Resolution No. 2008-80. Vote resulted in:
Rosemead City Council Meeting
Minutes of December 16, 2008
Page l1 of 19
Yes: Low, Nunez, Tran
No: Clark, Taylor
Abstain: None
Absent: None
Approval of Specification and Authorization to Solicit Proposals for Citywide
Parks, Facilities, and Public Right-of-Way Landscape Maintenance Services
The City of Rosemead currently uses outside contractual services to perform
landscape maintenance at its parks, facilities, roadway.Tmedians, and parkways.
Services performed by contract landscape maintenance crews include turf
mowing, turf edging, blowing, turf aeration, weed;=eradication, pest control, and
general cleanup. These services are critical4to ensure that the City's public
landscaped areas are maintained contract ,with Mariposa Horticultural Enterprises
expired in June 2007 and the City has'conti, ues to work°with mariposa on a
month-to-month.
Recommendation: That the City Cou
maintenance services and authorize s
landscape maintenance fir=ms.
Mayor Pro Tern John Nunez made a motif
approve the specifications for landscape
proposals from qualified landscape main
Taylor,
Abstain:
Proposal
the specifications'for landscape
proposals from qualified
by CouncilMember Polly Low, to
services and authorize staff to solicit
`Vote.;resulted in:
On November;18, 2008, the City Council authorized staff to issue a Request for
Proposal (RFP)'to seek a qualified professional consultant to update the City's
Housing Element in accordance with State Law. The State of California requires
that altcities prepare and adopt a Housing Element every five years (Government
Code section 65580-65589.8). The Housing Element must include identification
and analysis of existing and projected housing needs, resources and constraints to
address these needs, overall housing goals and policies, and scheduled programs
for the maintenance, improvement and development of housing for all economic
segments of the community. The Rosemead Housing Element was last prepared
and approved by the State in June 2002 and must now be updated and
resubmitted to the State for their review and consideration.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 12 of 19
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• Recommendation: That the City Council enter into a professional services
agreement with GRC Associates, Inc. in the amount of $44,260 for the
development of an updated Housing Element in accordance with State Law.
Mayor Pro Tern John Nunez made a motion, seconded by Council Member Polly Low, to
enter into a professional services agreement with GRC Associates, Inc. in the amount of
$44,260 for the development of an updated Housing Element in accordance with State Law.
Vote resulted in:
Yes: Low, Nunez, Taylor, Tran
No: Clark
Abstain: None
Absent: None
M. Transfer $90,000 Appropriation for
Services Department to the Parks
From time to time it is necessary to ma
Accordingly, the accompanying budget
Janitorial Services which,was originally
Department to the Parks &',Facility Maii
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Recommendation: That tl-
will amend the FY 2008-09
Mayor Pro Tem John;Nunez made,a motion, se
approve Resolution No 2008-81.Vote resulted
Absent:
4. MATTERSTROM CITY MANAGER & STAFF
A. QuartePly;Ifiterlm Financial Update
i-l
General
lions to the budget.
will transfer $90,000 for
the General Services
isolution No. 2008-81 which
resolution.
by Council Member Polly Low, to
Historically it has been a common practice with many jurisdictions to provide
governing bodies with financial statement information only once or twice per year.
As new audit standards require greater financial awareness on the part of
governing bodies, the issuance of unaudited interim summary financial reports
provides a means of communicating that information. Additionally, before the new
audit standards were issued, the city management work plan included issuing
quarterly financial reports so the City Council and the public would have increased
City financial familiarity.
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Rosemead City Council Meeting
Minutes of December 16, 2008
Page 13 of 19
It is with the team's work plans and new audit requirements in mind that the first
quarter FY 2008-09 Quarterly Interim Financial Update report is being issued. The
report is unaudited and does not include the extensive accounting accruals and
adjustments that are included in audited financial statements. However, the report
provides a summarized look at the City's finances for the first quarter of FY 2008-
09 and is expected to be valuable for assessing the City's overall financial
condition.
Recommendation: That the City Council receive and file the Quarterly Interim
Financial Update report.
No action was taken, report was received and filed.
B. Award of Contract - Parks, Recreation,
Master Plan
At its regular meeting on October 14,,2008, City Council approved the issuance of
a Request for Proposals for a Park`s >Recreation, and General"'Facilities Master
Plan. v
The completed Master Plan will include ah ventory and assessment of all
existing facilities & programs, and will also .include recommendations for
renovation, expansion, and`improvement to meet community needs over the next
15 years. It will include extensive ',community input in planning for the future,
should increase grant & oth&.Jundlhg oppoftuhities, and will establish specific
goals & strategies for the enhancement of facilities and programs, including an
overview; of the "fi6cial means` with which to achieve them. The proposed
Feasibility;.Study for) development of:•,a trail system along the Southern California
Edison Transmission~:Corridor has tieen withdrawn from the project as staff is
currently working wlth' SCE to acquire use rights for available parcels.
