CC - Agenda 05-27-08Public Comment from the Audience
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•
Rosemead
City Council
AGENDA
May 27, 2008
7:00 PM
Rosemead Community Recreation Center
3936 N. Muscatel Avenue, Rosemead, California 91770
John Tran, Mayor
John Nunez, Mayor Pro Tern
Margaret Clark, Councilmember
Polly Low, Councilmember
Gary Taylor, Councilmember
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ROSEMEAD CITY COUNCIL AGENDA May 27, 2008
• CALL TO ORDER - 7:00 PM
• PLEDGE OF ALLEGIANCE - Mayor Pro Tern Nunez
• INVOCATION - Council Member Claris
• ROLL CALL - Council Members Clark, Low, Taylor, Mayor Pro Tern Nunez, Mayor Tran
1. PUBLIC COMMENT FROM THE AUDIENCE
2. PRESENTATIONS
A. San Gabriel High School to Present the City Council with a Group Picture of their trip to
Washington, D.C. in gratitude of the grant received from the City of Rosemead.
B. Plaque of Appreciation - Planning Commissioner Lang Bevington
3. CONSENT CALENDAR
A. Minutes
April 22, 2008 - Regular Meeting
April 25, 2008 - Special Meeting
May 13, 2008 - Regular Meeting
B. Resolution No. 2008-37 Claims and Demands
Recommendation: Adopt Resolution No. 2008-37, for payment of City expenditures in
the amount of $1,162,921.29 numbered 59369 through 59427 and 62565 through 62704.
C. City Facility Use Until Midnight
Applicants have requested the use of the Garvey Center for private functions until midnight
on June 28th and July 11th, 2008. The rules and regulations governing facility use indicate
that all activities must cease by 11:00 p.m. and amplified music or sound that can be heard
by the general public must ceased by 10:00 p.m.
Recommendation: That the City Council approve the extended use until midnight with all
music ceased by 11:00 p.m.
D. The Temporary Closure of California State Route 19/Rosemead Boulevard During
the City's 4th of July Parade -
As part of its annual 4th of July celebration, the City will conduct a parade. The
recommended parade route runs east along Valley Boulevard from Walnut Grove Avenue
to Mission Drive and northwest to Rosemead Park. This requires Closure of California
State Route 19/Rosemead Boulevard from Marshall Street to Mission Drive.
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ROSEMEAD CITY COUNCIL AGENDA May 27, 2008
In order to obtain an encroachment permit from CalTrans, the City is required to adopt a
resolution supporting the parade and accepting liability and maintenance for detoured
traffic from Rosemead Boulevard. There is a nominal permit fee. Additionally, CalTrans
requires that the City use a licensed traffic control company to perform the detour.
Recommendation: That the City Council approve the 4th of July Parade Route and adopt
Resolution No. 2008-36.
E. Budget Amendment for FY 2007-08 Citizen's Option for Public Safety (COPS) Grant
and an Appropriation for Hybrid Vehicle Purchases
Recently two staff reports were approved by the City Council and they need a budget
amendment resolution to complete the action. The two budget amendment items are:
1. Increase estimated COPS grant revenue in the General Fund in the amount of
$110,430.00 (Staff Report approved April 3, 2008) and;
2. Appropriate $145,000.00 in the Air Quality Management District Fund (AQMD) budget
for the purchase of four hybrid vehicles.
Recommendation: That the City Council approve Resolution No. 2008-38 for the budget
amendment.
Release of Bonds - Tract Map 53650
4619 Muscatel Avenue
A cash deposit of $16,000.00 was required to guarantee the remaining work of new curb
and gutter, sidewalk, roadway, driveways, mainline sewer and laterals, water main and
services, street lights and centerline monuments for Tract Map 53650.
Recommendation: That the City Council accept the public improvements and release the
cash deposit.
G. Proposition 1 B Transportation Bond Local Streets and Roads Improvement
Proposition 1 B provided $19.925 billion in bond funds for a variety of transportation
priorities, including $2 billion for cities and counties to fund the maintenance and
improvement of local transportation facilities. The 2007 Budget Act and Chapter 181,
Statutes of 2007, appropriated $950 million of these Proposition 1 B funds in 2007-08. Of
this amount $923,674.00 has been allocated to the City of Rosemead.
Recommendation: That the City Council approve the project list as required by the
California Department of Finance for participation in Proposition 1 B Local Streets and
Roads Improvement, Congestion Relief, and Traffic Account Funds and increase the
Public Works Business Unit Fiscal Year 2007-08 budget appropriation by $923,674.00
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ROSEMEAD CITY COUNCIL AGVDA • May 27, 2008
H. Application for Used Oil Recycling Block Grant Funding
The California Oil Recycling Enhancement Act of 1991 authorizes the California Integrated
Waste Management Board (CIWMB) to award grants to enhance the collection and
recycling of used lubricating oil. Rosemead is eligible to apply under the fourteenth
funding cycle of this program, for the July 1, 2008 - June 30, 2009 fiscal year.
It is anticipated that these grant funds will be utilized for the promotion of the City's State-
Certified collection centers, development of education awareness materials, and
assistance in the recruitment of additional collection facilities. An application for these
grant funds must be accompanied by a resolution authorizing the City's grant submittal.
Recommendation: That the City Council approve Resolution No. 2008-35 authorizing the
submittal of an application to the California Integrated Waste Management Board for
funding under the Fourteenth Cycle of the Used Oil Recycling Block Grant Program.
