CC - Agenda 04-22-08Public Comment from the Audience
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Rosemead
City Council
AGENDA
April 22, 2008
7:00 PM
Rosemead Community Recreation Center
3936 N. Muscatel Avenue, Rosemead, California 91770
John Tran, Mayor
John Nunez, Mayor Pro Tern
Margaret Clark, Councilmember
Polly Low, Councilmember
Gary Taylor, Councilmember
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ROSEMEAD CITY COUNCIL AGENDA April 22, 2008
• CALL TO ORDER - 7:00 PM
• PLEDGE OF ALLEGIANCE - Councilmember Low
• INVOCATION - Councilmember Taylor
• ROLL CALL - Councilmembers Clark, Low, Taylor, Mayor Pro Tern Nunez, Mayor Tran
1. PUBLIC HEARING
A. Public Hearing on the Fiscal Year 2008-09 Annual Action Plan
A public hearing is being held tonight for review and approval of the City's Annual Action
Plan for the period of July 1, 2008 - June 30, 2009. An Annual Action Plan is required by
the U.S. Department of Housing and Urban Development (HUD) in order for the City to
receive federal funds under the Community Development Block Grant (CDBG) and HOME
Investment Partnership (HOME) programs. The Annual Action Plan includes the proposed
activities, resources and expenditures for the CDBG and HOME programs.
A list of staff-endorsed projects has been developed based on the funding request and
ongoing CDBG and HOME funded activities. These recommendations are consistent with
the housing and community development priorities that the City has set and followed in the
past. In addition, all the proposed projects meet the CDBG and HOME eligibility
requirements.
Recommendation: That the City Council take the following actions:
1. Conduct a public hearing and take public testimony on the Annual Action Plan
covering the period July 1, 2008 - June 30, 2009;
2. Approve the CDBG and HOME funding recommendations, authorize the submittal of
the City's FY 2008-09 Annual Action Plan to the U.S. Department of Housing and
Urban Development;
3. Authorize the City Manager to execute all appropriate and necessary documents to
receive funding and implement approved use; and
4. Award the following public services agencies with the CDBG funds and authorized the
city Manager to execute service agreements:
• Family Counseling Services - $40,000.00
• Morrison Health Care (Senior Nutrition Provider) - $77,824.00
• People for People - $27,600.00
• Rosemead High School - $13,650.00
• The Southern California Housing Rights Center - $25,000.00
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ROSEMEAD CITY COUNCIL AGENDA
2. PUBLIC COMMENT FROM THE AUDIENCE
3. CONSENT CALENDAR
A. Minutes
February 26, 2008 - Regular Meeting
March 25, 2008 - Regular Meeting
April 8, 2008 - Regular Meeting
B. Resolution No. 2008-27 Claims and Demands
0 Aoril22.2008
Recommendation: Adopt Resolution No. 2008-27, for payment of City expenditures in
the amount of $868,768.31 numbered 59286 through 59313 and 62239 through 62382.
C. Acceptance of Alley and Storm Drain Improvements
The reference project has been constructed in conformance with the approved plans and
specifications and is ready for acceptance of work.
Recommendation: That the City Council accept the above reference project, authorize
the recordation of Notice of Completion by the City Clerk; and authorize the release of the
10 percent retention payment 35 days after the recorded date of the Notice of Completion.
D. Approval of New Undertaking Agreement for the Parcel Map 62018 and Release
Existing Certificate of Deposit 4214-4220 Bartlett Avenue
Recently Datkam Construction Inc. took over the development of Parcel Map 62018 from
Mr. Sam Chan, the original subdivider. A new undertaking agreement is required to
guarantee completion of new sewer laterals, driveways, sidewalk, a parkway drain and a
parkway tree.
Recommendation: That the City Council approve the new undertaking agreement with
Datkam Construction Inc. for the completion of public improvements and nullify the
undertaking agreement with Mr. Sam Chan and release his Certificate of Deposits.
E. Update Signatories on the City of Rosemead (Parking Citation) Account at Wells
Fargo Bank
The City has an account at Wells Fargo Bank that is dedicated to receiving direct deposits
of parking citation penalties from two third-party administrators, JDS and DMV. With
staffing and title changes over the last several months it has become necessary to update
the account's signature cards. Resolution No. 2008-26 authorizes the City Manager,
Assistant City Mangers, and the Chief Financial Officer as signers on the Wells Fargo
Bank, City of Rosemead (Parking Citation) account and Resolution No. 2008-28 defines
City Officers for purposes of signing on the City of Rosemead (Parking Citation) bank
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ROSEMEAD CITY COUNCIL AGENDA April 22, 2008
account (required by the bank).
Recommendation: That the City Council approve Resolution No. 2008-26 listing the City
Manager, Assistant City Managers, and the Chief Financial Officer as authorized
signatories on the City's Wells Fargo Bank, City of Rosemead (Parking Citation) account
and Resolution No. 2008-28 which defines City Officers.