Requests for,Proposals,(RFP) were solicited, with responses received from six (6)
firms. Staff,, reviewed-"the proposals for completeness, relevant experience,
understandingof the scope of work, qualifications of the project team, proposed
work schedule;` and cost effectiveness. Four firms were invited to participate in
interviews witti the following results:
MIG, Inc. $101,625
PROS Consulting, LLC $113,330
Lawrence R. Moss & Associates $128,000
Mia Lehrer & Associates` $105,675
Estimate excluded costs for general facilities evaluation.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 14 of 19
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• MIG, Inc. was ranked the highest. They submitted the most comprehensive
proposal that met the City's timelines and project requirements. They have
completed Master Plans for 120 cities of varying size and demographics.
References. were checked and their performance was deemed better than
satisfactory. Their proposal was also the most cost effective.
MIG's estimate for the Master Plan slightly exceeds the City's budgeted amount of
$100,000 for this activity. Further, it is prudent to include a contingency in the
event additional services are requested (extra surveys or interviews, GIS mapping,
asset management plan, etc.). Therefore, an additional. allocation of $15,000 is
needed to cover fees in excess of the budgetedramount, which includes a
contingency of approximately 14%.`.':.,•
Recommendation: That the City Council award the contract to MIG, Inc., and
authorize the City Manager and the City, Clerk to execute the contract. Further,
staff recommends that City Council authorize Budget Resolutioh2008-82 to
transfer $15,000 from the undesignated,Genera Fund balance to'cove r>remaim
project process.
.
Mayor Pro Tem John Nunez made a motion, seconded by'Council Member Polly Low, to
award the contract to MIG, Inc., and authorize the City Manager-and the City Clerk to
execute the contract. Further, staff recommends that City Council;authorize Budget
Resolution 2008-82 to transfer $15,000 from the'untlesignated Genera Fund balance to
• cover remaining project process. Vote resulted in E
Yes: Low Nunez; T.ran
Abstain:
Facility Use Policies and Fees
City of Rosemead parks, pools, and sports facilities are in very great demand by
residents, community organizations; youth sports groups, "travel" clubs/teams,
s'ch`ools, nonfresidents, and City of Rosemead youth and adult sports programs.
These factities include Rosemead Park and Pool, Garvey Park and Pool, and the
Jess Gonzalez Sports Complex. The City of Rosemead has not reviewed the
policies or fees governing these facilities since 1993.
Current fees and policies do not distinguish between non-profit, resident, and non-
residents users. While supervision and maintenance associated with these uses
costs the City approximately $70,000 annually, we recover less than $15,000 in
revenues. Thus, the City funds a significant portion of all uses. A survey of
surrounding cities indicates that existing fees are much lower than those of other
cities.
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Rosemead City Council Meeting
Minutes of December 16, 2008
Page 15 of 19
This item was brought forward for City Council consideration at the November 18th
meeting. At that time, staff was directed to reduce the proposed fee adjustments
for residents by 50% for facility rental related costs.
Recommendation: That the City Council approve the proposed facility application
including rules and regulations, fee schedule, and cancellation policy, and regular
user responsibilities as outlined effective January 1, 2009.
Council Member Polly Low made a motion, seconded by Mayor Pro Tern John Nunez, to
approve the proposed facility application including rules and regulations, fee schedule, and
cancellation policy, and regular user responsibilities as outlined effective January 1, 2009.
Vote resulted in:
Yes: Low, Nunez, Taylor Tran
No: Clark
Abstain: Taylor'
,x
Absent: None
D. Consolidated Disposal Application for Rate Increase
On Wednesday, November .21, 2008,
(Consolidated) submitted a, letter.requestir
proposed rate increase of 7.66%' 6(;' re:
commercial customers are scheduled to tak`e';
11 11
the City Council' approved a rate'increase of
solidated Disposal Services
'ate increase for 2009. The
at customers and 5.98% for
on January 1, 2009. For 2008,
to for residential customers and
5.790/o for commercial customers. Y
{SA
As the City'Council,will recall, Consolidated's annual rate increase is made up of 2
components
as follows:
Annual Los' Angeles Region Consumer Price Index (CPI) increase -
Weighted 700/V `
• Annual Gate fee/tonnage disposal fee increases -Weighted 30%
Staff, has verified the annual CPI increase and is currently working with
Consolidated to verify appropriate tonnage/disposal increases.
