CC - Agenda 01-22-08Public Comment from the
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11
Rosemead
City Council
AGENDA
January 22, 2008
7:00 PM
City Hall Council Chambers
8838 E. Valley Boulevard, Rosemead, Cafrfomia 91770
John Tran, Mayor
John Nunez, Mayor Pro Tem
Margaret Clark, Councilmember
Polly Low, Councilmember
Gary Taylor, Councilmember
1
ROSEMEAD CITY COUNCIL ARDA
2008
• CALL TO ORDER - 7:00 PM
• PLEDGE OF ALLEGIANCE - Councilmember Clark
• INVOCATION - Councilmember Low
• ROLL CALL - Councilmembers Clark, Low, Taylor, Mayor Pro Tern Nunez, Mayor Tran
1. PRESENTATION
• American Red Cross Proclamation "National Blood Donor Month"
2. PUBLIC HEARING - None
3. PUBLIC COMMENT FROM THE AUDIENCE
4. CONSENT CALENDAR
A. Minutes
November 20, 2007 - Special Meeting
B. Resolution No. 2008-10 Claims and Demands
Recommendation: Adopt Resolution No. 2008 -10, for payment of City expenditures in
the amount of $1,127,852.59 numbered 58964 through 59006 and 61377 through 61526.
C. Authorization to Attend National League of Cities 2008 Annual Congressional City
Conference - March 8-12, 2008
National League of Cities 2008 Annual Congressional City Conference will include:
Transportation Financing and Reauthorizing; Immigration Reform; Homeownership
Finance; Municipal Water Issues; Community Development and Affordable Housing;
Telecommunications and Education Reform.
Recommendation: That the City Council authorize the attendance of any Council
Member, the City Manager, and staff designee.
D. Approval of License Agreement with the Rosemead Youth Association for the Use of
the Garvey Park Snack Bar
For many years, the Rosemead Youth Association, a youth baseball organization, has
utilized the Snack Bar at Rosemead Park during their baseball season as a type of a
fundraiser and service to the Park patrons. This year they are also requesting the use of
the Garvey Park Snack Bar.
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ROSEMEAD CITY COUNCIL AGFTVDA
22, 2008
They are requesting that they be allowed to operate it from February 1, 2008 through
August 1, 2008.
Recommendation: That the City Council allow the Rosemead Youth Association to
operate the Snack Bar at Garvey Park and that the Mayor be authorized to execute the
attached License Agreement.
E. Second Reading City of Rosemead Ordinance No. 863 - Adoption of the California
Building Standards Fire Code (Title 32 Los Angeles County Fire Code)
On January 8, 2008, the City Council introduced Ordinance No. 863 regarding the Fire
Code on first reading.
Recommendation: That the City Council adopt Ordinance No. 863 on second reading.
F. Nisei WWII Soldiers Commemorative Stamp
The U.S. Postal Service announced that the Citizen's Stamp Advisory Committee is in the
process of formally reviewing the Nisei WWII Soldiers Commemorative Stamp proposal.
The process takes approximately three years.
The campaign for a Nisei Commemorative Stamp started over four years ago and has
received support from more than 50 Califomia cities. City Council asked staff to draft a
resolution supporting the issuance of a commemorative postal stamp honoring Nisei WWII
Soldiers.
Recommendation: That the City Council approve Resolution No. 2008-11 supporting the
issuance of a Nisei WWII Veterans Stamp.
G. Tom Bradley Commemorative Stamp
At its December 11, 2007 meeting, City Council approved a request from the League of
California Cities to support the issuance of a commemorative stamp of Tom Bradley.
Recommendation: That the City Council approve Resolution No. 2008-07 that supports
the issuance of a Tom Bradley commemorative stamp.
H. Acceptance of Virginia Street Improvements
The referenced project has been constructed in conformance with the approved plans and
specifications and is ready for acceptance of work.
Recommendation: That the City Council accept the above reference project, authorize
the recordation of Notice of Completion by the City Clerk; and authorize the release of the
10 percent retention payment 35 days after the recorded date of the Notice of Completion.
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ROSEMEAD CITY COUNCIL AGRDA January 22, 2008
Eastbound Left Turn Signal Phase and "No U-Turn" Restriction on Mission Drive at
Encinita Avenue
On January 3, 2008, the Traffic Commission reviewed the traffic signal operation at the
intersection of Mission Drive and Encinita Avenue. At this meeting, the Commission
approved staffs recommendation that no traffic signal medications be made and that "No
U-Turn" restrictions be added for eastbound traffic on Mission Drive at Encinita Avenue.
Recommendation: That the City Council approve the Traffic Commission's
recommendation to install "No U-Turn" restrictions for eastbound traffic on Mission Drive at
Encinita Avenue.
5. MATTERS FROM CITY MANAGER & STAFF
A. Purchasing Ordinance and Policy
The Purchasing Policy is defined in the Municipal Code under Section 3.24. This section
of the code has not been updated in years and does not currently reflect many purchasing
practices and procedures that would enable staff to more efficiently and effectively perform
their duties.