F. Resolution Authorizing the Application for Grant Funds from the San Gabriel and
Lower Los Angeles Rivers and Mountains Conservancy
The San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC) offers
grant opportunities for projects that help preserve open space and habitat in eastern Los
Angeles County and western Orange County. In November 2007, staff completed the first
step in the grant application process, submitting grant application packages for four
projects in the City of Rosemead. The City recently received notification that three of the
four projects are eligible to move on to the second step of the grant process. Resolution
No. 2008-30 will authorize staff to apply for grant funds for three parts development
projects.
Recommendation: That the City Council approve Resolution Nos. 2008-30, 2008-31, and
2008-32, authorizing the City of Rosemead to apply for grant funds from the San Gabriel
and Lower Los Angeles Rivers and Mountains Conservancy for three pocket park
development projects.
G. Resolution Authorizing the Application for Grant Funds from the California
Integrated Waste Management Board
The California Integrated Waste Management Board offers grant opportunities for several
programs that promote the reuse and recycling of commonly used products like used oil,
hazardous waste, and tires. Staff recently identified an available program that promotes
the use of recycled rubberized asphalt concrete for a variety of purposes including
roadway rehabilitation projects, playground surfacing, and trail/track surfacing. Resolution
No. 2008-29 authorizes staff to apply for grant funds related to this program for a five-year
period.
Recommendation: That the City Council adopt Resolution No. 2008-29 authorizing the
City of Rosemead to apply for grant funds from the California Integrated Waste
Management Board for all available grants under the California Tire Recycling Act for a
period of five years, through April 22, 2013.
H. Request for Parking Restrictions on Muscatel Avenue North and South of Valley
Boulevard
On March 6, 2008, the Traffic Commission reviewed a request to add parking restrictions
on Muscatel Avenue north and south of Valley Boulevard. After visiting the site on several
occasions, staff found that current parking and signal conditions on Muscatel leads to
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ROSEMEAD CITY COUNCIL AGENDA April 22, 2008
vehicles "going around" other left turning vehicles. Based on the traffic engineer's
observations, the Traffic Commission approved staffs recommendation to take the
necessary steps to create dedicated left turn lanes at this location.
Recommendation: That the City Council approve the Traffic Commission's
recommendation and authorize staff to take the necessary steps to create a dedicated left
turn lane on Muscatel north and south of Valley Boulevard.
Acquisition of 9331 Glendon Way, Rosemead
On October 9, 2007, City Council entered into an Agreement with Rio Hondo Community
Development Corporation (RHCDC) for the production of affordable housing using the
15% CHDO set-aside funding as required under the Home Investment Partnerships
(HOME) entitlement grant. Since then, the City has been working with RHCDC to locate a
property suitable for affordable housing. Recently, a single-family home located at 9331
Glendon Way in the City of Rosemead became available for sale with an asking price of
$450,000.00. We were one of several offers made on the property and the owner selected
RHCDC's offer of $445,000.00. In addition to the $445,000.00, RHCDC would be required
to pay approximately $7,899.00 in related soft costs and closing costs, and is in need of
$5,000 for some cosmetic improvements upon acquiring the property. Therefore, the total
amount needed would be $457,899.00, pending funding approval of a 0% deferred
payment loan by the City Council in the amount of $214,615.00 from the HOME CHDO
Set-Aside Fund and a 0% forgivable loan by the Rosemead Community Development
Commission of $243,284.00 from the Low and Moderate Income Housing Fund.
The unit would be restricted as a rental property for a low- to moderate-income household
and be subject to a 55-year affordability covenant. The property currently contains a 1,259
square foot, three-bedroom, two bathrooms, single-family residence built in 1961 on a
6,046 square foot, R1-zoned lot
Recommendation: That the City approve a 0% deferred payment loan in the amount of
$214,615.00 funded by the HOME CHDO Set-Aside Fund to the Rio Hondo Community
Development Corporation for the purchase of the property located at 9331 Glendon Way
and approve and authorize the Mayor to enter into all related documents including the
Regulatory Agreement. The loan would not be due payable until the sale of the home,
transfer of ownership or year 55.
4. MATTERS FROM CITY MANAGER & STAFF
A. Review of Proposals for City Engineering Services
On February 12, 2008, the City Council approved specifications for engineering services
and authorized staff to solicit bids from qualified engineering services firms. Also at this
meeting, the City Council asked staff to develop a proposal to perform these services in-
house with City staff. Staff issued a Request for Proposals (RFP) for these services and
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ROSEMEAD CITY COUNCIL AGENDA
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April 22, 2008
received five proposals, including four from outside professional engineering firms and one
from the City's Development Services Business Unit. The proposal start date for services
is June 1, 2008.