For 2009, the Los Angeles County Sanitation District (SANS District) will be
increasing fees at Puente Hills landfill by 15.09%. Also for 2009, the SANS District
will be reducing costs at the Commerce Refuse to Energy Facility by 6.56%. In
reviewing Consolidated's request letter, the tonnage/disposal fee portion of the
City's increase is calculated as if all of the City's residential waste is taken to the
landfill. Staff estimates that approximately 75% of the City's residential waste is
taken to the landfill as trash while the remaining 25% is recycled. Staff is working
to verify disposal records from 2007-08 to ensure that the rate increase is based
on actual disposal and recycling reports.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 16 of 19
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• In addition to details regarding the proposed rate increase, Consolidated also
forwarded a copy of the Rosemead City Council Agenda from November 14, 2006.
That agenda indicates that the City Council granted the City Manager the authority
to implement any annual rate increase without holding a public hearing provided
that the rate increase does not exceed the formula in the Consolidated contract
agreement.
For reference, staff went back and pulled the minutes for the meeting where the
action was taken, and it does appear that the City Council granted the City
Manager such authority. This means that unless therejs any objection from the
City Council, staff will move forward with verifying'~the'.increases and once
approved, authorize the rate increase proposed by:Consolidated.
Recommendation: That the City Council receive and file this report.
No action was taken; the report was received and
E. Traffic Study at Rush Street and Angelus Averiue.and Consideration of
Traffic Calming Enhancements
In December 2007, the City',-'received a petition from local residents to evaluate
traffic conditions at Rush Street ar'd Angelus Avenue adjacent to Rice Elementary
School This issue was reviewed by the Traffic Commission and then forwarded to
• the City Council for review and Jurther direction';;On February 12, 2008, the City
Council directed"staff to improve`.treffic markings in the area and have an
independent engireering company.conduct a new traffic study at the location.
Since that time, staff has made traffic"marking improvements and worked with
Kimley, Hom and Associates (KHA) to conduct a new traffic study for this area.
Traffic~and,pedestrlan counts were taken in May 2008 and an overview of the data
is includedfor review After traffic counts were taken, KHA worked with City staff
and the Traffic;Commission to review existing conditions and evaluate potential
traffic calming' enhancements for the area. After evaluating options at its October
2008 meetingsthe Commission developed a recommendation to forward to the
CitvCounciLfor consideration.
Recommendation: That the City Council review the Traffic Commission's
recommendation and direct staff to implement traffic calming enhancements.
Bob Bruesch - had a question on recommendation No. 2 and asked if all the trees would be taken
out.
Brian Lewin - stated that essentially the Traffic Commission liked the first stage but that it would
be appropriate to go ahead and put in the drop off and pick up zone along the north side of Rush
Street.
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Rosemead City Council Meeting
Minutes of December 16, 2008
Page 17 of 19
Council Member Low made a motion, seconded by Mayor Pro Tern John Nunez, to accept
Traffic Commission's recommendation level concept plan 2. Vote resulted in:
Yes: Clark, Low, Nunez, Taylor, Tran
No: None
Abstain: None
Absent: None
5. MATTERS FROM MAYOR & CITY COUNCIL
A. Recording Procedure of Meetings and Mai
The City currently records the City Council,
Planning Commission, and Traffic Commis
system that was installed as part of the Chi
in the Granicus system as explained atthe
Development Commission meetingGe,rrec
Community Development Commission1was
L.:YMU.
requested that staff develop a back-up plar
meetings would not be lost.
Staff has also received rec
formats and would like the
will be maintained and Dro
meeting
ninon - sm
Council go
Council Member Taylor m.
audio cassettthe official
No: N6ne
Abstain: Nunez
Absent: None
the City
for the
Official Record
lent Commission,
the Granicus
t. Due to an error
November 18th Community
IrIv
ording of the October 28';,2008
Jost MAsRa result, the City'"Council
6',eAsure that the recordings of future
the meetingrecordings in multiple
de direction as to what one media type
nt'of?a public records request.
cil adopt one method of maintaining the
copies as requested.
of the Council meetings was excessive and
otion, seconded by Council Member Clark, to make the
of the City Council meeting. Vote resulted in:
Taylor, Tran
C. Discussion Regarding City Attorney Bills
Recently, it was requested by Council Member Taylor that an item related to City
Attorney bills be placed on the City Council agenda for discussion.
Recommendation: That the City Council provide staff with additional direction
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 18 of 19
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• This item was discussed earlier in the meeting, no action was taken.
6. ADJOURNMENT
The City Council meeting was adjourned at 10:58 p.m. The next City Council meeting is scheduled
to take place on January 13, 2009 at 7:00 p.m.
John Tran
Mayor
ATTEST:
Gloria Molleda, City Clerk
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Rosemead City Council Meeting
Minutes of December 16, 2008
Page 19 of 19
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