Recommendation: That the City Council adopt Ordinance No. 864, Resolution No. 2008-
08, and the Purchasing Policy amending the current Purchasing System.
B. CalPERS Waiver of 960-Hour Rule for Bill Ornelas
Public Employee Retirement Law prohibits a retired annuitant from working more that 960
hours in a fiscal year unless a resolution is adopted in accordance with Government Code
Section 21221(h). Bill Ornelas, a retired CalPERS annuitant has been working for the City
for approximately seven months and is close to his hour limit. Staff is currently working on
a permanent plan for his position and the graffiti abatement/community services function,
and will be ready to move forward by July 1, 2008.
Recommendation: That the City Council adopt Resolution No. 2008-09 requesting an
employment extension per Government Code Section 21221(h).
C. City Council Chambers Building Modifications - Award of Contract Number P70145
As part of the City's Fiscal Year 2007-2008 Capital Improvement Budget, the City Council
approved a project to renovate the City Council Chambers. This project will include
modernization work, upgraded access for disabled persons, and improved audio visual
technical equipment. On January 14, 2008, bids were received and reviewed for the
project.
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ROSEMEAD CITY COUNCIL AGPDA 4!anuary 22, 2008
Recommendation: That the City Council:
Approve the plans and specifications for the above listed project.
Award Contract Number P70145 to CalTec Corporation, for the total bid price of
$521,000.00, and authorize the City Manager and the City Clerk to execute the
contract.
Establish an amount of $52,100.00 to cover the cost of unforeseen construction
expenses.
6. MATTERS FROM MAYOR & CITY COUNCIL
A. Personnel Handbook Distribution Verification
At our January 8, 2008 meeting, the City Council discussed the distribution of the
Personnel Handbook. After the meeting Councilmember Taylor requested copies of all the
signed forms that employees fill out upon receiving the Personnel Handbook.
Recommendation: That the City Council provide direction regarding the distribution and
receipt verification of the Personnel Handbook.
B. Partnering with the Vietnamese Cultural House to Co-Host the Display of the
Freedom Boat and Appropriate $15,000.00 to Share in the Cost of the Presentation
The President of the Vietnamese Cultural House (VCH), Madalenna Lai, met with the
Mayor and staff to discuss the possibility of partnering with the City to host the display of
the Freedom Boat.
In 1975, many Vietnamese left their country in search of freedom, mostly by boat. One of
the Freedom Boats was preserved and given to the VCH in 2001. VCH has partnered with
many agencies during the last six years in order to display the Freedom Boat throughout
the nation.
The proposed Freedom Boat display in Rosemead would take place during the weekend of
March 15. Many dignitaries have participated in past opening ceremonies and thousands
of visitors (between 1,000 and 10,000) have come to each event to see the display.
Recommendation: That the City Council approve:
Partnering with the Vietnamese Cultural House to co-host the display of the
Freedom Boat during the weekend of March 15.
2. Appropriating $15,000.00 in account number 4200-6410-Fund01 (Community
Promotions - Miscellaneous Expenses - General Fund) for financial assistance
with the event using unreserved, undesignated, General Fund Balance and that
the Mayor Sign Resolution No. 2008-12.
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ROSEMEAD CITY COUNCIL AG*DA January 22, 2008
C. Appropriation Amendment of $20,000.00 to be Used for a Contribution to the
Alhambra School District Close Up Program, Washington D.C., 2008
Recently, teachers and administrators from San Gabriel High School met with Mayor Tran
regarding the possibility of providing financial assistance to disadvantaged students for the
purpose of sending them to the Close Up Program in Washington D.C., Philadelphia, and
New York. As members of the City Council know, many San Gabriel High School students
reside in the City of Rosemead and the Close Up program will allow this next generation to
experience our nation's capitol and learn more about the history of the United States.
The cost to send each student on this trip is $2,348.00, a price which includes
accommodations, airfare, ect. San Gabriel High School is looking to send eight (8)
students on the trip at a cost of approximately $20,000.00.
Recommendation: That the City Council appropriate $20,000.00 in account number
4200-6410-Fund01 (Community Promotions - Miscellaneous Expenses - Fund01) using
unreserved, undesignated Genera Fund balance for a contribution to the Alhambra School
District to help send eight (8) disadvantaged San Gabriel High School students to the
Close Up, Washington D.C. Event.
D. Consolidated Disposal Contract Evergreen Clause
On December 11, 2007, the City Council approved Consolidated Services' request for a
rate increase effective January 1, 2008. While discussing this item, the Council also
reviewed other terms in the City's contract with Consolidated, including service levels and
the evergreen provision included in the agreement. After reviewing these issues, the
Council asked staff to bring back more information regarding the City's trash collection
contract at a later date.
Recommendation: That the City Council provide staff with further direction regarding the
City's refuse collection contract and collection service levels.
7. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on February 12, 2008 at
7:00 pm.
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