Recommendation: That the City Council review the attached proposals and provide
further direction to staff.
B. Emergency Summer Closure of Garvey Pool
Garvey Pool is one of two pools used to serve the residents of Rosemead. The pool dates
back to 1950 and has in recent years required numerous repairs to interior and exterior
facilities and to mechanical systems just to keep it operational. Most of these have been
"band-aid" approaches which have not adequately addressed the fundamental problem of
the pool's age and failing systems.
For fiscal year 2007-08, City Council approved $84,000.00 for improvements at the facility
including the gutters and deck. When contractors recently assessed the condition of the
pool deck, they discovered that the deck, its substructure, and the gutters need to be
replaced. The deck is lifting and cracking over much of its surface. Five of the gutters are
completely clogged and several others are operating at 30% capacity. This has left the
pool's filtration system largely ineffective. Both of these are serious potential hazards for
pool users and put the City at significant risk of liability.
In light of these discoveries, it appears that the pool will likely remain closed during the
summer months. Thus, it is imperative to address both the issue of the pool's condition
and the swim needs of residents around Garvey Pool.
In an effort to proactively meet the recreation needs of residents, staff proposes operating
a shuttle to take patrons to Rosemead Pool to participate in swim activities; and, to assign
additional staff to Garvey Park this summer to expand normal park programming with
water play activities.
To address the problems at the pool, the following options are proposed:
1. Bid the deck project and make repairs as soon as possible.
2. Permanently close Garvey Pool and consolidate all aquatics activities to
Rosemead Pool.
3. Hire an architect to create a Master Plan for Garvey Park to include the Pool,
Gymnasium, Clubhouse, and other park facilities/amenities, and proceed with
renovations as funds are made available.
Recommendation: That the City Council approve the following:
1. Proposed shuttle to transport patrons from Garvey Pool to Rosemead Pool;
2. Provide additional staff to Garvey Park during the summer months; and
3. Provide staff with additional direction regarding next steps at Garvey Pool.
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ROSEMEAD CITY COUNCIL AGENDA April 22, 2008
C. Proposed Activities to Commemorate the City's 50th Anniversary
On August 4,1959, Rosemead officially incorporated. In 2009, the City will be celebrating
50 years of cityhood. With 2009 only eight months away, it is important to begin planning
for the celebration as soon as possible. Further, with the 2008-09 Fiscal Year Budget
currently being developed for City Council review, funds should be included for 50th
Anniversary activities.
Recommendation: That the City Council consider and conditionally approve (pending
final approval of the 2008-09 budget) any of the proposed events, activities, and
promotional efforts that they deem appropriate for Rosemead's forthcoming 50th
Anniversary celebration and direct staff to proceed with planning and budgeting for those
activities.
D. Proposed Adjustments to Preschool and Contract Instructor Rates
The City of Rosemead has not increased program or service fees since 1991. As a result,
MuniFinancial, a financial consulting firm, was hired in 2007 to conduct a fee survey.
Specifically, they were to evaluate the City's revenues and expenditures to determine to
level of cost recovery-how much the City spends for its operations as compared with the
revenues generated from its programs and services. MuniFinancial's preliminary analysis
of the Parks and Recreation Department suggests that we recover less than 6% of the
costs associated with the department's efforts. For fiscal year 2006-07, the Parks and
Recreation Department generated $337,900.00 in revenues as compared with its $5.8
million budget. While we cannot expect to reach 100% cost recovery, 6% is extremely low
and necessitates a very high degree of subsidy for the programs and activities Rosemead
offers.
As part of our current budget process, staff has conducted its own evaluation of several
programs to determine how we might lessen existing subsidies.
Cities are prohibited from charging fees that exceed 100% cost recovery in many of the
services they provide. Others, however, can be determined by market demand. In
consideration of these factors, staff has evaluated Rosemead's preschool program fees
and the percentage of contract class fees paid to instructors. Preschool fees are limited by
cost recovery, while Instructor-City fee ratios are market driven.
Recommendation: That the City Council approve the following and these adjustments in
rates be effective beginning with summer 2008 registration which is held the last week of
June:
1. The proposed three-phase fee adjustments for the City's preschool program,
2. Institute a non-resident fee of $25.00 per student per quarter; and
3. Decrease the percentage of participant fees paid back to contract class instructors to
reflect a 70% to 30% split.
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ROSEMEAD CITY COUNCIL AGENDA April 22, 2008
5. MATTERS FROM MAYOR S CITY COUNCIL
A. City Council Term Limit Research
On April 8, 2008, Council Member Low requested that staff gather information regarding
the potential of implementing a mechanism which would limit the number of terms and
individual could serve as a member of the Rosemead City Council
Recommendation: That the City Council provide further direction regarding this matter.
B. Wal-Mart Cart Discussion Per Council Member Clark
6. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on May 13, 2008 at 7:00
p.m.
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