4. MATTERS FROM CITY MANAGER & STAFF
A. Proposed Costs for City's 50th Anniversary
As the 501h anniversary of Rosemead's incorporation occurs on August 4, 2009, City
Council approved a proposal for commemorative events at its regular meeting on April 22.
Four new and three expanded events were included in the proposal to ensure
commemorative activities through all four seasons of the celebratory year. Events would
begin in January and conclude in October.
Events scheduled for the fiscal year 2008-09 included 50's Kick-off Dance (January, 2009),
Golf Tournament (April-June 2009), and City of Rosemead Day at Dodger Stadium (May-
June 2009). Additionally, several promotional efforts were also proposed including a 50th
Anniversary logo, boulevard banners, embossed anniversary logo stickers for use on
letterhead, City Council and team member shirts, and commemorative t-shirts and lapel
pins for sale and distribution to the community.
Admission to Dodger Stadium and Golf Tournament costs will be covered by participant
fees and sales of commemorative t-shirts will offset the cost of purchase. Thus, there
should be no costs to the City. Thus, as indicated above, costs associated with the initial
phase of the 50th Anniversary celebration are approximated at $83,500.
As the rest of the approved events are scheduled after July 1, 2009, the balance of funding
for 501h Anniversary events will be included in the fiscal year 2009-10 budget. Those
events include 41h of July Parade/Celebration enhancements, expanded number of Rockin'
Rosemead Summer Concerts, Birthday Bash at City Hall, and enhancements to
Oktoberfest.
Recommendation: That the City Council approve proposed funding of 50th Anniversary
events scheduled to occur during Fiscal Year 2008-09.
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ROSEMEAD CITY COUNCIL AGRDA
E
27, 2008
B. Landscape Architectural Services for the Garvey Recreation Center Master Plan
At its regular meeting on April 22, City Council authorized staff to hire a landscape
architectural firm to Master Plan the Garvey Recreational Center including the pool,
gymnasium, clubhouse, and other park facilities and amenities.
In April, staff determined that the condition of the pool disallowed public use unless repairs
were made to mitigate tripping and other hazards on the deck. With Council direction,
temporary repairs were made to the deck at Garvey Pool in order that the highly used
facility would be operational this summer. However, these are temporary fixes only.
Permanent renovations to the facility will need to occur rather quickly in order to meet
community demands for use next summer. As the pool is only one of a variety of facilities
at Garvey Park requiring renovation, a Master Plan was encouraged to ensure an efficient
use of space, consistency in architectural style, resident input regarding community needs,
and to provide cost estimates which will help in the pursuit of funding.
Ordinarily, landscape architectural services would be procured through the Request for
Proposals (RFP) process. However, in this instance, that process would result in months of
delay before the Master Plan could proceed. This would further delay renovations to the
pool and other park facilities. Therefore, staff recommends immediately contracting for
landscape architectural services to develop the Garvey Park Master Plan.
Lawrence R. Moss and Associates, Inc. (LRM) has offered full service landscape
architectural expertise to southern California cities and other clients for more than 30
years. Current projects include the Monrovia Public Library, Palm Street Park design
(Bellflower), a green street project in Santa Monica, Vincent Lugo Park Renovation (San
Gabriel), and a bikeway project for the City of Santa Monica.
Based upon their proven ability, relevant experience, understanding of the scope of work,
qualifications of the project team, proposed work schedule and cost proposal, LRM is
highly qualified to perform the necessary services.
Recommendation: That the City Council authorize the City Manager to execute an
agreement with Lawrence Moss and Associates, Inc., A.S.L.A to develop a Master Plan of
the Garvey Recreational Facility in an amount not to exceed $66,000.00.
C. Approval of Professional Services Agreements for On-Call Engineering Services
On April 22, 2008, the City Council approved the City's proposal to provide engineering
services using a combination of in-house staff and outside private engineering firms. As
the work load requires, staff will utilize these engineering firms to perform design services,
traffic engineering studies, public works inspection services, geotechnical services, survey
work, management reports, and special analyses. The Professional Services Agreement
will provide the City with flexibility and the ability to obtain multiple bids for services on a
project by project basis. Each agreement is proposed for a two-year period with a City
option of r three one-year extensions.
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ROSEMEAD CITY COUNCIL AADA
•
27, 2008
Recommendation: That the City Council approve the Professional Services Agreements
with AAE Inc., ECM Group, Kimley-Hom and Associates, and Willdan to provide as
needed on-call engineering services and authorize the Mayor and City Clerk to execute the
agreements.
5. MATTERS FROM MAYOR & CITY COUNCIL
A. Contract Amendments for City Manager and City Clerk
On April 8, 2008, the City Council met in closed session to begin the process of evaluating
both the City Manager and the City Clerk. Later, on May 13, 2008, the City Council met
once again in closed session to continue with their deliberation as it relates to evaluating
the City Manager and the City Cleric.
Since then, Mayor Tran has met individually with both the City Manager and the City Clerk
to discuss the results of the evaluation and to negotiate contract amendments for both
members of the staff.
Based on those conversations, amendments to the contracts for both the City Manager
and the City Clerk have been included for consideration via the attached Resolution and
Exhibits.
Recommendation: That the City Council approve Resolution No. 2008-39 approving a
first amendment to the City Manager's Employment Agreement and a first amendment to
the City Clerk's Employment Agreement.
B. Private Development Project Signs
On May 13, 2008, Council Member Clark requested that the private development project
signs installed at several construction sites throughout the City be agendized for
discussion.
Recommendation: That the City Council provide staff with direction regarding private
development project signs.
6. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on June 10, 2008 at 7:00
p.m.
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