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CC - Item 4A - Minutes 12-18-070 • Minutes of the Special Meeting ROSEMEAD CITY COUNCIL December 18, 2007 The special meeting of the Rosemead City Council was called to order by Mayor Tran at 4:11 pm in the Conference room of City Hall, at 8838 E. Valley Boulevard, Rosemead, California. The pledge to the flag was led by Mayor Tran and the invocation was delivered by Councilmember Clark. ROLL CALL OF OFFICERS: Present: Councilmembers Clark, Low, Taylor (arrive at 4:21pm), Mayor Pro Tern Nunez and Mayor Tran Absent: None 1. PUBLIC COMMENT FROM THE AUDIENCE Marlene Shinen, residing at 8447 Drayer Lane, South San Gabriel inquired about a letter of commendation which was submitted to former City Manager Andy Lazzaretto in regards to former City Clerk Nina Castruita. Mrs. Shinen asked current City Manager what happened to the letter of commendation. City Manager Chi responded that the letter of commendation in regards to the City Clerk was put in her personnel file. Mrs. Shinen asked Mr. Chi if the City Clerk was evaluated at all. City Manager Chi addressed that the Clerk had left the City before she received her evaluation. Councilmember Clark stated that she had not seen that letter. City Manager Chi clarified to Mrs. Shinen that he was under the impression that her expectations were met. Mrs. Shinen read part of the telephone message of former City Manager Lazzaretto, explaining how he agreed with her letter. She submitted a copy of the letter and a transcript of the message to staff. Councilmember Clark asked City Manager Chi, how come she had not seen that letter. When people write letters of appreciation of staff, usually it gets printed in the City Manager's Newsletter. Rosemead City Council Minutes Special Meeting of December 18, 2007 Page 1 of 3 i 0 Mayor Tran clarified that if the Council would have had the chance to evaluate the City Clerk before she had left, they would have seen the letter of commendation. City Manager Chi asked council if they would like staff to forward commendation letters that staff receives. Jim Flournoy, a Rosemead resident, advised Council to give the City Clerk's department the necessary resources and equipment for the department to work more feasibly. Mayor Tran reiterated to Councilmember Taylor, that the council had decided to conduct the City Clerk interviews in closed session. Mayor Pro tem Nunez commented that it would be ok to have interviews in.open session and deliberate in closed session. However, closed session interviews would be fine too. City Attorney Bonifacio Garcia explained that the Council could have the interviews either way given the way the notice was posted. Mayor Tran felt the interviews should be held in closed session. Councilmember Taylor agreed with Mayor Tran to conduct the interviews in closed session, due to the confidentially memo Council received earlier. Also, asked staff to give Council a clarification memo as to why the confidentially memo was given. City Attorney Garcia clarified that the Brown Act provides that for the appointment of an individual, it may be considered as an employee. So, the City Clerk would have dual position in which the Clerk is a public official and a city employee appointment, therefore, there is no legal impediment. Mayor Tran moved the interviews to closed session. 2. INTERVIEW CANDIDATES FOR THE POSITION OF CITY CLERK 3. CLOSED SESSION The City Council will recess to a closed session pursuant to California Government Code Section 54957.6. City Clerk Interviews and Appointment The Council recessed to closed session at 4:27 pm. The Council reconvened back from closed session at 6:30 pm. Rosemead City Council Minutes Special Meeting of December 18, 2007 Page 2 of 3 Mayor Tran reported that the Council took action in which Mayor Pro Tern Nunez made a motion, second by Councilmember Taylor and carried to a unanimous vote to appoint Gloria Molleda as the City Clerk and directed City Manager to enter into negotiations with the City Clerk. Votes resulted: Yes, Clark, Low, Nunez, Taylor, Tran No: None Abstain: None Absent: None 4. ADJOURNMENT The Special meeting adjourned at 6:31 pm. The next regular City Council meeting is scheduled to take place on January 8, 2008 at 7:00 pm. ' Respectfully submitted: APPROVED: Gloria Molleda CITY CLERK John Tran MAYOR Rosemead City Council Minutes Special Meeting of December 18, 2007 Page 3 of 3