CC - Item 5C - Award of Contract for Rosemead Park Trail Enhancement0
ROSEMEAD CITY COUNCIL
STAFF REPORT
TO
FROM
THE HONORABLE MAY R'ANDN ITY COUNCIL
OLIVER CHI, CITY MANAGER
DATE: AUGUST 26. 2008
SUBJECT: ROSEMEAD PARK TRAIL ENHANCEMENT PROJECT -AWARD OF
CONTRACT
SUMMARY .
At its July 22nd meeting, the City Council selected a trail design for the Rosemead Park
Trail Project and authorized staff to advertise and solicit bids for the completion of a
fitness trail and recreational enhancements at Rosemead Park. This project will include
the addition of a jogging trail, recreational equipment, and a tai-chi exercise pad. On
August 20, 2008, bids were received and reviewed for the project.
Staff Recommendation
Staff recommends that the City Council award a contract to lowest responsive bidder,
The Nazerian Group, and authorize the Mayor and the City Clerk to execute the
contract.
DISCUSSION
'Background
Rosemead Park is the City's largest and, arguably, most used park. The Park is located
on the northwest corner of Mission Drive and Encinita Avenue. It abuts a neighborhood
to the east and is bordered by Rosemead High School on the west and Encinita
Elementary School on the north. Rosemead Park houses City preschool classes and
swim programs, youth and adult sports activities, numerous picnic shelters, basketball
courts, and three playgrounds - all of which are heavily used by the community.
The proposed Park enhancements included as part of this project will include the
creation ofY2 mile jogging/walking trail, the addition of a rubberized asphalt pad for tai-
chi and volleyball participants, and the addition of new stationary exercise units
(Attachment A). If approved, staff will authorize the contractor to begin construction on
September 8tn
APPROVED FOR CITY COUNCIL AGENDA: O
• o
City Council Meeting
August 26, 2008
Page 2 of 3
Prior to opening the bid proposals, the City issued two addenda to the original plans and
specifications. These included:
• Addendum 1 - Includes an allowance of up to $45,000 for exercise equipment
pieces.
• Addendum 2 - Increases the rubberized asphalt surface thickness from 3/8" to
''/2'.
At 11:00 AM on August 20, 2008, the City Clerk opened and read the following total
base bid prices for this project:
Bidder
Total Base Bid Price
Low The Nazerian Group $425,000
2 Michael's Construction $437,000*
3 Calvada Environmental Services Non-Responsive Bid*
* Denotes Irregularity Contained in Bid Proposal Documents
The low bidder The Nazerian Group possesses a Building Contractors Class B license
as specified in the contract documents. The Nazerian Group is a 7 year old firm that
has satisfactorily completed construction projects for other agencies, including
Pasadena Unified School District, the City of Glendale, and Alhambra Unified School
District.
The Contractor must complete all work within 35 consecutive working days. Liquidated
damages are $250 per calendar day.
Timeline
If this contract is awarded, staff will work to complete this project according to the
following schedule:
August 26th - City Council Awards Contract
September 8th - October 17th
Grading, Site Prep, Staking Trail Area:
Pour/Install Concrete and Rubberized Asphalt Concrete
Install Stationary Exercise Equipment:
*Work will take place on weekdays, between the hours of 7AM and 5PM and not affect
any softball or baseball games. The project will be done in phases to minimize the
impact on park use.
October 20th
Project completion and trail opened for public use.
0 •
City Council Meeting
August 26, 2008
Page 3 of 3
FINANCIAL REVIEW
The total appropriation need to award this project is $499,500 which includes a 10%
amount ($42,500) for unforeseen construction expenses and 7.5% (32,000) for
project/construction management fees. Funding for this project is provided for in the
City's approved FY 2007-08 Capital Improvement Program Budget.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (a) of the CEQA Implementing Guidelines. This
exemption covers building alterations involving partitions, plumbing, electrical, etc.
Prepared by:
Chris Marcarello
Deputy Public Works Director
Submitte y:
Bria i
Assistant City Manager
Attachments:
(1) Park Trail Enhancement Project Design
(2) Plans and Specifications, Addendum #1, Addendum #2
(3) Bid Summary/Comments
(4) Bid Proposals
(5) Contract
(6) Dunn and Bradstreet Report - The Nazerian Group
(7) Agenda Report -July 22, 2008
SECTION 00055
AGREEMENT
THIS AGREEMENT is made this _ day of 20_, in the City of
Rosemead, County of Los Angeles, State'of California, by and between City of Rosemead, a
hereinafter called the "City" and hereinafter called the
"Contractor", with a principal place of business located at
WITNESSETH, that the City and the Contractor in consideration of the mutual
covenants contained herein agree as follows:
1.01 The Work. Within the Contract Time and for the Contract Price, subject to adjustments
thereto pursuant to the Contract Documents, the Contractor shall perform and provide all
necessary labor, materials, tools, equipment, utilities, services and transportation to
complete in a workmanlike manner and in strict compliance with the terms and
conditions of the Contract Documents all of the Work required in connection with the
work of improvement commonly referred to as:
Contractor shall complete all Work covered by the Contract Documents, including
without limitation, the Drawings and Specifications prepared by the Architect, and other
Contract Documents enumerated in Article 5 below, along with all modifications and
addenda thereto, in strict accordance with the Contract Documents.
1.02 Contract Time. The Work shall be commenced on the date stated in the City's Notice to
Proceed. The Contractor shall achieve Substantial Completion of the Work within thirty
five (35) working days after the date stated in the City's Notice to Proceed (see Section
1.01 of the Contract Special Conditions and as otherwise provided in .the Contract
Documents).
1.03 Contract Price. The City shall pay the Contractor as full consideration for the
Contractor's full, complete and faithful performance of the Contractor's obligations
under the Contract Documents, subject to any additions or deduction as provided for in
the Contract Documents, the Contract Price of
Dollars (S The Contract Price is based upon the
Contractor's Base Bid Proposal and the following Alternate Bid Items, if any:
The City's payment of the Contract Price shall be in accordance with the Contract
CITY OF ROSEMEAD PARK PEDESTRIAN TRAM AGREEMENT
STANDARD SPECIFICATIONS 00055
VERSION 0"7
PAGE I OF 2
Documents.
1.04 Liquidated Damages. In the event of the failure or refusal of the Contractor to achieve
Completion of the Work of the Contract Documents within the Contract Time, as
adjusted, the Contractor shall be subject to assessment of Liquidated Damages in
accordance with the Contract Documents.
1.05 The Contract Documents. The Contract Documents-consist of the following:
Notice to Contractors Calling for Bids
Instructions for Bidders
Bid Proposal
Subcontractors List
Non-Collusion Affidavit
Statement of Bidder's Qualifications
Bid Bond
DVBE Participation Goal
Agreement
Project Stabilization Agreement
Labor and Material Payment Bond
Performance Bond
Certificate of Workers Compensation
Drug Free Workplace Certification
Guarantee
General Conditions
Special Conditions
Specifications
Drawings
Labor Compliance Program
1.06 Authority to Execute. The individual(s) executing this Agreement on behalf of the
Contractor is/are duly and fully authorized to execute this Agreement on behalf of
Contractor and to bind the Contractor to each and every term, condition and covenant of
the Contract Documents.
IN WITNESS WHEREOF, this Agreement has been duly executed by the City and the
Contractor as of the date set forth above.
CONTRACTOR
City of Rosemead,
By:
(Contractor's License Number)
By:
Name:
Title:
(Corporate Seal)
END OF SECTION
CITY OF ROSEMEAD PARK PEDESTRIAN TRAM
STANDARD SPECIFICATIONS
AGREEMENT
00055
VERSION 08-07
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